HomeMy WebLinkAbout[09a] Preliiminary Levy CITY OF ST. J9%N:PH Council Agenda Item 9(a)
MEETING DATE: September 2, 2010
AGENDA ITEM: Financial Matters
a) 2011 Preliminary Levy
SUBMITTED BY: Finance
BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The EDA and Fire Board met to
recommend their respective 2011 budgets.
PREVIOUS COUNCIL ACTION: City Council met two times to go over the preliminary 2011 budget. The
workshops included discussions for the general operating budget and capital plans. The Council
discussed many factors regarding the proposed preliminary budget, specifically the impact of declining
revenues including LGA and loss of market value. The Council acknowledges that the preliminary
budget sets the maximum tax levy that can be considered for collection in 2011. While the Council did
not make specific reductions to the preliminary budget, the Council will continue to review the budget
adjusting as necessary before the hearing for the final tax levy. Adopting the preliminary levy will
provide the Council with an opportunity to receive actual tax impacts based on final growth numbers as
calculated by the Stearns County Auditor's Office.
BACKGROUND INFORMATION: The budget process follows a rigorous schedule as outlined in MN
Statutes. Some of the guidelines are as follows:
1. Taxing authorities must adopted a proposed levy and certify the same no later than September
15.
2. Special levies are outside of levy limits and can include; recover LGA unalloted in December
2010 and 2011; principal and interest on certificates of indebtedness and bonds; and, costs
attributable to increases in the employer contribution rates for PERA that are effective
after June 30, 2001. (The City's levy includes utilization of the principal and interest for
bonding and increase in PERA contribution).
3. Levy Limits - Beginning with taxes payable in 2009, 3 years of levy limits apply to cities with
population of over 2,500. The levy limit allows for the inflationary increase in the local levy of
the lesser of 3.9% or the change in the implicit price deflator (IPD). This year's IDP is 1.6784 %.
(The city's levy limit for payable 2011 is $1,331,694.)
4. When adopting the preliminary levy, the Cities with a population over 500 must establish
and announce the date and time of the hearing on the final levy. The resolution sets the
public hearing for December 2, 2010 at 7:00 PM.
The Council will continue to work on the budget during the upcoming months to reach a final
budget for levy purposes.
BUDGET /FISCAL IMPACT: Preliminary 2011: $2,646,795 budget, $1,852,329 levy
9(a):1
ATTACHMENTS: Request for Council Action 9(a):1 -2
Resolution 2010-019 — Adopting Preliminary Levy 9(a):3
2011 Net Tax Capacity — Preliminary 9(a):4
2011 Proposed General Revenue Budget 9(a):5 -6
2011 Proposed General Expenditure Budget Summary 9(a):7
REQUESTED COUNCIL ACTION: Adopt Resolution 2010 -019 — Adopting the Proposed 2010, Collectible
2011 Tax Levy; establishing the truth in taxation hearing for December 2, 2010 at 7:00 PM in the ST.
Joseph City Council Chambers.
9(a):2
RESOLUTION 2010 -019
ADOPTING PROPOSED 2010 TAX LEVY, COLLECTIBLE IN 2011
BE IT RESOLVED by the City Council of the City of St. Joseph, Stearns County, Minnesota, that the following sums of money be levied
for the current year, collectible in 2011 upon the taxable property in the City of St. Joseph for the following purposes:
GENERAL FUND LEVIES:
General Fund Tax Levy $ 1,331,694.00
SPECIAL GENERAL FUND LEVY:
PERA Increase Levy 38,835.00
BOND INDEBTEDNESS:
2003 Bond Improvements
$815K Fire Hall Refunding Bond 32,500.00
2005 Bond Improvements
$645K Public Project Crossover Refunding 95,000.00
$1.655M GO Improvement Bond 17,000.00 112,000.00
2006 Bond Improvements
$2.375M GO Improvement Bond 61,000.00
2007 Bond Improvements
$2.875M GO Improvement Bond 20,000.00
$980K GO Refunding Bond 8,500.00 28,500.00
2008 Bond Improvements
$290K GO Certificate of Indebtedness 67,000.00
2009 Bond Improvements
$2.555M GO Improvement Bond 71,000.00
$495K GO Capital Improvement Refunding Bond 66,800.00 137,800.00
2009 Bond Improvements
$150K GO Certificate of Indebtedness 33,000.00
$1.845M GO Crossover Refunding Bond 10,000.00 43,000.00
$ 1,852,329.00
Be it further resolved that these levies will support the general fund budget of $2,646,795 for the year 2011.
