HomeMy WebLinkAbout[03:5-6] Informational Letter to ResidentsCITY OF ST.
VVV.cityof stioseph.Corn
April 1, 2010
JOSEPH
To all persons receiving this notice:
Administrator This official notice of public hearing is being sent to inform you that the St. Joseph City Council
l"dy Weyrcos will be conducting a public hearing on Wednesday, April 14, 2010 at 7:00 PM at the St. Joseph
City Hall, 25 College Avenue North, to consider the proposed public improvements as listed on
the attached resolution. If these proposed improvements are approved by the City Council,
Moyor your property abutting these improvements will be assessed. Since you received this notice, it
Al Rassier is contemplated to assess property owned by you in the name on the letter mailed. If you do
not own property abutting the proposed improvement please call the City Administrator, Judy
Councilors Weyrens at (320) 363 -7201 who will determine why a notice was sent.
Steve Frank
Bob Loso We are taking these means of informing you of the procedures followed the policies
Renee Symanieu established by the City Council with regard to the proposed improvement. Keep M mind that
Dale V,Ck the dates listed below are estimated timelines and are subject to change.
I. At the time of the public hearing, anyone wishing to speak in favor of, or in opposition
to, the proposed improvements, or having questions relating thereto, will be heard by
the Council. (Note: You are not required to attend this meeting.)
2. After completion of the public hearing (Apri114, 2010), the Council will take one of the
following actions with respect to the proposed Improvement:
a. Approve the proposed improvement and order it constructed.
b. Reduce the limits of the proposed improvement.
C. Reject the proposed improvement.
3. If the Council orders the improvement the City Engineer will be authorized to prepare
the plans and specifications. It is anticipated that the design phase will take
approximately 4 % to 5 weeks (April 15 — May 31). During the design phase the
Engineer will meet with residents as concerns arise. (May 1- May 20) Once the plans
are complete residents will be notified of an opportunity to discuss the plans as they
relate to your property.
4. The City Council accepts the plans and specifications and authorizes the bidding of the
project. (June 3 —July 6)
5. Assessments are based on the actual project costs (construction, engineering,
administration and capitalized interest). The assessment cost may vary from
estimated costs, depending upon the actual project costs.
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zs College Avenue North - PO Box 668 - Saint )oseph. Minnesota f6374
Phone 3zo.161.72 01 Fax 32. o.363.034z
After the bids are received the final assessment roll is prepared and each owner will receive a
notice of the proposed assessment to their property. The notice will indicate the date and time
for a public hearing on the proposed assessment.
6. Following approval of the assessment roll, as proposed or amended, you will be sent a final
assessment notice. Assessments can be paid in anyone of the following manners:
a. Payment in full to the City of St. Joseph, with no additional charge, of entire assessment
no later than October 31, 2010.
b. After October 31, 2010 payment of the entire amount of the assessment plus interest at
the estimated rate of 4.5 % to 50 percent per year computed from the date of the
Council adopting the final assessment roll. (Anticipated date of assessment adoption —
July 15, 2010).
c. On or about November 1, 2010 the City will certify the unpaid assessments to the
Stearns County Auditor for collection. Payments may then be made in annual
Installments over a 15 year period. These payments shall be payable with your property
tax statements with the first installment due May 15, 2011. To the first installment shall
be added interest at the estimated rate of 4.5 % to 5' percent on the entire assessment
computed from the date of Council resolution adopting the assessment roll to
December 31, 2010. To each subsequent installment, when due, shall be added
interest. The principal and interest will be divided into equal installments for fifteen
years. Once the assessments have been certified to the County Auditor for collection,
the assessments may be paid in full to the County Treasurer with interest accrued to
December 31 of the year in which the payment is made.
7. Within 30 days of the adoption of the final assessment roll (Mid August), the Council will award
the contract and construction will commence. Depending on weather, the project will be
complete with only the final wear course to be completed by June 2011. It Is standard practice
for the City to let the road sit over the winter before constructing the final wear course. This
allows the City to make any necessary corrections.
letters in support of or in opposition to the proposed improvement should be addressed to the City
Council before or at the time of the public hearing at 700 PM on April 14, 2010.
If you have any questions regarding the proposed improvement please feel free to contact Judy
Weyrens at 320 -363 -7201. The City Offices are open Monday — Friday 8:00 AM to 4:30 PM.
• The interest rote will be determined of the time of bonding
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