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Home My WebLink About[06] 2011 Budget ST. JOSEPH Fire Board Agenda Item 6 FIRE DEPT. MEETING DATE: August 4, 2010 AGENDA ITEM: 2011 Budget SUBMITTED BY: Finance PREVIOUS BOARD ACTION: None BACKGROUND INFORMATION: The 2011 budget process began in June 2010. The fire department submitted their draft budget requests to City Administration for discussion at the August 2010 Fire Board meeting. City Administration calculated the revenue needs for each community to cover the proposed operational budget, capital request and the fire hall debt. Each community received credit for interest earnings and other revenues for the department and the rental of the community room were removed from the figures. In addition, each community received credit for interest earnings in the fire hall debt fund plus an additional $8,045 credit to spend down the bond fund balance. The allocated portions for each community were determined by the taxable market values for each community. The allocation includes the costs of the refunding bonds issued to pay for the construction of the current fire hall. Administration did not change the taxable market value allocation between the City and two Townships since market values are not expected to change much and there was no annexation requests made for taxable property. With the current allocation and the credits given in the operational and debt fund, the proposed budget represents an increase of 1.53% for each entity. The increase represents a $4,600 increase in capital and an $11,085 decrease in the Municipal Contribution to the St. Joseph Fire Relief pension fund. The Municipal Contribution is calculated each year by the Fire Relief based on the State Auditor's actuarial formula. Each firefighter is listed with their current years of service. The calculation computes the number of years of service times the annual retirement contribution of $1,800. In addition, the budget proposal provided each community with a credit for interest earnings and other revenues in the fire fund plus an additional $15,000 credit to spend down the operating fund balance. The proposed budget is broken down by community in the summary below. A separate sheet is provided with possible alternatives to the proposed budget to discuss. BUDGET /FISCAL IMPACT: 2011 Budget by community: City of St. Joseph $125,930.03 St. Joseph Township $ 85,917.12 St. Wendel Township $ 54,727.85 ATTACHMENTS: 2011 Budget and Capital Improvement Plan Summaries REQUESTED BOARD ACTION: Approve the preliminary 2011 budget and capital requests 6:1 r l CITY OF ST JOSEPH 07/30/10 1:59 PM 2011 Proposed Fire Board Revenue Budget as of July 31, 2010 2009 2010 2010 2011 Diff From SOURCE SOURCE Descr 2008 Amt Amt YTD Amt Budget Budget Current FUND 105 Fire Fund 33160 Federal Grants - Other $700.00 $2,000.00 $0.00 $800.00 $800.00 $0.00 33400 State Grants and Aids $38,454.00 $35,943.00 $5,900.00 $39,000.00 $39,000.00 $0.00 33500 Other Governmental Unit $0.00 $700.00 ' $0.00 $1,200.00 $1,200.00 $0.00 34202 Special Fire Service $169,990.01 $180,650.00 $145,762.53 $194,350.00 $196,695.00 $2,345.00 34203 Fire Fighting Reimbursement $0.00 $0.00 $0.00 $500.00 $500.00 $0.00 34781 Fire Hall Rental $2,325.00 $2,475.00 $1,475.00 $3,000.00 $3,000.00 $0.00 36210 Interest Earnings $20,371.98 $23,681.57 $2,610.26 $16,000.00 $5,000.00 - $11,000.00 36230 Contributions from Private Sou $15,550.00 $15,000.00 $4,655.33 $15,500.00 $15,500.00 $0.00 36300 Reimbursement $1,585.01 $1,936.40 - $786.60 $500.00 $500.00 $0.00 FUND 105 Fire Fund $248,976.00 $262,385.97 $159,616.52 $270,850.00 $262,195.00 48,655.00 FUND 331 2003 Refunding Fire Hall 31010 Current Ad Valorem Taxes $36,501.52 $33,149.88 $15,484.54 $32,520.00 $33,010.00 $490.00 31013 Special Levy -FD, St.Joe Twp $25,689.92 $23,625.12 $16,485.18 $21,455.00 $22,525.00 $1,070.00 31014 Special Levy -FD, St. Wendel $16,134.20 $15,665.48 $10,499.46 $14,225.00 $14,345.00 $120.00 33404 Market Value Credit $2,894.85 $2,515.64 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $6,220.51 $7,177.74 $502.70 $3,000.00 $1,200.00 - $1,800.00 FUND 331 2003 Refunding Fire Hall $87,441.00 $82,133.86 $42,971.88 $71,200.00 $71,080.00 - $120.00 $336,417.00 $344,519.83 $202,588.40 $342,050.00 $333,275.00 - $8,775.00 6:3 r I CITY OF ST JOSEPH 07/30/10 1:32 PM 2011 Proposed Fire Board Expenditure