The City Administrator /Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Stearns County
Minnesota.
ADOPTED BY THE COUNCIL THIS SECOND DAY OF SEPTEMBER, 2010.
Alan Rassier, Mayor
ATTEST:
Judy Weyrens, Administrator
9(a):3
City of St. Joseph, Minnesota
2011 Net Tax Capacity
Preliminary Levy Adopted September 2, 2010
Estimated Net Tax Capacity 3,742,154 3,683,628
2010 2011
0.07% est. a 4.16% Al, (1.6%4, w/ Coborn's NTC abatement added back)
Levy Limit - General Levy 1,331,694
Estimated Tax Impact of the Proposed 2011 Budget
Adopted 2010 Proposed 2011
Levy Lev
General Fund Levy 1,232,779 32.934% °' 1,282,694 34.821 % Note: The levy includes an est.
$49,000 in Cobom's abatement. The
Coborn's Abatement - 0.000% 49,000 1.330% >`` City will collect the levy in
Special Levy - 2011 and abate back to Coborn's in
PERA Increase 44,856 1.199% 38,835 1.054% early 2012.
Bond 2003 42,520 1.136% 32,500 0.882%
Bond 2005 121,000 3.233% 112,000 3.040%
Bond 2006 130,000 3.473% 61,000 1.656%
Bond 2007 46,500 1.242% ` 28,500 0.774%
Bond 2008 66,000 1.763% 67,000 1.819%
Bond 2009 130,000 3.473% 137,800 3.741%
Bond 2010 - 0.000% 43,000 1.167%
1,813,655 1,852,329
48.453% 50.285%
Levy Limit 10 $ 1,232,779
Levy % change 10 to 11 2.13% mill rate chg 1.832%
Levy $ change 10 to 11 $ 38,674
. Net Tax Estimated
Impact Analysis ( Capacity Impact
100,000 Home 1000 484.53 1,000 502.85
Increase in taxes 18.32 r'
150,000 Home 1500 726.80 1,500 754.28 "
Increase in taxes 27.49
175,000 Home 1750 847.93 1,750 880.00 ?'
Increase in taxes 32.07
200,000 Home 2000 969.06 2,000 1,005.71
Increase in taxes 36.65
250,000 Home 2500 1,211.33 2,500 1,257.14
Increase in taxes 45.81
150,000 Business 2,250 1,090.19 2,250 1,131.42
Increase in taxes 41.23
500,000 Business 9,250 4,481.90 9,250 4,651.40
Increase in taxes 169.50
$1 M 20 Unit Apt. 12,500 6,056.63 12,500 6,285.68
Increase in taxes 229.06
Remaining unallotment levy $ 295,679
Mill rate change by 1% $ 36,000
Coborns Abatement of $50,000 begins in 2011 (payable in early 2012)
9(a):4
i
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CITY OF ST JOSEPH
2011 Proposed General Revenue Budget
Preliminary Budget
September 2, 2010
•
2010 2010 2011 Diff From
SOURCE SOURCE Descr 2008 Amt 2009 Amt YTD Amt Budget Budget Current
FUND 101 General
31010 Current Ad Valorem Taxes $1,046,123.84 $1,093,336.87 $584,170.45 $1,232,779.00 $1,331,694.00 $98,915.00
31012 Special Levy- City St. Joe $0.00 $10,868.60 $20,755.90 $44,856.00 $38,835.00 - $6,021.00
31320 State Sales Tax $0.00 $401.91 $8.56 $25.00 $0.00 - $25.00
31820 Gas Franchise $26,395.72 $27,326.93 $14,613.45 $32,000.00 $32,000.00 $0.00
31830 Electric Franchise $46,507.04 $45,712.51 $23,293.86 $45,500.00 $49,000.00 $3,500.00
32111 Beer $476.64 $656.64 $200.00 $2,000.00 $600.00 - $1,400.00
32112 Liquor $19,933.34 $17,460.00 $10,784.94 $22,200.00 $16,520.00 - $5,680.00
