HomeMy WebLinkAbout[07] Financial Reports�'l {,T of s.r JOSKI•�r Council Agenda Item %
MEETING DATE: October 20, 2011
AGENDA ITEM: Financial Report — Requested Action: Accept the 3`d Quarter 2011 and
September 2011 Financial Reports
SUBMITTED BY: Finance
BOARD / COMMISSION /COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: Council accepted the July and August 2011 Financial Reports.
BACKGROUND INFORMATION: Quarterly and monthly reconciled cash/investment and budget to
actual position are provided for Council review. The charts presented are to assist your visual
understanding of the last quarter's financial summaries. The numbers presented are the cash balances as
of September 30, 2011. The 2010 year -end accruals have been reversed are reflected in the reports.
Some of the accruals create a "negative" balance in 2011 until the receipts are received and expenses are
paid.
CASH POSITION:
- The City has investments in money markets, bank CDs and brokered CDs.
- The City has reviewed other investment options, but the rates of return are less favorable and
more volatile in the current market.
- Some City long -term investments were called in September after the Federal Treasury announced
they would keep the interest rates down for at least the next 2 years. The funds were invested in
brokered CDs for either 3, 4 or 5 years to lock in interest rates higher than the money market rate.
- Overall, the cash and investments balance increased $430,753 from the beginning of the year.
The increase is attributable to receiving the first half LGA and property tax and assessment
settlement in June /July while spending down nine months of operational expenditures. The 2010
working capital carry -over was available for expenditures for the first five months of the 2011.
- The cash position represents 4 months of the year's expenditures. The General fund cash is 2.5
months of expenditures, which is typical for this time of year as the 2nd payment of LGA and
property taxes are not received until December.
FUNDS REPORT:
- The General fund spent down 73% of the 2011 budget and received 51% of the revenue budget.
The General fund receives much of its revenue budget from state aids and property taxes. The
remaining LGA and property tax/assessment settlement will be received in December. Market
Value Credit Aid will be received in October and December. Police and Fire State Aids were
received in September totaling $81,017 Expenditures represent general operation funding for the
first nine months of the year including capital expenditures of $215,962 (mainly for seal coating).
- The Enterprise Funds show expenses greater than revenues (with exception of the storm water
fund). This is due to 9 months worth of expenses incurred, but only 8 months of utility usage has
been billed as of September 30th.
Water fund analysis(fund 601) — A spreadsheet was created to illustrate how the Water fund is doing
through the year. Included in the spreadsheet are the Water fund (60 1) and the Water Access fund
(WAC -501), since these funds assist in paying for the water debt. The first 9 months of 2011 shows some
7:1
connection activity. The largest connection fee collected was from Coborns. Coborns was allowed to
defer their WAC /SAC /Trunk fees for two years, due June l St. The connection fees also include four (4)
homes that paid in full, and one patio home and the Laundromat that paid 1/3 of the connection fees. The
last quarter will see at least 2 more homes, the Cone Castle restaurant and the College of St. Benedict's
student housing for a total of 35 additional WAC units.
The first half debt interest payments were paid June 1St and are included in the expense activity. The
principal and 2nd half interest payments are due December V. The water fund has sufficient funds to
make the December debt payments. The City collected approximately 14% of the budgeted connection
fees as of June 30, 2011.
CIP REPORTS:
- The 2011 CIP summary is included to show the capital expenditures for the year. The capital
expenditures include seal coating/crack filling, squad mobile laptops, city hall sidewalk repair,
Millstream pond dredging, minor park improvements and locator.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS:
Request for Council Action .............................. ............................... 7:1 -2
3'a Quarter Reports:
Cash Position as of 9/ 30/ 11 ........... ............................... 7:3
Cash and Investment Holdings Chart .............................. 7:4
Cash Balances by Fund/Remaining Budget ....................... 7:5
General Budget to Actual Revenue Graph ......................... 7:6
General Budget to Actual Expenditures Graph ................... 7:7
Enterprise Funds Activity Graph ..... ............................... 7:8
Quarterly Water Fund Analysis ...... ............................... 7:9 -10
Sentember Treasurer's Reports:
Cash and Investment — Council Report ............................
7:11
Council Month End Revenue — General Fund .....................
7:12 -13
Council Month End Revenue — Enterprise Funds ................
7:14 -15
Council Month End Expenditure Summary .......................
7:16
Council Month End Expenditure — General Fund ................
7:17 -18
Council Month End Expenses - Enterprise Funds ................
7:19 -20
Capital SummM Reports:
General Fund Capital Improvement Plan — Summary ............
7:21
Fire Fund Capital Improvement Plan ...............................
7:22
Enterprise Fund Capital Improvement Plan .........................
7:23 -24
Park Board Capital Improvement Plan ..............................
7:25 -26
REQUESTED COUNCIL ACTION: Accept the financial reports as presented.
