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Home My WebLink About[05a] Outdoor Events - St. Joseph Parish gvJAIA,SM CITY OF ST. JOSEPH Council Agenda Item 5 MEETING DATE: March 17, 2012 AGENDA ITEM: Outdoor Liquor Events a. July 3, 2010, Outdoor Concert b. Sal's Bar, Senior Farewell, May 13, 2012 SUBMITTED BY: Administration /Police BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The City Council has annually approved the outdoor liquor events for the St. Joseph Parish 4th of July Celebration and the Senior Farewell event for CSB /SJU. Both events have been managed well over the past two years. BACKGROUND INFORMATION: The Council will be considering two separate events in the public hearing they are as follows: St. Joseph Parish. July 3 2012 Outdoor Concert: The St. Joseph Parish is again planning on the outdoor concert held in conjunction with the 4th of July. The event will be the same as in the past with the concert beginning at 6:00 PM and ending at midnight. Part of the site plan is to close College Avenue from Minnesota Street to East Baker. Property detour signs will be displayed. The packet of information includes an application to the County for street closure. The City must act on this as well. The Police Chief is working with the Parish and committee members to assure that adequate staff and training is included. The Parish will be responsible for paying the additional public safety cost. July 4, 2012 Parish Festival: Like previous years the St. Joseph Lions are planning the 4 of July Parade which will run down Minnesota Street. After the parade is completed Minnesota Street between College Avenue and 1 Avenue NW will be closed. The material following this page includes and application for closure. Senior Farewell — This event is planned in cooperation with the College of St. Benedict and St. John's University. This event has been successful in the past three years providing a place for the seniors to gather after the bars close without causing public safety issues. The outside beer garden will be open from 9:00 PM to midnight and after that all alcohol must be purchased indoors. The outside will become a gathering place after hours where CSB /SJU will provide pizza and pop to those attending. CSB will be providing and paying for additional staffing. BUDGET /FISCAL IMPACT: Overtime, some of which will be reimbursed by the Parish and College. REQUESTED COUNCIL ACTION: Two separate actions should be taken, the first authorizing the Mayor and Administrator to execute the Temporary outside Liquor License for Sal's Bar for an event to be held on May 11, 2012 between the hours of 9:00 PM and Midnight. The second action is authorizing the Mayor and Administrator to execute the Temporary outside Liquor License for St. Joseph's Parish for an event to be held on July 3, 2012 between 6:00 PM and Midnight and to approve the temporary road closures for July 3 and July 4, 2012. ATTACHMENTS: Request for Council Action Public Hearing Notice Church of St. Joseph Narrative Application, Church of St. Joseph Street Closure, Church of St. Joseph Senior Farewell Narrative Application, Senior Farwell I Print Form , I p CITY OF K t: JOSKPH Fee Paid .�. J 4- 1, Q � P` Date Paid 911101 12 Application for Temporary Outside Music /Liquor Permit This applcation must include a detailed site plan to include screening, ingress /egress, event layout and approrpriate fee. Name of Applicant Church of Saint Joseph Address of Licensed Premise 12 West Minnesota Street, St. Joseph, MN 56374 Date of Ouside Activity 7/ 3/ 12 Start Time 6:00 pm End Time 12 Midnight Type of Activity Parish festival and outdoor concert Square Footage of Area used for Outdoor Event Parish grounds & parking lot. Approx. 2 blocks Is the area for the Outdoor Event currently screened? �; Yes The Area is screened as follows: Fence around the perimeter of parish grounds used for festival and concert. E No Liquor cannot be served outside unless the area is screened as required in St. Joseph Ordinance 71.11 Ingress /Egress will be controlled by Law enforcement officials and parish security. The area to be used for the outdoor event includes a tent that will cover the entire area. r; Yes FX No Estimated Number of people attending the event 15 , 000 Number of employees working for the event Parish volunteers as needed - hundreds. This type of event has occurred in the past N Yes, without problem r Yes, with problems n No If problems, please describe: Other than general conversation, what additional noise will be generated from the event? Concert music and generators. The following mesures will be taken for the protection of the public health and safety, including noise mitigation 1 See mitigation plan - letter attached. 