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Home My WebLink About[05a] 2011 Final Tax LevyCouncil Agenda Item 5 CITY OF h'T. J0r#RFH MEETING DATE: December 2, 2010 AGENDA ITEM: 2011 Final Budget/Levy — Requested Action: Adopt Resolution 2010.036 Adopting the Proposed 2011 Tax Levy, Collectible 2011 and Approved Final 2011 Budget SUBMITTED BY: Finance BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The EDA, Fire Board and Park Board met to recommend their respective 2011 budgets. PREVIOUS COUNCIL ACTION: City Council adopted the preliminary 2011 levy on September 2, 2010 at the approved levy limit. The Council also set December 2, 2010 at 7:OOPM as the public hearing date for the payable 2011 levy and budget. The Council met in October and November to discuss adjustments to the 2011 levy and budget before public discussion on the proposed levy and budget. During the budget workshops the City Council recommended reducing the levy to the same tax rate as payable 2010 ($69,999 levy reduction) and recommending other adjustments to allow for a reserve to be set aside in case the State further reduces Local Government Aid (LGA) during their 2011 Legislative Session ($105,125). Other adjustments include hiring a half -time police officer, changing prosecuting attorneys, reducing the EDA program budget, building official RFP reductions, reducing the warming house hours, change structure of cable commission and reducing budgeted health insurance premiums. BACKGROUND INFORMATION: According to MN Statutes the City must hold a public hearing on their proposed total budgets and proposed property tax levies for the taxes payable in 2011. The public hearing may be part of the City's regularly scheduled meeting. The public hearing must be conducted between November 25`" through December 26, 2010. According to MN Statutes the City must adopt a final budget for payable 2011 and certify its property tax levy for payable 2011 to the county auditor on or before December 28, 2010. The final levy cannot be higher than the adopted preliminary levy except for special "add -on" provisions in the law. BUDGET /FISCAL IMPACT: Proposed Final General 2011: $2,608,375 budget, $1,782,330 levy ATTACHMENTS: Request for Council Action, 5:1 -2 Resolution 2010-036 — Adopting Final 2010, Payable 2011 Tax Levy 5:3-4 2011 Proposed Net Tax Capacity — Final Levy 5:5-6 2011 Proposed General Revenue Budget — Final Budget 5:7 -8 2011 Proposed General Expenditure Budget — Final Budget 5:9-10 REQUESTED COUNCIL ACTION: Adopt Resolution 2010-036 — Adopting the Final 2010, Collectible 2011 Tax Levy and Approve Final 2011 Budget. 5:1 THIS PAGE INTENTIONALLY LEFT BLANK 5:2 RESOLUTION 2010 -036 ADOPTING FINAL 2010 TAX LEVY, COLLECTIBLE IN 2011 BE IT RESOLVED by the City Council of the City of St. Joseph, Steams County, Minnesota, that the following sums of money be levied for the current year, collectible in 2011 upon the taxable property in the City of St. Joseph for the following purposes: GENERAL FUND LEVIES: General Fund Tax Levy SPECIAL GENERAL FUND LEVY: PERA Increase Levy BONDINDEBTEDNESS: 2003 Bond Improvements $815K Fire Hall Refunding Bond 2005 Bond Improvements $645K Public Project Crossover