Budget draft July 31, 2010 2009 2010 2010 YTD 2011 Diff From OBJ OBJ Descr 2008 Amt Amt YTD Amt Budget Budget Current FUND 105 Fire Fund DEPART 42210 Fire Administration 151 Workers Comp. Insur. Prem. $6,843.30 $5,502.80 $0.00 $6,850.00 $7,725.00 $875.00 200 Office Supplies $709.86 $668.60 $201.77 $500.00 $500.00 $0.00 215 software support $823.72 $1,387.72 $2,372.19 $1,000.00 $2,000.00 $1,000.00 220 Repair and Maint Supplies $0.00 $180.85 $0.00 $300.00 $300.00 $0.00 300 Professional Services $0.00 $0.00 $803.29 $0.00 $750.00 $750.00 301 Audit & Accounting Services $10,429.09 $9,444.94 $0.00 $12,700.00 $11,600.00 - $1,100.00 304 Legal Fees $2,168.75 $2.75 $0.00 $1,000.00 $1,000.00 $0.00 305 Medical & Dental $3,625.25 $4,519.47 $0.00 $3,500.00 $3,500.00 $0.00 322 Postage $393.10 $24.78 $25.74 $200.00 $100.00 - $100.00 340 Advertising $0.00 $0.00 $31.67 $100.00 $100.00 $0.00 410 Rentals $63.03 $116.39 $55.00 $200.00 $200.00 $0.00 441 Sales & Use Tax $58.03 $62.76 $34.28 $0.00 $0.00 $0.00 446 License $102.25 $32.00 $72.50 $100.00 $100.00 $0.00 581 Computer Hardware $213.99 $63.04 $1,798.80 $300.00 $350.00 $50.00 582 Computer Software $0.00 $0.00 $0.00 $50.00 $50.00 $0.00 DEPART 42210 Fire Administration $25,430.37 $22,006.10 $5,395.24 $26,800.00 $28,275.00 $1,475.00 DEPART 42220 Fire Fighting 101 Salaries $65,760.00 $69,887.50 $28,235.00 $80,000.00 $80,000.00 $0.00 122 FICA Contributions $4,077.13 $4,332.99 $1,750.58 $4,960.00 $4,960.00 $0.00 125 Medicare Contributions $953.62 $1,013.39 $409.44 $1,160.00 $1,160.00 $0.00 210 Operating Supplies $1,486.97 $3,162.28 $367.07 $3,000.00 $3,000.00 $0.00 211 AWAIRE Supplies $300.37 $53.69 $488.69 $200.00 $200.00 $0.00 220 Repair and Maint Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 235 Motor Fuel $1,537.95 $1,454.07 $837.70 $1,750.00 $1,600.00 - 8150.00 240 Small Tool & Minor Equipmen $647.10 $401.06 $448.89 $500.00 $500.00 $0.00 317 Other fees $10.00 $0.00 $0.00 $0.00 $0.00 $0.00 361 General Liability Insurance $15,733.33 $11,667.32 $8,923.21 $16,500.00 $9,200.00 - $7,300.00 384 Refuse Disposal $868.08 $346.95 $365.76 $675.00 $675.00 $0.00 420 Depreciation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 447 State Aid Reimbursement $38,454.00 $33,143.00 $0.00 $39,000.00 $39,000.00 $0.00 448 Pension Relief Fire Fund $3,000.00 $3,000.00 $2,000.00 $21,870.00 $9,805.00 - $12,065.00 580 Other Equipment $0.00 $0.00 $1,519.47 $500.00 $500.00 $0.00 584 Equipment Reserve $84.49 $0.00 $0.00 $8,750.00 $8,250.00 - $500.00 585 Firefighter Equipment $8,543.11 $1,020.95 $0.00 $21,000.00 $31,000.00 $10,000.00 DEPART 42220 Fire Fighting $141,456.15 $129,483.20 $45,345.81 $199,865.00 $189,850.00 410,015.00 DEPART 42240 Fire Training 104 Taxable Per Diem $405.00 $600.00 $0.00 $2,500.00 $2,500.00 $0.00 122 FICA Contributions $25.11 $37.20 $0.00 $150.00 $150.00 $0.00 125 Medicare Contributions $5.87 $8.70 $0.00 $50.00 $50.00 $0.00 331 Travel & Conference Expense $1,285.43 $428.39 $305.49 $3,000.00 $3,000.00 $0.00 433 Dues & Subscriptions $634.00 $759.00 $721.00 $700.00 $760.00 $60.00 443 Personnel Training $11,482.00 $6,542.85 $6,704.00 $8,000.00 $8,000.00 $0.00 DEPART 42240 Fire Training $13,837.41 $8,376.14 $7,730.49 $14,400.00 $14,460.00 $60.00 DEPART 42250 Fire Communications 220 Repair and Maint Supplies $228.39 $829.65 $258.48 $500.00 $500.00 $0.00 320 Communication Support $79.01 $520.00 $520.00 $2,000.00 $2,000.00 $0.00 321 Telephone $5,302.10 $5,236.99 $3,062.48 $5,500.00 $5,500.00 $0.00 580 Other Equipment $2,851.01 $3,966.30 $0.00 $4,500.00 $4,500.00 $0.00 DEPART 42250 Fire Communications $8,460.51 $10,552.94 $3,840.96 $12,500.00 $12,500.00 $0.00 DEPART 42260 Fire Repair Service 101 Salaries $1,749.84 $3,679.21 $2,660.92 $5,755.00 $4,000.00 41,755.00 6:4 r l CITY OF ST JOSEPH 07/30/10 1:33 PM 2011 Proposed Fire Board Expenditure Budget draft July 31, 2010 2009 2010 2010 YTD 2011 Diff From OBJ OBJ Descr 2008 Amt Amt YTD Amt Budget Budget Current 121 PERA Contributions $113.72 $248.53 $186.19 $390.00 $290.00 - $100.00 122 FICA Contributions $98.72 $211.15 $151.62 $410.00 $250.00 - $160.00 125 Medicare Contributions $23.13 $49.38 $35.44 $260.00 $60.00 - $200.00 130 Health Ins - Deductible $18.10 $76.97 $219.37 $400.00 $300.00 - $100.00 131 Health Insurance $475.58 $1,090.07 $604.23 $1,190.00 $700.00 - $490.00 132 Dental lnsurance $51.80 $94.24 $73.19 $150.00 $160.00 $10.00 