2 Work closely with Police Chief, St. Joseph Police Officers, Stearns Please describe in detail additional security measures planned for the event County Sheriff Deputies and 20+ security personnel on site. 1 See #2 above. 2 Additional parking available in College of Saint Benedict lots 6,11 & 12 Date )402- Signature o For Office Use Only - Police Department Review Comments The Application for Outdoor Music/Liquor was received by the Police Chief on: March 12, 2012 In reviewing the application, the following items have been reviewed and comments have been included to reflect conditions of the Outdoor Event Permit. Security 5 Stearns County Deputies 6 St. Joseph Police Dept. r The event requires additional security Number of security personnal needed Officers and Reserves Positioning of additional security to be determined The event includes alcohol R" Yes r No Screening includes Public Health and Safety Concerns - The following items are concerns that have been adequately addressed. Check applicable concerns and identify mitigation I Parking rj Traffic appropriate barricades and signage for street closure ✓ Noise music must be finished by 12:00 Midnight 5' Debris outside cleaned by parish ✓ Other Based on the application and comments above I recommend the City Council: ✓ Approve the application and issue the permit based on the comments above ✓ Deny the application based on the following: Mar 12, 2012 J% .I► Date Peter Jan • ice ief For Office Use Only - Administration Review This application came before the St. Joseph City Council on . Based upon the information and evidence presented, the Council hereby resolves: r The application is granted subject to the terms and conditions set forth in the applicationa and recommended by the Police Department hereafter modified r The application is denied based upon the following findings: Judy Weyrens, Administator Rick Schultz, Mayor em CHURCH OF SAINT JOSEPH 12 W MINNESOTA ST ST JOSEPH MN 56374 ' www.churchstjoseph.org 320 - 363 -7505 r � February 16, 2012 St. Joseph City Council Members City of St. Joseph College Avenue St. Joseph, MN 56374 Dear City Council Members: Re: Parish Festival July 3, 2012 Concert The Saint Joseph Parish will again sponsor a free outdoor concert for the community on the evening of July 3 as part of our annual parish festival. The concert will be held in the parish's east parking lot. College Avenue will be closed between the east parking lot and the church and school grounds. The concert will start at 6:00 pm and end at 12:00 midnight. A fireworks display that will take place during one of the intermissions and be visible from the festival grounds. Along with the concert, the parish will offer for sale food and beverage concessions, bingo, pull tabs and games for those who attend. The parish will obtain the necessary liquor license, gambling and other permits, and insurance requirements for the event. We realize that an outdoor concert will have an impact on the local residents, especially those who live in close proximity to where the concert is held. To minimize any disruption of local resident's daily routine caused by the noise generated during the concert, the parish plans to do the following: 1. Position the stage and sound amplification equipment on the east side of the church's parking lot so the music is directed toward the church and church grounds. 2. Advise all residents living adjacent to the church parking lot of the concert, the time of the concert (6:00 pm to midnight), and that alternative lodging arrangements will be provided them if they choose not to attend the concert. Residents will be offered a room at a local motel at the parish's expense. The parish is working closely with the Chief of Police regarding security for the concert. The concert and festival grounds will be fenced and security officers will be at all entrances as well as patrolling the grounds. For any concerns during the concert, I will be the parish contact person. My cell phone number is 291 -7097 and this number will also be given to Chief Jansky. On behalf of the concert committee and the entire parish of Saint Joseph, I want to thank you for your help and support as we celebrate with the community during our parish festival. Sincerely, Richard Schwegel Concert Committee Chair Church of Saint Joseph STREET DANCE / ROAD CLOSURE PERMIT APPLICATION Road # C R 121 Name of City S t . Joseph, MN Date of Closing July 3 , 2012 Sponsoring Organization Church of Saint Joseph Parish festival Time of Closing: Beginning 12:00 Noon Ending 3:00 am July 4, 2012 Event Coordinator Sandra Scholz Telephone 320-363-7505 x 120 Address 12 West Minnesota Street, St. Joseph, MN 56374 A map of the proposed road closed area and detour route shall accompany the application. Permission is hereby granted to close the roadway on the above referenced highway, subject to the following provisions: 1. That a specific time and date is set for the road closure and such use shall not exceed ( 15) hours. 