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Home My WebLink About[07a] Capital Purchase CITY OF ST. J(kSPP'FC Council Agenda Item 7(a) MEETING DATE: March 1, 2012 AGENDA ITEM: Engineer /Public Works Director Reports a. Capital Purchase SUBMITTED BY: Terry Thene, Public Works Director BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The budget process for 2012 included a capital item, PW -1216. This project did make it through the CIP process and funding is available. BACKGROUND INFORMATION: The 2005 John Deere Z Trac lawn mower is heavily used throughout the City and is an important piece of equipment for the summer maintenance activities. Staff has received two (2) quotes with the lowest bidder, Midwest Machinery. Midwest Machinery is part of the state contract so the price received meets purchasing requirements. Summary: Purchase price $ 14,734.59 Trade -in $ (8,534.59), $ 6,200.00 Tax 426.25 Total $ 6,626.25 Available funds - $ 8,000 BUDGET /FISCAL IMPACT: $ 6,626.25 ATTACHMENTS: Request for Council Action Funded CIP Form Purchase information REQUESTED COUNCIL ACTION: Authorize the trade -in and purchase of a JD 007 Z Trac mower with an expenditure of $ 6,626.25. THIS PAGE INTENTIONALLY LEFT BLANK CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: John Deere 997 Z Trak Mower (TOTAL COST: $8,000.00 2012 BUDGET: $4,000.0 !PROJECT CATEGORY: Minor equipment DESCRIPTION: JD 997 Z Trak JUSTIFICATION: Account Code: E490- 45202 -580 The 2005 JD 997 Z Trak mower is a zero turn mower used in parks, fire hall, water plant areas. The mower is heavily used. The Z Trak should be traded in for a new model in 2012. The useful life is 7 years. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total General Fund: Parks 4,000.00 4,000.00 1,500.00 1,500.00 1,500.00 1,500.00 14,000.00 PROJECT COSTS PROJECT STARTING DATE: 2011 Preliminaries Land Acquisition PROJECT COMPLETION DATE 2012, ongoing Construction Equipment and Other 14,000.00 NEIGHBORHOOD: Total $14,000.00 Presented to the City Council on Approved Denied _ Tabled Comments Approval to Purchase Date Authorizing Initials Date PW -18 Feb -16 -2012 01 05 PN1 Mia..es± -lath rer, 1/12 MIDWEST MACHINERY CO. 1035 35TH AVE NE ft. SAUK RAPIDS, MN 56379 Phone: 320- 252-2010 JOHN DEERE Fax: 320 -252 -1933 Quote Id :6342525 Customer: CITY OF ST JOSEPH MAINTENANCE DEPARTMENT Quota Summary Prepared For : Prepared By: Quote Id : 6342525 CITY OF ST JOSEPH MAINTENANCE DOUGLAS A EASTERLUND Created On : February 15, 2012 DEPARTMENT 1035 35TH AVE NE Last Modified On February 16, 2012 PO BOX 668 SAUK RAPIDS, MN 56379 Expiration Date: March 30, 2012 SAINT JOSEPH, MN 56374 Phone: 320 -252 -2010 Mobile: 320- 333.1538 deasteriundemidwestmachlneryco. tom Equipment Summary Selling Price Qty Extended JOHN DEERE 997 Commercial L C. $ 14,734.59 X 1 = $ 14,73439 Diesel Max - Frame Z -Trak with 60 In. Side Discharge 7 -Iron PRO Deck Equipment Total $ 14,734.39 Trade In Summary Qty Each Extended 2005 JOHN DEERE Z997 1 $ 8,534.59 $ 8,53459 PayOff $ 0.00 Total Trade Allowance s 8,53459 Trade In Total $ 8,534.59 Quote Summary Equipment Total S 14,734.59 Trade In $ (8,534.59) SubTotal $ 6,200.00 Sales Tax - (6.87536) $ 426.25 Total $ 6,626.25 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 6,626.25 Salesperson : X Accepted By : X CONFIDENTIAL =eo -16 -2012 0105 FNI Mid:•:est ner, _202•219 jig Selling Equipment JOHN D8eRa Quote Id :5342525 Customer: CITY OF ST JOSEPH MAINTENANCE DEPARTMENT JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 60 In. Side Discharge 7 -Iron PRO Deck Selling Price $ 14,734.59 Code Description Qty Unit Extended 095ATC 997 Commercial L. C. Diesel Max -Frame Z- 1 $ 18,427.00 $ 18,427.00 Trak with 60 In. Side Discharge 7 -Iron PRO Deck • • • 1 Dealer Attachments Tail 0915 Suspension Seat Kit 1' $ 284.00 $ 284.00 Dealer Attachments Total $ 284.00 Other Charges Setup 1 $ 300.00 $ 300.00 EnviroCrate 1 $ 40.00 $ 40.00 Other Charges Total $ 340.00 - Suggested Price $ 19,051.00 Discount $ 4,316.41 $ 4,316.41 Total Selling Price $ 14./34.59 CONFIDENTIAL =eD- 16.2012 0105 PM f°1id..,est mzch eery _2. 2 1 Trade In JOHN DEERE Quote Id :6342525 Customer; CITY OF ST JOSEPH MAINTENANCE DEPARTMENT 2005 JOHN DEERE Z997 SN# Machine Details Description Nat Trade Value 2005 JOHN DEERE Z997 $ 8,534.59 SN# Your Trade -In Description Total $ 8,53459 CONFIDENTIAL