HomeMy WebLinkAbout[12b] Fire Board - Fire Truck PurchaseC.r" OF ST. J()SKPH
MEETING DATE: July 21, 2011
Council Agenda Item 12(b)
AGENDA ITEM: Fire Board —Truck Purchase
SUBMITTED BY: Fire Board
BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Fire Board, like all departments, has prepared
and maintains a Capital Improvement Plan. Each year the Fire Board review the requested equipment and funds
portions of the CIP. Due to the cost of some of the vehicles, it is difficult to budget enough to pay cash for all the
trucks. At the July meeting, the Fire Board discussed the potential replacement of the pumper truck. The Fire
Board asked all members to go back to their respective boards for discussion. Since the meeting St. Joseph
Township has agreed to move forward financing $ 400,000 for ten years. St. Wendel Towship is still considering.
See Fire Board Minutes
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: The operation of the Fire Department is through a Joint Powers Agreement
whereby St. Joseph Township and St. Joseph City are equal owners. I have attached a copy of the agreement for
your review. The decisions with the Fire Department are not solely the City of St. Joseph. With regard to the cost
sharing, the following is the 2011 cost share:
St. Wendel Township 21.33%
St. Joseph Township 31.35%
City of St. Joseph 47.32%
In speaking to the Fire Chief, the pumper truck is the second most used vehicle in the fleet as it responds to all
medical calls and CO responses, it is only second to the rescue van. The vehicle has recently failed the DOT test
and we do not have the cost for repairs yet. For ISO ratings trucks are rated on years of service. Currently the
truck has a class A rating and in two years it will have a class B rating. In talking to Peter Omann, he stated that
commercial properties could see a change in insurance rates, but it is doubtful that a residential property would
have an impact.
During the discussion of the CIP, the Fire Chief indicated that the rescue van is schedule to be purchased in 2012
and sufficient funds are available to pay for the replacement. Therefore, after the pumper it will be while before
they have to replace a large ticket item. The summary sheet attached lists the equipment and age.
The City will be re- financing the Fire Hall for additional savings, in September. If the truck is going to be purchased,
it would be part of the bond issue for the Fire Hall and Sewer Repairs. The Bond will be structured with three
components, Fire Hall (6 years), sewer repairs (10 years) and fire truck (10 years). The Fire Hall is not being
extended just refinanced. Each component would pay a portion of the refinancing charges, saving on issuance
expenses.
Attached is the bond proposal as prepared by Monte Eastvold. The City impact for the new fire truck is $10,068
per year (10 years) and the impact for the refinancing is a reduction of approximately $ 1750 per year (6 years).
BUDGET /FISCAL IMPACT: Potential Increase in budget for 10 years - $ 10,068
Decrease in budget for six years - - $ 1,750 (Average)
12(b)"1
ATTACHMENTS: Request for Council Action ........................ ............................... 12(b):1 -2
Fire Board Minutes ...................................... ............................... 12(b):3
Bond Schedule ............................................... ............................... 12(b):4
CIP Extract ..................................................... ............................... 12(b):5 -6
Fire Contract .................................................. ............................... 12(b):7 -22
REQUESTED COUNCIL ACTION: Discussion on potential equipment purchase
12(b):2
July 6, 2011
Page 1 of 1
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in Special session on Wednesday, July 6, 2011 at 6:00 PM in the St. Joseph
Fire Hall.
Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso, St. Joseph
Township Representative Jeff Janssen, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Justin Honer, Assistant Fire Chief
Fire Truck Purchase: Taufen stated that purpose of the meeting is to discuss the potential fire truck
purchase. Weyrens stated that the City is in the process of refunding the debt for the fire hall and during
review of the proposed rates, it became apparent that if the Fire Board is considering replacing the tanker
it would make sense to so at the same time. When looking at the rates approximately 45 days ago, they
are at a low rate ranging over the life of the bond from .2 to 1.6. In addition to low interest rates, there
may also be the opportunity to reduce issuance costs.
Without knowing if the Fire Board desired to move forward and if they did what amount, the bound
consultant prepared three different funding amounts each with three different debt terms. The scenarios
included analyzing $ 400,000, $ 500,000 and $ 600,000 over five, seven and ten years. Taufen stated
that the truck committee has looked at the cost to replace the truck and they have an estimate of
approximately $ 500,000. The price could be reduced somewhat based on selected options. Taufen
stated that the truck would need about $ 35,000 of equipment.