7:2
Sentry Bank
Checking Account (Reconciled)
Money Market Savings
Bank Certificates of Deposit
averages
Total Sentry Bank
Central MN Credit Union
Share Savings Account
Money Market Savings
Power Money Market Checking
Jumbo Bank Certificates of Deposit
averages
Total CAICU
Total Deposits
Smith Barney
Brokered Money Market Savings
Government Securities/Notes
Brokered Certificates of Deposit
averages
Total SB
Northland Securities
Brokered Money Market Savings
Brokered Certificates of Deposit
averages
Total NS
Total Investments
Total Deposits and Investments
Average Interest APY
City of St. Joseph, Minnesota
Cash Position
As of 9/30/11
Maturity Date
Interest
Current Balance
# Securities % of Total
N/A
0.20%
$ 208,568
N/A
N/A
1.23%
2,086,433
N/A
Tiered 4-37 months
2.83%
avg 3,424,522
9
17 months
2.46%
$ 5,719,523
59%
N/A
N/A
N/A
27 months
27 months
N/A
N/A
Tiered 16-60 months
39 months
N/A
N/A
N/A
28 months
0.78% $
20
1.10%
244,226
1.25%
1,643,907
4.45% avg
235,490
2.28%
$
2,1239643
$ 7,843,165
0.01% $ 3,354
0.00% avg -
2.97% avg 1,886,459
3.51%
$ 1,889,814
N/A
N/A
N/A
1
N/A
0
15
0.00% $ 1,832 N/A
N/A avg - 0
0.00%
$ 1,832
$ 1,891,646
t; 8; WII
2.56%
Cash Held With Fiscal Agent - Northland Securities (20108 Crossover Refunding Bonds
Brokered Money Market Savings N/A 0.20% 1,010,577
Total Cash Held With Fiscal Agent $ 1,010,577
Total Deposits, Investments & Cash w /Fiscal Agent
Petty Cash
Administration NIA N/A $ 200
Police Department N/A N/A 75
Total Petty Cash $ 275
22%
19%
0%
Cash and Investment Balance
$10,745,663
Custodial Credit Risk: All deposits and Investments Insured by FDIC /SPIC /NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
Credit Risk: There are no instruments exposed to credit risk. Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions. % Securities Averages
Brokered Money Markets $ 5,187 0%. NIA
Brokered Certificates of t "mit $ 1,886,459 19.38% 3.25 years
Governmetrt Bonds/Notes $ - 0.00% WA
State/Local Govemment securities $ - 0% WA
Foreian Currency Risk: The City only invests in USA and USA territories.
7:3
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City of St. Joseph
Quarterly Water Fund Analysis
As of September 30, 2011
Fund 601 +501, Water/WAC Fund Balance as of December 31, 2010 (audited)
Year to Date Revenue:
Interest Earnings
Water Usage Charge
Water Line Charge
Penalties /Other Usage Fees
WAC/Trunk Fees
Antenna Lease Revenue
Bulk Water Sales
Transfers from other Funds
Total Revenue
2011 Revenue Budget
Year to Date Expenses by Department:
Debt Payments (118,733.63)
Transfers to Other Funds -
Power and Pumping (4,664.78)
Water Treatment Plant 1 (12,663.01)
Water Treatment Plant 2 (57,658.19)
Distribution (7,574.38)
Wellhead Protection (96.00)
Water Tower (2,286.55)
Water Maintenance (93,956.40)
Water Administration (18,284.74)
Total Expenses
2011 Expense Budget
Fund Summary as of September 30, 2011:
Water Fund Balance - Fund 601 +501 - unaudited
Fund 501
Fund 601
21,579.95
177,857.14
74,086.01
(825.84)
60,135.00
22,440.78
200.00
499,904.11
Includes 4 homes + partial 1 patio home +
Cobom's + partial laundromat
355,473.04 23.82% budget collected
1,492,305.00 (includes fund 501)
(315,917.68) 21.03% budget expensed
(1,502,575.00) (includes depreciation)
$ 539,459.47
$ 62,104.94
$ 477,354.53
Negative revenues/expenses are the result of reversing audit accruals in January.
The balances will be positive as the year goes on and after the 2011 audit entries are entered. The % spent/received will go up too.
7:9
THIS PAGE INTENTIONALLY LEFT BLANK
7:10
�I
,n..ftl /J�,�
FUND Descr
Last Dim 10100
General
Fire Fund
Cable Access Fee
Economic Development
TIF 1 -4 St. Joe Development
TIF 2 -1 Millstream
TIF 2 -2 Meat Market
State Collected Sales Tax
Park Dedication
Recreation Center
Charitable Gambling
City Beautification - College Av
Revolving Loan Fund
2009A CrossoverRefunding Bo
2007 Refunding (98/99 St Bond
City Hall Refunded, 2005
2011A Refunding Fire Hall
2003 Cross Over (93 Streets)
2005 Improve (Hill/Clover)
2006 Interior St Improvements
2007 St Imprv-E Side /Jade /8 A
2008 Equipment Certificates
20098 GO CIP Bonds
2010 Equipment Certificates
20108 Street Impr (16th Ave)
2011A GO CIP Bonds
Debt Service Relief
Northland Heights/Trans Corrid
2007 Street Impr (Jade Rd /E
16th Ave Improvements
2011A GO CIP Bonds
Capital Outlay
Water Extension
Sewer Extension
Water Fund
Sewer Fund
Refuse Collection
Storm Water Utility
Last Dim 10100
Last Dim 10200
General
Last Dim 10300
2009A CrossoverRefunding Bo
2005 Improve (HIII/Clover)
Sewer Fund
Last Dim 10300
CITY OF ST JOSEPH
Cash Balances Only
Current Period: September 2011
$9, 304, 059.38 $ 363 ,151.11 $553,422.12 $9,734,811.55
G 101 -10200
$275.00
MTD
MTD
Current
Account
Begin Yr
Debit
Credit
Balance
G 101 -10100
$1, 018, 014.65
$ 98,909.52
$347,225.35
$530,048.45
G 105 - 10100
$596,051.29
$62,755.68
$24,703.96
$690,067.81
G 108 -10100
$36,470.32
$0.00
$0.00
$30,113.55
G 150- 10100
$8,841.22
$29,146.30
$5,096.34
$36,097.89
G 156 -10100
$41,593.09
$71.32
$20,060.22
- $5,294.90
G 157 -10100
$4,020.96
$23.91
$13.20
$6,093.42
G 1 58 -1 01 00
$0.00
$0.00
$0.00
- $296.74
G 200 -10100
$1,073,053.91
$23,973.83
$731.00
$1,270,055.88
G 205 -10100
$34,860.89
$75.68
$251.16
$34,137.09
G 210 - 10100
$51,260.56
$113.97
$62.95
$52,115.15
G 215- 10100
$4,988.96
$11.09
$6.13
$5,072.11
G 232 -10100
$559.11
$0.00
$0.00
$559.11
G 250 -10100
$34,565.78
$356.49
$14.63
$12,773.24
G 318- 10100
$535,730.38
$1,387.24
$766.13
$647,046.51
G 320 -10100
$339,417.50
$799.78
$441.69
$369,166.61
G 322 -10100
$8,360.93
$92.80
$51.25
$47,075.61
G 331 -10100
$131,781.20
$357.77
$197.59
$168,237.84
G 332- 10100
$67,858.27
$162.35
$89.66
$74,929.86
G 333 -10100
$522,709.27
$1,182.57
$863.09
$548,689.02
G 338 -10100
$752,266.94
$1,694.90
$942.04
$798,041.90
G 341- 10100
$380,513.72
$2,105.56
$1,162.83
$570,923.88
G 342 -10100
$8,781.71
$77.99
$43.07
$38,928.97
G 343 -10100
$13.36
$51.34
$28.35
$26,740.12
G 34410100
$3,037.66
$33.72
$18.62
$17,014.87
G 345 -10100
$97,327.14
$930.56
$335.61
$122,715.14
G 347 -10100
$0.00
$0.00
$0.00
$0.00
G 390 -1b100
$288,058.62
$1,271.12
$702.00
$319,349.61
G 435 -10100
$287,130.35
$0.00
$0.00
$274,906.24
G 441- 10100
$411,831.23
$0.00
$0.00
$411,831.23
G 445 -10100
$225,165.96
$0.00
$3,126.41
$132,244.00
G 447 -10100
$0.00
$0.00
$33.00
- $33.00
G 490 -10100
$264,610.71
$0.00
$27,416.20
$177,206.35
G 501 -10100
$714.23
$2,984.33
$67.56
$62,104.94
G 502 -1010b
$642,716.30
$2,978.00
$830.61
$690,989.51
G 601- 10100
$ 492, 964.93
$58,030.47
$37,060.35
$477,354.53
G 602 - 10100
$ 405, 237.23
$42,730.40
$47,611.43
$533,491.52
G603 -10100
$259,158.32
$22,096.79
$28,621.77
$261,812.42
G 651 -10100
$274,392.68
$8,745.63
$4,847.92
$302,501.81
$9, 304, 059.38 $ 363 ,151.11 $553,422.12 $9,734,811.55
G 101 -10200
$275.00
$0.00
$0.00
$275.00
G 318 -10300
$0.00
$0.00
$0.00
$0.00
G 333 -10300
$1,023,691.96
$0.00
$0.00
$1,010,576.92
G 602 -10300
$0.00
$0.00
$0.00
$0.00
$1,023,691.96
$0.00
$0.00
$1,010,576.92
$10,328,026.34 $363,151.11 $553,422.12 $10,745,663.47
7:11
CITY OF ST JOSEPH
Council Month End Revenue - General Fund
Current Period: September 2011
7:12
2011
September
2011
FUND
FUND Descr
SOURCE Descr
YTD Budget
2011 Amt
YTD Amt
FUND 101 General
101
General
Current Ad Valorem Taxes
$1,262,695.00
$0.00
$621,228.90
101
General
Special Levy- City St. Joe
$38,835.00
$0.00
$19,112.66
101
General
State Sales Tax
$0.00
- $79.65
- $219.83
101
General
Gas Franchise
$32,000.00
$0.00
$15,654.94
101
General
Electric Franchise
$49,000.00
$1,769.32
$27,787.82
101
General
Beer
$600.00
$0.00
$0.00
101
General
Liquor
$16,520.00
$0.00
$13,325.00
101
General
Outdoor Liquor Permit
$2,500.00
$150.00
$1,400.00
101
General
Gambling Permits
$150.00
$0.00
$60.00
101
General
Amusement/Hunting Permit
$1,200.00
$0.00
$0.00
101
General
Excavation Permit
$200.00
$100.00
$350.00.
