HomeMy WebLinkAbout[02] Minutes August 10, 2011
Page 1 of 2
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in Special session on Wednesday, August 10, 2011 at 6:00 PM in the St.
Joseph Fire Hall.
Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso, St. Joseph
Township Representative Jeff Janssen, St. Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Justin Honer, Assistant Fire Chief; Lori Bartlett, Finance Director
Minutes: Loso made a motion to approve the minutes of February 2, 2011 and May 3, 2011 as
presented and July 6, 2011 with corrections. The motion was seconded by Janssen and passed
unanimously.
Financial Report: Weyrens presented the following 2 Quarter Financial Summary:
Revenues $ 112,121.16
Expenditures $ ( 90,006.06)
Fund Balance $ 614,720.91
Loso made a motion to accept the 2 Quarter 2011 Financial Statement as presented; seconded
by Taufen and passed unanimously.
Fire Chief Reports — Taufen updated the Board on the status of the recently hired firefighters, truck
inspections and department grant writing efforts.
New Business
Fire Pumper Truck: The Fire Board discussed the financial implications of purchasing a replacement
pumper truck. Janssen reported that St. Joseph Township was support of the replacement at this time
given the financing opportunity and re -sale value of the existing truck. Loso reported that the City has
also supported moving forward with the truck purchase. Salk reported that while St. Wendel is not
opposed to purchasing the new truck, they have some financial concerns as they did not budget for an
additional payment in 2012. The Board agreed that they could continue to look at the financing to
develop a strategy that would help ease the financial burden the first year for all jurisdictions.
Weyrens stated that the financing of the truck is proposed as follows:
Total Budget for purchase of truck and equipment $ 534,000
Revenue: Bond Amount $ 400,000
Sale of existing Truck 60,000
Existing CIP Funds 69,000
Existing CIP, Rescue Van reallocation 20,000
Salk made a motion to move forward with the purchase of a pumper truck based the established
budget, requesting the City Council authorize issuing debt in the amount of $ 400,000 for a term of
ten years. The motion was seconded by Loso and passed unanimously.
Taufen requested how to proceed with the sale of the current truck as a community has already
expressed interest in purchasing. The Board agreed that a purchase agreement should be utilized
outlining the terms of the sale ($ 60,000; 5% down; delivery within 30 days of St. Joseph truck receipt;
and truck sold as is). Janssen stated that if the department is requesting to sell some of the equipment
with the truck, it should be bundled as a package, not individual items.
August 10, 2011
Page 2 of 2
Fire Chiefs Conference: Taufen requested authorization for the Fire Chief and Assistant Chief to attend
the annual conference with the fees being reimbursed. Loso made a motion authorizing the
expenditure for the attendance Fire Chief and Assistant Chief to attend the annual conference
reimbursing eligible expenses as outlined in the personnel policy. The motion was seconded by
Salk and passed unanimously.
Membership: Taufen reported that the recent poll of applicants did not fill the vacancies on the
department as they are still three (3) short. Therefore, he requested authorization to re- initiate the hiring
process and advertise for the filling of the three open positions. Loso made a motion authorizing
initiation of the hiring process as recommended by the Fire Chief. The motion was seconded by
Salk and passed unanimously.
Budget: Finance Director Lori Bartlett presented the Fire Board with the proposed 2012 budget. The
proposed budget was prepared with the assistance of the Fire Chief and operational budget shows a
projected increase of $ 10,480. The largest increase was for fire equipment which is proposed to
increase $ 8,000. The Fire Board reviewed the proposed budget and Capital Improvement Plan with a
proposed total of $ 291,445.00. The proposed debt budget includes the new debt for the pumper truck.
After considerable discussion Salk made a motion to approve the preliminary budget as follows:
Expenditures — Operations $ 291,445
Expenditures — Debt Service $ 118,900
Revenues — Budget $ 387,785
Revenues — Reserve $ 22,560
The motion was seconded by Janssen.
Ayes: Janssen, Salk, Taufen
Nays: Loso Motion Carried 3:1:0
Adjourn: Loso made a motion to adjourn at 7:20 PM; seconded by Salk and passed unanimously. .
Judy Weyrens
Administrator
•