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HomeMy WebLinkAbout[04a] MinutesCITY OF HT. JUSPPH Council Agenda Item 4(a) MEETING DATE: April 21, 2011 AGENDA ITEM: Minutes — Requested Action: Approve the City Council minutes of March 31, April 7, April 11 and April 14, 2011. SUBMITTED BY: Administration ATTACHMENTS: Request for Council Action DRAFT CC Minutes —April 7, 2011 DRAFT CC Minutes —April 11, 2011 REQUESTED COUNCIL ACTION: Approve the City Council minutes of March 31, April 7, April 11 and April 14, 2011. April 7, 2011 Page 1 of 7 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, April 7, 2011 at 7:OOPM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Renee Symanietz, Steve Frank, Bob Loso and City Administrator Judy Weyrens Others Present: Tom Klein, Aaron Holthaus, Jason Neuerburg, Linda Elfstrand, Tom & Susie Ardolf, S. Kara Hennes, S. Paula Revier, Kyle Brawn, Joe Brawn PUBLIC COMMENTS Tom Ardo/ph, approached the Council on behalf of Cybermation, W ' Park. He stated that he was present at the last Council meeting at which time he asked for the it to reconsider the purchasing of the equipment for the cable broadcasting and bulletin board. H in asking the Council to consider a quote from another vendor. He stated that, in his opinion, it at the City is still not purchasing the proper equipment. Approval of the Agenda: Loso made a motion to Add Comprehensive Plan Amendmc Add Update on Sewer Agreement The motion was seconded by Wick and passed The motio igning a 2010 balance as General Fund to the EDA Tri_Cai i ing Update: -M da Elfstr "� pproache ouncil on behalf of Tri -Cap. She stated that Tri Cap sta1pffering two daaT��week b rvice on October 18, 2010. Service is available on Mondays and Thurs`�iF ' between the h'biurs of ga `. pm. To kick off the service, they offered free trips in October. The #re,for in town tra s�ortation 1.25 /board and $3.00 /board to St. Cloud. Elfstrand added that local in- towokens can beprchased at She Central MN Credit Union. According to Elfstrand, she is unsure of what wilt happen to fundy r g:: #or next year, but stated she will have a better sense by August. fi . Wick questioned Elfstra d as to ether or not they are happy with St. Joseph's ridership. She responded that the fares cone ed "will never pay for the service, but added that, for a new service, St. Joseph is doing pretty good.'Elfstrand advised the Council that the long term goal is to have 5 passengers per hour for in town service and 3 passengers per hour using the shuttle to St. Cloud. Frank stated that Tri -Cap is the major contributor for the service. He added that the St. Joseph Lions, the St. Benedict Monastery and the City of St. Joseph have each contributed $800 to provide the service. Cone Castle — Request for Funding: Weyrens stated that the EDA recently considering a funding request to assist a developer with asbestos abatement for a project located at 118 — 1 sc Avenue NW. The project includes demolishing the existing structures and constructing a small fast food restaurant entitled Cone Castle. The EDA supported the project and requested the Council approve assisting the developer with asbestos abatement in the amount of $ 6500. The funds will be expended through the budgeted capital projects fund. The assistance is in the form of a reimbursement upon receipt of completion. eveloper April 7, 2011 Page 2 of 7 request. The EDA considered this request at their last meeting and have recommended approval. The developer, Cone Castle LLC, is proposing to raze the existing residential structure and build a new facility. Loso made a motion to accept the recommendation of the EDA, reimbursing the developer up to $6,500 for asbestos abatement for the purpose of redeveloping the property located at 118 1st Avenue NW. The motion was seconded by Frank. Discussion: Aaron Holthaus and Jason Neuerburg approached the Council on behalf of Cone Castle LLC. They stated that they plan to hire 10 -12 PT employees and 2 -3 FT employees. Frank stated that the proposed building has a severe asbestos problem and the only way to rid the problem is to tear it down. Holthaus stated that their main business is ice cream. The pizza cone is what will make them unique and is popular in Europe. Th nvision a year round business. Wick questioned the timing for the project to which Holth ied that they are ready to move quick. They are currently working with Weyrens on an ion for rezoning to allow for a drive - thru. The motion passed unanimously. Assessment Policy: Weyrens stated that the Courud spent time looking at other cities' assessment pollq is to be used as a guide, is common throughout. Shy were also included in the document. Staff is now loe does not want to approve this documen til others the majority of the document explains tices stated that the purpose of the Policy wa f She once again questioned the Council as at t looking Frank replied that he sees one goal and that is to have a piicythat is as cle d con ossib e added that he understands the need for legal language.as`weltThe quests as r to,ow t# document is