When questioned about the resale value of the existing pumper, Taufen stated that a small community
has inquired about purchasing the truck and equipment. During the conversation they stated they would
be interested and inquired about a price for the truck and equipment. As the Board has not committed to
purchasing a new truck he stated that he would get back to them. Taufen stated that the truck may have
a sellable value around $ 60,000 plus equipment.
With regard to the financial impact, through the CIP process, approximately $64,000 is available for down
payment on the truck and add an approximate sale value of $ 60,000, the financing of the truck would be
down to $ 400,000. Board members also discussed that the rescue van is schedule to be replaced in
2012 and if it would be prudent to bond for both. Weyrens stated that the Fire Board could leverage their
funding by doing so and re- allocate the CIP funds for future needs. After considerable discussion the
board agreed to leave the rescue van out of the bonding and pay cash for the replacement.
The board agreed to bring back to their respective Boards the proposed purchase of a pumper truck,
financing $ 400,000 through an equipment certificate. Weyrens stated that the City will be refinancing the
fire hall debt to secure a lower interest rate to which Loso question if both items could be one debt.
Weyrens stated she would check on that matter. The Board requested that Weyrens contact bond
counsel to receive current rates on a proposed issue of $ 400,000 for both seven and 10 years, and
provide a copy of the minutes to each Board member. The Board will discuss again at their regularly
scheduled August meeting.
Infrared Camera: Taufen requested authorization to purchase a replacement infrared camera at a cost
not to exceed$ 9,000, of which $ 3,950 would be funded by the Fire Department. The current camera is
failing and only has a battery life of approximately ten minutes. Janssen made a motion to approve the
purchase of an Infrared Camera at a cost not to exceed $ 9,000; seconded by Salk and passed
unanimously.
Ad*ourn: The meeting was adjourned by consensus at 6:55 PM.
Judy Weyrens
Administrator
12(b):3
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12(b):4
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Pumper Truck
TOTAL COST: $360,000.00
z PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Engine #1
JUSTIFICATION: Account Code: E105- 42220- 584/585
Mainline pumper - current pumper 1995 freightliner - anticipate maintenance issues. Will require replacement by 2012
(17 year old truck). Anticipate a portion of the cost to be covered by an equipment bond since much of the cost was not
set aside in previous years. The preliminary costs to plan the specifications, bidding and manufacturing the pumper
truck will take approximately 2 years. Some expenditures will be incurred in 2010 and 2011.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
Fire Fi hg tine:
0.00
Equipment Reserve
45,000.00
45,000.00
0.00
Fire Fighting Equip
24,000.00
5,000.00
29,000.00
Equipment Bonds
286,000.00
286,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2006
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2012
Equipment and Other
360,000.00
Total
$360,000.00
NEIGHBORHOOD:
Presented to the Fire Board on Approved Denied
Comments
Approval to Purchase Date Authorizing Initials Date
Tabled
12(b):5
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12(b):6
FIRE CONTRACT
CITY OF ST. JOSEPH/TOWN OF ST. JOSEPH
AND
THE TOWN OF ST. WENDEL
THIS AGREEMENT, made and entered into this 16th day of May, 2006, by and
between the City of St. Joseph, a municipal corporation of the State of Minnesota,
hereinafter referred to as "St. Joseph ", as party of the first part and the Town of St.
Wendel, a political subdivision of the County of Stearns, State of Minnesota, hereinafter
referred to as "St. Wendel ", as part of the second part. It is agreed by and between the
parties hereto that this agreement shall be entered into pursuant to Minnesota Statutes,
Section 471.59, known as the "Joint Powers Act ".
WHEREAS, the City of St. Joseph and the Township of St. Joseph presently own
emergency equipment and a fire hall which has been operated by the City and its
advisory board with an efficient staff of firefighters including a fire chief, an assistant
chief, and volunteer firefighters who have served on a voluntary basis for many years,
WHEREAS, St. Wendel wishes to contract with St. Joseph for emergency
services for those sections of St. Wendel Township southerly of County Road #4 and
Quail Road with the exception of all driveways off these roads including all of Section 16
as these areas will be serviced by another fire department, and
WHEREAS, the parties to this agreement wish to provide for the joint funding of
the emergency service.
