HomeMy WebLinkAboutPublic WorksY � N
C C V o
d p
YO. N S C N
CL
E a o A
�M
l,u ,inn i
u
A
88
00
00
0
0
0 00
0
0
0 00
0 0 0
S
0 0S
0 00
0S
O
O
SN
"
oo
vi
n
ui
n
80
O
00
N
0
N O
0
00000
6000
000
S
N
m
N
N N
O
O c
1
O
OOOOO
O O
N O l
O O
m
O
O N N
V1 T rl
O
O
M
M M
m
m
p Y Y
N E
N n O
M
O
O
M
M
O
O
o O
O o
o o
O O
o co
O o
O
o O
O o 0 0 0
O o 0 0 0
O
00 0
8
0 0 0
O O o
0
O
00
O
o
n
n O
O
O O
O O
O
O O
O O O O
S
O
S
O
p 0 0
0
ly
qq
n d
M
M O
O O
c
N
O n
N O
n N
O O O O
N N O O O
O
N O
O
O
8 10
O
m N
a
C Y1
V1
T
N rl N M
W
Yl M H
O
m
m
Y Y Y
4
y O
SS
S
8 SS
SS
SS
8SSS8
88
2 S
SSSS
da
m.,
6
n
6a
n o
$ o$
00
N
00
N O
0 g 00
O o o o
00 08
$
000
$ o N
N
-68
N
m
e
m o
v m
co
m m
n
lri
n N
N N o o O
ri ri ry lri
N
ao
N N V
o N N
ui ro ri
o
o
D
7 A0
N
d
J W ei
oo
o
o $
o oo
0 0
0 $o
8o
o8
oog000
o 0 0 0
og
0
Sg
gg8
'pp61
�oG1
Z
3� 3N
O.
3N
3N 3N 3�
6
oo
3N
3N
000
9 p
3
Opp,
m
m S
o S
o
1� VO1
uo1 N voi u01 S
N S
O O8
O 'l.
S
m N
U
0
0 0O
m T
lI1 ei
ei
N N 1,'1
UO rl
rl O
V M ei
N
$8V
6
rvdl �l-{1
qd
OlO
e�M�j
�vMj
qdm
qbM �yMj qdM pM
ydm
gdN
qdN ydN pN
y
O S
0 O
S 0 0
0 S
S O
O S
O S N S S
N S
S S
S S S S
S
C
m 0
.m1 O
O Opo
O
O n
n O
O O N S O
o
o 8o
N S S
N
p Y"
S
O c
.Mi .�-�
O N n O
.Mi
M O
O O
O O
O O N N S
N
h O
O O
S n N N
n
N m
o
T M
M O V 01
M
M tD
ID M
M V1 .i ri 10
O
d a `"
d
N ~ N
N
.o+
v`Oi
Y � N
C C V o
d p
YO. N S C N
CL
E a o A
�M
l,u ,inn i
u
A
88
S8
S SS
SS
SS
SS
8800
SS
88
SSS
0
"
oo
O
o o so
0o
so
O N S O
'1rs
p
S
N
m
N
N N
N N N
O M
1
O
n
r
O
S
S lafl YO1 O
M
M M
M p N
H
p Y Y
N E
N n O
M
O
O
Y � N
C C V o
d p
YO. N S C N
CL
E a o A
�M
l,u ,inn i
u
A
OO
OO
C
O
S
lD 0 0
0
O
S
O
O
O
O
O N S O
N
p
S S S
S
Y
N C C
.m -i '
.my
Opo .Mi . i
.m -i
S
O
n
r
O
S
S lafl YO1 O
O O
C
N O O
N
p Y Y
N E
N n O
M
O
O
M
M
N
N
N n n 0
� e yc
O N
Y
Y
O
l7
n O N
N
0
O N
aim.aim
N
O
o
O
000
O
88
00
N O
v
N
o
S O S
qq
n d
Y � N
C C V o
d p
YO. N S C N
CL
E a o A
�M
l,u ,inn i
u
A
OO
OO
S
S
S
S
8 S
N
0 0
.X
O
p
C
S
98
O
o
N
0 0
S S n S
0
n
O O
C
m
W
N
N
N N T
W
� e yc
O N
Y
Y
O
l7
O
N Y
Qa Z S
O
o
0
O N
aim.aim
N
O
o
O
000
O
88
00
N O
v
N
o
S O S
N
O
O
a
C
o �
O
� e yc
`
8CL
> >
a
qq
n d
aa
y
d
N N
N
C
N
Y Y Y
4
y O
2 S
u
K
d
z�
g
C
O�vp'
m
Y
2
V 'd0N L
d�0LL
m
3
X� N
X8g5
U U
d
N N V
iN
f-
D
7 A0
N
d
J W ei
1.0
N3
j
r^p6I1
e0.1
'61
'pp61
�oG1
Z
3� 3N
O.