101
General
Cigarette License
$500.00
$0.00
$0.00
101
General
Cable Franchise Fee
$25,000.00
$0.00
$13,731.54
101
General
Building Permits
$50,000.00
$2,262.11
$39,142.88
101
General
Animal License
$3,000.00
$70.00
$3,105.00
101
General
Rental Housing Registration
$19,000.00
$3,553.50
$19,292.50
101
General
Federal Grants - Other
$3,000.00
$1,402.92
$6,205.97
101
General
State Grants and Aids
$0.0D
$0.00
$0.00
101
General
Local Government Aid
$807,470.00
$0.00
$322,575.50
101
General
Market Value Credit
$0.00
$0.00
$0.00
101
General
PERA Rate Increase Aid
$1,540.00
$0.00
$770.50
101
General
Police Training Reim
$3,500.00
$0.00
$3,029.81
101
General
State Municipal Funds Aid
$6,200.00
$0.00
$22,908.05
101
General
State Police Aid
$45,000.00
$46,565.00
$47,565.00
101
General
Other Grants /Aids
$0.00
$0.00
$0.00
101
General
Other Governmental Unit
$10,000.00
$0.00
$10,280.00
101
General
County Grants - Road Maint.
$7,750.00
$0.00
$0.00
101
General
Zoning and Subdivision Fee
$1,250.00
$0.00
$400.00
101
General
Land Use Deposit Fee
$4,000.00
-$3,000.00
$0.00
101
General
Sale of Maps and Publications
$75.00
$2.25
$58.75
101
General
Assessments Search
$2,500.00
$150.00
$1,705.00
101
General
Special Hearing
$4,500.00
$400.00
$3,600.00
101
General
Administration Reimb
$11,600.00
$0.00
$0.00
101
General
Weed Cuffing
$1,000.00
$0.00
$1,000.00
101
General
Park Fees
$4,500.00
$80.00
$5,450.00
101
General
Winter Recreation Donation
$0.00
$0.00
$0.00
101
General
Kennel Fees
$500.00
$84.00
$593.00
101
General
County Fines
$30,000.00
$4,363.61
$20,499.41
101
General
Policy Fines
$35,000.00
$4,596.50
$26,161.51
101
General
Accident Report Fee
$1,000.00
$60.00
$873.50
101
General
Seized Property
$500.00
$0.00
$8,205.00
101
General
Special Assessments
$2,000.00
$0.00
$529.24
101
General
Interest Earnings
$7,500.00
$971.62
$12,650.13
101
General
Interest Charges
$150.00
$32.69
$377.88
101
General
Co-op Dividend - LMCIT
$8,000.00
$0.00
$0.00
101
General
Water Tower Antenna Lease
$3,500.00
$277.05
$2,493.45
101
General
Land Rental
$2,400.00
$0.00
$0.00
101
General
Advertising
$0.00
$0.00
$0.00
101
General
Contributions - General
$0.00
$0.00
$1,600.00
101
General
Contribution - Health Ins Div
$0.00
$0.00
$0.00
101
General
Contributions- Holiday Lights
$0.00
$0.00
$1,000.00
101
General
Contributions- Parks
$600.00
$67.50
$1,242.71
101
General
Surplus Property
$250.00
$0.00
$0.00
101
General
Reimbursement
$3,900.00
$220.77
$5,144.89
101
General
Transfers from Other Funds
$14,000.00
$0.00
$0.00
FUND 101 General
$2,524,385.00
$64,099.19
$1,280,890.71
7:12
rl
CITY OF ST JOSEPH
Council Month End Revenue - General Fund
Current Period: September 2011
2011 September 2011
FUND FUND Descr SOURCE Descr YTD Budget 2011 Amt YTD Amt
FUND 108 Cable Access Fee
108 Cable Access Fee Cable Franchise Fee $0.00 $0.00 $5,152.80
FUND 150 Economic Development
150
Economic Development
Current Ad Valorem Taxes
$0.00
$0.00
$0.00
150
Economic Development
TIF /MIF Deposit
$0.00
$0.00
$0.00
150
Economic Development
DEED Housing Reimbursement
$0.00
$0.00
$16,366.57
150
Economic Development
Interest Earnings
$150.00
$22.66
$172.03
150
Economic Development
Transfers from Other Funds
$83,840.00
$28,000.00
$56,000.00
FUND 150
Economic Development
$83,990.00
$28,022.66
$72,540.60
$2,608,375.00
$92,121.85
$1,358,584.11
7:13
�l
FUND
FUND Descr