THE PARTIES TO THE CONTRACT AGREE AS FOLLOWS:
ARTICLE 1
AUTHORITY
This agreement has been authorized by the City Council of the City of St. Joseph,
and consented to by the Town Board for St. Joseph Township, and authorized and agreed
to by the Town Board of the Township of St. Wendel pursuant to authority of its electors.
ARTICLE H
FIRE PROTECTION & RESCUE SERVICE
St. Joseph agrees to provide fire protection and rescue service to those sections of
St. Wendel Township lying to the South of County Road #4 and Quail Road, except for
buildings or residences with driveway access off either of the aforementioned roadways,
and except for Section 16. Emergency services will be provided in accordance with the
terms of this agreement.
ARTICLE III
PROPERTY INTEREST
St. Wendel shall acquire no proprietary interest in any property or equipment
purchased. All equipment shall remain the property of the City of St. Joseph and the
Township of St. Joseph.
12(b) :7
ARTICLE IV
RESERVE FUND CONTRIBUTION
As further consideration for this agreement, St. Wendel agrees to pay an annual
contribution to a special fund, to be known as the "Equipment Reserve Fund" which is
included in the annual budget. St. Wendel's annual contribution shall be based upon their
proportionate share of the amount annually allocated to the Reserve Fund. The
proportionate share shall be determined by the comparative net tax capacity of all areas
served by the St. Joseph Community Fire Department. The Equipment Reserve Fund is
to be used only for equipment purchased by the St. Joseph Community Fire Department.
It is not a maintenance fund. St. Wendel shall not acquire any proprietary interest in any
property purchased with money from this fund. All payments to this fund shall be made
to the City Treasurer of the City of St. Joseph.
ARTICLE V
MAINTENANCE AND CONTROL
Apparatus. Equipment shall be stored and maintained at the location of the
City and the Township of St. Joseph owned Fire Hall in the City of St. Joseph. The
control and ownership of the purchased equipment shall be retained by the City of St.
Joseph and the Township of St. Joseph. The cost of maintenance and insurance shall be
paid from an operating fund to be maintained as a separate fund hereinafter referred to as
the "Joint Operating Fire Fund ".
BB) Fire Hall. The Fire Hall shall be heated, maintained, insured and controlled by
the City subject to recommendation made by the Advisory Fire Board. The cost of such
heating, utilities, maintenance, including debt retirement and insurance shall be paid from
the "Joint Operating Fire Fund ". The cost of the heat, maintenance, utilities and insurance
for the entire building shall be pro -rated on the basis of the usage of the area occupied by
the emergency equipment in the complex, as compared to other non - related uses. Debt
retirement shall be included annually in the Joint Operating Fire Fund Budget in an
amount to fully provide for the annual debt requirements. St. Wendel shall not acquire
any proprietary interest in the Fire Hall.
ARTICLE VI
JOINT OPERATING FIRE FUND CONTRIBUTION
Prior to the commencement of each calendar year of this contract, St. Joseph shall
approve a budget of operating expenses for the ensuing calendar year as may be
recommended by the Advisory Fire Board. St. Joseph and St. Wendel shall deposit in
advance, quarterly contributions with the St. Joseph City Treasurer, who shall maintain a
special fund to be known as the "Joint Operating Fire Fund ". As an example, for the year
2006 St. Wendel shall contribute 22.21 per cent of the estimated quarterly cost. After the
year 2006, quarterly contributions to the Joint Operating Fire fund shall be proportionate
to the net tax capacity percentage of the prior calendar year, as such figures become
available from the County Assessor's Office and shall be applied to the annual budget to
be paid quarterly. For purposes of this contract, the net tax capacity shall be determined
by adding City and Township of St. Wendel owned property but other tax- exempt
property shall be excluded.
12(b):8
Funds shall be disbursed by the St. Joseph City Clerk/Administrator/Treasurer
only for the purposes defined in Article V. The Advisory Fire Board shall request a
quarterly accounting of this fund from the City Clerk/Administrator's office and such
accounting in report form shall show a record of receipts and disbursements.
ARTICLE VII
USE OF EQUIPMENT
The equipment jointly purchased shall be used within the designated area of St.
Joseph City and St. Joseph Township, and St. Wendel Township and not elsewhere
except as follows:
a. In adjacent areas where a fire or emergency may spread to any city or town.
b. To assist neighboring fire departments as may be mutually agreed under a
reciprocal agreement with such fire department.
c. Any area adjacent to the city and township of St. Joseph with which a contract
for protection exists at the time this agreement is executed.