Refunding $1.655M GO Improvement Bond 2006 Bond Improvements $2.375M GO Improvement Bond 2007 Bond Improvements $2.875M GO Improvement Bond $980K GO Refunding Bond 2008 Bond Improvements $290K GO Certificate of Indebtedness 2009 Bond Improvements $2.555M GO Improvement Bond $495K GO Capital Improvement Refunding Bond 2009 Bond Improvements $150K GO Certificate of Indebtedness $1.845M GO Crossover Refunding Bond $ 1,262,695.00 38,835.00 32,500.00 95,000.00 16,000.00 111,000.00 61,000.00 20,000.00 8,500.00 28,500.00 67,000.00 71,000.00 66,800.00 137,800.00 33,000.00 10,000.00 43,000.00 $ 1,782,330.00 Be it further resolved that these levies will support the general fund budget of $2,608,375 for the year 2011. The City Administrator /Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Steams County Minnesota. ADOPTED BY THE COUNCIL THIS SECOND DAY OF DECEMBER, 2010. Alan Rassier, Mayor ATTEST: Judy Weyrens, Administrator ~ -W THIS PAGE INTENTIONALLY LEFT BLANK 5:4 City of St. Joseph, Minnesota 2011 Proposed Net Tax Capacity - Levy December 2. 2010 2011 Net Tax Capacity 3,679,317 Levy Limit - General Levy 1,331,694 Tax Impact of the Adopted 2011 Budaet 5:5 2011 Proposed 2010 Final Levy Adopted Lev Growth -1.6% General Fund Levy 1,232,779 32.934% 1,212,695 32.960% Coborn's Abatement - 0.000% 50,000 1.359% Special Levy - PERA 44,856 1.199% 38,835 1.055% Bond 2003 42,520 1.136% 32,500 0.883% Bond 2005 121,000 3.233% 111,000 3.017% Bond 2006 130,000 3.473% 61,000 1.658% Bond 2007 46,500 1.242% 28,500 0.775% Bond 2008 66,000 1.763% 67,000 1.821% Bond 2009 130,000 3.473% 137,800 3.745% Bond 2010 - 0.000% 43,000 1.169% 1,813,655 1,782,330 48.453% 48.442% tax % change -1.73% mill rate chg -0.011% tax levy change $ (31,325) Net Tax Estimated Impact Analysis Cap acity Impact 100,000 Home 1,000 484.53 1,000 484.42 Increase in taxes (0.11) 150,000 Home 1,500 726.80 1,500 726.63 Increase in taxes (0.17) 175,000 Home 1,750 847.93 1,750 847.73 Increase in taxes (0.19) 200,000 Home 2,000 969.06 2,000 968.84 Increase in taxes (0.22) 300,000 Home 3,000 1,453.59 3,000 1,453.26 Increase in taxes (0.33) 150,000 Business 2,250 1,090.19 2,250 1,089.94 Increase in taxes (0.25) 500,000 Business 9,250 4,481.90 9,250 4,480.87 Increase in taxes (1.03) $1 M 20 Unit Apt. 12,500 6,056.63 12,500 6,055.23 Increase in taxes (1.39) 5:5 THIS PAGE INTENTIONALLY LEFT BLANK 5:6 rt CITY OF ST JOSEPH 2011 Proposed General Revenue Budget Final Budget December 2, 2010 2010 2010 2011 SOURCE SOURCE Descr 2008 Amt 2009 Amt YTD Amt Budget Budget FUND 101 General 31010 Current Ad Valorem Taxes $1,046,123.84 $1,093,336.87 $584,170.45 $1,232,779.00 $1,262,695.00 31012 Special Levy- City St. Joe $0.00 $10,868.60 $20,755.90 $44,856.00 $38,835.00 31320 State Sales Tax $0.00 $401.91 $38.72 $25.00 $0.00 31820 Gas Franchise $26,395.72 $27,326.93 $20,565.75 $32,000.00 $32,000.00 31830 Electric Franchise $46,507.04 $45,712.51 $36,760.92 $45,500.00 $49,000.00 32111 Beer $476.64 $656.64 $200.00 $2,000.00 $600.00 32112 Liquor $19,933.34 $17,460.00 $10,934.94 $22,200.00 $16,520.00 32113 Outdoor Liquor Permit $1,000.00 $1,800.00 $2,750.00 $2,000.00 $2,500.00 32114 Gambling Permits $100.00 $110.00 $60.00 $200.00 $150.00 32170 Amusement/Hunting