different. Jovanovich stated that tt- ^provides `6 .fair and a " anne r ssessing properties. In the past, the City did not have a pollcy Frank stag that this wi 'tter for the esidents as well as they will not know the rules before a project is sta Loso add d the need for the City to show a benefit, if the assessment is challenged Jovanov plied that th , going forward, may hire appraisers. According $ Weyrens, the Cityfs bound by MN IStatute 9 which illustrates the need to have a benefit. Weyre4.4i3uggested scheduling meeting win April oz l' li o discuss this in more detail. Wick stated,that he has severaL:items that:he would like to address, but only questioned a few items: • Service Life Improvements— It was�stated that the surface life for both a residential alley and a commercial alley is 15ye6rs. He questioned how they can be the same. Sabart stated that the pavementdesign is different, resulting in the same lifespan. He then questioned the surface life for subsurface being 40 years and what happens if it needs to be replaced early. • Assessment Hearing —,Wick questioned the possibility of holding the assessment hearing prior to or following the installation of the public improvements. It was stated that, by conducting the hearing following the' improvements, the City has better numbers. • Footage — Wick suggested that a definition be added to define "non- abutting benefitting lots'. • Subsurface improvements —Wick advised Weyrens that there seems to be some language missing related to residential vs. commercial properties. Weyrens once again suggested that a special meeting be held to discuss this further. Ordinance Update — Fences: Weyrens stated that the Council previously requested that the Planning Commission reviewing the fence ordinance and consider a revision to the ordinance relating to the construction of maintenance free fencing along the property line. The Planning Commission considered the request and did not recommend a change to the Ordinance. April 7, 2011 Page 3 of 7 Loso made a motion to accept the recommendation of the Planning Commission and keep Ordinance 52.12 Subd. 2 [Fencing] as is. The motion was seconded by Wick. Discussion: Wick stated that this was changed when the Ordinance was updated in 2006. He added that he believes that all fences should be 2' off the property line. Loso, on the other hand, has not heard a lot of complaints about them being allowed on the property line. Frank, as well as Loso, believes that communication is important between neighbors. Ayes: Schultz, Loso Nays: Wick, Symanietz, Frank Motion failed 2:3:0 Wick made a motion to send Ordinance 52.12 Subd. 2 [Fencing] back to the Planning Commission, suggesting that a change be made to require that the adjoining perty owner give permission prior to construction of a maintenance free fence on the prop a and to conduct a public hearing on such. The motion was seconded by Symanietz. Ayes: Wick, Symanietz, Frank Nays: Schultz, Loso M. "`c 3:2:0 Ordinance Update — Parking: Previously the Plannii to the Parking Ordinance which were considered all the recommendations with the exception of the requested the Planning Commission reconsider the Commission in March considered the request of the hmission hel lic hearing on modifications ) uncil in October The Council accepted pad regulations. T until in October ons regalging parkin The Planning and :. ° a some m The Council suggested the following c "` • Subd. 6 d : "...The Planning Co O g xr�ay granVa-Z te nsion... ". Wick stated that the City Council would grant the extensio th ing Commission is only a recommending body to the Council. • Subd. 6(g): "... To a footage structure do vewaNa' rking pads shall not exceed 500 square fee w. ggested 8t stru res be reLoso also stated that, based on this prove oy `the do y is Brea X00' thA' Id restrict the property owner's use of their prope not allo a parking ",,e Loso stated that he does no o ¢�trictions iF`the Ordinance regarding parking pads and does not feel ho ' es1d6ntwqurrentl _r property. He lloes not agree with regulating what a property owner does;tn their bat ,yard. 1I1rl+ens clarified that.the provision regarding parking pads is a new provisipn tfiat is a result of compf�ttts receives *,the City from neighbors regarding vehicles and equipment.parked on the gr ,,After bdinsiderable discussion, Wick made a motion to approve the amendmerrtto Ordinance 52 p 1 f Stt+eet Parking], minus Subd. 6. The motion was seconded by Loso and passed unanimous) .;. 