It shall be the duty of the City Council of the City of St. Joseph to provide
volunteers in sufficient numbers to maintain a staff of firefighters to answer emergency
calls and to operate all available equipment in such a manner so as not to fall below the
minimum standards set forth in the National Fire Protection Association (NFPA)
Standards.
The St. Joseph City Council may appoint or approve persons residing in the St.
Wendel for membership in the volunteer fire department. The dispatching and operation
of the emergency equipment shall be in charge of the Chief of the Fire Department, or in
his/her absence shall be in the hands of the assistant chief. If neither is available, the
person previously appointed for this purpose shall be in charge. The volunteers shall
answer emergency calls in the order of their priority without regard to the authority of the
person giving the alarm.
ARTICLE VIII
FIREFIGHTERS' RELIEF FUND
All funds received by either St. Joseph or St. Wendel for the Firefighters Relief
Fund shall be set aside for that purpose only and shall not be used as a part of the Joint
Operating Fund.
ARTICLE IX
LIABILITY — GOVERNMENTAL FUNCTIONS — PROTECTIVE CLAUSES
In all of the joint agreements defined in this contract, the parties to the agreement
shall be deemed to be exercising their governmental functions so that each shall not be
liable to the other for any negligence of its officers, employees, firefighters or agents.
Specifically, without limiting the effect of the foregoing language in the preceding
paragraph, the City and Town of St. Joseph, and its officers, employees and firefighters
shall not be liable for any of the following acts or omissions: Failure to answer an
emergency call or failure to answer an emergency call promptly; for any trespass or
damage to persons or property whether necessary or unnecessary in connection with
going to, returning from any fire or rescue call, or in serving at any fire or rescue
pursuant to a call.
12(b):9
The volunteers under the direction of the Fire Chief or his assistant, shall always
leave part of the equipment and sufficient firefighters to operate such equipment available
for fighting fires in the community which is not being served by an emergency or
emergency call. As an illustration, in the event of an emergency occurring in St. Wendel,
sufficient equipment and firefighters shall be left in the St. Joseph City limits for the
purpose of fighting any fire that may arise within the City or St. Joseph Township limits
during the time the emergency in St. Wendel is being managed. The Fire Chief, or his
assistant, shall also have full and complete authority to withdraw any emergency
equipment from an emergency in progress in the event that a more serious emergency
shall occur in an area served by the fire department during the progress of the emergency.
ARTICLE X
DEFAULTS
The St. Wendel Town Board shall annually recommend a levy to the voters of the
Town at its annual meeting to raise by tax levy or otherwise sufficient funds to pay all of
its obligations under this contract. In case of defaults of over sixty (60) days in the
making of any payments due for the Joint Operating Fire Fund, it is agreed that a penalty
of an additional one and one half (1 %z %) percent per month shall be added to each
payment which is more than sixty (60) days in default. It is hereby agreed that emergency
service to the defaulting governmental unit may be discontinued at the request of the
Advisory Fire Board until the default is removed.
ARTICLE XI
ADVISORY FIRE BOARD
An Advisory Fire Board has previously been established by the City and Town of
St. Joseph. St. Wendel Township shall have one (1) voting member on said Board. This
Board will facilitate the performance of this contract through its life. Said Board shall
have no less than four (4) regular meetings each year. The first quarterly meeting shall be
held on the first Wednesday in February of each year at a time and at a place set and
determined by the Advisory Fire Board. The remaining quarterly meetings shall be held
on the first Wednesday of May, August, and November of each year at a time and at a
place set and determined by the Advisory Fire Board. Each jurisdiction and the Fire
Chief shall have one vote on the Fire Advisory Board.
ARTICLE XH
TERM OF THIS CONTRACT
This contract shall expire July 1, 2016 or at an earlier date if either St. Joseph or
St. Wendel shall notify the other party in writing at least one year in advance of its
intended cancellation of this agreement. This contract may be renewed for an equal
period of time at the option of the parties to the agreement.
On any termination of the contract, all of the property acquired during the life of
the agreement shall belong to the City and the Township of St. Joseph in accordance with
the ownership percentages set forth in separate agreements between the City and the
Township of St. Joseph.
If St. Wendel cancels the agreement, or if the agreement is not renewed by either
party, or if any one party refuses to renew the contract, then and in those events, St.
Wendel shall not be reimbursed for any contributions made to the fire department for
purchases, maintenance or otherwise.
V(b):10
ARTICLE XIII
EXISTING AGREEMENTS
St. Wendel acknowledges the existing agreement between the City of St. Joseph
and the Town of St. Joseph, a copy of which is attached hereto for reference. It is agreed
that this agreement is subject to the attached agreement and any extensions thereof.
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals
this day of , 200
CITY OF T. OSEP
By
a or
erl Ad strator
TOWN OF ST. WENDEL
By
air o
froKm Board
By
Town Clerk �^
TOWN OF ST. JOSEPH
12(b):11
FIRE CONTRACT
CITY OF ST. JOSEPH
AND
TOWN OF ST. JOSEPH
THIS AGREEMENT, made and entered into this 1st day of July,
1996, by and between the City of St. Joseph, a municipal
corporation of the State of Minnesota, hereinafter referred to as
the City, and the Town of St. Joseph, a political subdivision of
the County of Stearns, State of Minnesota, hereinafter referred to
the Town. It is agreed by and between the parties hereto that this
agreement shall be entered into pursuant to-Minnesota Statutes,
section 471.59, known as the "Joint Powers Act ". The parties
agree as follows:
ARTICLE I.
Explanatory Matter
WHEREAS, the City presently owns the Fire Hall and emergency
equipment is jointly owned by the City and Town, which has been
operated with an efficient staff of fire fighters including a fire
chief, an assistant fire chief,: and volunteer fire fighters who
have served on a voluntary basis for many years.
After, several conferences and study, the respective City
Council and Town Board have found and do hereby find it to be
necessary and advisable to jointly purchase fire fighting and
emergency equipment for use in preventing and extinguishing fires
and emergency needs arising within the City limits and also within
the limits of the Township of St. Joseph. The purpose of this
Agreement is to provide for the joint purchase of such equipment
and for its use in the area involved; which is the territory
Page 1
12(b):12
contained in said City and Town and in any other territory which is
or may become lawfully included in this Agreement at some later
time by mutual consent-of all parties involved.
This agreement has been authorized by the City Council of the
City of St. Joseph and by the Town Board of the Township of St.
Joseph pursuant to authority of its electors.
ARTICLE II.
Purchase of Emergency Services
All purchases of emergency services by Municipalities other
than the City of St. Joseph and St. Joseph Township shall be paid
to the Joint Operating Fire Fund.
ARTICLE III.
Ownership of Equipment
The City and Town shall each acquire an undivided one -half
interest as part owner in the jointly purchased equipment.
ARTICLE IV.
Joint Purchase fire Fund
(Article *V was deleted)
ARTICLE V.
Maintenance and Control.
A = APPARATUS: The jointly purchased equipment shall be stored and
maintained at the location of the City owned Fire Hall in the City
of :St. Joseph. The control of the purchased equipment shall be
retained by the City and the Town except as provided for in Article
XI. The cost of maintenance. and insurance shall be paid from an
operating fund to be maintained as a separate fund hereinafter
Page '2
12(b):13
referred to as the "Joint operating Fire Fund."
H`.- FIRS HALL: The City owned Fire Hall shall be heated,
maintained, insured and controlled by the City and Town subject to
recommendations made by the Joint Advisory Board. The cost of such
heating, utilities, maintenance, including debt retirement and
insurance shall be paid from the Joint Operating Fire.Fund ". The
cost of heat, maintenance, utilities and insurance for the entire
building shall be pro -rated on the basis of the usage of the area
occupied by the fire equipment in the complex as compared to the
area used for non -fire department business.
C - FUTURS FIRE HALT SITS ACQUISITION AND FUTORB FIRS HALL
CONSTRUCTION, O ERSHIP, MAINTSNANCB AND CONTROL.
The City of St. Joseph and the Township of St. Joseph may
jointly acquire and own property as and for a future joint fire
hail site. Further, the City and Town may jointly construct,
maintain and control any future fire hall as may be deemed
necessary by and between the City of St. Joseph and the Town of St.