3N
3N 3N 3�
6
3N
3N
3N
3N 3M
Opp. Opp.
6
3
Opp,
p6
OO'1 l'll
LQ
0p6
l�'1
N
0o6
f0(1 l'll M
p6
M
1plf
p
p6
OO OO OO OO
pp6
OO
N
p6
OD OO OO
U
N
N N
H
N N N
O d 6
N
b
N
NS1
N T N N
N
1�1
YYYl1111 N N
$8V
6
rvdl �l-{1
qd
M vdM pM
e�M�j
�vMj
qdm
qbM �yMj qdM pM
ydm
gdN
qdN ydN pN
O1 3i
a s
O1
a
O O1 N
a s
N
a
01
a
01
v
O1 N N Ol
a a e e
O�
01
o
O1 N Ol
e a v
dL
pap
p LLLLp
Y
C
C
d
�
S S S S S S S S S S 0 0 S
m NO S O N v01 S 0 0 �0i1 0 m S N
O M O T P% n 0 Ci c N Ol
m N
a
S S O S S S O O O O O S g
dN o o o o o 6 o o o o 0 0 Yi
m. O O O my O 8 O alt O of O N
v O M O e n n O O -i N
N rl ei N N H Of N
m a
o S SS o S S S o o o O S
d a o o 0 0 0 S S o o o o o m
O V1 of O U1 O of O N
? N M O M n n 00 N p
m N 4 N N N
Q
N
S O O
88 O O S S 0 0 0 S
N T O C o 0 o 0 0 0 0 O W
m.y O QQ O O O O O O N O QQ N
oo mYT nn oT ck qR q n
� N Op p
m O
Yo8pSpS 88 roS888S-
Np C M 8 0 N O S S P S OTi N
w MMM1111 T O O1 V1 O VI n O
N mw rl .ti N
1616 N T N OD 1� e pP
a
S
S
m
m
0
N
N
S
S
O S O O O O O
S
4.
8O p
8 00
pO
T O
p
8 8
O S n 8 N
ypS
0
m
N NSN
O
O-
000 N
N
N
S
S
m
m
0
N
N
� E
6
u
a
S S 8 8Q
' Ng�25
a
N
m
C
�Y
Et� 3 �°
C
a
�
W OSOOSCO
N NSN
O
SSO OS 8.
a
v
v m o o Q Q
N N
v Q$
M.'OM.'ayi
vi
g
g}g
E m
a! m
as
nrnig.N-igco
ry
p
N N
iV N
LK m
O T T ry
8
8
d
3 a
N
o a
O
A
W y N
N
0
0 0 0 0 0 0
v
~ Of
N P
D• N
p
� v
M
C
� m
W N ach
� E
6
u
a
S S 8 8Q
' Ng�25
a
N
� E
Y
IL
a a a
m
C
�Y
Et� 3 �°
a
�
W
W
�
N N
u
3 a
K
3
V
1`-
vl ii N N
m m
T
Q OI 10 N 1.0 N
ry
N N
N
NeNl A eNl
d
6 LL
N Y1
O
A
O O O O
N A ✓1 A N N
0 0
0
0 0 0 0 0 0
v
� E
Y
IL
a a a
m
C
L
Y
C
a
�
W
�
�
u
d
3
V
C
�iw
c
d
6 LL
u9
142 o w
Lb
o 9
�m
`Y w
U v c
W
� v
M
C
� m
W N ach
C
N N 4L
7p
rr
v d
RNN
�p e
N
D
NNjy
~
W W
L
,Wz,
yj yTj LT
T N N
N
mmurvi
mmm
3 3 q
urvi
3
c
4
o
d
�
s
d
O
q
PW-1201
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Sealcoating Streets
TOTAL COST: varies each year
2012 BUDGET: $110,000.00
PROJECT CATEGORY: Improvements other than Buildings
DESCRIPTION: Street Maintenance Program (Sealcoating and crack filling)
JUSTIFICATION: Account Code: E101-43120-530/ E490-43120-530
The sealcoating program began in 2004. The 2012 budget request is $110,000 which includes $11,500 to crack
fill East MN Street (City cost per maintenance agreement with County). Staff suggests budgeting at least
$110,000 for 2012 on street maintenance to reduce premature street failure. With the increased oil costs, the
costs per year should increase to maintain coverage on the crack fill/sealcoat/patching/micro-surfacing
maintenance plan. The estimated 2012 patch repair/crack filling cost (including the County roads) is estimated to
not exceed $115,000. Staff will receive a quote for micro-surfacing Northland Drive. This is a new technology
that will smooth out roads and put a new surface on the street which Northland Drive will benefit from. In
