HomeMy WebLinkAbout[08a] Laptop Replacement •
CITY OF ST. JOSLYH Council Agenda Item 8(a)
MEETING DATE: June 16, 2011
AGENDA ITEM Police Chief Reports
a. Lap Top Purchase
SUBMITTED BY: Pete Jansky, Police Chief
BOARD / COMMISSION /COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: In 2010 the City authorized the updating two of the four squad
computers. The intent is to stagger when the equipment is purchased so it does not all occur in one
calendar year.
BACKGROUND INFORMATION: Currently the police department has four (4) laptop computers
which are used in the patrol vehicles. These computers are linked to the county and state system. The two
computers that need to be replaced were purchased in 2006. Both computers are having issues and repair
is costly and would cost more than the computer is worth. $6,750.00 would be used from capital
equipment with the remainder coming from the forfeiture account. Total cost for this purchase is
$7,842.67.
The forfeiture fund current has a fund balance of $ 9,848.00 and as a reminder these funds, by Statute, can
only be used for police enforcement.
BUDGET/FISCAL IMPACT: $7,842.67
ATTACHMENTS: Request for Council Action 8(a): 1-2
MINCO Quote 8(a):3
Extract — CIP 8(a):4
REQUESTED COUNCIL ACTION: Authorize the replacement of two laptop computers from
MINCO at a cost of $7,842.67.
8(a):1
THIS PAGE INTENTIONALLY LEFT BLANK
8(a):2
QUOTE
Computers - Servers - Phone Systems - Premise Wiring - Point of Sale - Printers
Microsoft - Intel - Toshiba - Hewlett Packard - Konica Minolta - Seagate - 3COM - Apple
4 % .
TOSHIBA ` brother E '* [ • �
Leading Innovation Computer 5okhdorlsCornparr' at your sicie Pm $Las uAab�r;tt
MINCO TECHNOLOGY CENTER
#3333 WEST DIVISION ST. TO: Chief Jansky St. Joseph Police Department DATE 4/15/2011
SUITE #107 EXPIRATION DATE
ST. CLOUD, MN 56301 QUOTE NUMBER
PHONE 320 - 258 -5105
FAX 320 - 258 -5119
SALES SHIPPING SHIPPING DELIVERY PAYMENT DATE
PERSON Title METHOD TERMS DATE TERMS DUE
J Draper Corp. Sales Rep.
TY ITEM /t DESCRIPTION UNIT PRICE LINE TOTAL - '
111
2.00 CF- 31GA2AAIM Panasonic CF -31 Toughbook $ 3,400.00 $ 6,800,00:
11111111.1.11■ Intel Core i3 -350M 2.26GHz Processor $
13.1" Daylight Readable Touchscreen $
160GB Hard Drive / 2GB / WiFi $ •
Emmisive Backlit Keyboard / Panasonic Gobi $
-1111111111111111, No Optical Drive / 3 Year Panasonic Warranty 111.1111111 $
2.00 Lind Auto Adapters For CF -31 $ 129.00 $ 258.00
$
2.00 2GB Memory Module $ 48.00 $ 96,00
2.00 CF -31 Protective Screen $ 75.00 $ 150.00
$
$
$ -
SUBTOTAL $ 7,304.00
This is a quotation on the goods named, subject to the conditions noted below: SALES TAX 538.67
Labor time and costs are estimates only; actual labor time may vary. Due to market volatility, quoted material prices are subject to
change without notification. A down payment of 50% is applicable upon bid acceptance. Payment Terms are Cash, Check, Credit TOTAL $ 7,842.67
Card or Accounts Receivable (only with approved credit application on file). Trip charges will be applied to final invoices for all on site
visits. Delinquent Accounts will be charged Finance Charges of 18% APR. A 20% restocking fee is applicable on all returned
merchandise. Special Conditions apply to Special Order merchandise. Any changes or additions to the quote or project will be billable
to the customer. Sales tax is an estimate only as taxes rates vary by billing codes. By signing below you are agreeing to the time and
material estimate and accept the terms stated. (\{
To accept this quotation, sign here and return:
8(a):3
PD-108
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2011 - 2015
PROJECT TITLE: Mobile Laptops (TOTAL COST: $16,000.00
2012 BUDGET: $4,000.00 I PROJECT CATEGORY: Communication Equipment
DESCRIPTION: Laptop computers for in patrol cars
JUSTIFICATION: 'Account Code: E490 - 42151 - 581
These computers are used to run our in car mobile programs. These computers link us to the state and local
agencies. Currently we have updated the computers in 2006 and would be looking to update again in 2011
and 2012 based on a 3 -5 year rotation. We currently are budgeting for (4) mobile laptops with replacing 2
laptops at a time. The laptops are purchased through Stearns County with their purchase venture agreement.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2012 2013 2014 2015 2016 Total
Police Communication Equip: 0.00
Mobile Laptops 6,758.48 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00 26,758.48
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013, ongoing Construction
Equipment and Other 26,758.48
NEIGHBORHOOD: Total $26,758.48
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -9
8(a):4