Joseph. That the rights and responsibilities of the City of St,
Joseph and the Township of St. Joseph with regard to the
acquisition, ownership, construction, maintenance, and control of
such future fire hall shall not be governed by the other terms and
conditions of this agreement but shall be governed. by terms set
forth in separate memoranda of understanding which have (and will
in-the future) be entered into between the City of St. Joseph and
the St. Joseph Township.
The purpose of this amendment is to clearly set forth that the
Page 3
12(b):14
City of St. Joseph and the Township of St. Joseph have agreed,
pursuant to Minnesota Statutes Section 471.59, known as the "Joint
Powers Act," to jointly acquire, own, construct, maintain and
control future fire hall sites and fire halls under the "Joint
Powers Act."
ARTICLE VI.
Joint Operating Fire Fund
The City and Town agree that annually, prior to the
commencement of each calendar year of this contract, they shall
mutually approve a budget of operating expenses for the ensuing
calendar year as may be recommended by the Joint-Advisory Fire
Board, hereinafter defined in this contract.
The City and Town shall deposit in advance, quarterly
contributions with the City Treasurer, who shall maintain a special
fund to be known as the "Joint operating Fire Fund." For the year
1996, the Town shall contribute 43.76 percent of the estimated
quarterly cost and the City shall contribute 38.26 percent of the
estimated quarterly cost. After the year 1996, quarterly
contributions -to the Joint Operating Fire Fund shall be
proportionate to the net tax capacity percentage of the most
current calendar year, as such figures become available from the
County Assessorl's Office and shall be applied to the next
succeeding year as soon as available.
Funds shall be disbursed by the City
Clerk /Administrator / Treasurer only for the purposes defined in
Article V.
Page 4
12(b):16
The Joint Advisory Board shall request a quarterly accounting
of this fund from the City Clerk /Administrator /Treasurer and such
accounting in report form shall show a record of receipts and
disbursements, shall be forwarded to the City Council and to the
Town Board within thirty (30) days following the close of each
gwarter.
ARTICLE VII
Use of Equipment
The equipment jointly purchased shall be used within the area
of the City and Town and not elsewhere except as follows:
a. In adjacent areas where an emergency may spread to such
City or Town.
b. To assist neighboring fire departments as may be mutually
agreed under a reciprocal agreement with such fire department,
emergency situations as determined by the officer in charge.
C. Any area adjacent to the City and Town with which a
current or future contract for protection has been or may be
negotiated, providing such contract shall call for
proportionate participation as may be agreed upon by all
parties concerned.
It shall be the duty of the City Council of the City of St.
Joseph, on the recommendation of the Joint Advisory Fire Board, to
provide volunteers in sufficient numbers to maintain a staff of
firefighters to answer emergency calls and to staff all available
equipment in such a manner so as not to fall below the minimum
standards set forth by the National Fire Protection Association
Page 5
12(b):16
(NFPA) standards. The City Council shall approve persons residing
in the St. Joseph fire service area for membership in the volunteer
fire department. The dispatching and operation of the fire
fighting equipment shall be in charge of the Chief of the Fire
Department, or in his/her absence shall be in the hands of the
assistant chief. If neither is available, the person previously
appointed for this purpose shall be in charge. The volunteers
shall answer emergency calls in the order of their priority without
regard to the authority of the person giving the alarm.
ARTICLE VIII.
Firefighters Relief Fund
All funds received by eithier.the City or the Towne for the St.
Joseph Volunteer Firefighters' Relief Fund shall be set aside for
that purpose only and shall not be used as a part of the Joint
Operating Fund.
ARTICLE IX
Liability - Governmental Functions - Protective Clauses
In.all of the joint agreements defined in this contract, the
City of St. Joseph and the Town of St. Joseph shall be deemed to be
exercising their governmental functions.so that each shall not be
liable to the other for any negligence of its officers, employees,
firefighters or agents.
Specifically, without limiting the effect of the foregoing
language in the preceding paragraph, the- City and its officers,
employees, and firefighters shall not be liable for any of the
following acts or omissions: Failure to answer an emergency call'
Page 6
12(b):17
or failure to answer an emergency call promptly; for any trespass
or damage to persons or property whether necessary or unnecessary
in connection with going to, or returning from any emergency call,
or in serving at any emergency pursuant to a call.
