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JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Computer Hardware /Software TOTAL COST: $3,000.00 2012 BUDGET: $400.00 PROJECT CATEGORY, Computer Equipment DESCRIPTION: Computer Hardware /Software JUSTIFICATION: 'Account Code: E105- 42210 - 581/582 To keep up with computer hardware /software needs, putting funds aside each year. Computers are used for fire training lessons, weather reports, grant administration, reporting and various administrative tasks. A new desktop computer was purchased in 2010 with connections to the City's server and electronic database. The fire dept purchased 2 desktops in 2011, one in dispatch and one in the fire chiefs office. The desktops are connected to the City's server along with a scanner and new copier /printer. Funding to continue for future replacements typically in 3 -5 years for computer equipment. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Administration: Computer Hardware (4,606.77) 350.00 350.00 350.00 350.00 350.00 (2,856.77) Computer Software 650.00 50.00 50.00 50.00 50.00 50.00 900.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other (1,956.77) NEIGHBORHOOD: Total ($1,956.77) Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -2 FD -1202 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Equipment Replacement TOTAL COST: Varies 2012 BUDGET: $500.00 (PROJECT CATEGORY. Other Equipment DESCRIPTION: Fire Fighting Other Equipment JUSTIFICATION: 'Account Code: El 05 As the fire fighting equipment ages, replacements will be required. This replacement fund is for items not used directly for fire fighting, but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: Maint. Reserve Fund 23,436.54 500.00 500.00 500.00 500.00 500.00 25,936.54 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 25,936.54 NEIGHBORHOOD: Total $25,936.54 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -3 FD -1203 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: 6 - Wheeler /Pump TOTAL COST: $13,000.00 2012 BUDGET: $0.00 (PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Off Road Grass Rig JUSTIFICATION: !Account Code: E105- 42220 -584 Unit will be 12 years old, operates in very extreme conditions, have already experienced 1 major breakdown with unit. The pump on the current 6- wheeler can be switched over to the new machine. The old 6- wheeler will get traded in with possible residual trade -in value towards the new machine. The Fire Chief applied for a DNR grant in 2010, but was not granted. A grant request was submitted in 2011 also. A response will come in late summer, early fall. The 2010 quote was $13,000. The cost is expected to be the same with an additional cost for a trailer if the current trailer does not fit the new machine. The trade -in value is expected to cover the cost of the trailer. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: Equipment Reserve 13,000.00 13,000.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2010 or 2011 Construction Equipment and Other 13,000.00 NEIGHBORHOOD: Total $13,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -4 FD -1204 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Extrication Equipment !TOTAL COST: $25,000.00 2012 BUDGET: $2,500.00 !PROJECT CATEGORY: Equipment DESCRIPTION: Extrication Equipment JUSTIFICATION: !Account Code: E105- 42220 -584 As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The department currently has 2 sets of extrication equipment. One set is approximately 15 years old, the other set is about 6 years old. The equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit between 2015 - 2017. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: Equipment Reserve 9,062.40 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 21,562.40 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 21,562.40 NEIGHBORHOOD: Total $21,562.40 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -5 FD -1205 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Rescue Van TOTAL COST: $120,000.00 2012 BUDGET: $0.00 (PROJECT CATEGORY, Equipment Reserve DESCRIPTION: Comparable unit to our Ford 350 (Diesel) JUSTIFICATION: Account Code: El 05-42220-584 We respond to approximately 300 calls per year. The rescue van responds to all calls. The current van was a demo van the department purchased in 1997. We anticipate maintenance issues by the 2010 period. The department will trade -in the 1997 rescue van for an updated van at that time. The total cost reflects the estimated 2010 cost less the trade -in value for the 1997 van. The Fire Board agreed to consider purchasing the rescue van in 2012. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: Equipment Reserve 120,000.00 120,000.00 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2011 Construction Equipment and Other 120,000.00 NEIGHBORHOOD: Total $120,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -6 FD -1206 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Pumper Truck ITOTAL COST: $500,000.00 2012 BUDGET: $5,000.00 (PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Engine #1 JUSTIFICATION: (Account Code: E1 05- 42220 - 584/585 Mainline pumper - current pumper 1995 freightliner - anticipate maintenance issues. Will require replacement by 2012 (17 year old truck). Anticipate a portion of the cost to be covered by an equipment bond since much of the cost was not set aside in previous years. The preliminary costs to plan the specifications, bidding and manufacturing the pumper truck will take approximately 2 years. Some expenditures will be incurred in 2010 and 2011. The Fire Board is in the process of looking at replacing the pumper truck. The truck will take about 9 months to build after the specifications are awarded. The old truck can be traded in for about $40,000 - $60,000 if done in 2011. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: 0.00 Equipment Reserve 45,000.00 45,000.00 0.00 Fire Fighting Equip 24,000.00 5,000.00 29,000.00 Equipment Bonds 426,000.00 426,000.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2011 -2012 Construction Equipment and Other 500,000.00 NEIGHBORHOOD: Total $500,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -7 FD -1207 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Ladder Truck 'TOTAL COST: $1,000,000.00 2012 BUDGET: $10,000.00 'PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Ladder Truck #2 JUSTIFICATION: 'Account Code: E105 -42220 -585 The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2021. The current ladder truck cost $365,000. By 2021 a new ladder truck is estimated to cost over $1,000,000. This will also depend on the height of the buildings in the area. Anticipate issuing equipment bonds to cover a portion of the cost of the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: 0.00 0.00 0.00 Fire Fighting Equip 13,250.00 10,000.00 15,000.00 17,000.00 20,000.00 23,000.00 98,250.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2021 Construction Equipment and Other 98,250.00 NEIGHBORHOOD: Total $98,250.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -8 FD -1208 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Grass Rig #3 (TOTAL COST: $80,000.00 2012 BUDGET: $7,000.00 'PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Grass Rig #3 JUSTIFICATION: 'Account Code: E105 -42220 -585 Grass Rig #3 was purchased by the fire service communities in 1997 for $55,000. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2017. The Fire Chief believes the grass rig may last longer than 20 years - based on the number of calls over time. By 2017 a new rig is estimated to cost over $80,000. Some of the equipment from the 1997 grass rig will be reused for the new rig. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: 0.00 0.00 0.00 Fire Fighting Equip 19,000.00 7,000.00 10,000.00 11,000.00 11,000.00 11,000.00 69,000.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017 Construction Equipment and Other 69,000.00 NEIGHBORHOOD: Total $69,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -9 FD -1209 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Tanker Truck #4 (TOTAL COST: $300,000.00 2012 BUDGET: $12,000.00 'PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Tanker Truck #4 JUSTIFICATION: (Account Code: E105 -42220 -584 Tanker truck #4 was purchased by the fire service communities in 1999 for $120,000. The cost of fire fighting equipment continues to escalate by more than the consumer price index. Tanker #4 is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2019. By 2019 a new truck is estimated to cost over $300,000. Tanker #4 was purchased with a steel tank that began leaking shortly after the purchase. The city's public work's staff and fire fighters have made repairs to keep the truck functional. The repair costs continue to rise each year for this vehicle. Anticipate a portion of the costs to purchase a new tanker truck to be covered by equipment bonds. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Fighting: 0.00 0.00 0.00 Fire Fighting Equip 17,250.00 12,000.00 15,500.00 18,000.00 22,500.00 25,000.00 110,250.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019 Construction Equipment and Other 110,250.00 NEIGHBORHOOD: Total $110,250.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -10 FD -1210 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Equipment Replacement (TOTAL COST: Varies 2012 BUDGET: $5,000.00 PROJECT CATEGORY: Other Equipment DESCRIPTION: Fire Fighting Equipment JUSTIFICATION: (Account Code: E105 -42220 -585 As the fire fighting equipment ages, replacements will be required. This replacement fund is for items directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. One of the replacement needs is turnout gear as gear ages and new people join the fire department. Helmets are handed off to fire fighters as they replace retired or resigned fire fighters. One set of turnout gear is approximately $1,500. The fire dept submitted an 80/20 grant request to replace 28 turn out suits in 2009 with no grant awarded. Grant requests in 2010 were also denied. The department will continue to apply for available grants. The turn-out gear needs to be replaced by 2011 or 2012. The department is waiting for the grant application to open for 2011 to apply for 30 sets of gear. If the grant is not awarded, at least 10 sets of gear should be replaced each year over the next 3 years. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 • 2013 2014 2015 2016 Total Fire Fighting: FF Equipment 50,587.27 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 75,587.27 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 75,587.27 NEIGHBORHOOD: Total $75,587.27 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -11 FD -1211 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: 800 Mhz Radios (TOTAL COST: $75,000.00 2012 BUDGET: $4,500.00 (PROJECT CATEGORY: Other Equipment DESCRIPTION: Motorola XLT 2500 Portable Radios JUSTIFICATION: 'Account Code: El 05 -42250 -580 The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a grant in 2007. The radios have a life of 8 years. The next replacement is scheduled for 2016. The cost per radio is currently about $2,400 per radio with the programming. The estimated replacement cost in 8 years is $3,000. The Police Chief has mentioned Stearns County may switch over to a 900MHz radio system in a few years. Grant funding availability is unknown, but will be pursued by the Police Chief and Fire Chief. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Communications: 0.00 0.00 Radio Reserve 11,000.00 4,500.00 14,000.00 16,000.00 17,000.00 5,000.00 67,500.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2015, ongoing Construction Equipment and Other 67,500.00 NEIGHBORHOOD: Total $67,500.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date • FIRE -12 FD -1212 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Equipment Replacement 'TOTAL COST: $3,000 /year 2012 BUDGET: $500.00 (PROJECT CATEGORY: Other Equipment DESCRIPTION: Communications Equipment JUSTIFICATION: 'Account Code: El 05-42250-580 As the fire fighting communications equipment ages, replacements will be required. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per year (totals approximately $3,000) under this capital item. The fire dept received a 50/50 DNR grant to replace 8 pagers in 2009 in the amount of $2,000. By 2012, all pagers must be at least a Minitor V in order to work with the EMS system. The department currently has 20 Minitor V pagers, the other 10 in use plus the back -ups will not work after 2012. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Communications: 0.00 0.00 Radio Reserve 9,728.75 500.00 500.00 500.00 500.00 500.00 12,228.75 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 12,228.75 NEIGHBORHOOD: Total $12,228.75 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -13 FD -1213 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 -2016 PROJECT TITLE: Equipment Replacement (TOTAL COST: Varies 2012 BUDGET: $200.00 (PROJECT CATEGORY Other Equipment DESCRIPTION: Medical Equipment JUSTIFICATION: Account Code: E105- 42270 -580 As the medical services equipment ages, replacements will be required. The replacement for medical services equipment can vary depending on medical calls received each year. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds go back into the equipment reserve fund. The department has received community donations for medical equipment the last couple years, but may not be available for future needs. The most recent donation was a defibulator in 2009 with an estimated value of $1,500. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Medical Services: 0.00 0.00 Other Equip 727.57 200.00 200.00 200.00 200.00 200.00 1,727.57 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 1,727.57 NEIGHBORHOOD: Total $1,727.57 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -14 FD -1214 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Building Repairs/Updates (TOTAL COST: Varies 2012 BUDGET: $1,000.00 (PROJECT CATEGORY: Improvement other than building DESCRIPTION: Unexpected Building Repairs/Replacements JUSTIFICATION: 'Account Code: E105 -42280 -530 The Community Fire Hall was constructed in 1997. The City issued debt in 1997, refunded in 2005 and 2011, with payments until 12 -1 -17. As the building ages, replacements will be needed to maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is likely the roof will need to be changed within the next 10 years. In addition, the floor in the apparatus bay may need some repair or replaced in the next 10 years. The floor is showing a lot of wear. This capital item allows for setting money aside in the building reserve fund until a major repair is required. By setting money aside each year, the Fire Board will not feel large spikes in the annual budget. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Station & Building: 0.00 0.00 0.00 Bldg Fund Reserve 31,500.00 1,000.00 1,500.00 1,500.00 1,500.00 1,500.00 38,500.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017, ongoing Construction 38,500.00 Equipment and Other NEIGHBORHOOD: Total $38,500.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -15 FD -1215 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000 /Application 2012 BUDGET: $500.00 (PROJECT CATEGORY: Improvement other than building DESCRIPTION: Seal /Stripe Parking Lot JUSTIFICATION: !Account Code: E105 42280 - 530 Routine maintenance recommended every 5 years. The cost per coat is approximately $5,000. The last sealcoat was done in 2011 for $2,630 plus the cost of striping. The 2011 sealcoating was done in combination with the City's scheduled sealcoating project. The striping costs are in addition to the sealcoat pricing. Future sealcoats /crack fill repairs may be able to be combined with the City's street maintenance for a cost savings. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Station & Building: 0.00 0.00 Improvements other 0.00 than Building 21,066.92 500.00 500.00 500.00 500.00 500.00 23,566.92 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2010, 2012 ongoing Construction Equipment and Other 23,566.92 NEIGHBORHOOD: Total $23,566.92 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials . Date FIRE -16 FD -1216 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Paint Fire Hall TOTAL COST: $7,000.00 2012 BUDGET: $1,000.00 'PROJECT CATEGORY: Improvements other than Building DESCRIPTION: Paint All Red Exterior Trim /Doors JUSTIFICATION: 'Account Code: E105- 42280 -530 Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008. The painting will need to be updated in approximately 8 years. The estimated cost is $7,000 per application. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Fire Station & Building: Improvements other 0.00 than Building 4,450.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 9,450.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2016, ongoing Construction Equipment and Other 9,450.00 NEIGHBORHOOD: Total $9,450.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE -17