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HomeMy WebLinkAbout[05] Outdoor Liquor Events11"�� CITY OF KT. JOSEPH Council Agenda Item 5 MEETING DATE: March 17, 2011 AGENDA ITEM: Outdoor Liquor Events a. July 3, 2010, Outdoor Concert b. Sal's Bar, Senior Farewell, May 13, 2011 SUBMITTED BY: Administration /Police BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The City Council has annually approved the outdoor liquor events for the St. Joseph Parish 4th of July Celebration and the Senior Farewell event for CSB /SJU. Both events have been managed well over the past two years. BACKGROUND INFORMATION: The Council will be considering two separate events in the public hearing they are as fcllows: St. Joseph Parish. July 3, 2011 Outdoor Concert. The St. Joseph Parish is again planning on the outdoor concert held in conjunction with the 4th of July. The event will be the same as in the past with the concert beginning at 6:00 PM and ending at midnight. Part of the site plan is to close College Avenue from Minnesota Street to East Baker. Property detour signs will be displayed. The packet of information includes an application to the County for street closure. The City must act on this as well. The Police Chief is working with the Parish and committee members to assure that adequate staff and training is included. The Parish will be responsible for paying the additional public safety cost. July 4, 2011 Parish Festival: Like previous years the St. Joseph Lions are planning the 4th of July Parade which will run down Minnesota Street. After the parade is completed Minnesota Street between College Avenue and 15Y Avenue NW will be closed. The material following this page includes and application for closure. Senior Farewell— This event is planned in cooperation with the College of St. Benedict and St. John's University. This event has been successful in the past three years providing a place for the seniors to gather after the bars close without causing public safety issues. The outside beer garden will be open from 9:00 PM to midnight and after that all alcohol must be purchased indoors. The outside will become a gathering place after hours where CSB /SJU will provide pizza and pop to those attending. CSB will be providing and paying for additional staffing. BUDGET /FISCAL IMPACT: Overtime, some of which will be reimbursed by the Parish. REQUESTED COUNCIL ACTION: Two separate actions should betaken, the first authorizing the Mayor and Administrator to execute the Temporary outside Liquor License for Sal's Bar for an event to be held on May 13, 2011 between the hours of 9:00 PM and Midnight. 5:1 The second action is authorizing the Mayor and Administrator to execute the Temporary outside Liquor License for St. Joseph's Parish for an event to be held on July 3, 2011 between 6:00 PM and Midnight and to approve the temporary road closures for July 3 and July 4, 2011. ATTACHMENTS: Request for Council Action ............... ......................... ............................... 1 -2 Public Hearing Notice ........................ ......................... ............................... 3 Church of St. Joseph Narrative ......... ................................ ............................... 4 Application, Church of St. Joseph .... ................................ ............................... 5 -6 Street Closure, Church of St. Joseph ................................ ............................... 7 -8 Senior Farewell Narrative ................. ................................ ............................... 9 -10 Application, Senior Farwell .............. ................................ ............................... 11 -12 5:2 CITY OF ST. JOSEPH wWw.cityof stjoseph.com City of St. Joseph Public Hearing The St. Joseph City Council shall conduct a public hearing on Thursday, March 17, 2011 at Administrator 7 :00 PM at the St. Joseph City Hall, 25 College Avenue N. The purpose of the hearing is to Judy V✓eyrens consider issuance of two outdoor special events. They are as follows: Friday, May 13, 2011, Sal's Bar— Senior Farewell Sunday, July 3, 2011— St. Joseph Church Mayor Rick Schultz All persons wishing to be heard will be heard with oral testimony limited to 5 minutes. Written testimony may be submitted to the City Administrator, City of St. Joseph, PO Box Councilors 668, St. Joseph, MN 56374. Steve Frank Bob Loso Renee Symanietz Judy Weyrens Dale Vick Administrator /Clerk Publish: March 4, 2011 Proposed outdoor event, Sal's Bar — May 13, 2011 Proposed outdoor event, Church of St. Joseph - July 3, 2011 zs College Avenue North • PO Box 668 . Saint Joseph, Minnesota 56374 Phone zzo.16z.7zo1 Fax zzo.