133 Life Insurance $3.95 $7.04 $5.36 $10.00 $10.00 $0.00 134 Disabilty Insurance $15.76 $20.95 $16.36 $40.00 $40.00 $0.00 136 Fringe Benefits- Employee $0.00 $19.76 $4.63 $0.00 $0.00 $0.00 171 Clothing Allowance $0.00 $2.55 $15.08 $0.00 $0.00 $0.00 210 Operating Supplies $0.00 $127.15 $0.00 $0.00 $0.00 $0.00 220 Repair and Maint Supplies $8,320.92 $599.73 $422.59 $2,500.00 $500.00 42,000.00 230 Vehicle Repair & Maint $1,964.56 $4,722.83 $1,816.46 $4,500.00 $6,500.00 $2,000.00 DEPART 42260 Fire Repair Service $12,836.08 $10,949.56 $6,211.44 $15,605.00 $12,810.00 - $2,795.00 DEPART 42270 Medical Services 210 Operating Supplies $1,091.05 $1,581.95 $432.32 $1,500.00 $1,500.00 $0.00 220 Repair and Maint Supplies $0.00 $166.80 $0.00 $250.00 $250.00 $0.00 300 Professional Services $0.00 $500.00 $0.00 $500.00 $500.00 $0.00 580 Other Equipment $0.00 $1,372.43 $0.00 $200.00 $200.00 $0.00 DEPART 42270 Medical Services $1,091.05 $3,621.18 $432.32 $2,450.00 $2,450.00 $0.00 DEPART 42280 Fire Station and Building 210 Operating Supplies $0.00 $0.00 $94.74 $0.00 $0.00 $0.00 220 Repair and Maint Supplies $17,848.54 $4,811.07 $2,924.83 $2,500.00 $3,000.00 $500.00 300 Professional Services $227.50 $557.18 $430.84 $600.00 $600.00 $0.00 381 Electric Utilities $5,597.24 $5,785.73 $3,284.70 $6,000.00 $5,500.00 - $500.00 383 Gas Utilities $6,027.96 $5,200.65 $2,748.97 $8,500.00 $6,000.00 - 82,500.00 520 Buildings & Structures $0.00 $0.00 $0.00 $500.00 $500.00 $0.00 530 Improvements Other than Bld $0.00 $0.00 $0.00 $0.00 $1,250.00 $1,250.00 DEPART 42280 Fire Station and Building $29,701.24 $16,354.63 $9,484.08 $18,100.00 $16,850.00 - $1,250.00 DEPART 42281 Community Room 210 Operating Supplies $326.10 $285.01 $274.17 $500.00 $500.00 $0.00 215 software support $22.07 $0.00 $0.00 $0.00 $0.00 $0.00 220 Repair and Maint Supplies $791.96 $662.95 $137.61 $3,000.00 $2,500.00 - $500.00 300 Professional Services $1,034.57 $938.53 $225.00 $1,500.00 $1,000.00 - $500.00 410 Rentals $0.00 $52.43 $0.00 $0.00 $0.00 $0.00 DEPART 42281 Community Room $2,174.70 $1,938.92 $636.78 $5,000.00 $4,000.00 - $1,000.00 FUND 105 Fire Fund $234,987.51 $203,282.67 $79,077.12 $294,720.00 $281,195.00 - 813,525.00 FUND 331 2003 Refunding Fire Hall DEPART 47100 Bond Payment (P & I) 600 Debt Service - Principal $55,000.00 $60,000.00 $0.00 $0.00 $60,000.00 $60,000.00 611 Bond Interest $23,972.50 $22,597.50 $10,428.75 $0.00 $19,125.00 $19,125.00 620 Agent Fees $0.00 $220.26 $121.18 $0.00 $0.00 $0.00 621 Financing Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 DEPART 47100 Bond Payment (P & I) $78,972.50 $82,817.76 $10,549.93 $0.00 $79,125.00 $79,125.00 FUND 331 2003 Refunding Fire Hall $78,972.50 $82,817.76 $10,549.93 $0.00 $79,125.00 $79,125.00 $313,960.01 $286,100.43 $89,627.05 $294,720.00 $360,320.00 $65,600.00 6:5 St. Joseph Community Fire Department Summary of Fire Contributions 2011 Draft Budget Percent Budget Debt Total Adopted 2008 Budget Contribution Contribution Contribution City of St. Joseph 47.04% 79,963.30 37,148.90 117,112.20 St. Joseph Township 32.53% 55,297.75 25,689.92 80,987.66 St. Wendel Township 20.43% 34,728.96 16,134.18 50,863.14 169,990.00 78,973.00 248,963.00 Percent Budget Debt Total Dollar Percent Adopted 2009 Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.68% 86,133.92 35,807.68 121,941.60 4,829.40 4.12% St. Joseph Township 31.46% 56,832.49 23,626.46 80,458.95 (528.71) -0.65% St. Wendel Township 20.86% 37,683.59 15,665.86 53,349.45 2,486.31 4.89% 180,650.00 75,100.00 255,750.00 6,787.00 2.73% Percent Budget Debt Total Dollar Percent Adopted 2010 Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.24% 91,810.94 32,217.68 124,028.62 2,087.02 1.71% St. Joseph Township 32.23% 62,639.01 21,980.86 84,619.87 4,160.91 5.17% St. Wendel Township 20.53% 39,900.06 14,001.46 53,901.52 552.06 1.03% 194,350.00 68,200.00 262,550.00 6,800.00 2.66% Draft Percent Budget Debt Total Dollar Percent Proposed 2011 Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.24% 92,918.72 33,011.31 125,930.03 1,901.41 1.53% St. Joseph Township • 32.23% 63,394.80 22,522.32 85,917.12 1,297.26 1.53% St. Wendel Township 20.53% 40,381.48 14,346.36 54,727.85 826.33 1.53% 196,695.00 69,880.00 266,575.00 4,025.00 1.53% 2011 percent change remained the same as 2010 due to little construction and no annexation requests made for taxable property. 