FUND 601 Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
501
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
601
Water Fund
FUND 601 Water Fund
FUND 602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
602 Sewer Fund
FUND 602 Sewer Fund
CITY OF ST JOSEPH
Council Month End Revenue - Enterprise Funds
Current Period: September 2011
2011 September 2011
SOURCE Descr YTD Budget 2011 Amt YTD Amt
Water Meter
State Sales Tax
Bond Premium Proceeds
General Oblig. Bond Proceeds
Transfers from Other Funds
Contributed Revenue
MDS Test Fee
Inspection Fees
Penalties and Forfeited Disc
Connection/Reconnection fees
Water Tower Antenna Lease
Special Assessments
Water Line Charge
Amortization of Bond Premium
Undesignated Funds
Surplus Property
Reimbursement
Rate Class One
Bulk Water
Interest Earnings
Reimbursement
Contributed Revenue
Federal Grants - Other
Special Assessments
Interest Earnings
Amortization of Bond Premium
Sanitary Sewer Service
St. Benedict Sewer Charges
St. Benedict's SCAWAC fees
Penalties and Forfeited Disc
Sewer Line Charge
Sewer Inspection Fee
Sewer Surcharge
Transfers from Other Funds
General Oblig. Bond Proceeds
Bond Premium Proceeds
Surplus Property
FUND 603 Refuse Collection
603 Refuse Collect Licenses & Permits
603 Refuse Collect Contributions - General
603 Refuse Collect Interest Earnings
603 Refuse Collect Special Assessments
603 Refuse Collect Refuse Collection Charges
603 Refuse Collect State Sales Tax
003 Refuse Collect Penalties and Forfeifted Disc
FUND 603 Refuse Collection
FUND 651 Storm Water Utility
651 Storm Water Transfers from Other Funds
651 Storm Water Special Assessments
651 Storm Water Interest Earnings
$4,000.00
$425.00
$0.00
$0.00
$536,300.00
$0.00
$10,975.00
$0.00
$6,670.00
$250.00
$32,000.00
$1,550.00
$130,835.00
$0.00
$500.00
$0.00
$0.00
$362,495.00
$3,500.00
$35,850.00
$1,125,350.00
$0.00
$0.00
$0.00
$500.00
$33,315.00
$0.00
$247,335.00
$108,625.00
$80,835.00
$4,375.00
$141,035.00
$0.00
$0.00
$98,800.00
$0.00
$0.00
$0.00
$714,820.00
$17,600.00
$250.00
$3,500.00
$500.00
$275,800.00
$0.00
$5,500.00
$303,150.00
$0.00
$675.00
$14,205.00
$0.00
$105.90
$0.00
$0.00
$0.00
$0.00
$785.75
$0.00
$550.23
$90.00
$2,493.42
$0.00
$10,162.25
$0.00
- $1,396.13
$0.00
$0.00
$31,446.60
$0.00
$1,609.00
$45,847.02
$0.00
$0.00
$0.00
$0.00
$540.66
$0.00
$26,680.24
$0.00
$0.00
$411.81
$13,294.52
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$40,927.23
$3,890.00
- $2,530.13
$0.00
$0.00
$0.00
$0.00
$5,971.54
$0.00
$3,869.80
$210.00
$22,440.78
- $10,845.15
$74,086.01
$0.00
- $1,391.90
$0.00
$0.00
$177,857.14
$200.00
$21,378.63
$295,136.72
$797.00
$0.00
$0.00
- $291.04
$6,403.69
$0.00
$148,974.23
- $16,534.00
$0.00
$2,993.64
$84,131.88
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$226,475.40
$290.00 $15,040.00
$0.00
$250.00
$261.16
$3,601.58
$0.00
-$923.82
$18,759.69
$150,501.36
- $1,105.89
- $3,035.33
$439.30
$4,502.66
$18,644.26 $169,936.45
$0.00 $0.00
$0.00 - $124.46
$291.67 $3,910.39
7:14
CITY OF ST JOSEPH
Council Month End Revenue - Enterprise Funds
Current Period: September 2011
7:15
FUND
2011
September
2011
FUND
Descr
SOURCE Descr
YTD Budget
2011 Amt
YTD Amt
651
Storm Water
Reimbursement
$0.00
$0.00
$0.00
651
Storm Water
Contributed Revenue
$0.00
$0.00
$0.00
651
Storm Water
Development Fee
$4,000.00
$0.00
$0.00
651
Storm Water
Rate Class One
$148,000.00
$7,921.03
$54,477.59
651
Storm Water
Penalties and Forfeifted Disc
$1,725.00
$140.97
$1,143.67
FUND 651 Storm Water
Utility
$168,605.00
$8,353.67
$59,407.19
$2,311,925.00
$113,772.18
$750,955.76
7:15
CITY OF ST JOSEPH
Council Month End Expenditure - Summary
Current Period: September 2011
September 2011
2011 Amt YTD Amt
$295,386.34 $1,749,793.22
$23,890.32
2011
Description
YTD Budget
General
$2,524,385.00
Fire Fund
$280,965.00
Cable Access Fee
$0.00
Economic Development
$83,990.00
TIF 1 -4 St. Joe Development
$0.00
TIF 2 -1 Millstream
$0.00
TIF 2 -2 Meat Market
$0.00
State Collected Sales Tax
$0.00
Park Dedication
$10,300.00
Charitable Gambling
$0.00
Revolving Loan Fund
$0.00
2009A CrossoverRefunding Bon
$358,440.00
2007 Refunding (98/99 St Bond)
$166,780.00
City Hall Refunded, 2005
$104,440.00
2011A Refunding Fire Hall
$79,125.00
2003 Cross Over (93 Streets)
$67,050.00
2005 Improve (Hill/Clover)
$148,795.00
2006 Interior St Improvements
$212,170.00
2007 St Impry -E Side /Jade/8 Av
$564,470.00
2008 Equipment Certificates
$66,300.00
2009B GO CIP Bonds
$61,860.00
2010 Equipment Certificates
$34,125.00
20108 Street Impr (16th Ave)
$0.00
2011A Pumper Truck Certificate
$0.00
2011A GO CIP Bonds
$0.00
2011 B Park Terrace Bonds
$0.00
Debt Service Relief
$0.00
Northland Heights/Trans Corrid
$0.00
20137 Street lmpr (Jade Rd /E
$0.00
2010A Equip Certificates
$0.00
16th Ave Improvements
$0.00
2011A GO CIP Bonds
$0.00
Capital Outlay
$0.00
Water Extension
$0.00
Sewer Extension
$0.00
Water Fund
$1,502,575.00
Sewer Fund
$1,059,565.00
Refuse Collection
$317,385.00
Storm Water Utility
$273,010.00
$7,915,730.00
September 2011
2011 Amt YTD Amt
$295,386.34 $1,749,793.22
$23,890.32
$128,712.44
$0.00
$12,936.35
$3,972.70
$41,605.28
$20,020.83
$80,774.26
$0.00
$21,597.06
$0.00
$296.74
$731.00
$731.00
$209.37
$1,221.70
$0.00 -
$0.00
$0.00
$26,054.00
$0.00
$29,218.75
$0.00
$10,891.25
$0.00
$8,646.25
$0.00
$9,562.50
$0.00
$1,023.75
$210.00
$40,993.13
$6.00
$38,590.38
$0.00
$27,234.38
$0.00
$3,150.00
$0.00
$6,355.00
$0.00
$2,062.50
$0.00
$14,516.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,730.54
$0.00
$0.00
$0.00
$0.00
$3,126.41
$65,040.76
$33.00
$33.00
$27,416.20
$75,913.71
$0.00
$0.00
$0.00
$0.00
$24,876.90
$315,917.68
$45,808.26
$352,669.58
$25,169.24
$193,934.96
$4,455.96
$42,691.00
$475,312.53 $3,311,897.42
7:16
tl
CITY OF ST JOSEPH
Council Month End Expenditure - General Fund
Current Period: September 2011
7:17
2011
September
2011
Description
DEPART Descr
YTD Budget
2011 Amt
YTD Amt
FUND 101 General
General
Council
$48,750.00
$10,436.45
$31,391.16
General
Legislative Committees
$8,980.00
$980.00
$2,575.66
General
Ordinance & Proceedings
$3,000.00
$423.69
$2,406.59
General
Mayor
$14,110.00
$846.85
$6,390.06
General
Elections
$3,000.00
$0.00
$0.00
General
General Adminstration
$227,230.00
$16,664.25
$153,108.94
General
Finance
$107,060.00
$7,169.08
$76,074.64
General
Audit Service
$25,900.00
$0.00
$25,000.00
General
Assessing
$19,000.00
$0.00
$19,285.00
General
City Attorney
$20,000.00
- $526.50
$11,338.88
General
Planning and Zoning
$2,450.00
$115.22
$1,669.33
General
General Government
$31,380.00
$1,273.82
$16,586.72
General
City Offices
$26,525.00
$2,161.16
$19,821.54
General
Facilites and Planning
$0.00
$0.00
$0.00
General
Cable Access
$8,355.00
$912.11
$8,863.60
General