32113 Outdoor Liquor Permit $1,000.00 $1,800.00 $2,750.00 $2,000.00 $2,500.00 $500.00
32114 Gambling Permits $100.00 $110.00 $25.00 $200.00 $150.00 - $50.00
32170 Amusement/Hunting Permit $1,540.00 $1,200.00 $0.00 $1,500.00 $1,200.00 - $300.00
32181 Contractors License $0.00 $0.00 $0.00 $100.00 $0.00 - $100.00
32182 Excavation Permit $400.00 $350.00 $0.00 $450.00 $200.00 - $250.00
32184 Cigarette License $400.00 $408.34 $0.00 $500 00 $500.00 $0.00
32186 Cable Franchise Fee $22,238.24 $24,330.40 $12,942.51 $24,000.00 $25,000.00 $1,000.00
32210 Building Permits $67,502.95 $139,646.14 $21,805.09 $102,500.00 $50,000.00 - $52,500.00
32261 Rental Housing Registratio $20,003.50 $21,156.50 $19,452.60 $17,000.00 $19,000.00 $2,000.00
33160 Federal Grants - Other $0.00 $0.00 $4,289.00 $0.00 $0.00 $0.00
33401 Local Government Aid $697,856.00 $777,183.00 $322,575.50 $645,150.00 $807,470.00 $162,320.00
33404 Market Value Credit $83,659.52 $83,994.33 $0.00 $0.00 $0.00 $0.00
33409 PERA Rate Increase Aid $1,541.00 $1,541.00 $770.50 $1,540.00 $1,540.00 $0.00
34103 Zoning and Subdivision Fe $1,930.00 $1,170.00 $600.00 $1,250.00 $1,250.00 $0.00
34104 Land Use Deposit Fee $500.00 $1,298.80 $5,000.00 $4,000.00 $4,000.00 $0.00
34105 Sale of Maps and Publicati $233.50 $116.05 $31.75 $100.00 $75.00 - $25.00
34107 Assessments Search $4,017.00 $3,675.00 $1,300.00 $4,000.00 $2,500.00 - $1,500.00
34111 Special Hearing $4,150.00 $4,960.00 $4,040.00 $4,000.00 $4,500.00 $500.00
34118 Administration Reimb $11,108.99 $9,860.94 $0.00 $13,800.00 $11,600.00 - $2,200.00
36100 Special Assessments $2,802.15 $4,735.47 $10,796.56 $1,500.00 $2,000.00 $500.00
36210 Interest Earnings $21,290.33 $24,425.14 $5,500.62 $20,000.00 $7,500.00 - $12,500.00
36213 Interest Charges $705.00 - $488.70 $127.08 $150.00 $150.00 $0.00
36215 Co -op Dividend -MN League $4,820.27 $9,241.24 $0.00 $8,000.00 $8,000.00 $0.00
36221 Water Tower Antenna Leas $3,758.79 $3,276.47 $2,039.95 $2,775.00 $3,500.00 $725.00
36222 Land Rental $1,500.00 $16,500.00 $0.00 $2,400.00 $2,400.00 $0.00
36230 Contributions from Private $5.00 $500.00 $0.00 $0.00 $0.00 $0.00
36260 Surplus Property $0.00 $0.00 $0.00 $250.00 $0.00 - $250.00
36300 Reimbursement $136.70 $4,986.80 $1,956.55 $150.00 $150.00 $0.00
32240 Animal License $2,555.00 $3,270.00 $2,885.00 $3,000.00 $3,000.00 $0.00
33160 Federal Grants - Other $5,253.00 $9.461.66 $1,867.94 $3,000.00 $3,000.00 $0.00
33416 Police Training Reim $3,604.83 $3,567.72 $2,867.96 $3,500.00 $3,500.00 $0.00
33422 State Police Aid $49,371.00 $54,009.00 $0.00 $40,000.00 $45,000.00 $5,000.00
33500 Other Governmental Unit $0.00 $0.00 $0.00 $0.00 $10,000.00 $10,000.00
34950 Kennel Fees $1,127.00 $712.00 $196.00 $500.00 $500.00 $0.00
35101 County Fines $40,831.02 $29,774.92 $13,932.78 $42,000.00 $30,000.00 - $12,000.00
