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Home My WebLink About[04d] Millstream Arts Festival - Street Closure RequestCM' ox sT. JoSM PH MEETING DATE: June 7, 2011 Council Agenda Item 4 d AGENDA ITEM: Millstream Arts Festival — Street Closure Request SUBMITTED BY: Administration BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Millstream Arts Festival Committee has been working on planning the 2011 Festival. Last year the committee expanded the artist area and included space in front of the Millstream Shops and Lofts, expanding the closure request. Due to the success, the same area will be used for 2011. Expanding the shopping area also provides for pedestrian traffic past the Shops and Lofts creating additional awareness to the business opportunities in St. Joseph. Therefore, they are requesting the Stearns County and the City to close the aforementioned intersection. PREVIOUS COUNCIL ACTION: Each year the Council receives and approves a similar request as the event has not caused disruption in the City. BACKGROUND INFORMATION: The Millstream Arts Festival will be held on September 25, 2011 between 11:00 AM and 5:00 PM. The artist will set up early that morning. In order to provide a safe environment, the Millstream Arts Committee has requested authorization to close Minnesota Street from 2nd Avenue NW to the eastern edge of the Millstream Shops and Lofts and College Avenue North, north to the east /west alley ( Y2 block). The new area added this year is the one -half block on North College Avenue. The Committee does have a plan for detour and will work with Stearns County and the St. Joseph Police Department. Since Minnesota Street is a County Road, County approval is needed as well as City approval. The organizers will be securing approval of Stearns County and requesting City approval. As with the St. Joseph Parish, a certificate of insurance will be provided naming the City and County as insured. The Committee has also provided the City with the proposed detour which is part of the Stearns County Application. The Millstream Committee will be in contact with the property owners affected by the Millstream Arts Festival. With regard to St. Joseph's church, the committee will be opening the road for access to the parking lot and closing the parking lot after the 10:00 AM mass. ATTACHMENTS: Request for Council Action Millstream Committee Request Stearns County Road Closure Application Map of Area Millstream Arts 2010 Information REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Street Dance Road Closure Permit Application as presented to allow the Millstream Arts Festival to utilize MN Street and College Avenue North for the event to be held on September 25, 2011. Judy, Dale is busy with other priorities and he will not be chairing the Logistics portion of the Millstream Arts Festival. So I'm working with more of this in 2011. Attached is the information requesting street closure for the 2011 event. It is exactly the same layout as in 2010. In talking with Stearns County, they stated that the city must approve the street closure first and then pass the paperwork on to the county. The Stearns County Street Closure application is attached. Also attached is a map showing which area of the streets will be closed and the detour route. The Certificates of Liability Insurance covering the city of St. Joseph and also the county of Stearns are also included as well as some general information regarding our 2011 event. Can you please include this as an agenda item at the next city council meeting, get the needed signature of the "Local Authority" and pass it over to Stearns County? This was done in June last year but you've got a rookie working on it now. We will again be talking with both Terry and Pete very soon to coordinate with them as well. Thanks m h, r / J Mike cDonald and the Millstream folks STREET DANCE ROAD CLOSURE PERMIT APPLICATION Road # **J 2 CC MP 3t�tect,4 Uk7. A� Name of City V-f �OSew Date of Closing Seo a $�;02(0 Sponsoring Organization &S Pei ra Time of Closing: Beginning ,a. M. Ending 1 • 00 M Event Coordinator Telephone Sao � c G 3(03- q/23 Address al/3 /31- be- S ��. apseok, AP 5637q 10 A map of the proposed road closed area and detour route shall accompany the application. Permission is hereby granted to close the roadway on the above referenced highway, subject to the following provisions: 1. That a specific time and date is set for the road closure and such use shall not exceed (Lq) hours. 2. That a definite detour route is established. 3. That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the Stearns County Sheriff is required. 4. That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may result in the Stearns County Sheriff ordering the highway reopened to traffic. 5. That no stands, buildings, tents or other encroachments be permitted within the highway right of way. 6. That the event coordinator be responsible for all costs involved, including providing police coverage for traffic control. 7. That the event coordinator shall be responsible for all necessary street cleaning to Stearns County's satisfaction. Date: Requested By: Signature & Title of Local Authority Date: Authorized By: Stearns County Highway Dept. A representative of the Stearns County Highway Department may arrange to meet with the applicant and review the proposed closure area and detour route prior to the date of the street dance. o A4,,,t 'jam Lo. cc: Area Maintenance Engineer Stearns County Sheriff (42 3A Millstream Arts Festival 11 Art O Entertainment O Music on the Lawn O Map O Forms O Contact Us 11 lll��i'd'Ciill- ARTS Fg,MVAL SEPTEMBER 25, 2011 11 AM to 5 PM Main Street St. Joseph, Minnesota ART O ENTERTAINMENT O FOOD ,loin us in downtown St. Joseph! Millstream Arts Festival An outdoor, juried art show held on the last Sunday in September on Main Street in St. Joseph, Minnesota. Millstream Arts Festival is a festive environment with a wide variety of visual arts, music, dance, enticing foods, and hands -on art activities for children. There's something for everyone! '7 love this festival.! 4/ie Committee foaj are so helpfuland the whole town is fiiendfy! I also love that there is so much variety." Eagle Lal§, %ff Une woman had been to lots of art festivals over the summer andshe thought yours was the best one in aflregards— music, weather, foodshops, andart!" St. Cloud, 94N Page 1 of 2 http:/ /www.millstreatnartsfestival.org/ 6/23/2011 Contact Information Artist Contact Entertainment Contact Mary Niedenfuer (320) 363 -8324 Jeff Engholm (320) 363 -1011 Email: millst ream @millstreamartsfestival.org Email: jeffengholm @gmail.com Artist application Food Vendor Contact General Information S. Thomasette Scheeler (320) 363 -7073 Email: miltstream @millstreamartsfestival.org Email: tscheeler@csbsju.edu Food vendor application Children's Art Area Alicia Peters (320) 363 -4947 Page 1 of 2 http:/ /www.millstreatnartsfestival.org/ 6/23/2011 Millstream Artists, Performers, Food Vendors I Millstream Arts Festival September 25, 2011 1 1 AM to 5 PM O On Stage 11 am -Noon CSB/SJU Jazz Ensemble Noon -1:20 pm Sunplug'd 1:30 -2:30 pm Greg Herriges Trio 2:45 -3:45 pm Two Many Banjos 4:00 -5:00 pm The Stearns County Pachanga Society O Street Performers Scarlette the Firedancer Noon • 1:20 • 2:30 pm Dan Turpening - Wandering Musician Throughout the day Stage performances are sponsored by Rockhouse Productions. For more information, click here or call (320) 363 -1011 and leave a message for Jeff. Additional festival attractions Page 2 of 3 • Children's art area • Horse -drawn trolley rides • History tours at Art and Heritage Place at Saint Benedict's Monastery and the St. Joseph Area History Museum - Noon to 4 pm • Vintage car and tractor show • A wide variety of festival foods and beverages http: / /www.millstreamartsfestival.org /Entertainment %20Line_Up.htm 6/23/2011