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HomeMy WebLinkAbout[07] Public Hearing MS4 Storm Water PlanCT'1'lf OF ST. J[�L'PE{ MEETING DATE: AGENDA ITEM: SUBMITTED BY: Council Agenda Item 7 July 21, 2011 Public Hearing — Storm MS4 Storm Water Plan for the Year 2010 Public Works BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: In 2001 the City was required to complete a storm water management study and from the study formulate a storm water management plan. This ruling was the beginning of the City Storm water development fee and utility fee. When the Council adopted the storm water fees a five year capital improvement plan was adopted at the same time. The CIP projected improvements and is used as a guide for forecasting rates. In 2009 the City computerized the tracking of storm water activities and purchases software. Since June of 2009, the Maintenance Staff has entered into the computer all storm water activities to keep accurate data for mandated reporting. BACKGROUND INFORMATION: A large part of the program is education and outreach. The area Cities formed a working group entitled "Central MN Water Education Alliance ". This cooperative effort provides a variety of education and outreach. Attached are the annual reports illustrates the type of education and outreach of which includes: radio ads, billboards, newsletters, website information, and creation of a separate site and newspaper ads and articles. In addition, the CMWEA sponsors a water day each year which is held at Millstream Park. This event is and educational event for grade school children from the St. Cloud area and highly attended. Different stations are setup illustrating the importance of protecting the resources with cause and effect examples. This event is always held in September. The City contribution to this program is nominal and is also illustrated in the attached annual report. The other part of the permitting process is site management and controls along with pond /outfall maintenance. The City Building Official assists the City with enforcement of sites through the building permit process. Violations are cited and remedied through either administrative citations or development agreements with developers. The maintenance staff keeps an inventory of all outfalls and ponds, conducting routine maintenance on each as well. Not all areas are cleaned each year, but they are all monitored. The City Engineer assists the City with the reporting and maintenance process. BUDGET /FISCAL IMPACT: The report itself does not include a financial impact but the permitting process utilizes staff resources. ATTACHMENTS: Request for Council Action ............................. ............................... 7:1 -2 HearingNotice ................................................. ............................... 7:2 -4 MS4Permit ....................................................... ............................... 7:5 -10 REQUESTED COUNCIL ACTION: Conduct the public hearing and incorporate any comments into the MS4 permit and authorize the submission of the 2010 report, meeting the reporting requirement. 7:1 THIS PAGE INTENTIONALLY LEFT BLANK 7:2 -IA�� CITY OF ST. JOSEPH WVV.cityof stjoseph.com City of St. Joseph Public Notice — Annual Meeting Review Storm Water Pollution Prevention Program Administrator The City of St. Joseph will conduct a public meeting on July 21, 2011 at 7:20 PM to review its Judy Weyrens Storm Water Pollution Prevention Program ( SWPPP) for 2009. The Public meeting will comply with the City's Phase II Storm Water Permit ( #MN R040000) and be held at the City Hall in conjunction with the regular City Council meeting. City staff will make a short Mayor presentation on the past year's activities. Rick Schultz Interested persons may review the SWPPP at the City Hall and make oral or submit written Councilors comments during or following the Public Meeting. Steve Frank Publish: July 8, 2011 Bob Loso Renee Symanietz Dale Wick if College Avenue North . PO Box 668 • Saint Joseph, Minnesota x6374 Phone 3zo.363.7a0i Fax 3z.o.363.034z. 7:3 THIS PAGE INTENTIONALLY LEFT BLANK 7:4 einpMinnesota Pollution MS4 Annual Report for 2010 Control Agency Co Lafayette Road North Municipal Separate Storm Sewer Systems (MS4s) S2 Paul, ye 55155-4194 oadN Reporting period January 1, 2010 to December 31, 2010 Due June 30, 2011 Doc Type: Permitting Annual Report Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the minimum control measures as required by the MS4 Permit. If a permittee determines that program status or compliance with the permit can not be adequately reflected within the structure of this form additional explanation and /or information may be referenced in an attachment. This form has significant limitations and provides only a snap shot of MS4 compliance with the conditions in the Permit. After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information. The MPCA enforcement policy is to provide the opportunity to respond to any alleged violations before any enforcement action is taken. Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form, from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields (these fields also have a red border), and must be completed before the form will send. A confirmation e-mail will be sent in response to electronic submissions. To obtain an electronic copy of the 2010 MS4 Annual Report form, please visit the MPCA website at: http: / /www. pca.state. mn. us /water / stormwate r /stormwater -ms4. htm I. If you have further questions, please contact one of these MPCA staff members (toll -free 800 - 657 - 3864): • Joyce Cieluch 218 - 846 -7387 • Scott Fox 651 - 757 -2368 • Amy Garcia 651 - 757 -2377 General Contact Information ( *Required fields) *Name of MS4: City of St. Joseph *Mailing address: P.O.Box 668 *City: St. Joseph *State: Mn *Contact name: Terry Thene *Zip code: 56374 *Phone (including area code): 320 - 363 -7201 *E -mail: tthene @cityofstjoseph.com 0 Check here if this contact information is different than the contact indicated on the mailing label. Minimum Control Measure 1: Public Education and Outreach [V.G.1 ] ( *Required fields) A. The permit requires each Permittee to implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a] Note: Please indicate which of the following distribution methods you used during the 2010 calendar year. Indicate the number distributed in the spaces provided (enter "0" if the method was not used or "NA" if the data does not exist): Media type Number of media Number of times ublished Circulation/ Audience Example: Brochures: 3 different brochures published 5 times about 10,000 Brochures: na na na Newsletter: na na na Posters: 2 14 1000 Newspaper articles: 10 44 56 000 Utility bill inserts: na na na Radio ads: 2 357 50,000 Television ads: na na na Cable Access Channel: na na na Other: Seed Packets 1500 1500 Other: TV High School Ad Contest 75 participants 7,500 Other: web Site 1 1 6.001 www.pca.state.mn.us • 651 - 296 -6300 • 800- 657 -3864 TTY 651 - 282 -5332 or 800- 657 -3864 • Available in altemative formats wq- strm4 -06 • 1126111 Page 1 ipF:.S B. *Do you use a website as a tool to distribute stormwater educational materials? What is the URL: www.waterconnection.com C. M If you answered yes in question B. above, do you track hits to the site? How many hits to the stormwater page during 2010: 79,626 *Did you hold stormwater related events, presentations to schools or other such activities? If yes, please describe: High School TV AD Contest, Annual Waterfest for almost 1000 4th graders 0 Yes ❑ No x❑ Yes ❑ No 0 Yes [_-]No E. *Have speck messages been developed and distributed during the 2010 calendar year for Minimum Control Measure (MCM): MCM 1: 0 Yes ❑ No MCM 4: 0 Yes []No MCM 2: 0 Yes ❑ No MCM 5: 0 Yes []No MCM 3: 0 Yes ❑ No MCM 6: 0 Yes []No F. *Have you developed partnerships with other MS4s, watershed districts, local or state ® Yes []No governments, educational institutions, etc., to assist you in fulfilling the requirements for MCM 1? G. List those entities with which you have partnered during the 2010 calendar year to meet the requirements of this MCM and describe the nature of the agreement(s). Attach a separate sheet if necessary: Steams County, St. Cloud, Sartell, Sauk Rapids, Waite Park, St. Joseph Township, Le Sauk Township, Cold Spring, Melrose, Rockville, Paynesville, Sauk River Chain of Lakes, St. Cloud State University, Steams Soil and Water, Sauk River Watershed, H. *Have you developed methods to assess the effectiveness of your public education /outreach ® Yes [--]No program? If yes, please describe: Web site unique hits Minimum Control Measure 2: Public Participation /Involvement [V.G.2] ( *Required fields) A. *Did you hold a public meeting to present accomplishments for calendar year 2010 and to ® Yes []No discuss your Stormwater Pollution Prevention Program (SWPPP)? [Part V.G.1.el If no, explain: B. What was the date of the public meeting: 07/21/2011 C. How many citizens attended specifically for stormwater (excluding board /council members and staff /hired consultants)? 0 D. Was the public meeting a stand -alone meeting for stormwater or was it combined with some ❑ Stand -alone other function (City Council meeting, other public event, etc.)? ❑X Combined E. *Each permittee must solicit and consider input from the public prior to submittal of the annual ❑ Yes 0 No report. Did you receive written and /or oral input on your SWPPP? [Part V.G.2.15.1 -3] F. *Have you revised your SWPPP in response to written or oral comments received from the 0 Yes ❑ No public since the last annual reporting cycle? [Part V.G.2.c] If yes, describe. Attach a separate sheet if necessary: No one present wished to speak. Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] ( *Required fields) The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined in 40 CFR 122.26(bx2). You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. www.pca.state.mn.us • 651 - 296 -6300 • 800- 657 -3864 TTY 651 - 282 -5332 or 800- 657 -3864 • Available in alternative formats wq- strm4 -06 • 1126111 Page 2 gf:g A. *Did you update your storm sewer system map in 2010? If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were updated /added: Note: The storm sewer system map was to be completed by June 30, 2008. [Part V.G.3.a] B. *Have you modified the format in which the map is available? C. If yes, indicate the new format: ❑ Hardcopy only ❑ GIS system ❑ CAD ❑ Other system: D. *Have you established an ordinance or other regulatory mechanism to prohibit illicit discharges and /or non- stonmwater discharges from entering the MS4? Note: The Permit requires the ordinance or other regulatory mechanism to be established by June 30, 2010 [Part V.G.3.b] If yes, indicate whether you've established an: 0 Ordinance or ❑ Regulatory mechanism E. If you answered yes in question D. above, provide the date the ordinance or other regulatory mechanism was adopted: F. If you answered yes in question D. above, a complete copy of your illicit discharge prohibition ordinance or other regulatory mechanism addressing the requirements of Part V.G.3.b. of the Permit must be submitted with this MS4 Annual Report. Please provide the URL /reference where your illicit discharge ordinance or other regulatory mechanism may be found. Include specific code numbers if available: ❑ Yes ❑X No ❑ Yes 0 No 0 Yes ❑ No The ordinance may alternately be submitted as a separate electronic file attached to the e-mail ❑ Yes ❑ No submittal of this annual report. Are you submitting an electronic copy? Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] ( *Required fields) The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb one or more acres. (Part V.G.4.] A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each mechanism used during the reporting period (enter "0" if the method was not used or "NA" if the data does not exist). Check all that apply. Enforcement mechanism Number of actions 0 Verbal warnings # 1 x Notice of violation # 1 Administrative orders # ❑ Stop-work orders # ❑ Fines # ❑ Forfeit of security of bond money # ❑ Withholding of certificate of occupancy # ❑ Criminal actions # Civil penalties # ❑ Other: # B. *Have you developed written procedures for site inspections? 0 Yes [--]No www.pca.state.mn.us • 651 - 296 -6300 • 800- 657 -3864 TTY 651- 282 -5332 or 800- 657 -3864 • Available in alternative formats wq- strm4 -06 • 1126111 Page W C. *Have you developed written procedures for site enforcement? 0 Yes ❑ No D. *Identify the number of active construction sites greater than an acre in your jurisdiction during the 2010 calendar year: E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)? weekly F. *How many inspectors, at any time, did you have available to verify erosion and sediment control compliance at construction sites during the 2010 calendar year: 2 Minimum Control Measure 5: Post - construction Stormwater Management in New Development and Redevelopment [V.G.5] ( *Required fields) The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and implemented by June 30, 2008. A. *Have you established design standards for stormwater treatment BMPs installed as a result of Q Yes []No post - construction requirements? B. *Have you developed procedures for site plan review which incorporate consideration of water © Yes ❑ No quality impacts? C. *How many projects have you reviewed during the 2010 calendar year to ensure adequate long- term operation and maintenance of permanent stormwater treatment BMPs installed as a result of post - construction requirements? [Part V.G.5.b.and Part V.G.S.c]. D. *Do plan reviewers use a checklist when reviewing plans? ® Yes ❑ No E. *How are you funding the long -term operation and maintenance of your stormwater management system? (Check all that apply) ❑ Grants ❑x Stormwater utility fee ❑ Taxes x❑ Other: Developer fee's Minimum Control Measure 6: Pollution Prevention /Good Housekeeping for Municipal Operations [V.G.6] ( *Required fields) The permit requires each MS4 to develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. A. *Indicate the total number of structural pollution control devices (for example -grit chambers, sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected in 2010, and calculate the percent inspected. Enter "0" if your MS4 does not contain structural pollution control devices or none were inspected in 2010. Enter "NA" if the data does not exist: *Total number *Structural Dollution control devices: 12 12 1 100 B. *Did you repair, replace, or maintain any structural pollution control devices? ❑ Yes []No C. *For each BMP below, indicate the total number within your MS4, how many of each BMP type were inspected and the percent inspected in 2010. Enter "0" if your MS4 does not contain BMPs or none were inspected in 2010. Enter "NA" if the data does not exist: Structure/Facility a *Total number *Number inspected *Percentage *Outfalls to receiving waters: 3 3 100 *Sediment basins/ ponds: 21 21 100 *Total 24 24 100 www.pca.state.mn.us - 651 -296 -6300 - 800 -657 -3864 TTY 651- 282 -5332 or 800- 657 -3864 - Available in alternative formats wq- strm4 -06 - 1126111 Page 4�q�5 D. Of the BMPs inspected in C. above, did you include any privately owned BMPs in that number? ❑ Yes px No E. If yes in D. above, how many? Section 7: Impaired Waters Review ( *Required fields) The permit requires any MS4 that discharges to a Water of the State, which appears on the current U. S. Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D]. A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? Q Yes []No B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? ❑ Yes 0 No If yes, indicate for which TMDL: Section 8: Additional SWPPP Issues ( *Required fields) A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last ❑ Yes N No report? [Part V.H.] B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification numbers that were modified in your SWPPP, and why they were modified: (Attach a separate sheet if necessary) C. *Did you rely on any other entities (MS4s, consultants, or contractors) to implement any portion ® Yes ❑ No of your SWPPP? If yes, please identify them and list activities they assisted with: Short Elliot Hendrickson The City of St. Joseph frequently contracts with a consulting engineer to provide construction observation services for many of it's construction projects. The consulting engineer assists City staff in the identification and enforcement of construction storm water mangement ordinance infractions. Owner or Operator Certification ( *Required fields) The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). Q *Yes - / certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that quaffied personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). *Name of certifying official: Terry Thene *Title: Public Works Director *Date: 07/21/2011 (mm/dd /yyyy) www.pca.state.mn.us • 651.296 -6300 • 800.657 -3864 TTY 651 - 282 -5332 or 800- 657 -3864 • Available in alternative formats wq- strm4 -06 • 1126111 Page 5 e�f.