Permit $1,540.00 $1,200.00 $0.00 $1,500.00 $1,200.00 32181 Contractors License $0.00 $0.00 $0.00 $100.00 $0.00 32182 Excavation Permit $400.00 $350.00 $150.00 $450.00 $200.00 32184 Cigarette License $400.00 $408.34 $0.00 $500.00 $500.00 32186 Cable Franchise Fee $22,238.24 $24,330.40 $19,425.93 $24,000.00 $25,000.00 32210 Building Permits $67,502.95 $139,646.14 $31,157.62 $102,500.00 $50,000.00 32261 Rental Housing Registration $20,003.50 $21,156.50 $21,443.60 $17,000.00 $19,000.00 33160 Federal Grants - Other $0.00 $0.00 $4,289.00 $0.00 $0.00 33401 Local Government Aid $697,856.00 $777,183.00 $322,575.50 $645,150.00 $807,470.00 33404 Market Value Credit $83,659.52 $83,994.33 $15,349.11 $0.00 $0.00 33409 PERA Rate Increase Aid $1,541.00 $1,541.00 $770.50 $1,540.00 $1,540.00 34103 Zoning and Subdivision Fee $1,930.00 $1,170.00 $600.00 $1,250.00 $1,250.00 34104 Land Use Deposit Fee $500.00 $1,298.80 $8,000.00 $4,000.00 $4,000.00 34105 Sale of Maps and Publications $233.50 $116.05 $69.30 $100.00 $75.00 34107 Assessments Search $4,017.00 $3,675.00 $2,150.00 $4,000.00 $2,500.00 34111 Special Hearing $4,150.00 $4,960.00 $6,850.00 $4,000.00 $4,500.00 34118 Administration Reimb $11,108.99 $9,860.94 $75.30 $13,800.00 $11,600.00 36100 Special Assessments $2,802.15 $4,735.47 $10,796.56 $1,500.00 $2,000.00 36210 Interest Earnings $21,290.33 $24,425.14 $10,529.10 $20,000.00 $7,500.00 36213 Interest Charges $705.00 - $488.70 $134.36 $150.00 $150.00 36215 Co -op Dividend -MN League of $4,820.27 $9,241.24 $0.00 $8,000.00 $8,000.00 36221 Water Tower Antenna Lease $3,758.79 $3,276.47 $2,859.61 $2,775.00 $3,500.00 36222 Land Rental $1,500.00 $16,500.00 $0.00 $2,400.00 $2,400.00 36230 Contributions from Private Sou $5.00 $500.00 $0.00 $0.00 $0.00 36260 Surplus Property $0.00 $0.00 $0.00 $250.00 $0.00 36300 Reimbursement $136.70 $4,986.80 $1,960.07 $150.00 $150.00 32240 Animal License $2,555.00 $3,270.00 $3,070.00 $3,000.00 $3,000.00 33160 Federal Grants - Other $5,253.00 $9,461.66 $2,919.57 $3,000.00 $3,000.00 33416 Police Training Reim $3,604.83 $3,567.72 $2,867.96 $3,500.00 $3,500.00 33422 State Police Aid $49,371.00 $54,009.00 $51,292.00 $40,000.00 $45,000.00 33500 Other Governmental Unit $0.00 $0.00 $0.00 $0.00 $10,000.00 34950 Kennel Fees $1,127.00 $712.00 $237.00 $500.00 $500.00 35101 County Fines $40,831.02 $29,774.92 $17,863.43 $42,000.00 $30,000.00 35102 Policy Fines $20,322.98 $34,620.50 $48,046.00 $35,000.00 $35,000.00 35105 Accident Report Fee $706.00 $674.30 $808.50 $1,000.00 $1,000.00 35106 Seized Property $5,843.50 $3,663.10 $0.00 $1,500.00 $500.00 36300 Reimbursement $7,124.18 $3,450.00 $7,575.00 $3,000.00 $3,000.00 33421 State Municipal Funds Aid $6,135.00 $6,180.00 $6,180.00 $6,200.00 $6,200.00 33430 Other Grants /Aids $0.00 $240.00 $0.00 $0.00 $0.00 33611 County Grants - Road Maintena $7,745.22 $7,745.22 $0.00 $7,750.00 $7,750.00 36300 Reimbursement $15,317.42 $21,151.63 $1,888.55 $750.00 $750.00 36233 Contributions -Pvte Holiday Lts $1,100.00 $3,000.00 $1,000.00 $2,000.00 $0.00 34782 Winter Recreation Donation $0.00 $0.00 $0.00 $0.00 $0.00 31320 State Sales Tax $0.00 $7.61 -$0.07 $100.00 $0.00 34407 Weed Cutting $1,312.30 $5,023.27 $621.73 $1,000.00 $1,000.00 