addition, Stearns County is planning on sealcoating East MN Street and a portion of Co. Rd. 133 between CSAH
75 and 15th Ave NE in 2012/2013. The City can expect a portion of the cost to flow from Stearns County for the
County Roads sealcoating projects. The 2012 County budget represents the City cost for East Minnesota Street
and CR 133.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
General Fund:
Streets
116,588.60
85,000.00
90,000.00
90,000.00
95,000.00
95,000.00
571,588.60
County
4,011.45
25,000.00
29,011.45
Fund 490 - Streets
14,713.00
14,713.00
PROJECT COSTS
PROJECT STARTING DATE: 2004
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: ongoing annually
Equipment and Other
600,600.05
Total
$600,600.05
NEIGHBORHOOD:
Presented to the City Council on Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -3
PW -1203
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Truck - General Maintenance
TOTAL COST: $39,000.00
2012 BUDGET: $6,800.00
PROJECT CATEGORY: Equipment
DESCRIPTION: 1/2 Ton Truck
JUSTIFICATION: Account Code: E490-43120/45202-550/601-49440-550/602-
49480-550
PW requests a 4 -wheel drive pickup in 2012. This truck would include a tow package, Whelen strobe lights,
bed liner and tool box to fit the various tasks performed by staff. Trucks have a useful life of 5-7 years. This
truck would be an addition to the current fleet. Staff will request ordering a truck through the state contract.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
I
Source
Years
2012
2013
2014
2016
2016
Total
General Fund Equipment:
0.00
Streets 4,375.00
1,700.00
1,700.00
1,750.00
1,750.00
1,750.00
13,025.00
Parks 4,375.00
1,700.00
1,700.00
1,750.00
1,750.00
1,750.00
13,025.00
Water 8,325.00
1,700.00
1,700.00
1,750.00
1,750.00
1,750.00
16,975.00
Sewer 8,325.00
1,700.00
1,700.00
1 1,750.00
1,750.00
1 1,750.00
16,975.00
PROJECT COSTS
PROJECT STARTING DATE: 2007
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2012/ongoing
Equipment and Other
13,025.00
Total
$13,025.00
NEIGHBORHOOD:
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -4
PW -1202
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Data Base Software
I TOTAL COST: $10,000.00
2012 BUDGET: $500.00
PROJECT CATEGORY Computer Software
DESCRIPTION: Banyon Property Management
JUSTIFICATION: Account Codes: E 490-43120-582
The growth of St. Joseph has made it difficult to keep track of the parcels and property specific matters. The
software company used by the City of Fund Accounting and Utility Billing offers a module for property
management. This software allows the tracking of zoning, legal description, permits, violations, land use
considerations to name a few. The program also manages special assessments, licenses and permits. This is
software that can be shared by all departments of the City and used daily. The software upgrade was a prior
recommendation of the Auditor.