35102 Policy Fines $20,322.98 $34,620.50 $29,676 00 $35,000.00 $35,000.00 $0.00
35105 Accident Report Fee $706.00 $674.30 $613.00 $1,000.00 $1,000.00 $0.00
35106 Seized Property $5,843.50 $3,663.10 $0.00 $1,500.00 $500.00 - $1,000.00
36300 Reimbursement $7,124.18 $3,450.00 $7,575 00 $3,000.00 $3,000.00 $0.00
33421 State Municipal Funds Aid $6,135.00 $6,180.00 $6,180.00 $6,200.00 $6,200.00 $0.00
33430 Other Grants /Aids $0.00 $240.00 $0.00 $0.00 $0.00 $0.00
33611 County Grants - Road Main $7,745.22 $7,745.22 $0.00 $7,750.00 $7,750.00 $0.00
36300 Reimbursement $15,317.42 $21,151.63 $1,814.30 $750.00 $750.00 $0.00
36233 Contributions -Pvte Christm $1,100.00 $3,000.00 $1,000.00 $2,000.00 $0.00 - $2,000.00
34782 Winter Recreation Donation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
31320 State Sales Tax $0.00 $7.61 $22.06 $100.00 $0.00 - $100.00
34407 Weed Cutting $1,312.30 $5,023.27 - $303.27 $1,000.00 $1,000.00 $0.00
34780 Park Fees $3,900.00 $4,600 00 $5,375.00 $4,500.00 $4,500.00 $0.00
36236 Contributions - Parks $877.76 $869 07 $808.09 $600.00 $600.00 $0.00
36231 Contribution - Health Ins Di $15,000.00 $0.00 - $15,000.00 $0.00 $0.00 $0.00
36260 Surplus Property $0 00 $0.00 $1,100.00 $0 00 $250.00 $250.00
9(a):5
t CITY OF ST JOSEPH
2011 Proposed General Revenue Budget
Preliminary Budget
September 2, 2010
2010 2010 2011 Diff From
SOURCE SOURCE Descr 2008 Amt 2009 Amt YTD Amt Budget Budget Current
39201 Transfers from Other Fund $24,363.52 $227,851.68 $0.00 $14,000.00 $14,000.00 $0.00
FUND 101 General $2,305,125.25 $2,751,612.06 $1,130,439.73 $2,406,075.00 $2,593,384.00 $187,309.00
FUND 150 Economic Development
34150 TIF /MIF Deposit $0.00 $7,500.00 $0.00 $0.00 $0.00 $0.00
36210 Interest Eamings $1,028.63 $719.98 - $87.10 $500.00 $150.00 - $350.00
39201 Transfers from Other Fund $28,000.00 $28,820.60 $51,136.79 $42,010.00 $103,040.00 $61,030.00
FUND 150 Economic Development $29,028.63 $37,040.58 $51,049.69 $42,510.00 $103,190.00 $60,680.00
$2,334,153.88 $2,788,652.64 $1,181,489.42 $2,448,585.00 $2,696,574.00 $247,989.00
9(a):6
r CITY OF ST JOSEPH
,n..4 '-
2011 Proposed General Expenditure Budget
Preliminary Summary
September 2, 2010
2010 2010 2011 Diff From
I DEPART DEPART Descr 2008 Amt 2009 Amt YTD Amt Adopted Budget Current
FUND 101 General
1 41110 Council $56,247.99 $39,348.51 $23,663.77 $48,295.00 $48,750.00 $455.00
41120 Legislative Commities $7,891.52 $4,129.19 $2,818.10 $9,930.00 $8,980.00 - $950.00
41130 Ordinance & Proceedings $7,863.86 $2,656.44 $483.02 $3,000.00 $3,000.00 $0.00
41310 Mayor $6,122.58 $9,603.53 $5,809.08 $12,380.00 $14,110.00 $1,730.00
I 41410 Elections $7,270.24 $295.51 $5,275.68 $1,000.00 $3,000.00 $2,000.00
I 41430 Salaries & Adminstrative $196,348.71 $202,404.65 $132,160.23 $220,535.00 $230,275.00 $9,740.00
41530 Accounting $153,925.53 $118,238.75 $66,489.90 $104,525.00 $109,305.00 $4,780.00
41540 Audit Service $28,000.00 $23,920.00 $24,780.00 $26,000.00 $25,900.00 - $100.00
41550 Assessing $18,206.66 $18,570.79 $18,849.35 $19,000.00 $19,000.00 $0.00
41610 City Attorney $19,409.50 $11,750.65 $9,268.75 $20,000.00 $20,000.00 $0.00
I 41910 Planning and Zoning $21,083.06 $2,902.20 $2,238.25 $1,800.00 $2,450.00 $650.00
41941 General Government $19,715.01 $18,363.89 $16,714.74 $24,405.00 $31,840.00 $7,435.00
41942 City Offices $25,449.88 $27,876.46 $18,428.36 $26,200.00 $26,525.00 $325.00
I 41943 Facilites and Planning $6,527.16 $0.00 $0.00 $0.00 $0.00 $0.00
41950 Cable Access $11,846.95 $12,702.27 $10,021.82 $14,630.00 $14,665.00 $35.00
42120 Crime Control & Investigation $773,247.69 $799,594.14 $509,369.99 $846,815.00 $891,955.00 $45,140.00
I 42140 Police Training $6,354.41 $4,775.79 $2,948.47 $10,000.00 $10,000.00 $0.00
I 42151 Communication Service $8,017.02 $10,874.47 $7,417.28 $18,700.00 $18,700.00 $0.00
I 42152 Automotive Services $51,255.39 $50,039.00 $31,829.95 $72,665.00 $68,675.00 - $3,990.00
I 42401 Building lnspec. Admistration $115,926.90 $113,904.52 $60,176.96 $102,500.00 $97,550.00 - $4,950.00
I 42500 Emergency Management $978.61 $2,412.09 $3,163.92 $2,950.00 $2,800.00 - $150.00
42610 Signal Lights $1,784.65 $885.99 $452.45 $800.00 $800.00 $0.00
I 42700 Animal Control $2,513.49 $848.13 $939.79 $1,275.00 $1,150.00 - $125.00
I 42860 Ordinance /Easement Enforce $483.00 $0.00 $0.00 $300.00 $300.00 $0.00
I 43120 Street Maintanence $191,375.62 $230,355.75 $154,421.19 $247,645.00 $258,255.00 $10,610.00
43125 Ice & Snow Removal $79,443.21 $72,411.42 $50,302.35 $73,660.00 $77,115.00 $3,455.00
43131 Engineering Fee $35,766.34 $42,637.51 $36,143.37 $37,000.00 $37,000.00 $0.00
I 43160 Street Lighting $51,974.08 $50,320.73 $22,588.56 $42,500.00 $42,500.00 $0.00
43220 Street Cleaning $14,295.69 $16,008.31 $8,685.64 $25,850.00 $26,445.00 $595.00
45123 Ball Park and Skating Rink $2,955.46 $3,008.95 $3,349.29 $5,080.00 $5,085.00 $5.00
I 45201 Maint Shop $18,833.88 $19,230.79 $11,645.29 $23,750.00 $25,200.00 $1,450.00
I 45202 Park Areas $169,332.25 $192,592.74 $147,426.65 $196,565.00 $211,295.00 $14,730.00
49200 Community Support $10,756.48 $4,336.68 $0.00 $6,000.00 $14,220.00 $8,220.00
I 49300 Other Financing Uses $206,931.50 $28,505.00 $51,136.79 $42,010.00 $103,040.00 $61,030.00
I 49305 Fire Protection $79,963.29 $86,138.12 $68,864.19 $92,670.00 $92,920.00 $250.00
FUND 101 General $2,408,097.61 $2,221,642.97 $1,507,863.18 $2,380,435.00 $2,542,805.00 $162,370.00
FUND 150 Economic Development
! 46500 Economic Development Auth $38,490.18 $53,126.47 $29,873.15 $63,540.00 $103,990.00 $40,450.00
FUND 150 Economic Development $38,490.18 $53,126.47 $29,873.15 $63,540.00 $103,990.00 $40,450.00
$2,446,587.79 $2,274,769.44 $1,537,736.33 $2,443,975.00 $2,646,795.00 $202,820.00
9(a):7