14 $.t Weyrens advised the Council that will see the summary publication as well as a resolution authorizing summarypubiication C?rdinance 52.10. Ordinance Update — Trans ' ' on Corridor Overlay: Weyrens stated that the Transportation Corridor Overlay Ordinance is in nee V tome modifications. She reported that the Planning Commission spent a lot of time looking and this. It was suggested that the area between 2nd Avenue NE and 1 st Avenue NW be excluded from the requirements, unless a large scale development were to occur as single lot development would not work. She added that the Ordinance is currently on the books and thus needs to be enforced. This may affect a potential project known as Cone Castle. Schultz suggested that this item be addressed at the joint meeting to be held on April 11 due to the fact that the Planning Commission has tabled this and the EDA has a vested interest in this Ordinance. Schultz made a motion to table the amendment to Ordinance 52.21 [Transportation Corridor Overlay District Site and Design Standards] until the joint meeting to be held on April 11, 2011. The motion was seconded by Loso and passed unanimously. CITY ENGINEER /PUBLIC WORKS REPORTS Loso stepped down April 7, 2011 Page 4 of 7 2012 Park Terrace Proposed Improvement: Previously, with the 16th Avenue Project, the Council considered hiring an appraiser to do a pre- improvement appraisal analysis of the area. The chosen appraiser has since closed their doors. Sabart stated that staff wants to solicit direction from the Council as to whether or not they would like to have an assessment analysis completed of the Park Terrace neighborhood to determine whether or not the proposed assessments would be supported by the project. He added that, if this is the direction that the Council wishes to take, staff has identified two appraisers who have prepared such analysis. Wick questioned what would happen if an appraisal is done and it indicates that the assessments would not support the project. The improvements are needed, so who would be responsible for those improvements. Sabart replied that th praisal would indicate a dollar amount that could be supported by special assessments. The Cit tl then need to determine how to fund the balance. He added that he would not expect to see "n 'bits" as the street is deteriorating and the utility improvements are needed. Schultz questioned OW',, 7 ulk" appraisal is done. Sabart explained that he will look at the lowest common denomina o xS tti9 ire generally the exception rather than the rule. Jovanovich added that this is becoming a,s ro iion prac s improvements are costing more. Hiring an appraiser prior to constructing the improvements may sa Ve City money, in the long run. Frank added that it increases the confidence of Viii residents as well. Schultz made a motion to move forward to sollcit,quotes for a Park Terrace neighborhood. The motion was seconded by Wile. Discussion: The public improvejnept hearing is scheduled that he may not be present due0o other commitmenttVe Therefore, Weyrens stated that eSChedule indicatest4al, V. at either the April 21 Council MeeN,46 or the;frst meeting It meeting, when this will be discussed, The motion passed u County Road 2 Trail Eko8 ion: Sabar potential for a pedestrian"trail to be cor Council with a summary ofte �atdt the trail. PrevuxWy,.he3 has ex`ss8d, the 194 Bridgi'. As'a result, that s ii0n shows trail along both sides of Minne and both present challenges, The prehii include some high ticket items'such as has met with DNR regarding iiver construction costs may be able toee rc �r , , mprove " "" h appraisal of the Thursday, April rank stated ns stated that a 4 vote is needed. Council will consider official action ay. The Council will indicate, at the stated that; atthe council /staff workshop, they discussed the Kructed along with the CSAH2 realignment. He provided the ssts along witl an aerial photo showing the proposed locations for tiffs concern about the potential costs of constructing the trail under is not included in the estimates. Sabart explained that the map iota Street connecting to County Road 2 as both are possibilities unary estimate of project costs is $949,000. The estimated costs trail %lighting along Minnesota Street. He added that the County sizing and based upon the outcome of those conversations, the Wick questioned the proposed location of the trail continuing past Minnesota Street towards 194. Sabart replied that it could be on eitherside; 'however, it may be more appropriate due to the proposed Gateway Development and the possibility of a park near Lake Sarah. Sabart stated that this was intended as a follow up from the workshop ghultz and Wick both agreed that the Park Board should see this information. Weyrens questioned the Council as to where they are at. She stated that the only funding available would be the sales tax funds. Loso questioned the timeline for the Council to make a decision to which Sabart replied that the County has not given us a hard timeline for submittal. He stated that he would like to have a decision in the next two months. Schultz stated that this should be included in the master park plan. He suggested that this be brought up at the joint meeting on April 11. Sabart stated that the Council needs to put together a plan of moving forward, not a plan to build the actual trail, but to allow the County to purchase right of way. Frank clarified that they are proposing to construct a 2 lane roadway with a trail. The project would use about 1/3 of the anticipated sales tax revenue. With respect to sales tax funds, Frank stated that people would rather use the funds than accumulate sales