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Home My WebLink About[08b] Siren Update cc11( OF ST. JcShPH Council Agenda Item 8(b) MEETING DATE: June 16, 2011 AGENDA ITEM Police Chief Reports b. Emergency Siren SUBMITTED BY: Pete Jansky, Police Chief BOARD / COMMISSION /COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: Through the budget process the City has been setting aside funds for emergency services, primarily a siren. Due to the cost of siren and the need for expansion when development occurs, the Council amended the development process to require sirens to be included in the cost as developers request to extend housing, in the same manner in which they are required to install and finance street lighting for new subdivisions. The current sirens can cover the existing corporate limits but as the City grows, particularly by the new school and additional siren will be needed. There is also an opportunity that a siren in the southern section could benefit the City of Waite Park and they may also become a partner in a new siren. BACKGROUND INFORMATION: Attached you will find a quote from Frontline Plus, Inc. Frontline is the authorized dealer for Whelen sirens in the Midwest. Frontline is also the company that installed and had maintains the warning sirens that we currently have. The federal government is in the process of changing band widths for VHF radios. The mandatory date set by the federal government when work needs to be competed is January 1, 2013. Our sirens are set off by VHF radio from the Stearns County dispatch. Since the band widths are changing we will have to change the equipment that is needed at the siren end to make them work. The cabinet and equipment is outdated and with this change will need to be replaced. I have looked over the quote and question whether we need the digital voice module. Deducting the module and custom recordings would save approx. $2,800.00 on this project. We are also hoping to hook up the head end system to the current base radio. This work would be done by Granite Electronics and would cost approx. $1000.00. I would recommend that we get the work done this fall. Front Line ReCurrently our back up system at the fire hall is not working. Most of the equipment is outdated and needs to be replaced. This update will take care of the problem. BUDGET/FISCAL IMPACT: $18, 490.00 — Front Line 1,000.00 — Granite Electronics $ 19,490.00 ATTACHMENTS: Request for Council Action 8(b): 1 -2 Quote from Frontline Plus 8(b): 3-4 Extract from St. Joseph CIP 8(b): 5 REQUESTED COUNCIL ACTION: Accept the quote from Front Line Marine in the amount of $ 20,676.00 authoring the project to move forward. 8(b):1 THIS PAGE INTENTIONALLY LEFT BLANK 8(b):2 FRONTLINE PLUS, INC. QUOTE 8004 Aetna Avenue N.E. Monticello, MN 55362 Date 1- 800 - 879 - 3177- Outstate 6/9/2011 1199 1- 763 - 295- 3650 - Metro &Fax Name / Address City Of St Joseph 25 No College Ave/ PO Box 668 St Joseph, MN 56374 Attn; Chief Peter Jansky Terms Due Date FOB Net 15 Days 6/9/2011 FLP to site Item Description Qty Cost Total This quotation is for upgrading the Two (2) Outdoor Warning sirens in St. Joseph. For North Side Whelen WPS -4008 siren FPU4008 Front Panel Upgrade for the WPS4008 siren. Type III w/o 1 5,125.00 5,125.00T battery charger. Includes 8 new amplifiers, rotor controller, C2020 controller and all new wiring harnesses. BYTEL RADIO Pkg BYTEL RADIO PACKAGE- Consisting of One SMA to Male 1 1,730.00 1,730.00T Adapter, One BWEN Radio Board w/ Motorola CP 200 Radio, Antenna, Polyphaser, 45ft Radio Jumper Cable. WPS Battery Charger WPS 10A Battery Charger with adapter harness for the WPS 1 730.00 730.00T Siren System. RDVMIG RDVMIG Whelen Recorded Digital Voice Module. Up to 16 1 1,821.00 1,821.00T messages and 60 minutes of playtime. LED STATUS Status LED Window Light Indicator. 