Crime Control & Investigation
$819,660.00
$52,677.02
$569,500.17
General
Police Training
$10,000.00
$0.00
$2,587.95
General
Communication Service
$18,700.00
$794.76
$7,750.01
General
Automotive Services
$68,675.00
$9,214.77
$40,308.97
General
Building Inspec. Admistration
$82,550.00
$7,500.00
$53,743.62
General
Emergency Management
$5,800.00
$7.16
$458.91
General
Signal Lights CSAH 75
$800.00
$161.21
$1,299.34
General
Animal Control
$1,150.00
$122.41
$910.77
General
Ordinance/Easement Enforcement
$300.00
$0.00
$0.00
General
Street Maintanence
$255,430.00
$108,192.59
$241,998.25
General
Ice & Snow Removal
$76,285.00
$0.00
$56,685.54
General
Engineering Fee
$37,000.00
$3,401.78
$25,300.96
General
Street Lighting
$42,500.00
$3,673.72
$30,044.53
General
Street Cleaning
$26,010.00
$489.48
$7,660.19
General
Skate Park and Ice Rink
$4,280.00
$41.24
$1,981.71
General
Maintenance Shop
$25,200.00
$1,256.07
$16,249.65
General
Park Areas
$208,200.00
$16,128.98
$163,223.25
General
Community Support
$14,220.00
$0.00
$6,500.00
General
Other Financing Uses
$188,965.00
$26,000.00
$56,000.00
General
Fire Protection
$92,920.00
$23,269.02
$93,076.08
FUND 101 General
$2,524,385.00
$295,386.34
$1,749,793.22
FUND 108 Cable Access Fee
Cable Access Fee
Cable Access
$0.00
$0.00
$12,936.35
FUND 150 Economic Development
Economic Development
Economic Development Authority
$83,990.00
$3,972.70
$41,605.28
FUND 150 Economic Development
$83,990.00
$3,972.70
$41,605.28
FUND 490 Capital Outlay
Capital Outlay
Elections
$0.00
$0.00
$0.00
Capital Outlay
General Adminstration
$0.00
$0.00
$0.00
Capital Outlay
General Government
$0.00
$0.00
$0.00
Capital Outlay
City Offices
$0.00
$0.00
$5,631.00
Capital Outlay
Cable Access
$0.00
$0.00
$0.00
Capital Outlay
Crime Control & Investigation
$0.00
$0.00
$256.97
Capital Outlay
Communication Service
$0.00
$0.00
$0.00
Capital Outlay
Automotive Services
$0.00
$4,277.41
$11,966.01
Capital Outlay
Emergency Management
$0.00
$0.00
$0.00
Capital Outlay
StreetMaintanence
$0.00
$22,713.00
$41,194.14
7:17
a
CITY OF ST JOSEPH
Council Month End Expenditure - General Fund
Current Period: September 2011
$2,608,375.00 $326,775.24 $1,880,248.56
7:18
2011
September
2011
Description
DEPART Descr
YTD Budget
2011 Amt
YTD Amt
Capital Outlay
Ice & Snow Removal
$0.00
$0.00
$0.00
Capital Outlay
Street Lighting
$0.00
$0.00
$0.00
Capital Outlay
Street Cleaning
$0.00
$0.00
$0.00
Capital Outlay
Skate Park and Ice Rink
$0.00
$0.00
$0.00
Capital Outlay
Maintenance Shop
$0.00
$0.00
$0.00
Capital Outlay
Park Areas
$0.00
$425.79
$16,863.59
Capital Outlay
Other Financing Uses
$0.00
$0.00
$0.00
FUND 490 Capital Outlay
$0.00
$27,416.20
$75,913.71
$2,608,375.00 $326,775.24 $1,880,248.56
7:18
tl CITY OF ST JOSEPH
Council Month End Expense - Enterprise Funds
Current Period: September 2011
2011 September 2011
Description DEPART Descr YTD Budget 2011 Amt YTD Amt
FUND 601 Water Fund
Water Fund
Bond Payment (P & 1)
$658,280.00
$0.00
$118,733.63
Water Fund
Other Financing Uses
$55,000.00
$0.00
$0.00
Water Fund
Power and Pumping
$29,150.00
$669.73
$4,664.78
Water Fund
Purification -Plant 1
$19,810.00
$781.31
$12,663.01
Water Fund
Purification -Plant 2
$68,305.00
$10,818.01
$57,658.19
Water Fund
Distribution
$47,000.00
$47.04
$7,574.38
Water Fund
Wellhead Protection
$2,000.00
$0.00
$96.00
Water Fund
Storage -Tower 1
$3,250.00
$207.88