The City purchased the software in 2007. The additional budget items are to maintain the data base as the
City continues to grow. The upgrades are also necessary to be able to view the data base with other software
programs at the same time. A large widescreen monitor will needed to view the data (the number of monitors
will be determined by job classification). Funds are also budgeted within other departments to help update
the system. Included in
this budget is updating Dataview with a map layer for signs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
Public Works:
0.00
Streets
2,500.00
500.00
500.00
500.00
500.00
500.00
5,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: ongoing
Equipment and Other
5,000.00
Total
$5,000.00
NEIGHBORHOOD:
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -5
PW -1206
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Used Plow Truck
TOTAL COST: $26,000.00
2012 BUDGET: $2,500.00
PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Used plow truck
JUSTIFICATION: Account Code: E490-43125-580
Staff will contact the City of Apple Valley and attempt to purchase a used plow truck when the next truck is
due. Staff would replace Truck #89 depending upon vehicle condition, possibly in 2015. The most recent
plow truck was purchased in 2009.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2015
2016
Total
Equipment Cert. 2015
2,500.00
2,500.00
2,500.00
2,500.00
13,500.00
2,500.00
3,000.00
13,500.00
15,500.00
Snow Removal
General:
Snow Removal
PROJECT STARTING DATE: 2004
PROJECT COMPLETION DATE: 2015/ongoing
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other
29,000.00
Total
$29,000.00
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -6
PW -1208
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Refurbish sanders
TOTAL COST: $6,000 per sander
2012 BUDGET: $500.00
PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Refurbish snow removal sanders
JUSTIFICATION: lAccount Code: E49043125-580, Enew43125-580
Staff recommends replacing one twenty-year old sander in 2013. This sander would be transferable to
replacement trucks in the future. The other sander was replaced in 2010.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source
Prior
I Years
2012
2013
2014
2015
2016
Total
General Fund Equipment:
Snow Removal I 754.26
Equipment Certificate - 2013:
500.00
500.00
4,500.00
1,000.00
1,000.00
1,000.00
4,754.26
4,500.00
Snow Removal
PROJECT STARTING DATE: 2007
PROJECT COMPLETION DATE: 2013/ongoing
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other
9,254.26
Total
$9,254.26
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -7
PW -1209
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Skid Steer Loader
TOTAL COST: $60,000.00
2012 BUDGET: $5,500.00
PROJECT CATEGORY Heavy Machinery
DESCRIPTION: This unit runs the snow blower in small areas - also used for street/park maintenance
JUSTIFICATION: Account Code: E490-43125145202-580, Enew-43125-580
The skid loaders are used for parks and streets throughout the year. The City currently has two skid loaders.
Staff is recommending replacement on the older unit in 2013 with a 2013 model. It is anticipated that the
attachments will fit the new model and not need to be replaced. The total cost is an estimate for the skid
loader only. As trails are added for snow removal staff will be requesting a Took Cat that handles all
universal skid loader attachments including snow blowers and blades.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
Source
I Years
2012
2013
2014
2015
2016
Total
Equipment Certificate - 2013
42,000.00
42,000.00
Snow removal
General Lew:
Snow removal (1/2)
4,750.00
2,750.00
2,500.00
2,000.00
2,000.00
2,000.00
16,000.00
Parks (1/2)
2,750.00
2,750.00
2,500.00
2,000.00
2,000.00
2,000.00
14,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2008
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2013, ongoing
Equipment and Other
60,000.00
Total
$60,000.00
NEIGHBORHOOD:
Presented to the City Council on Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -8
PW -1210
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Street Lighting
TOTAL COST: $3,500/pole
2012 BUDGET: $1,000.00
PROJECT CATEGORY; Equipment
DESCRIPTION: Light Poles
JUSTIFICATION: Account Code: E490-43160-580
As the City annexes property, the City is responsible for paying for the street poles, either from Stearns
Electric or Xcel, depending on the district. Street lighting for development is paid for 100% by the
developer. Therefore, this budget item is only for additional lighting requested by the City.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
0.00
0.00
Street Lighting
0.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
5,000.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: ongoing
Equipment and Other
5,000.00
Total
$5,000.00
NEIGHBORHOOD:
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -9
PW -1211
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: PW Building Expansion
TOTAL COST: $300,000.00
2012 BUDGET: $4,000.00
PROJECT CATEGORY: Buildings
DESCRIPTION: Cold storage east of new shop
JUSTIFICATION: Account Code: E49045201-520, new debt fund
The cold storage at the Old Maintenance shop has reached its useful life and now requires substantial repairs.
The new public works building property has room to add cold storage next to the shop. The property is already
owned by the City. The addition will help further consolidate equipment for the Maintenance Department.
