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MEETING DATE: October 20, 2011
Council Agenda Item 5
AGENDA ITEM: Delinquent Accounts — Requested Action: Certifying the delinquent
utility bills to Stearns County for collection in 2012.
SUBMITTED BY: Finance
BOARD / COMMISSION /COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 429.101 allows local governments to assess
unpaid fees for special charges noted in the City Ordinances. These charges may include weed cutting,
snow removal, street sweeping, tree trimming, utility bills, operation of street lighting systems, special
fire service fees, compliance fees, etc. Installments can be paid in one installment up to 10 equal
installments. City's policy has been one installment due to the relatively small balances that remain. The
City may also charge fees incurred by the City to assess the benefited properties.
The attached listing includes addresses over two months delinquent on their city bills. The property
owners have not made arrangements with the City to pay their bills.
A 14 -day notice of the pending assessment and October 20, 2011 public hearing has been given to the
affected property owners. The public hearing notice was also placed in the St. Cloud Times. Other
collection measures have been taken prior to collection under MN § 429.101.
The property owners will be given until November 18, 2011 at 4:30 pm to pay their delinquent invoices
prior to sending the assessment to Stearns County for collection. The $40 assessment fee will be waived
if the delinquent balance is paid in full before November 18, 2011.
The City Office received one request to have the fee dismissed, Kevin Johnson. The City did incur the
cost to cut the weeds and this information has been relayed to the property owner.
BUDGET/FISCAL IMPACT: $ 3,102.10
ATTACHMENTS: RCA - Delinquent Accounts ........................ 5:1 -2
Delinquent Account Listings ......................... 5:2
Public Hearing Notice .. ............................... 5:3
Letter of Objection ...... ............................... 5:4
Resolution 2011 -033 Adopting Assessment Roll... 5:5 -6
REQUESTED COUNCIL ACTION: Authorize execution of resolution 2011 -033 certifying the
delinquent accounts as presented with a one installment payment in 2011, 0% interest charge, plus a $40
certification fee per item for accounts not paid by November 18, 2011.
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Final Assessment Roll
Utility and Weed Accounts
PIN Property Address
Weed Cutting
84.53430.0038
84.53740.0000
84.53533.0101
84.53533.0102
84.53533.0103
84.53533.0104
84.53533.0100
84.53533.0099
84.53533.0098
84.53533.0097
84.53431.0210
Utility Bills
84.53790.0250
84.53475.0042
October 20, 2011
Invoice Fee Total Due
818 Minnesota St E
$107.92
$40.00
$147.92
221 Birch St E
$215.30
$80.00
$295.30
515 Faith Lane
$215.30
$80.00
$295.30
517 Faith Lane
$215.30
$80.00
$295.30
519 Faith Lane
$215.30
$80.00
$295.30
521 Faith Lane
$215.30
$80.00
$295.30
534 Graceview Loop
$107.92
$40.00
$147.92
536 Graceview Loop
$107.92
$40.00
$147.92
538 Graceview Loop
$107.92
$40.00
$147.92
540 Graceview Loop
$107.92
$40.00
$147.92
213 -20th Ave SE
$250.00
$40.00
$290.00
424 Eagle Ridge Court $153.98 $40.00
314 - 9th Ave SE $362.02 $40.00
$2,506.10
$193.98
$402.02 $596.00
$3,102.10
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CITY OF ST. JOSEPH
PUBLIC HEARING
Notice is hereby given that the Council will meet at 7:00 pm on October 20, 2011 in the City Hall Council
Chambers to consider, and possibly adopt, the proposed assessment for delinquent City invoices.
Adoption by the Council of the proposed assessment may occur at the hearing.
The proposed assessment role is on file for public inspection at the City Clerk's Office. The total amount
of the proposed assessment is $ 4,244.39. Written or oral objections will be considered at the meeting.
No appeal may be taken as to the amount of an assessment unless a written objection signed by the
affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the
presiding officer at the hearing. The Council may upon such notice consider objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the affected property
owners, as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minn. Stat. 429.081 by serving notice of
the appeal upon the mayor or clerk within 30 days after the adoption of the assessment and filing such
notice with the district court within ten days after service upon the mayor or clerk.
Judy Weyrens
Administrator
Publish: October 5, 2011
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RECEIVED
OCT 12 2011 Oct. 11, 2011
CITY OF ST. JOSEPH
To: City of St. Joseph
Attn.: Lori Bartlett
Re: Delinquent City Invoice # 201 10034
Dear Ms. Bartlett,
This is in response to the letter I received from you regarding the past due invoice
noted above. I am formally disputing the invoice I received for weed cutting. I have had
numerous conversations with just about everyone who works for the city including;
Public Works Director, City Administrator, City Weed Inspector, the Mayor, and Chief
of Police.
I feel everyone has spent enough time regarding this matter and I will not waste both
my time and yours substantiating my dispute.
I am requesting that the City removes this past due invoice from my property account
so we can all vutlhi"- tter behind us.
Regards,
Kevin L.
Managing Partner; KJ Development Group, Inc.
140- 75" St. NE
Rice, Mn. 56367
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Resolution 2011 -033
City of St. Joseph
Resolution Adopting Assessment
Outstanding Invoices
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and
passed upon all objections to the proposed assessment for the outstanding fees relating utility and weed
cutting services.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount
of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 1 year, the
first of the installments to be payable on or before the first Monday in January 2012.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, pay the whole of the assessment on such property.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid over
in the same manner as other municipal taxes.
Adopted by the council this 20th day of October 2011.
Rick Schultz, Mayor
Judy Weyrens, City Administrator
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