-;6z.ozaz 3:3 CHURCH OF SAINT JOSF-PH 12 W MINNESOTA ST www.churchstjoseph.org February 14, 2011 St. Joseph City Council Members City of St. Joseph College Avenue St. Joseph, MN 56374 Dear City Council Members: Re: Parish Festival July 3, 2011 Concert ST JOSEPH MN 56374 320 - 363 -7505 The Saint Joseph Parish will again sponsor a free outdoor concert for the community on the evening of July 3 as part of our annual parish festival. The concert will be held in the parish's east parking lot. College Avenue will be closed between the east parking lot and the church and school grounds. The concert will feature Bobby Vee and his family along with three other bands. The concert will start at 6:00 pm and end at 12:00 midnight. The St. Joseph Chamber of Commerce will provide a fireworks display that will take place during one of the intermissions and be visible from the festival grounds. Along with the concert, the parish will offer for sale food and beverage concessions, bingo, pull tabs and games for those who attend. The parish will obtain the necessary liquor license, gambling and other permits, and insurance requirements for the event. We realize that an outdoor concert will have an impact on the local residents, especially those who live in close proximity to where the concert is held. To minimize any disruption of local resident's daily routine caused by the noise generated during the concert, the parish plans to do the following: 1. Position the stage and sound amplification equipment on the east side of the church's parking lot so the music is directed toward the church and church grounds. 2. Advise all residents living adjacent to the church parking lot of the concert, the time of the concert (6:00 pm to midnight), and that alternative lodging arrangements will be provided them if they choose not to attend the concert. Residents will be offered a room at a local motel at the parish's expense. The parish is working closely with the Chief of Police regarding security for the concert. The concert and festival grounds will be fenced and security officers will be at all entrances as well as patrolling the grounds. For any concerns during the concert, I will be the parish contact person. My cell phone number is 291 -7097 and this number will also be given to Chief Jansky. On behalf of the concert committee and the entire parish of Saint Joseph, I want to thank you for your help and support as we celebrate with the community during our parish festival. Sincerely, Richard Schwegel Concert Committee Chair Church of Saint Joseph 3:4 UrV OR b E JOSKPEi I Fee Paid SCANNED Date Paid 14,1 1 r Application for Temporary Outside Music /Liquor Permit This applcation must include a detailed site plan to include screening, ingress /egress, event layout and approrpriate fee. Name of Applicant Church of Saint Joseph Address of Licensed Premise 12 W Minnesota Street Date of Ouside Activity 7 / 3 / 11 Start Time 6:00 pm End Time 12 Midnight Type of Activity Parish festival and outdoor concert Square Footage of Area used for Outdoor Event Parish grounds & parking lot. Approx 2 blocks Is the area for the Outdoor Event currently screened? j Yes The Area is screened as follows: Fence around the perimeter of parish grounds used for festival and concert. No Liquor cannot be served outside unless the area is screened as required in St Joseph Ordinance 71.11 Ingress/ Egress will be controlled by Law enforcement officials and parish security. The area to be used for the outdoor event includes a tent that will cover the entire area. [7 Yes F-1 No Estimated Number of people attending the event 151000 Number of employees working for the event Parish volunteers as needed, hundreds. This type of event has occurred in the past F Yes, without problem Yes, with problems [; No If problems, please describe: Other than general conversation, what additional noise will be generated from the event? Concert music and generators. The following mesures will be taken for the protection of the public health and safety, including noise mitigation 1 See mitigation plan - letter attached. 2 Work closely with Police Chief, St. Joseph Police Officers, Stearns Please describe in detail additional security measures planned for the event ounty Sheriff eputies and 20+ security personnel o n site. 1 See #2 above. 2 Additional parking available in College of Saint Benedict lots 6,11 &12. Date Signature L^ d / 3:5 For Office Use Only - Police Department Review Comments The Application for Outdoor Music/Liquor was received by the Police Chief on: —3-1-1 In reviewing the application, the following items have been reviewed and comments have been included to reflect conditions of the Outdoor Event Permit. Security he event requires additional security Number of security personnal needed ss- c49 fJ sroN� Positioning of additional security_-.,.