2. That a definite detour route is established. 3. That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the .Stearns County Sheriff is required. 4. That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may result in the Stearns County Sheriff ordering the highway reopened to traffic. 5. That no stands, buildings, tents or other encroachments be permitted within the highway right of way. 6. That the event coordinator be responsible for all costs involved, including providing police coverage for traffic control. 7. That the event coordinator shall be responsible for all necessary street cleaning to Stearns County's satisfaction. Date: 3�,' a,2- Requested B A1116- __ . %�. _ __ i!•�_ �_ _� Sign. e itl of Local A thority Date: Authorized By: Stearns County Highway Dept. A representative of the Stearns County Highway Department may arrange to meet with the applicant and review the proposed closure area and detour route prior to the date of the street dance. cc: Area Maintenance Engineer Stearns County Sheriff ' � - ,..----\,. Il _, \\ ,.. i.---...., th 410 1 ------ - ~ STREET DANCE / ROAD CLOSURE PERMIT APPLICATION Road # C S AH 2 Name of City St. Joseph Date of Closing July 4, 2012 Sponsoring Organization Church of Saint Joseph Parish Festival Time of Closing: Beginning 11 : 00 am Ending 6 : 00 pin Event Coordinator Sandra Scholz Telephone 320 x 120 Address 12 West Minnesota Street, St. Joseph, MN 56374 A map of the proposed road closed area and detour route shall accompany the application. Permission is hereby granted to close the roadway on the above referenced highway, subject to the following provisions: 1. That a specific time and date is set for the road closure and such use shall not exceed ( 7 ) hours. 2. That a definite detour route is established. 3. That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the Stearns County Sheriff is required. 4. That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may result in the Stearns County Sheriff ordering the highway reopened to traffic. 5. That no stands, buildings, tents or other encroachments be permitted within the highway right of way. 6. That the event coordinator be responsible for all costs involved, including providing police coverage for traffic control. 7. That the event coordinator shall be responsible for all necessary street cleaning to Steams County's satisfaction. Date: 3A4 Requested B OA& _ , . 4 / i Signa r e & itle e Local Authority Date: Authorized By: Stearns County Highway Dept. A representative of the Stearns County Highway Department may arrange to meet with the applicant and review the proposed closure area and detour route prior to the date of the street dance. cc: Area Maintenance Engineer Stearns County Sheriff 7."•:*!' 1 ....„. 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' 1 ,} ...e....• v,..,.:..-- ..;,-)"' ';::...,-..,"1— i 'f -...- . ••• .... •• Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division rte. 444 Cedar Street, Suite 222, St. Paul, MN 55101 651- 201 -7500 Fax 651 - 297 -5259 TTY 651 - 282 -6555 M i'v 1Ftin Jq ni- PARTPitf - .V nF POP .Ir APPLICATION AND PERMIT FOR A 1 DAY Alcohol & Gambling Enforcement TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Church of Saint Joseph 1 1856 ES 21397 Address City State Zip Code 12 West Minnesota Street St. Joseph Minnesota 56374 Name of person making application Business phone Home phone Sandra Scholz, Business Manager 320- 363 -7505 x 120 Date set ups will be sold Type of organization July 3 and 4, 2012 fl Club 0 Charitable !t Religious Q Other non - profit Organization officer's name City State Zip X JFr. Joseph Feders, OSB, Pastor St. Joseph Minnesota 56374 Add New Officer Location where permit will be used. If an outdoor area, describe. License will be used for a two day parish festival held on parish grounds at 12 West Minnesota Street, St. Joseph, MN 56374 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. None If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Yes Catholic Mutual Group with coverage of $1,000,000. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County Date Approved City Fee Amount Permit Date Date Fee Paid Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1of1