tax dollars. Symanietz questioned the placement of the April 7, 2011 Page 5 of 7 trail to which Sabart explained that it would be approximately 35' from the roadway. Sabart concluded by stating that the County may be able to acquire ROW, on the City's behalf. Those costs were not included. ADMINISTRATOR REPORTS Initiative Foundation: Weyrens stated that, in the past, the City has contributed to the Initiative Foundation in the amount of $1,500. They have funded projects in the past such as organizing the Healthy Community Partnership and the start-up of the Farmers' Market. The City has also received some small grant monies from the Foundation. Frank made a motion to authorize payment in the amount of $1,500 to the Initiative Foundation. The motion was seconded by Wick and passed unanimously. Comprehensive Plan Amendment: Weyrens advised the Coun ' ,during the site plan review for Cone Castle, staff discovered that the Comprehensive Plan needs nded. The Comprehensive Plan shows the property along Birch Street W as General Busin t neral Business District, a drive thru would not be allowed. All of the other properties al t alley a 'ded for Hwy Business and they would like to develop as Hwy Business as well. s added tha a is another property along CR133 that is zoned as Industrial and should be z wy Business. Wick made a motion to set a public hearing for endmen of the Com ensive Plan. The motion was seconded by Frank. Discussion: Loso questioned w er we are ch omprehensive ` o accommodate a proposed development. We lied that the ed development did bring this to light; but it would make sense to ame due to the hat this type of use would be more consistent with the area. The dev er . g to hav ive -thru and that is not allowed currently operating as a drive- based on the current zoning. Ac Y`g to car thru and stated thatothis:must have begAwmisse . The motion passed Cone Castle: Weyrens explained to I . through three hearing procees: C that staff is ing forjthe autliorit There w' „ ' two`Teaal`iiotices and i Frank e a motion to seconde&6 Wick and i )posed developer [Cone Castle] will need to go endment, Rezoning & Special Use. She stated e since some of the duties can be combined. combine planning fees for Cone Castle. The motion was fly. St. Benedict Sewer.Use: Jovanovichwreported that the College of St. Benedict has accepted the agreement with thl&'changes that were made at the last meeting. They have agreed to pay the 2010 sewer bill in the amount of $257,0,00.', He stated that 2010 will be the transition year and the bill may need to be adjusted. Under i� 6'hew agreeent, the method of payment is different. Under the old agreement, they were billed for 45% olf,the`iotal sewer charges. The City will keep track of their usage for 2011 and, at the end of the year, a dailyaverage will be calculated and the City will re- compute the sewer use charges for 2010. If their daily average is 45% of the total, there would be no adjustment. If the daily average is less than 45 %, we would refund them, in the form of a credit and if the daily average is greater than 45 %, they would be billed for the additional usage. Loso questioned whether those costs include St. Cloud costs to which he was advised they do. Weyrens advised the Council that they will bring back a final copy for execution. Loso questioned whether staff has numbers yet to which Weyrens explained that the numbers are skewed right now, as a result of drainage. Thene will bring back numbers at the next meeting. Cable Upgrade: Schultz advised the Council that what they approved, at the last meeting, was not accurate as there is one more component needed to make the others work. They had to add the April 7, 2011 Page 6 of 7 cablecast system. He stated that they need to authorize payment in the amount of $10,762.16. It was stated that the PEG access fee account is short that amount; however, Bartlett stated that funds can be transferred from the General Fund. The General Fund can then be reimbursed at the end of the year with the PEG access fees that are collected. Wick made a motion to move forward with the final bid as presented. The motion was seconded by Frank. Discussion: Frank expressed that he feels a little queasy only having one bid. In terms of fairness, he would like to see two bids. Loso stated that they were led to believe that there was no other company that could do this type of work, and now they find out that there is another local company that can provide the service. Symanietz questioned whether the information was available online for other companies to see. Schultz advised Council that the City followed the State Statute for multiple bids. Schultz added that if the pr ost is less than $75,000, multiple bids are not needed. Jovanovich stated that $75,000 is ger point for bidding. He stated that anything over $25,000 requires that quotes be requ ever, at $75,000 they must submit sealed bids. Loso feels that the City could get the u ed for much less using the existing equipment and simply tying the syste a netw ick questioned whether the cablecast system