— %Z The event includes alcohol Re" Yes No Screening includes Public Health and Safety Concerns - The following items are concerns that have been adequately addressed. Check applicable concerns and identify mitigation Parking Traffic M-11roise [4ebris Other Based on the application and comments above I recommend the City Council: Approve the application and issue the permit based on the comments above 1-1 Deny the application based on the following: Date eter Ja , P ce Chief For Office Use Only - Administration Review This application came before the St. Joseph City Council on information and evidence presented, the Council hereby resolves: Based upon the r—j The application is granted subject to the terms and conditions set forth in the application and recommended by the Police Department hereafter modified Fjj The application is denied based upon the following findings: Judy Weyrens, Administator Alan Rassier, Mayor 3:6 STREET DANCE / ROAD CLOSURE PERMIT APPLICATION Road # CSAH SCAWaD Name of City St. Joseph, MN Date of Closing July 4, 2011 Sponsoring Organization Church of Saint Joseph Parish Festival Time of Closing: Beginning 11:00 am Event Coordinator Sandra Scholz Ending 6: Q0 .Pm Telephone 320 - 363 -7505 x 120 Address 12 W Minnesota Street, St. Joseph, MN 56374 A map of the proposed road closed area and detour route shall accompany the application. Permission is hereby granted to close the roadway on the above referenced highway, subject to the following provisions: 1. That a specific time and date is set for the road closure and such use shall not exceed (_L) hours. 2. That a definite detour route is established. 3. That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the .Stearns County Sheriff is required. 4. That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may result in the Stearns County Sheriff ordering the highway reopened to traffic. 5. That no stands, buildings, tents or other encroachments be permitted within the highway right of way. 6. That the event coordinator be responsible for all costs involved, including providing police coverage for traffic control. 7. That the event coordinator shall be responsible for all necessary street cleaning to Stearns County's satisfaction. Date: Requested By: _ Date: Authorized By: Signature & Title of Local Authority Stearns County Highway Dept. A representative of the Stearns County Highway Department may arrange to meet with the applicant and review the proposed closure area and detour route prior to the date of the street dance. cc: Area Maintenance Engineer Stearns County Sheriff 3:7 9 STREET DANCE / ROAD CLOSURE PERMIT APPLICATION Road # C R 1 ID Name of City St. Joseph , MN Date of Closing July 3 , 2 011 Sponsoring Organization Church of Saint Joseph Parish Festival Time of Closing: Beginning 2:00 pm Event Coordinator Sandra Scholz Ending 3:00 am July 4, 2011 Telephone 320- 363 -7505 x 120 Address 12 West Minnesota Street, St. Joseph, MN 56374 A map of the proposed road closed area and detour route shall accompany the application. Permission is hereby granted to close the roadway on the above referenced highway, subject to the following provisions: 1. That a specific time and date is set for the road closure and such use shall not exceed (_l_� hours. 2. That a definite detour route is established. 3. That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the .Stearns County Sheriff is required. 4. That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may result in the Stearns County Sheriff ordering the highway reopened to traffic. 5. That no stands, buildings, tents or other encroachments be permitted within the highway right of way. 6. That the event coordinator be responsible for all costs involved, including providing police coverage for traffic control. 7. That the event coordinator shall be responsible for all necessary street cleaning to Stearns County's satisfaction. Date: Date: Requested By: Authorized By: Signature & Title of Local Authority Stearns County Highway Dept. A representative of the Stearns County Highway Department may arrange to meet with the applicant and review the proposed closure area and detour route prior to the date of the street dance. cc: Area Maintenance Engineer Stearns County Sheriff 3:8 Proposal for a Beer Garden & After Hours Gathering for College of Saint Benedict and Saint John's University Graduating Seniors Friday, May 13, 2011 For the fourth year in a row, Sal's Bar, working in collaboration with the College of Saint Benedict and Saint John's University, is requesting a permit for a Beer Garden in the parking lot on the eastside of the bar on Friday, May 13, 2011 from 9:00pm to 1:00am. This day is traditionally known as "Senior Farewell ". Beer will be sold from 9pm to midnight (12:00am). After midnight, patrons may consume a drink purchased inside, in the outdoor beer garden. There will be no band or music outside. Sal's management will contact