34780 Park Fees $3,900.00 $4,600.00 $5,300.00 $4,500.00 $4,500.00 36236 Contributions - Parks $877.76 $869.07 $912.52 $600.00 $600.00 36231 Contribution - Health Ins Div $15,000.00 $0.00 415,000.00 $0.00 $0.00 36260 Surplus Property $0.00 $0.00 $1,100.00 $0.00 $250.07 rI CITY OF ST JOSEPH 2011 Proposed General Revenue Budget Final Budget December 2, 2010 2010 2010 2011 SOURCE SOURCE Descr 2008 Amt 2009 Amt YTD Amt Budget Budget 39201 Transfers from Other Funds $24,363.52 $227,851.68 $18,111.63 $14,000.00 $14,000.00 FUND 101 General $2,305,125.25 $2,751,612.06 $1,290,216.06 $2,406,075.00 $2,524,385.00 FUND 150 Economic Development 34150 TIF/MIF Deposit $0.00 $7,500.00 $0.00 $0.00 $0.00 36210 Interest Earnings $1,028.63 $719.98 $23.42 $500.00 $150.00 39201 Transfers from Other Funds $28,000.00 $28,820.60 $51,136.79 $42,010.00 $83,840.00 FUND 150 Economic Development $29,028.63 $37,040.58 $51,160.21 $42,510.00 $83,990.00 $2,334,153.88 $2,788,652.64 $1,341,376.27 $2,448,585.00 $2,608,375.00 5:8 ri CITY OF ST JOSEPH 2011 Proposed General Expenditure Budget Final Budget December 2, 2010 6$1 2010 2010 2011 1 DEPART DEPART Descr 2008 Amt 2009 Amt YTD Amt Adopted Budget FUND 101 General 1 41110 Council $56,247.99 $39,348.51 $30,837.79 $48,295.00 $48,750.00 1 41120 Legislative Committees $7,891.52 $4,129.19 $3,417.10 $9,930.00 $8,980.00 1 41130 Ordinance & Proceedings $7,863.86 $2,656.44 $1,451.66 $3,000.00 $3,000.00 1 41310 Mayor $6,122.58 $9,603.53 $8,173.33 $12,380.00 $14,110.00 1 41410 Elections $7,270.24 $295.51 $10,213.45 $1,000.00 $3,000.00 1 41430 Salaries & Adminstrative $196,348.71 $202,404.65 $179,171.87 $220,535.00 $227,230.00 1 41530 Accounting $153,925.53 $118,238.75 $89,678.27 $104,525.00 $107,060.00 1 41540 Audit Service $28,000.00 $23,920.00 $24,780.00 $26,000.00 $25,900.00 1 41550 Assessing $18,206.66 $18,570.79 $18,849.35 $19,000.00 $19,000.00 1 41610 City Attorney $19,409.50 $11,750.65 $23,616.12 $20,000.00 $20,000.00 1 41910 Planning and Zoning $21,083.06 $2,902.20 $2,841.34 $1,800.00 $2,450.00 1 41941 General Government $19,715.01 $18,363.89 $19,864.85 $24,405.00 $31,380.00 1 41942 City Offices $25,449.88 $27,876.46 $25,242.15 $26,200.00 $26,525.00 1 41943 Facilites and Planning $6,527.16 $0.00 $0.00 $0.00 $0.00 1 41950 Cable Access $11,846.95 $12,702.27 $14,047.94 $14,630.00 $8,355.00 1 42120 Crime Control & Investigation $773,247.69 $799,594.14 $681,620.16 $846,815.00 $819,660.00 I 42140 Police Training $6,354.41 $4,775.79 $3,318.56 $10,000.00 $10,000.00 1 42151 Communication Service $8,017.02 $10,874.47 $10,319.31 $18,700.00 $18,700.00 1 42152 Automotive Services $51,255.39 $50,039.00 $45,330.55 $72,665.00 $68,675.00 1 42401 Building Inspec. Admistration $115,926.90 $113,904.52 $76,430.72 $102,500.00 $82,550.00 1 42500 Emergency Management $978.61 $2,412.09 $3,184.25 $2,950.00 $5,800.00 1 42610 Signal Lights $1,784.65 $885.99 $689.95 $800.00 $800.00 1 42700 Animal Control $2,513.49 $846.13 $1,57118 $1,275.00 $1,150.00 1 42860 Ordinance/Easement Enforce $483.00 $0.00 $0.00 $300.00 $300.00 1 43120 Street Maintanence $191,375.62 $230,355.75 $198,108.69 $247,645.00 $255,430.00 I 43125 Ice & Snow Removal $79,443.21 $72,411.42 $53,455.37 $73,660.00 $76,285.00 