$2,286.55
Water Fund
Storage -Tower 2
$0.00
$0.00
$0.00
Water Fund
Water Maintenance
$222,545.00
$9,552.25
$93,956.40
Water Fund
Administration and General
$37,235.00
$2,800.68
$18,284.74
Water Fund
Depreciation Expense
$360,000.00
$0.00
$0.00
FUND 601 Water Fund
$1,502,575.00
$24,876.90
$315,917.68
FUND 602 Sewer Fund
Sewer Fund
Bond Payment (P & 1)
$47,975.00
$0.00
$3,906.25
Sewer Fund
Other Financing Uses
$55,000.00
$0.00
$0.00
Sewer Fund ,
Sanitary Sewer Maintenanc
$195,170.00
$12,254.27
$68,308.16
Sewer Fund
Lift Station -Baker Street
$3,470.00
$605.87
$2,298.30
Sewer Fund
Lift Station -DBL Labs Area
$2,975.00
$150.39
$1,563.89
Sewer Fund
Lift Station - Northland
$2,775.00
$234.18
$1,316.02
Sewer Fund
Lift Station -CR 121
$3,775.00
$132.16
$5,778.86
Sewer Fund
Lift Station -Main
$489,460.00
$29,538.33
$244,720.33
Sewer Fund
Administration and General
$43,965.00
$2,893.06
$24,777.77
Sewer Fund
Depreciation Expense
$215,000.00
$0.00
$0.00
FUND 602 Sewer Fund
FUND 603 Refuse Collection
Refuse Collectio Waste Collection
Refuse Collectio Other Financing Uses
FUND 603 Refuse Collection
FUND 651 Storm Water Utility
Storm Water Util Other Financing Uses
Storm Water Util Administration and General
Storm Water Util Storm Water Maintenance
Storm Water Util Depreciation Expense
FUND 651 Storm Water Utility
$1, 059,565.00 $45,808.26 $352,669.58
$312,595.00
$25,169.24
$193,934.96
$4,790.00
$0.00
$0.00
$317,385.00
$25,169.24
$193,934.96
$57,330.00
$0.00
$0.00
$15,210.00
$892.56
$8,517.72
$115,470.00
$3,563.40
$34,173.28
$85,000.00
$0.00
$0.00
$273,010.00
$4,455.9B
$42,691.00
$3,152,535.00 $100,310.36 $905,213.22
7:19
THIS PAGE INTENTIONALLY LEFT BLANK
7:20
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City of St. Joseph Park Board
Capital Improvement Budget Summary
2011 Proposed Capital Budget - Adopted December 2, 2010
as of September 30, 2011
General Funds Balance
Park Dedication Cash September, 2011 $ 34,137
(Unaudited)
Adjustments
Starting Balance $ 34,137
DNR Grant $ - (no funds available)
Potential Projects:
Potential
Proposed
$ 469.32
$ -
Army Reserve Center
Collegeville Communities Cottages
Professional Plat Restaurant
CSB Residential Housing
$ 39,046
Heid /Herges -150 Acres
$
348,750
Feld Residential
$
348,750
St. Wendel Farm - 350 Acres
$
813,750
Ending Balance for 2011
$ 73,183
Projects -Bud et
2012
2013
2014
2015
Total 11 -15
PTR -01 (Millstream)
$
-
$ -
$ 25,000
$
-
$
30,000
PTR -02 (Northland)
$
-
$ -
$ -
$
-
$
-
PTR -03 (Klinefelter)
$
-
$ -
$ -
$
-
$
-
PTR -04 (Wobegon)
$
-
$ -
$ -
$
-
$
-
PTR -05 (Memorial)
$
-
$ -
$ -
$
-
$
-
PTR -06 (Centennial)
$
-
$ -
$ -
$
-
$
-
PTR -07 (Monument)
$
400
$ 400
$ 400
$
400
$
1,900
PTR -08 (Hollow)
$
-
$ -
$ -
$
-
$
-
PTR -09 (Cloverdale)
$
-
$ -
$ -
$
-
$
5,000
PTR -10 (East Park)
$
-
$ -
$ -
$
-
$
-
PTR -11 (West Park)
$
-
$ -
$ -
$
-
$
-
PTR -12 (Trails)
$
10,000
$ 10,000
$ 10,000
$
10,000
$
40,000
Total
$
10.400
$ 10.400
$ 35.400
$
10.4001$
76,900
PTR -02 (Northland)
PTR -03 (Klinefelter)
PTR -04 (Wobegon)
PTR -05 (Memorial)
PTR -06 (Centennial)
PTR -07 (Monument)
PTR -08 (Hollow)
PTR -09 (Cloverdale)
PTR -10 (East Park)
PTR-11 (West Park)
PTR -12 (Trails)
Other 11 Ex ens 2011 Actual
A -1 Toilets $ 1,082.26
2011 Revenue:
2011 Actual
Interest
Park Dedic.
$ 469.32
$ -
PTR -1
7:25
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