all surrounding neighbors informing them of this event. The Beer Garden will become an after hours gathering space for students. Beginning at 1:00am, students would exit the bar into this fenced area where they will be provided with free pizza, soda, water, etc. This "after hours" location (1:00am to 2:30am) would be the gathering spot where students could have some food and non - alcoholic drinks and disperse in a slow and staggered fashion. The goal is slow the exit from Sal's, offer some sobering food and drink, and provide students with a place to gather other than the city streets. This event has worked well in the past due to the partnership developed through several conversations involving Kyle Schneider ( Sal's), Chief Jansky, City Administrator Judy Weyrens, Michael Connolly (SJU Dean of Students), Shawn Vierzba (SJU Life Safety), Jody Terhaar (CSB Dean of Students) and Darren Swanson(CSB Security). Set -Un: • The parking lot will be illuminated with portable lights for the event. • A double snow -fence will placed around the perimeter. • Porta- Potties will be rented for the event. • A tent will be erected in the parking lot. • Trash receptacles will be placed in the area. Staffing: • 2 FT officers and 2 reserve officers will be hired to staff the event. Sal's will be responsible for carding all patrons entering the beer garden and serving all patrons. Clean-pp: • All trash will be removed from the parking lot and the adjacent streets cleaned by 8am, May 11, 2011. This has been a well- managed event for the past three years. Saint Ben's and Saint John's is grateful to the . City leadership and Sal's Bar for working cooperatively on this event. Representatives plan to attend the March 11f'1, 2011 City Council meeting to respond to any questions regarding this proposal. \ \AD \Homedir$ \Staff \jterhaar \My Documents \Senior Farewell After Hours Proposal for City Council -March 201 l.docx 3:9 THIS PAGE INTENTIONALLY LEFT BLANK 3:10 /L `s�NNED RECEIVED FFB 25 2011 Fee Paid ,,11 Y t. ! �+. JOSEPH Date Paid Print Form Application for Temporary Outside Music /Liquor Permit This applcation must include a detailed site plan to include screening, ingress /egress, event layout and approrpriate fee. Name of Applicant Sal's Bar and Grill Address of Licensed Premise 109 W Minnesota Street Date of Ouside Activity May 13, 2011 Start Time 9pm End Time 3am Type of Activity CSBJSJU Senior Farewell and send -off with beer garden Square Footage of Area used for Outdoor Event Is the area for the Outdoor Event currently screened? (X Yes The Area is screened as follows: Double fencing (— No Liquor cannot be served outside unless the area is screened as required in St. Joseph Ordinance 71.11 Ingress / Egress will be controlled by Bouncers and Staff The area to be used for the outdoor event includes a tent that will cover the entire area. (x Yes 7 No Estimated Number of people attending the event 500 Number of employees working for the event 12 This type of event has occurred in the past X Yes, without problem I— Yes, with problems F No If problems, please describe: Other than general conversation, what additional noise will be generated from the event? The following mesures will be taken for the protection of the public health and safety, including noise mitigation 1 See attached 2 Please describe in detail additional security measures planned for the event 1 See attached 2 1 Date 2, 2 Signature 3: For Office Use Only - Police Department Review Comments The Application for Outdoor Music /Liquor was received by the Police Chief on: r�?—, cl -ly In reviewing the application, the following items have been reviewed and comments have been included to reflect conditions of the Outdoor Event Permit. Security eThe event requires additional security Number of security personnal needed ;,tj—ir��/�xtv�� Positioning of additional security o.v ZZOu —,vs The event includes alcohol Yes I- No Screening includes Public Health and Safety Concerns - The following items are concerns that have been adequately addressed. Check applicable concerns and identify mitigation j - Parking Traff ic Noise ;;/Debris Jz �,% Other Based on the application and comments above I recommend the City Council: Approve the application and issue the permit based on the comments above Deny the application based on the following: Date et er a s Police Chief For Office Use Only - Administration Review This application came before the St. Joseph City Council on information and evidence presented, the Council hereby resolves: Based upon the F- The application is granted subject to the terms and conditions set forth in the applicationa and recommended by the Police Department hereafter modified r— The application is denied based upon the following findings: Judy Weyrens, Administator Alan Rassier, Mayor 3:12