Construction management is expected to be kept local.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source
Prior
I Years
2012
2013
2014
2015
2016
Total
General Fund Equipment:
0.00
4,000.00
4,000.00
292,000.00
8,000.00
292,000.00
Maintenance Shop
Issue Debt
PROJECT STARTING DATE: 2007
PROJECT COMPLETION DATE: 2013
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
300,000.00
Equipment and Other
100,000.00
Total
$400,000.00
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -10
PW -1204
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Contingency Funds
TOTAL COST: varies - depends on
needs
2012 BUDGET: $0.00
PROJECT CATEGORY Equipment
DESCRIPTION: Unexpected Equipment Breakdowns
JUSTIFICATION: lAccount Code: 49045201-580
Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or
replacement. This is a contingency fund to be used by Public Works under the General Fund. No
new funds were budgeted for 2009 through 2013 since the reserved balance is a sufficient
contingency balance.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
S
I Years
2012
2013
2014
2016
2016
Total
General Fund E uinment:
43,723.00
0.00
0.00
5,000.00
5,000.00
5,000.00
0.00
58,723.00
Maintenance
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2005
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: ongoing
Equipment and Other
58,723.00
Total
$58,723.00
NEIGHBORHOOD:
Presented to the City Council on
Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -11
PW -1213
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Radio System I
TOTAL COST: $3,000 per unit
2012 BUDGET: $3,500.00
PROJECT CATEGORY Communication Equipment
DESCRIPTION: 800 MHz radio system
JUSTIFICATION: Account Code: E490-45201-580
PW added 10 radio units in 2008 using reserve budgeted funds and the 2008 equipment certificate. PW will
need to add communications to the department to maintain communications with seasonal employees, future
staff, and emergency vehicles. Repairs and replacements will be needed as required. The estimated life of the
radios is 8 years, putting the replacement year approximately 2016. The estimated cost per unit includes
programming. The Police Chief indicated Stearns County may switch to 900MHz radios in a few years.
Grant funding availability is unknown, but will be pursued by the City.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
I
Source
Years
2012
2013
2014
2015
2016
Total
General Fund Equipment:
7,000.00
3,500.00
3,500.00
3,500.00
3,500.00
3,500.00
0.00
24,500.00
Maintenance
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2016,ongoing
Equipment and Other
24,500.00
Total
$24,500.00
NEIGHBORHOOD:
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -12
PW -1215
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: 1545 Lawn Tractor & Broom, Mower, Cab
TOTAL COST: $22,975.00
2012 BUDGET: $3,300.00
PROJECT CATEGORY Equipment
DESCRIPTION: Front mount unit, grass cutting -broom sidewalks -rinks
JUSTIFICATION: Account Codes: E490 -45201-580,E49045202-580
The 2010 John Deere 1545 is a heavily used piece of equipment in the parks, streets and snow removal. This
equipment should be traded in and replaced with new when it has reached its useful life. The tractor would
be purchased with a broom and snow blower attachment. The 2010 model would be traded in for a 2015 JD
1545.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
General Lew -
Parks (2/3)
4,800.00
2,300.00
2,900.00
2,950.00
2,950.00
2,950.00
18,850.00
Maintenance (1/3)
1,500.00
1,000.00
1,500.00
1,550.00
1,550.00
1,550.00
8,650.00
PROJECT COSTS
PROJECT STARTING DATE: 2010
Preliminaries
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2015, on-going
Equipment and Other
27,500.00
Total
$27,500.00
NEIGHBORHOOD:
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -13
PW -1214
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Future Park Improvements
TOTAL COST: varies
2012 BUDGET: $6,000.00
PROJECT CATEGORY: Parks
DESCRIPTION: Park Improvements
JUSTIFICATION: Account Code: E490-45202-530
The funds for this capital item will be used for in-house park improvements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2015
2016
Total
General Levy:
Parks
27,693.88
6,000.00
9,000.00
9,000.00
9,000.00
9,000.00
69,693.88
PROJECT STARTING DATE: 2007
PROJECT COMPLETION DATE: ongoing
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other
69,693.88
Total
$69,693.88
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -14
PW -1212
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Rough Cut Mower
TOTAL COST: $7,500.00
2012 BUDGET: $1,250.00
PROJECT CATEGORY; Equipment
DESCRIPTION: Rough Cut Mower
JUSTIFICATION: Account Codes: E490-45202-580
The existing rough cut mower would be traded in and replaced with a new model. A rough cut mower was
purchased in 2010 using proceeds from the 2010 equipment certificates. Replacement of the mower
expected in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2015
2016
Total
General Lew:
Parks
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
7,500.00
PROJECT STARTING DATE: 2011
PROJECT COMPLETION DATE: 2016, ongoing
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other
7,500.00
Total
$7,500.00
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -16
PW-1218
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Millstream Pond ITOTAL COST: $12,000.00
2012 BUDGET: $1,300.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Dredge Millstream Pond - fishing area
JUSTIFICATION: JAccount Code: E490-45202-530
The Millstream Park pond has been a fishing attraction since the park was developed. The fishing area was dredged
in 2011 to remove all the sediments that have accumulated through the years. The dredging is required to be
completed in the winter months according to the MN DNR. The pond dredging should be completed every 8-10
years. The next time the pond dredging should be completed is about 2020.