I 43131 Engineering Fee $35,766.34 $42,637.51 $45,306.08 $37,000.00 $37,000.00 1 43160 Street Lighting $51,974.08 $50,320.73 $33,665.86 $42,500.00 $42,500.00 1 43220 Street Cleaning $14,295.69 $16,008.31 $10,312.66 $25,850.00 $26,010.00 1 45123 Ball Park and Skating Rink $2,955.46 $3,008.95 $4,194.35 $5,080.00 $4,280.00 I 45201 Maint Shop $18,833.88 $19,230.79 $15,533.19 $23,750.00 $25,200.00 1 45202 Park Areas $169,332.25 $192,592.74 $179,719.29 $196,565.00 $208,200.00 1 49200 Community Support $10,756.48 $4,336.68 $4,400.00 $6,000.00 $14,220.00 1 49300 Other Financing Uses $206,931.50 $28,505.00 $143,218.54 $42,010.00 $188,965.00 1 49305 Fire Protection $79,963.29 $86,138.12 $91,818.92 $92,670.00 $92,920.00 FUND 101 General $2,408,097.61 $2,221,642.97 $2,054,382.85 $2,380,435.00 $2,524,385.00 FUND 150 Economic Development 1 46500 Economic Development Auth $38,490.18 $52,829.00 $38,908.01 $63,540.00 $83,990.00 FUND 150 Economic Development $38,490.18 $52,829.00 $38,908.01 $63,540.00 $83,990.00 $2,446,587.79 $2,274,471.97 $2,093,290.86 $2,443,975.00 $2,608,375.00 6$1 THIS PAGE INTENTIONALLY LEFT BLANK 5:10 0 rn 4m4 0 VN% f+ •Py L) a� x 9 0 tL� f� E-m4 9 4 Pi • 1--q N 0 a) rQ a Cd E-4 ro a) En 0 $24 0 �-q P-4 0 r-4 0 N In N N rQ N U N Q id P" ro N y O � CjJ U � � � O � of ol O W� O 0 cu N 'rj co cts cts I O O N O En O O C N cu � O O O O b) OO zi � i � O O N N O M O b) 4) O � O I O O 1�"1 til..i O O N 00 N � O O r O O AQ4� O O O � O � Q, 0 � O 0 rM4 cn ro'—' •r a rd H 0 cn 0 U r cn cd o O EO tyl N o • �"� 4-1 U � r 0 a ul O � 0 }' O O � o ° P4 cn a� r 4-1 vi P4 P4 O � .r-1 � O Cd : rn cn , 4-4 � ° cn U o N O ;d � U U cd rQ Cd cn rd O cq � P4 U) En rig vi 0 O r .O cn ).4 C '�r� .� En cc ct o o �ID U� 4 >%t t� P14 • 1 �-1 Ct3 . rW4 V-03 O N O O O 4-0 N 04 i O N 'o c� O rQ t� O O O to m N M N tQ 00 I I a� a� a� N.- O) t-I 00 LIM- M O LO I I a� c� Cd E-4 O CD e-I v L� M C� M I I O Cd O rX Cd rQ Cd m Cd E-♦ 9- L 00 C6 C qdq N N r� O O O O O EO O a) cn a� E1 4-0 . r-I rd Cd O O rX Cd TI Cd O O x 4° a) A O Cif M I I O c� O 'o 0 rQ 5S,1 v�qi� En cc U) M V/ rd o Cd b .j � 4� 4� cd P4 r o > as > cc rx Cd Co • - - '� >4 rc$ ro Cd *.A (a) X. cn Cd �-i (.d Cd Cc En -6-j g a) r-I >4 0 ca cn oA � � 4-0 o Noc�o�, � P., 0 E- i0mtnrnwx 0 rmml in a� .49 • O O O O N 619 ai R-4 Q W O M C0 �_, � J ,O O Is O O O LO 60 a w a� 07, 9 . rM4 ro i� ARE O O O N N PLI 0 0 K4 9 a� l0. 1 4 a EO C3) EO C6 N 60 0 U a� c� LO CY) (D d♦ M 6p.k U Lo 0 a� 0 0 P4 u , N E O 611) I En U K4 a 0 0 N Ix 0 O O 0 0 6F} a� c� a� a—+ ro 0 pq O �+ O aN U � Q O � N � � N o x o � P4 a O M M N 00 M 60 O 'Zl O U ro c� N O A lll� 0 O O pp-�- N d♦ 00 d'' 11 N cc c� E1 'd N c� w O rs -i m O O O O O O EO O O En Cd U O 'd m E� /'mN 4-+ . r-I ro U O O rX �-i 'o c� cn O O O rQ O O d♦ N44 CO 4� c� U N 'd rQ 'o O En O P O a ^` W W V E c� z rn N w N I Q W O P., 0 En a f� � w O � E z w � C:4) a o N O E0 CO O CY) C; \ Co EO p di ° I E Lo N r I Cl) vi r-4 I M I AA Cc I U2 P4 .--1 0 a � � O ~ :j �-4 cd ca in rn ch u U) 0 0 CD CD 0 0 c6 0 �C CD ' 0 m I 0 M > 00 i MOL rd cyi Q4 rd � I tam vOi p� r--f O O x cc .I.; ca CO 4 0) �U RU L.L L Q L U U) o D r- C- Q v as 4-a `0 ` 0 L A a� L. 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