1 325.00 325.00T MSGPROG MSGPROG/Recording of CUSTOM messages 6 175.00 1,050.00T SHIPPING Freight Shipping with crate charge 1 350.00 350.00 Installation Installation of FPU assembly. Test and optimize, program 4 95.00 380.00 and setup all functions and voice messages. For South Side Whelen Vortex R4 siren: CABVR4 Vortex R4 complete cabinet assembly. Includes all amplifiers, 1 4,650.00 4,650.00T tone generator, oscillator board, battery charger, C2020 soft touch controller and all other components. Replaces existing cabinet and boosts performance to 129dB @ 100ft and 70dB @ 6000ft. (Previously rated at 127dB & 70dB @ 5400ft). Includes trade -in of existing cabinet. Discount Discount on CABVR4 1 - 450.00 450.00T QUOTE ONLY. 90 DAYS Above Date. Subtotal Sales Tax (6.875 %) Total E -mail frontlineplus @tds.net IZ+yc 1 8(b):3 FRONTLINE PLUS, INC. QUOTE 8004 Aetna Avenue N.E. Monticello, MN 55362 Date 1- 800 -879- 3177- Outstate 6/9/2011 1199 1- 763 - 295- 3650- Metro &Fax Name / Address City Of St Joseph 25 No College Ave/ PO Box 668 St Joseph, MN 56374 Attn; Chief Peter Jansky Terms Due Date FOB Net 15 Days 6/9/2011 FLP to site Item Description Qty Cost Total BYTEL RADIO Pkg BYTEL RADIO PACKAGE- Consisting of One SMA to Male 1 1,730.00 1,730.00T Adapter, One BWEN Radio Board w/ Motorola CP 200 Radio, Antenna, Polyphaser, 45ft Radio Jumper Cable. LED STATUS Status LED Window Light Indicator. 1 325.00 325.00T SHIPPING Freight Shipping of VR4 cabinet 1 285.00 285.00T Installation Installation of cabinet as listed. Testing and optimization as 3 95.00 285.00 required. Head -End Equipment: Encoder/E2010 E -2010 Central Control Station. For complete activation and 1 2,800.00 2,800.00T monitoring WHELEN WARNL.. DC powered LED warning light. Illuminates when AC power 1 225.00 225.00 is lost at one or more sites for immediate notification. Installation Programming of E2010. Installation to radio to be completed 1 0.00 0.00T by Granite Electronics at customer's expense. QUOTE ONLY. 90 DAYS Above Date. Subtotal S21,361.00 Sales Tax (6.875 %) _a srsz- PO Total 522,744.32 E -mail 62) Sb /.00 1 0 � frontlineplus @tds.net C a C/ ? 1 Pa 2 0 �" 42, i K , 40.00 8(b):4 044 iiq "ipn i1 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2011 - 2015 PROJECT TITLE: Emergency Management Siren TOTAL COST: $15,000.00 2012 BUDGET: ` $4,000.00 !PROJECT CATEGORY; Other Emergency Equipment DESCRIPTION: Emergency Management Siren JUSTIFICATION: 'Account Code: E490- 42500 -580 Over the past years the City has been setting aside funds for a third emergency management siren. Since the sirens are needed to due to expansion and growth, the Development Agreement has been changed to require developers to pay for a proportionate share of a siren if one is needed. The funds that are set aside at this time will help offset the tarring cost and allow sirens to be added as development occurs. This will function in the same manner as a trunk charge. In October 2010, city council agreed to convert the 2 emergency sirens from wide band to narrow band to be in compliance with federal regulations and Stearns County system. Voice activation will remain on the north siren; however, the south siren will remain the siren only with no voice. The quote received for the conversion is $22,744.11 from Front Line Plus. Council requested using the siren reserves, $4,000 2011 capital budget plus $4,000 2012 capital budget to pay for the siren. The conversion is required to be completed by the beginning of 2012. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Police Equipment: 0.00 Siren 19,400.00 4,000.00 1,000.00 1,000.00 1,000.00 1,000.00 27,400.00 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2004 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2011, ongoing Construction Equipment and Other 27,400.00 NEIGHBORHOOD: Total $27,400.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date 8(b):5 THIS PAGE INTENTIONALLY LEFT BLANK 8(b):6