PROJECT COSTS AND FUNDING
SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2015
2016
Total
General Fund:
Parks Levy
0.00
1,300.00
1,300.00
1,300.00
1,300.00
1,300.00
6,500.00
PROJECT STARTING DATE: 2011
PROJECT COMPLETION DATE:011, 2020 ongoing
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other 6,500.00
Total $6,500.00
Presented to the City Council on Approved Denied _ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -16
PW-1224
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Federal Sign Reflectivity Mandate TOTAL COST: $26,000.00
2012 BUDGET: $3,000.00 1 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Federal mandate to inventory, test and replace signs based on reflectivity
JUSTIFICATION: JAccount Code: E101-43120-530
The State of Minnesota has adopted a new Federal Highway Administration's standards requiring agencies to
maintain traffic signs to a minimum level of retroreflectivity along all roads. Agencies have until January 2012 to
establish and implement a sign assessment and management method, including an inventory of the signs.
Furthermore, the compliance date for meeting retroreflectivity requirements on all regulatory, warning and ground-
mounted guide signs is January 2015. For overhead guide signs and street name signs, the compliance date is
January 2018. Staff is aware of the sign condition and the age of the signs within City limits. Currently, staff
replaces signsif damaged or missing. As signs are replaced to meet retro reflectivity, Staff will look at combining
street signs with stop signs on intersections to reduce the number of sign posts. New posts and hardware will be
needed to combine signs to one post. Staff was successful in finding 2 interns from the St. Cloud Technical College
who gathered the information for the City sign inventory. Th St. Joseph Lion's Club has donated funds for the
purchase of signs within the City which has been greatly appreciated.
PROJECT COSTS AND
FUNDING
SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
General Fund:
Streets
3,000.00
3,000.00
3,000.00
3,000.00
3,000.00
15,000.00
General CIP Reserves
10,000.00
PROJECT COSTS
Preliminaries $3,000.00
PROJECT STARTING DATE: 2011
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2011, ongoing
Equipment and Other 12,000.00
Total $15,000.00
NEIGHBORHOOD:
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials
Date
PW -17
PW-1216
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: John Deere 997 Z Trak Mower ITOTAL COST:
$8,000.00
2012 BUDGET: $4,000.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: JD 997 Z Trak
JUSTIFICATION: JAccount Code: E490-45202-580
The 2005 JD 997 Z Trak mower is a zero turn mower used in parks, fire hall, water plant areas. The mower is
heavily used. The Z Trak should be traded in for a new model in 2012. The useful life is 7 years.
PROJECT COSTS AND FUNDING
SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2015
2016
Total
General Fund:
Parks
4,000.00
4,000.00
1,500.00
1,500.00
1,500.00
1,500.00
14,000.00
PROJECT STARTING DATE: 2011
PROJECT COMPLETION DATE 2012, ongoing
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other
14,000.00
Total
$14,000.00
Presented to the City Council on Approved Denied _ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -18
PW-1225
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: John Deere Front End Loader ITOTAL COST: $110,000.00
2012 BUDGET: $1,500.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: JD Front End Loader
JUSTIFICATION: JAccount Code: E490-45202/43120/43125-580/E603-43230-580
Staff recommends replacing the JD front end loader as the repairs begin to be more frequent for this piece of
equipment. The repairs are quite costly. The front end loader is used for snow removal, pushing compost, and
other routine maintenance activities in streets and parks. Useful life is 7-10 years. The next replacement is
expected in 2015.