Should any claims be brought against either or both of the
parties to this agreement, its officers, employees, firefighters or
agents arising out of or relating to the performance of or the
failure to perform certain acts contemplated by this agreement,
including but not limited to, failure to answer an emergency call
or failure to answer an emergency call promptly, fire rekindles,
trespass or damage to persons or property in connection-with going
to, returning from or extinguishing any fire or-in serving at any
emergency pursuant to a call, to the extent not covered by such
person's or either municipalities insurance policies, the parties
to this agreement shall have the following responsibilities:
1. The cost of.the defense of any such claim shall be
funded through the Joint Operating Fire Fund.
2. The cost of any settlement prior to judgment or any
Judgment shall be funded through the Joint operating Fire
Fund.
ARTICLE X.
Defaults
The City Council shall annually raise a tax levy or otherwise
provide sufficient funds to pay all of its obligations under this
contract. The Town Board shall annually recommend a levy to the
voters of the Township at its annual meeting to raise by tax levy
Page 7
12(b);18
or otherwise sufficient funds to pay all of its obligations under
this contract. In case of defaults of over Sixty (60) days in the
making of any payments due for the Joint operating Fire Fund, it is
agreed that a penalty of an additional one and One Half (1'k %)
percent per month shall be added to each payment which is more than
sixty (60) days in default. it is hereby agreed that fire service
to the defaulting governmental unit may be discontinued at the
request of the Joint. Advisory Fire Board until the default is
removed.
ARTICLE XI.
Joint Advisory Fire Board
The established Joint Advisory Fire. Board is hereby continued
to facilitate the performance of this contract throughout its life.
Such Board shall have powers specifically given in any other
articles of this contract and shall have power to make
recommendations to the City Council and the Town Board to improve
cooperation and efficiency in carrying out the intent of this
contract and to make recommendations for amendments and supplements
to this contract.
The membership of said board shall consist of one member from
the City Council, one member from the Town Board, and one member
from the volunteer staff of firefighters. The City member shall be
appointed by the City Council; the Town member shall be appointed
by the Town Board; and the member from the volunteer staff of
firefighters shall be the Fire Chief or his appointee.
Said Board shall have no less than four (4) regular meetings
Page 8
12(b):19
each year. The first quarterly meeting shall be held on the first
Wednesday in February of each year at 8:00 P.M. The remaining
quarterly meetings shall be held on the first Wednesday of May,
August, and November of each year at 8:00 P'-M. Unless such board
fixes a different meeting place and date, the meeting shall be held
at the City Hall in the City of St. Joseph on said dates. In every
calendar year prior to the month of February, the City Council and
the Town Board shall name a member to said Advisory Board. Such
members shall hold office from the first Wednesday in February
until the first Wednesday in February of the following year.' If
the City or Town fails to make such appointment in a timely manner,
the previous incumbent shall continue in office until such
successor is named. vacancies occurring shall be filled for the
unexpired term by the respective City council or Town Board or Fire
Chief .
Said Board may adopt rules not inconsistent with this contract
for the purpose of carrying out its duties hereunder.
ARTICLE XII.
Life of This Contract
This contract shall expire Ten (10) years from its date or at
an earlier date when either the City of the Town shall notify the
other party in writing at least one year in advance of its intended
cancellation of this agreement.
This contract may be renewed for an equal period of time at
the option of the City Council and the Town Board.
On any termination of the contract, all of the property
Page 9
12(b):20
L �
jointly acquired shall belong to the remaining party and the party
requesting termination shall be compensated in money for its fair
share of the value of the property at the time of termination in
proportion to* the net tax capacity of the respective parties at the
time termination is accomplished. If the parties cannot arrive at
a fair value between then within Six (6) months after termination
is requested, the matter shall be submitted to binding arbitration
pursuant to the terms of Minnesota Statutes, Chapter 572.
IN TESTIMONY WHEREOF, the parties have hereunto set their
hands and seals this 4 day of 19 %.
CITY OF ST JOSEPH
B Y L
Its Mayor
By
Its Clerk /Admin strator
TOWN OF ST JOSEPH
By
It oard Chair
i
By dr Its wn
Page 10
12(b) -2i
July 6, 2011
Page 1 of 1
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in Special session on Wednesday, July 6, 2011 at 6:00 PM in the St. Joseph
Fire Hall.
Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso, St. Joseph
Township Representative Jeff Janssen, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Justin Honer, Assistant Fire Chief
Fire Truck Purchase: Taufen stated that purpose of the meeting is to discuss the potential fire truck
purchase. Weyrens stated that the City is in the process of refunding the debt for the fire hall and during
review of the proposed rates, it became apparent that if the Fire Board is considering replacing the tanker
it would make sense to so at the same time. When looking at the rates approximately 45 days ago, they
are at a low rate ranging over the life of the bond from .2 to 1.6. In addition to low interest rates, there
may also be the opportunity to reduce issuance costs.
Without knowing if the Fire Board desired to move forward and if they did what amount, the bound
consultant prepared three different funding amounts each with three different debt terms. The scenarios
included analyzing $ 400,000, $ 500,000 and $ 600,000 over five, seven and ten years. Taufen stated
that the truck committee has looked at the cost to replace the truck and they have an estimate of
approximately $ 500,000. The price could be reduced somewhat based on selected options. Taufen
stated that the truck would need about $ 35,000 of equipment.
When questioned about the resale value of the existing pumper, Taufen stated that a small community
has inquired about purchasing the truck and equipment. During the conversation they stated they would
be interested and inquired about a price for the truck and equipment. As the Board has not committed to
purchasing a new truck he stated that he would get back to them. Taufen stated that the truck may have
a sellable value around $ 60,000 plus equipment.
With regard to the financial impact, through the CIP process, approximately $64,000 is available for down
payment on the truck and add an approximate sale value of $ 60,000, the financing of the truck would be
down to $ 400,000. Board members also discussed that the rescue van is schedule to be replaced in
2012 and if it would be prudent to bond for both. Weyrens stated that the Fire Board could leverage their
funding by doing so and re- allocate the CIP funds for future needs. After considerable discussion the
board agreed to leave the rescue van out of the bonding and pay cash for the replacement.
The board agreed to bring back to their respective Boards the proposed purchase of a pumper truck,
financing $ 400,000 through an equipment certificate. Weyrens stated that the City will be refinancing the
fire hall debt to secure a lower interest rate to which Loso question if both items could be one debt.
Weyrens stated she would check on that matter. The Board requested that Weyrens contact bond
counsel to receive current rates on a proposed issue of $ 400,000 for both seven and 10 years, and
provide a copy of the minutes to each Board member. The Board will discuss again at their regularly
scheduled August meeting.
Infrared Camera: Taufen requested authorization to purchase a replacement infrared camera at a cost
not to exceed$ 9,000, of which $ 3,950 would be funded by the Fire Department. The current camera is
failing and only has a battery life of approximately ten minutes. Janssen made a motion to approve the
purchase of an Infrared Camera at a cost not to exceed $ 9,000; seconded by Salk and passed
unanimously.
Adiourn: The meeting was adjourned by consensus at 6:55 PM.
Judy Weyrens
Administrator
12(b):22
Engine # 1
December 1st, 2007 thru November 30th, 2008
275 Total calls for the year
Engine 1 responded to 81 of the 275 calls
December 1st, 2008 thru November 30th, 2009
279 Total calls for the year
Engine 1 responded to 75 of the 279 calls
December 1st, 2009 thru November 30th, 2010
256 Total calls for the year
Engine 1 responded to 71 of the 256 calls
December 1st, 2010 thru July 21st, 2011 (Current Year)
179 Total calls so far this year
Engine 1 responded to 56 of the 179 calls
We have on file, all records of maintenance done to this truck. The pump gets certified every year by
Emergency Apparatus Maintenance, the service of fluids is done each year by the City maintenance
department, and D.O.T. has been done the last two years by Maney International.
Here are a few of the recent maintenance events that have occured
• This Year the truck did not pass D.O.T. due to a cracked rear brake. drum. (See attached Invoice)
• The Primer pump which also us to draft water at rural fire scenes went out and need to get
replaced last week. Emergency Apparatus Maintenance has fixed this but I have not received a
bill for this yet.
• The Speed Handle fell off the truck at some point and needed to get replaced. The Speed
Handle also allows us to draft water, and with out it, it can not be done. Unfortunately, they do
not make the exact handle anymore and Emergency Apparatus Maintenance is trying to get one
specially made today, so Engine 1 is out of service until further notice.
It is recommended by NFPA to replace your pumpers every twenty years. We started this process
because of the time it may take to get a new pumper. After talking with one manufacture, we were told
that if we were to wait 2 years, the cost of the truck will go up a minimum of 12% and our trade in value
would go from $40,000 to maybe $10,000 - $12,000