will allow the City to broad meetings ov "° a internet to which Weyrens stated it will not. The cablecast system is $ for the bulletin boa Frank stated that he would like to get a sec note. Weyr ns questiorV"dfhe Council as to whether or not they want a second quote or w r the nt staff to con�ta# Cybermation. &, a Ml, Loso made a motion to table the apron f the cable a until the next meeting, requesting a second quote. "` I I .,. Discussion: Weyrens clarified tha y econd q ' o include sound, video, tightrope [or Vn- similar product] and training. She s i<ed thaw ►reeks is i enough time to gather that information as we have no design infomation awe and we ere unable to use the other vendor's design work '' ` p , l The motion was seconded by Frank.", Ayes: Loso, Frank . Nays Schultz, Wick; Symaietz Motif" failed 2:3:0 Original iotion: Wick made a motion to mov°elbrWard ` h the final bid as presented. The motion was seconded by Frank.,,, Ajtew,schultz, Wick;`Syrnanieti, Frank Nays *i,.,Loso •.�.` Motion carried 4:1:0 MAYOR REPORTS Town /Gown: Schultz reported that he spoke with Terhaar at the College of St. Benedict and was advised that they are looking to become a member of the International Town /Gown Organization. He added that if they become a member, the Gpilege is requesting that the City become a member as well. Schultz stated that he would like to attend the event to see what the benefits would be for the City. Planning Commission: Mayor Schultz advised the Council that the Planning Commission recently met and recommended Council approval of the creation of TIF District 2 -2. Matt Glaesman was present at the meeting to discuss sustainability. COUNCIL REPORTS SYMANIETZ — No Report WICK April 7, 2011 Page 7 of 7 EDA: Wick reported that the EDA met and had a busy meeting. He stated that they discussed several items and there are more exciting items coming to the Council on the 21 sc L1e1YeC, Park Board: Loso stated that the Park Board met on March 28. He advised the Council that there were some students [SIFE — Students in Free Enterprise] present and they stated that they will be planting ten crabapple trees in Kleinfelter Park. This is an adhoc group at the College. Weyrens added that Allied Waste will be contributing $500 towards the project. Loso also advised the Council that the Park Board is once again discussing the idea of constructing permanent restrooms at Kleinfelter Park. APO: Loso reported that he attended the APO meeting at which th Plan. The details of this plan have been outlined in the St. Cloud I Rec Association: Loso stated that the Rec Association re cleanup on April 16 beginning at 9AM at the softball field. John's University that is looking to help with the City clgg FRANK EDA: Frank stated that he also attended the EDA r Kennedy School for the Farm to Provider Initiative. Intergovernmental Meeting: Frank stat a St. spoke again to all of the cities regarding ; chamber groups. Compost Site: Weyrens ad be available at City Hall Wendel residents the City could reconsider t year. Weyrens spoke to the two Townships working back from 5triVe . el T will do wi#h: their Judy Weyrens Administrator He 12 the 2011 Road Project well. They have organized a d that he has a contact from St. that a meellftyill be held at to date has ARM been set. recently met. Dave Gruenes sussed the initiatives of the various Loso and passed unanimously. Pursuant to due call and notice thereof, the City for the City of St. Joseph met in joint session on Monday, April 11, 2011 at 6:30 PM in the St. Joseph City Hall. City Council Members Present: Mayor Rick Schultz. Councilors Dale Wick, Renee Symanietz, Steve Frank, Bob Loso. Planning Commission Members Present: S. Kathleen Kalinowski, Ross Rieke. Park Board Present: John Anderson, Chad Hausman, Peggy Fogarty EDA Members rp esent: Chad Davey Others Present: Mike McDonald Mayor Schultz stated that purpose of the meeting is to meet of policy makers to have discussion on the growth of St. Joseph and how the .0 me a ight look in the future. Some of the discussion items for this meeting include: Amend m t ranspo Corridor Overlay and Fence Ordinance, update on the proposed re- alignment of Road 2 and unication between and amongst decision makers. Ordinance Amendment — Transportation Corridor 91qft District: achultz state over the past six to eight months the Planning Commission has been disc the ions in the 11111111111111wortation Corridor Overlay District and whether the Ordin is effective. Commission re y recommended tabling indefinitely the p amendmen . the Ordinance is currently codified the provision as published must be enforce , if there a visions that need to be changed it should be completed so as not to hinder r e Frank requested Weyrens a brief su ry of th of th inance. Weyrens stated that the Ordinance was dev nction w e C e PI pdate. Concern was expressed that as the evelop ajor corr s . 