PROJECT COSTS AND FUNDING SOURCES
BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
General Fund:
Parks (1/4) 1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
9,000.00
Snow Removal (1/2) 3,000.00
3,000.00
3,000.00
3,000.00
3,000.00
3,000.00
18,000.00
Equipment Certificate - 2015:
80,000.00
80,000.00
Snow Removal
Refuse Fund:
Compost Fees (1/4)
1,500.00
1 1,500.00
1 1,500.00
1 1,500.00
1 1,500.00
1 1,500.00
1 9,000.00
PROJECT COSTS
Preliminaries
PROJECT STARTING DATE: 2011
Land Acquisition
Construction
PROJECT COMPLETION DATE: 2015, ongoing
Equipment and Other 116,000.00
Total $116,000.00
NEIGHBORHOOD:
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -19
Presented to the City Council on
Approved Denied _ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -20
PW -1226
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE:
Memorial Park grading ITOTAL COST:
$20,000.00
2012 BUDGET:
$1,000.00 1 PROJECT CATEGORY: Minor equipment
DESCRIPTION:
Grading hill and parking area at Memorial Park
JUSTIFICATION: JAccount Code: E490-45202-530
Staff is requesting to grade the drive in, parking and hill area of Memorial Park to provide a more obvious route
for vehicles.
PROJECT COSTS AND FUNDING
SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2016
2016
Total
General Fund:
Parks
0.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
5,000.00
PROJECT STARTING DATE: 2011
PROJECT COMPLETION DATE 2013
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction
Equipment and Other
5,000.00
Total
$5,000.00
Presented to the City Council on
Approved Denied _ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -20
PW -1227
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: Police Garage Modifications/Repairs ITOTAL COST: $35,000.00
2012 BUDGET: $35,000.00 1PROJECT CATEGORY: Improvements other than Building
DESCRIPTION: Repair police garage
JUSTIFICATION: I Account Code: E490-41941-530
Staff have indentified the police garage in need of repairs. This was the old fire station with the uninsulated hose
tower that acts as a chimney for heat loss. Daylight is visible when looking up the tower. The north wall is not
insulated and daylight shows through the block in spots. This portion of the building alone has 5 fas fired
furnaces that date back to the 60's. If the City believes the police garage will be around for City use modifications
to the structure should be completed to minimize utility bills and to maximize the use. The cost is a rough
estimate and may be completed in phases. In addition, the remaining life of the roof is estimated to be 8 years.
PROJECT COSTS AND FUNDING
SOURCES BY YEARS:
Project Funding
Prior
Source
Years
2012
2013
2014
2015
2016
Total
General Fund:
Gov't Building
0.00
35,000.00
4,375.00
4,375.00
4,375.00
4,375.00
52,500.00
PROJECT COSTS
Preliminaries
PROJECT STARTING DATE: 2012
Land Acquisition
Construction 52,500.00
PROJECT COMPLETION DATE 2012, ongoing
Equipment and Other
Total $52,500.00
NEIGHBORHOOD:
Presented to the City Council on Approved Denied _ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -21
PW-1228
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2012-2016
PROJECT TITLE: City Hall roof replacement ITOTAL COST: $35,000.00
2012 BUDGET: $35,000.00 1PROJECT CATEGORY: Improvements other than Building
DESCRIPTION: Replace city hall roof
JUSTIFICATION: JAccount Code: E49041942-530
Staff is requesting to have the roof replaced at City Hall. The roof has ben repeatedly leaking into the city office
and police department. The City contracts with McDowall Comfort Management for roof maintenance.
McDowall identified the roof is in need to be replaced. If the roof replacement is postponed, several substantial
repairs are needed.
PROJECT COSTS AND FUNDING
SOURCES BY YEARS:
Project Funding
Source
Prior
Years
2012
2013
2014
2016
2016
Total
General Fund:
City Hall
0.00
35,000.00
35,000.00
PROJECT STARTING DATE: 2012
PROJECT COMPLETION DATE 2012
NEIGHBORHOOD:
PROJECT COSTS
Preliminaries
Land Acquisition
Construction 35,000.00
Equipment and Other
Total $35,000.00
Presented to the City Council on
Comments
Approved Denied Tabled
Approval to Purchase Date Authorizing Initials Date
PW -22