6:6 St. Joseph Community Fire Department Summary of Fire Contributions 2011 Draft Budget Alternatives Percent Budget Debt Total Adopted 2010 Budget Contribution Contribution Contribution City of St. Joseph 47.24% 91,810.94 32,217.68 124,028.62 Debt buy -down based on recommendations in debt St. Joseph Township 32.23% 62,639.01 21,980.86 84,619.87 management study $8,045 St. Wendel Township 20.53% 39,900.06 14,001.46 53,901.52 194,350.00 68,200.00 262,550.00 Operational Budget Includes $15,000 buy -down Proposed Percent Budget Debt Total Dollar Percent Draft 2011 Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.24% 92,918.72 33,011.31 125,930.03 1,901.41 1.53% St. Joseph Township 32.23% 63,394.80 22,522.32 85,917.12 1,297.26 1.53% St. Wendel Township 20.53% 40,381.48 14,346.36 54,727.85 826.33 1.53% 196,695.00 69,880.00 266,575.00 4,025.00 1.53% $17,500 Reserve Percent Budget Debt Total Dollar Percent Reduction Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.24% 91,737.72 33,011.31 124,749.03 720.41 0.58% St. Joseph Township 32.23% 62,589.05 22,522.32 85,111.37 491.51 0.58% St. Wendel Township 20.53% 39,868.23 14,346.36 54,214.60 313.08 0.58% 194,195.00 69,880.00 264,075.00 1,525.00 0.58% $10,000 Reserve Percent Budget Debt Total Dollar Percent Reduction Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.24% 95,280.72 33,011.31 128,292.03 4,263.41 3.44% St. Joseph Township 32.23% 65,006.30 22,522.32 87,528.62 2,908.76 3.44% St. Wendel Township 20.53% 41,407.98 14,346.36 55,754.35 1,852.83 3.44% 201,695.00 69,880.00 271,575.00 9,025.00 3.44% No Reserve Percent Budget Debt Total Dollar Percent Buy: - Down Budget Contribution Contribution Contribution Change Change City of St. Joseph 47.24% 100,004.72 32,217.68 132,222.40 8,193.78 6.61% St. Joseph Township 32.23% 68,229.30 21,980.86 90,210.16 5,590.29 6.61% St. Wendel Township 20.53% 43,460.98 14,001.46 57,462.44 3,560.93 6.61% 211,695.00 68,200.00 279,895.00 17,345.00 6.61% 6:7 St. Joseph Community Fire Department 2011 Draft Budget Summary % of Total 2011 Operating Expenditure Budget $ 132,240.00 47.71% 2011 Salary Expenditure Budget 102,355.00 36.93% 2011 Capital Expenditure Budget 46,600.00 16.81% Less: Community Room Budget (4,000.00) -1.44% Expenditures to Cover $ 277,195.00 2011 St. Joseph Twp Revenue Budget $ 63,394.80 24.18% 2011 St. Wendel Twp Revenue Budget 40,381.48 15.40% 2011 St. Joseph City Revenue Budget 92,918.72 35.44% 2011 Other Revenues 65,500.00 24.98% Revenues Budgeted to Cover Exp. $ 262,195.00 Expenditures over Revenues $ (15,000) Covered by Operating Reserve $ 15,000. 6:8 St. Joseph Community Fire Department Fire Board Summary Information Fire Department Operations (Fund 105) Debt Service Contributions (Fund 331) 2011 Draft Budget 2011 2010 2009 2008 Operating Budget 281,195.00 294,720.00 274,850.00 291,090.00 Revenue Credit (65,500.00) (76,500.00) (77,500.00) (84,600.00) Equipment Reserve (15,000.00) (18,870.00) (11,700.00) (31,500.00) Less Budget - Community Room (4,000.00) (5,000.00) (5,000.00) (5,000.00) Budget to be funded 196,695.00 194,350.00 180,650.00 169,990.00 Fire Station Costs 83,080.00 76,100.00 82,600.00 78,973.00 Less Levy Reduction (12,000.00) (4,900.00) (5,000.00) - Revenue Credit _ (1,200.00) (3,000.00) (2,500.00) - Budget to be funded 69,880.00 68,200.00 75,100.00 78,973.00 City of St. Joseph Cost Apportionment _ 47.24% 47.24% 47.68% 47.04% Budget Costs 92,918.72 91,818.92 86,138.12 79,963.28 Fire Staton Costs 33,011.31 32,220.48 35,809.44 37,148.88 St. Joseph Township Cost Apportionment 32.23% 32.23% 31.46% 32.53% Budget Costs 63,394.80 62,637.20 56,829.20 55,297.76 Fire Staton Costs 22,522.32 21,980.24 23,625.08 25,689.92 St. Wendel Township Cost Apportionment 20.53% 20.53% 20.86% 20.43% Budget Costs 40,381.48 39,893.92 37,682.68 34,728.96 Fire Staton Costs 14,346.36 13,999.28 15,665.48 16,134.20 6:9 Budget Budget Budget Budget CIP # Account Code Department , 2012 2013 2014 2015 FD -1101 105 - 42210- 581/582 Fire Administration Con' 350.00 350.00 350.00 350.00 Total Fire Administration Con 350.00 350.00 350.00 350.00 FD -1102 105 -42220 -580 Fire Fighting OthE 500.00 500.00 500.00 500.00 Total Fire Fighting Other Equip 500.00 500.00 500.00 500.00 FD -1103 105 -42220 -584 Fire Fighting Equi - - _ FD -1104 105 -42220 -584 Fire Fighting Equi 2,500.00 2,500.00 2,500.00 2,500.00 FD -1105 105 -42220 -584 Fire Fighting Equi - - - _ FD -1106 105 -42220 -584 Fire Fighting Equi _ _ - _ Total Fire Fighting Equipment 2,500.00 2,500.00 2,500.00 2,500.00 FD -1106 105 -42220 -585 Fire Fighting Firef 5,000.00 - - - FD -1107 105 -42220 -585 Fire Fighting Firef 10,000.00 15,000.00 17,000.00 20,000.00 FD -1108 105 -42220 -585 Fire Fighting Firefl FD -1109 105 -42220 -585 Fire Fighting Firef 7,000.00 10,000.00 11,000.00 11,000.00 12,000.00 15,500.00 18,000.00 22,500.00 FD -1110 105 -42220 -585 Fire Fighting Firef 5,000.00 5,000.00 5,000.00 5,000.00 Total Fire Fighting Equipment 39,000.00 45,500.00 51,000.00 58,500.00 FD -1111 105 -42250 -580 Fire Communication Othe 12,000.00 14,000.00 16,000.00 17,000.00 FD -1112 105 -42250 -580 Fire Communication Othe 500.00 500.00 500.00 500.00 Total Fire Communications Eq 12,500.00 14,500.00 16,500.00 17,500.00 FD -1113 105 -42270 -580 Medical Services Othe 200.00 200.00 200.00 200.00 Total Medical Services Equip', 200.00 200.00 200.00 200.00 FD -1114 105 -42280 -530 Fire Station & Building Equil 1,000.00 1,500.00 1,500.00 1,500.00 FD -1115 105 -42280 -530 Fire Station & Building Equil 500.00 500.00 500.00 500.00 FD -1116 105 -42280 -530 Fire Station & Building Impra 1,000.00 1,000.00 1,000.00 1,000.00 Total Fire Station & Building h' 2,500.00 3,000.00 3,000.00 3,000.00 Total Capital Improvement - Fire Fund 57,550.00 66,550.00 74,050.00 82,550.00 Note: The fire department is funded by the Cif FD -1106 105 -42220 -585 Fire Fighting Firefi 6:10 FD- 1 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Computer Hardware /Software 'TOTAL COST: $3,000.00 2011 BUDGET: $400.00 ' PROJECT CATEGORY Computer Equipment DESCRIPTION: Computer Hardware /Software JUSTIFICATION: (Account Code: E105- 42210- 581/582 To keep up with computer hardware /software needs, putting funds aside each year. Computers are used for fire training lessons, weather reports, grant administration, reporting and various administrative tasks. A new desktop computer was purchased in 2010 with connections to the City's server and electronic database. Another desktop and laptop are still needed in 2011 and will be added to the City's server. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Administration: Computer Hardware 1,660.72 350.00 350.00 350.00 350.00 350.00 3,410.72 Computer Software 600.00 50.00 0.00 0.00 0.00 0.00 650.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 4,060.72 NEIGHBORHOOD: Total $4,060.72 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:11 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Equipment Replacement TOTAL COST: Varies 2011 BUDGET: $ 500.00 !PROJECT CATEGORY Other Equipment DESCRIPTION: Fire Fighting Other Equipment JUSTIFICATION: (Account Code: E105 -42220 -580 As the fire fighting equipment ages, replacements will be required. This replacement fund is for items not used directly for fire fighting, but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: 0.00 0.00 Maint. Reserve Fund 29,113.82 500.00 500.00 500.00 500.00 500.00 31,613.82 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 31,613.82 NEIGHBORHOOD: Total $31,613.82 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:12 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: 6 - Wheeler/Pump (TOTAL COST: $13,000.00 2011 BUDGET: $2,000.00 !PROJECT CATEGORY Equipment Reserve DESCRIPTION: Replace Off Road Grass Rig JUSTIFICATION: Account Code: El 05 -42220 -584 Unit will be 12 years old, operates in very extreme conditions, have already experienced 1 major breakdown with unit. The pump on the current 6- wheeler can be switched over to the new machine. The old 6- wheeler will get traded in with possible residual trade -in value towards the new machine. The Fire Chief applied for a DNR grant in 2010, but was not granted. The 2010 quote was $13,000. The cost is expected to be the same with an additional cost for a trailer if the current trailer does not fit the new machine. The trade -in value is expected to cover the cost of the trailer. If the 6- wheeler is not purchased until 2011, the Fire Chief will reapply for a grant in 2011. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: 0.00 Equipment Reserve 11,000.00 2,000.00 13,000.00 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2010 or 2011 Construction Equipment and Other 17,000.00 NEIGHBORHOOD: Total $17,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:13 FD -1104 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Extrication Equipment 'TOTAL COST: $25,000.00 2011 BUDGET: $2,500.00 'PROJECT CATEGORY: Equipment DESCRIPTION: Extrication Equipment JUSTIFICATION: 'Account Code: E105 -42220 -584 As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The department currently has 2 sets of extrication equipment. One set is approximately 15 years old, the other set is about 6 years old. The equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the sets in the future as needed. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: Equipment Reserve 6,562.40 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 19,062.40 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 19,062.40 NEIGHBORHOOD: Total $19,062.40 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:14 la-p; CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Rescue Van ,TOTAL COST: $120,000.00 2011 BUDGET: $3,750.00 'PROJECT CATEGORY Equipment Reserve DESCRIPTION: Comparable unit to our Ford 350 (Diesel) JUSTIFICATION: (Account Code: El 05 -42220 -584 We respond to approximately 300 calls per year. The rescue van responds to all calls. The current van was a demo van the department purchased in 1997. We anticipate maintenance issues by the 2010 period. The department will trade -in the 1997 rescue van for an updated van at that time. The total cost reflects the estimated 2010 cost less the trade -in value for the 1997 van. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: Equipment Reserve # # # # # # # ## 3,750.00 # # # # # # # ## 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2011 Construction Equipment and Other 120,000.00 NEIGHBORHOOD: Total $120,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:15 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Pumper Truck ITOTAL COST: $360,000.00 2011 BUDGET: $5,000.00 (PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Engine #1 JUSTIFICATION: (Account Code: E105- 42220- 584/585 Mainline pumper - current pumper 1995 freightliner - anticipate maintenance issues. Will require replacement by 2012 (17 year old truck). Anticipate a portion of the cost to be covered by an equipment bond since much of the cost was not set aside in previous years. The preliminary costs to plan the specifications, bidding and manufacturing the pumper truck will take approximately 2 years. Some expenditures will be incurred in 2010 and 2011. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: 0.00 Equipment Reserve 45,000.00 45,000.00 0.00 Fire Fighting Equip 19,000.00 5,000.00 5,000.00 29,000.00 Equipment Bonds # # # # # # # ## 286,000.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2012 Construction Equipment and Other 360,000.00 NEIGHBORHOOD: Total $360,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:16 FD-1407' :: CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Ladder Truck (TOTAL COST: $1,000,000.00 2011 BUDGET: $8,000.00 'PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Ladder Truck #2 JUSTIFICATION: !Account Code: El 05 -42220 -585 The ladder truck was purchased by the fire service communities in 2001 through a bond purchase. The bond was refinanced in 2003 to lower interest costs. The bond will be paid off by 2017, a couple years before the ladder truck will need to be replaced. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2021. The current ladder truck cost $365,000. By 2021 a new ladder truck is estimated to cost over $1,000,000. This will also depend on the height of the buildings in the area. Anticipate issuing equipment bonds to cover a portion of the cost of the new ladder truck. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: 0.00 0.00 0.00 Fire Fighting Equip 5,250.00 8,000.00 10,000.00 15,000.00 17,000.00 20,000.00 75,250.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2021 Construction Equipment and Other 75,250.00 NEIGHBORHOOD: Total $75,250.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:17 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Grass Rig #3 (TOTAL COST: $80,000.00 2011 BUDGET: $6,000.00 (PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Grass Rig #3 JUSTIFICATION: (Account Code: El 05 -42220 -585 Grass Rig #3 was purchased by the fire service communities in 1997 for $55,000. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2017. The Fire Chief believes the grass rig may last longer than 20 years - based on the number of calls over time. By 2017 a new rig is estimated to cost over $80,000. Some of the equipment from the 1997 grass rig will be reused for the new rig. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: 0.00 0.00 0.00 Fire Fighting Equip 13,000.00 6,000.00 7,000.00 10,000.00 11,000.00 11,000.00 58,000.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017 Construction Equipment and Other 58,000.00 NEIGHBORHOOD: Total $58,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:18 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Tanker Truck #4 (TOTAL COST: $300,000.00 2011 BUDGET: $9,000.00 (PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Tanker Truck #4 JUSTIFICATION: !Account Code: El 05 -42220 -584 Tanker truck #4 was purchased by the fire service communities in 1999 for $120,000. The cost of fire fighting equipment continues to escalate by more than the consumer price index. Tanker #4 is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2019. By 2019 a new truck is estimated to cost over $300,000. Tanker #4 was purchased with a steel tank that began leaking shortly after the purchase. The city's public work's staff and fire fighters have made repairs to keep the truck functional. The repair costs continue to rise each year for this vehicle. Anticipate a portion of the costs to purchase a new tanker truck to be covered by equipment bonds. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: 0.00 0.00 0.00 Fire Fighting Equip 8,250.00 9,000.00 12,000.00 15,500.00 18,000.00 22,500.00 85,250.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019 Construction Equipment and Other 85,250.00 NEIGHBORHOOD: Total $85,250.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:19 ® ID CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Equipment Replacement 'TOTAL COST: Varies 2011 BUDGET: $3,000.00 'PROJECT CATEGORY Other Equipment DESCRIPTION: Fire Fighting Equipment JUSTIFICATION: 'Account Code: E105 -42220 -585 As the fire fighting equipment ages, replacements will be required. This replacement fund is for items directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. One of the replacement needs is turnout gear as gear ages and new people join the fire department. Helmets are handed off to fire fighters as they replace retired or resigned fire fighters. One set of turnout gear is approximately $1,500. The fire dept submitted an 80/20 grant request to replace 28 turn out suits in 2009 with no grant award. Grant requests in 2010 were also denied. The department will continue to apply for available grants. The turn-out gear needs to be replaced by 2011 or 2012. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Fighting: FF Equipment 13,749.91 3,000.00 5,000.00 5,000.00 5,000.00 5,000.00 36,749.91 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 36,749.91 NEIGHBORHOOD: Total $36,749.91 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:20 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: 800 Mhz Radios (TOTAL COST: $75,000.00 2011 BUDGET: 84,000.00 (PROJECT CATEGORY: Other Equipment DESCRIPTION: Motorola XLT 2500 Portable Radios JUSTIFICATION: (Account Code: E105 -42250 -580 The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a grant in 2007. The radios have a life of 7 -8 years. The next replacement is scheduled for 2014 or 2015. The cost per radio is currently about $2,400 per radio with the programming. The estimated replacement cost in 7 -8 years is $3,000. The Police Chief has mentioned Stearns County may switch over to a 900MHz radio system in a few years. Grant funding availability is unknown, but will be pursued by the City and Fire Chief. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Communications: 0.00 0.00 Radio Reserve 7,000.00 4,000.00 12,000.00 14,000.00 16,000.00 17,000.00 70,000.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2015, ongoing Construction Equipment and Other 70,000.00 NEIGHBORHOOD: Total $70,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:21 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Equipment Replacement 'TOTAL COST: $3,000 /year 2011 BUDGET: $500.00 I PROJECT CATEGORY Other Equipment DESCRIPTION: Communications Equipment JUSTIFICATION: Account Code: E105- 42250 -580 As the fire fighting communications equipment ages, replacements will be required. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of wear and tear and need to be replaced periodically. The department currently replaces approximately 5 pagers per year (totals approximately $3,000) under this capital item. The fire dept received a 50/50 DNR grant to replace 8 pagers in 2009 in the amount of $2,000. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Communications: 0.00 0.00 Radio Reserve 11,932.69 500.00 500.00 500.00 500.00 500.00 14,432.69 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 14,432.69 NEIGHBORHOOD: Total $14,432.69 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:22 00-141 ryry CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Equipment Replacement 'TOTAL COST: Varies 2011 BUDGET: $200.00 )PROJECT CATEGORY Other Equipment DESCRIPTION: Medical Equipment JUSTIFICATION: 'Account Code: E105 -42270 -580 As the medical services equipment ages, replacements will be required. The replacement for medical services equipment can vary depending on medical calls received each year. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds go back into the equipment reserve fund. The department has received community donations for medical equipment the last couple years, but may not be available for future needs. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Medical Services: 0.00 0.00 Other Equip 527.57 200.00 200.00 200.00 200.00 200.00 1,527.57 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 1,527.57 NEIGHBORHOOD: Total $1,527.57 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:23 F 4444 CITY OF ST. JOSEPH IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Building Repairs/Updates (TOTAL COST: Varies 2011 BUDGET: $500.00 'PROJECT CATEGORY: Improvement other than building DESCRIPTION: Unexpected Building Repairs/Replacements JUSTIFICATION: (Account Code: E105- 42280 -530 The Community Fire Hall was constructed in 1997. The City issued debt in 1997, refunded in 2005, with payments until 12 -1 -17. As the building ages, replacements will be needed to maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is likely the roof will need to be changed within the next 10 years. This capital item allows for setting money aside in the building reserve fund until a major repair is required. By setting money aside each year, the Fire Board will not feel large spikes in the annual budget. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Station & Building: 0.00 0.00 0.00 Bldg Fund Reserve 31,000.00 500.00 1,000.00 1,500.00 1,500.00 1,500.00 37,000.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017, ongoing Construction 37,000.00 Equipment and Other NEIGHBORHOOD: Total $37,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:24 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Sealcoat Driveway 'TOTAL COST: $5,000 /Application 2011 BUDGET: $500.00 'PROJECT CATEGORY Improvement other than building DESCRIPTION: Seal /Stripe Parking Lot JUSTIFICATION: 'Account Code: E105 -42280 -530 Routine maintenance recommended every 5 years. The cost per coat is approximately $5,000. The last sealcoat was done in 2008. Future sealcoats /crack fill repairs may be able to be combined with the City's street maintenance for a cost savings. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 2013 2014 2015 Total Fire Station & Building: 0.00 0.00 Improvements other 0.00 than Building 20,566.92 500.00 500.00 500.00 500.00 500.00 23,066.92 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2010, 2012 ongoing Construction Equipment and Other 23,066.92 NEIGHBORHOOD: Total $23,066.92 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6 :25 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Paint Fire Hall (TOTAL COST: $7,000.00 2011 BUDGET: $750.00 'PROJECT CATEGORY Improvements other than Building DESCRIPTION: Paint All Red Exterior Trim/Doors JUSTIFICATION: [Account Code: E105 -42280 -530 Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008. The painting will need to be updated in approximately 8 years. The estimated cost is $7,000 per application. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2011 2012 _ 2013 2014 2015 Total Fire Station & Building: Improvements other 0.00 than Building 3,700.00 750.00 1,000.00 1,000.00 1,000.00 1,000.00 8,450.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2016, ongoing Construction Equipment and Other 8,450.00 NEIGHBORHOOD: Total $8,450.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 6:26