75 will become similar to that of Division Street in St. d. That a corrido ve consid ble impervious surface, signs and buildings, with little green e. The re, the pu of the Ordinance is to provide additional aesthetic requirements incl bui erial an en space. Some businesses along County Road 75 ha their ing project based on the Ordinance UConsi require b es diffi the Or n abandoned. WeyrenlP er stated tha residentially develope erty on the so ` 'de of between 2"� Avenue NE and 2 Avenue NW. One of the proposed am "ments the Plan Comm n considered included excluding that property from the requirements o Overlay Distn 'finless the "existing building on the property is razed. However, it has recently been Bete fined that a si le lot development in the existing area between 2 "d Avenue NE and 2 "d Avenue NW coul�d`s i11 not me requirements. Therefore some additional amendment language will still need to be adde,, Chad Hausman stated the CrN,,Sauk Rapids has a similar Ordinance and it has worked well in their downtown. He did concur that application of the Overlay requirement is problematic in a developed area. Schultz stated that he wants St. Joseph to be as business friendly as possible and has concerns if the current Overlay Ordinance has the opposite impact, that is, a hindrance to development. Rieke stated that the City has experienced some redevelopment along CR 75 where homes have been converted to commercial use and those projects have been a great addition to the City. However, if the homes would have been razed, a new structure could not have been constructed to meet the intent of the Ordinance. The lots in the area referenced are long and narrow making single lot development difficult. Rieke would rather allow for a special use permit to allow for consideration if the lot does not fit. Granting of a special use permit requires findings of fact giving the Planning Commission and City Council discretion to allow the development under specific conditions. Rieke concurs that buildings have been constructed meeting the requirements and he does not want to minimize the investment they made in the community. Wick concurred and stated that the Ordinance is important, but just needs some modifications. Schultz questioned if the proposed County Road 2 re- alignment will also be required to adhere to the Overlay Ordinance to which Weyrens stated that the Ordinance does apply to all major corridors. Schultz further questioned those present if that is what the City intended. Rieke responded that it is his understanding that the purpose of the Ordinance was for open space development along all major corridors and the visual impact would be important. It was agreed that the matter would be sent back to the Planning Co ission with suggested language allowing for a special use permit process for redevelopment area County Road 2 — Schultz stated that he also wanted to h. Road 2 realignment. Stearns County is in the process of have a number of properties that have yet to settle. Th back to the County Board of Commissioners for an u domain process they could be complete by Augus anticipated that some prep work could be comple ei the spring of 2012. ve cussion on the proposed County qu for the right -of -way and they �pafty Engi tends to bring the matter If the Count through the eminent :h time the projeclIftld be bid. It is the winter months starting in Schultz stated that the County is not pl g to constru r than extended Ift1ders. If the City wants a separated trail it would be onsibility to any additional right-OT-way along with designing the project. Those present re eliminary I of the proposed trail as it would connect Minnesota Street to County Roa n oss Cou ad 75 continuing along County Road 3 until it reaches the Wobegon Trail. Symanietz stated that s e constr of will to a pedestrian loop around the City and will sery amen not on[ ts, elopment as well. Downtown businesses should als some im t with the ed activity. Hausman questioned if the er ted wit County Road 2 project, would it be a City or County Pr s stat Id be onsible for the design and construction costs and ma a rojec a bid o Road 2 improvement. The City Engineer prepar reliminary a ate for onstructio a projected cost near 1,000,000. Wick clarified that $ 2 0 is for box cu . and ount could be less depending on the Count p g y portion of the project. ns stated that ,roject not include any trail on the west side of County Road 2 but the illustratio h gOlights the ext � " n for t ure. Hausman stated tai f he City ha esire to construct the trail it will be most economical to do so in conjunction with the ty Road oject. If the City cannot afford to complete the trail with bituminous, at a minimum the benc 4or the hould be developed, and paving can occur later. Schultz stated as the Park Bb"- "moves forward with planning they should consider if the City should pursue the construction of the trail and if so, to what degree. When questioned how the trial would be funded Weyrens responded that the Sales Tax revenue could be used for the trail as it is a regional trail. Loso questioned if the sales tax revenue could be a revenue stream for a bond issue to which Weyrens stated it could. Schultz questioned Anderson as to the availability of Legacy funding. Anderson stated that the Legacy funding program is in transition working on new distribution formulas, but the trail would qualify as a project if funds are available. Loso stated that based on information from the City Engineer, the City has about a two month window to determine the trail should be constructed in conjunction with the realignment. Hausman stated that if the City decides not to do any portion of the trail at this time, the future cost will be double as we will not have a crew that is already mobilized in the area. Weyrens clarified that the cost estimate does include some lighting, particularly along Minnesota Street. Hausman suggested that the City consider the following options: • Expand the shoulder width on Minnesota Street to allow for pedestrian movement rather than constructing a separated trail. • Determine the cost for grading and building the bench for the trail only Frank stated that for him the decision comes down to funding. He supports the trail and would like to the construction but has concerns with the fiscal constraints of the City. He further stated that if the City moves forward with the construction he would like to see the trail maintained over the winter months. Symanietz stated that she sees the trail extension as part of the revi ' ation of the downtown area as it will be more people to the businesses. She also stated that she a to see mile markers placed n the trail if it is constructed. Loso stated to him the negative of the trail is the funding. 14wit all the available Sales Tax Revenue for the trail, funds may not be available for th v opment Sauk River Park near Arcon. He further stated that the City will have transportatio uilding oblig in the near future and part of the sale tax revenue was intended to cover tho s as well. Schultz stated that when reviewing the master park 15 million orth of imp ents are identified without funding sources. In addition to that the City ha onsi w a commu nter fits into the sales tax funding. The EDA and City C it authorized n of a rental hou study group to review the impacts of the residency re t of CSB /SJ study may have an impact on the footprint for downtown. The City Counci ave a disc on future facilities for the City to include a community center. Communication — Schlutz at he wou a to inc omm ons and information sharing between and amongst ity Coun cent the i 'ortance of the EDA presenting a quarterly to the ncil alon of mo port. Schultz stated that the Council does not recei t of info "ti on from rk Board an it would be helpful if minimally the minutes could be forwar oso st that the U n for each subsidiary body is responsible for reporting to the it Counci . Frank s a is fo ussion i o d be included in the minutes. Some people look fo ary of what h ed w "ipthers are g` oncerned with recording final actions. The City does a c� 'nation for City �cil rn Anderson stated that he recently prepared the minutes for the Park B " end every per as a of nt style. Maybe the City wants to establish a policy of what is expected i minutes. Los inded a present that the minutes reflect what the person taking the minutes obs' so it is diffic ' #o have consistent minutes when different people prepare the minutes. gin. Rieke questioned whet h "0 no League of Minnesota Cities has a standard format that can be used for a guide to minute takin stated that the purpose is not to direct the minutes, just to make sure that all Boards and subs ` 'ary bodies prepare minutes and they are available to the public. Kalinowski stated that the purpose of the minutes is to keep a historical account of formal actions and that is how the minutes should be reviewed. Schultz stated that the improvement to communication includes updating the City website. He stated that it is his opinion that the City website does not reflect well on the City. More and more people use the website as a first impression of the City and he would like to see the entire site redesigned. He also stated that he believes the City website is difficult to use or find information and needs to be more user friendly. In addition the search engine is clunky. In a discussion with representatives of CSB, they have offered to provide assistance in the redesign. Fence Ordinance. Schultz stated the last discussion item is the proposed amendment to the Fence Ordinance. Recently the Council requested the Planning Commission consider an amendment to the fence Ordinance requiring maintenance free fencing that is located on the property line only be allowed if the adjoining property owner agrees with a written statement. This process is required for non maintenance free signs already. The Planning Commission rejected the proposal and recommended the Council keep the Ordinance as written. At the last Council meeting the Council requested the Planning Commission conduct a public hearing on the proposed amendment reconsidering the matter. Wick stated that a maintenance free fence on the property line still required maintenance around the post and if it is on the line the neighbor must maintain the fence. Adiour Judy V Admin