HomeMy WebLinkAbout[05b] Outdoor Event - Senior Farewell Print Form
lii (Thi j y n i
Fee Paid
Date Paid
Application for Temporary Outside Music /Liquor Permit
This applcation must include a detailed site plan to include screening, ingress /egress, event layout and approrpriate fee.
Name of Applicant Sal's Bar and Grill
Address of Licensed Premise 109 W Minnesota Street
Date of Ouside Activity May 11, 2012 Start Time 9pm End Time 3am
Type of Activity CSBISJU Senior Farewell and send -off with beer garden
Square Footage of Area used for Outdoor Event '
Is the area for the Outdoor Event currently screened?
(x' Yes The Area is screened as follows: Double fencing
p No Liquor cannot be served outside unless the area is screened as required in St. Joseph Ordinance 71.11
Ingress / Egress will be controlled by Bouncers, Staff and Law Enforcement
The area to be used for the outdoor event includes a tent that will cover the entire area. r Yes I` No
Estimated Number of people attending the event 500
Number of employees working for the event 12
This type of event has occurred in the past
1X Yes, without problem I Yes, with problems i No
If problems, please describe:
Other than general conversation, what additional noise will be generated from the event?
The following mesures will be taken for the protection of the public health and safety, including noise mitigation
1 See attached
2
Please describe in detail additional security measures planned for the event
1 See attached
2
VAC " 2/2g / z
WSW'
For Office Use Only - Police Department Review Comments
The Application for Outdoor Music /Liquor was received by the Police Chief on: March 12, 2012
In reviewing the application, the following items have been reviewed and comments have been included to reflect
conditions of the Outdoor Event Permit.
Security
The event requires additional security Number of security personnal needed 2 FT & 2 Reserves
Positioning of additional security on grounds
The event includes alcohol 1X Yes E No
Screening includes double snow fence
Public Health and Safety Concerns - The following items are concerns that have been adequately
addressed. Check applicable concerns and identify mitigation
r Parking
(X Traffic alley to be blocked by barricades
r Noise no outside music
IR Debris outside cleaned by 8:00 AM, May 12 2012 (see attached)
Other
Based on the application and comments above I recommend the City Council:
rjz Approve the application and issue the permit based on the comments above
r Deny the application based on the following:
Mar 12,2012 i
Date •eterJanr - Chief
For Office Use Only - Administration Review
This application came before the St. Joseph City Council on . Based upon the
information and evidence presented, the Council hereby resolves:
r The application is granted subject to the terms and conditions set forth in the applicationa and
recommended by the Police Department hereafter modified
E The application is denied based upon the following findings:
Judy Weyrens, Administator Rick Schultz, Mayor
Proposal for a Beer Garden & After Hours Gathering
for College of Saint Benedict and Saint John's University Graduating Seniors
Friday, May 11, 2012
For the fifth year in a row, Sal's Bar, working in collaboration with the College of Saint Benedict and Saint
John's University, is requesting a permit for a Beer Garden in the parking lot on the eastside of the bar on
Friday, May 11, 2012 from 9:OOpm to 1:OOam. This day is traditionally known as "Senior Farewell ". Beer
will be sold from 9pm to midnight (12:OOam). After midnight, patrons may consume a drink purchased
inside, in the outdoor beer garden. There will be no band or music outside. Sal's management will contact
all surrounding neighbors informing them of this event.
The Beer Garden will become an after hours gathering space for students. Beginning at 1:OOam, students
would exit the bar into this fenced area where they will be provided with free pizza, soda, water, etc. This
"after hours" location (1:OOam to 2:30am) would be the gathering spot where students could have some
food and non - alcoholic drinks and disperse in a slow and staggered fashion. The goal is slow the exit from
Sal's, offer some sobering food and drink, and provide students with a place to gather other than the city
streets.
This event has worked well in the past due to the partnership developed through several conversations
involving Kyle Schneider (Sal's), Chief Jansky, City Administrator Judy Weyrens, Michael Connolly (SJU
Dean of Students), Shawn Vierzba (SJU Life Safety), Jody Terhaar (CSB Dean of Students) and Darren
Swanson(CSB Security).
Set -Up:
• The parking lot will be illuminated with portable lights for the event.
• A double snow -fence will placed around the perimeter.
• Porta- Potties will be rented for the event.
• A tent will be erected in the parking lot.
• Trash receptacles will be placed in the area.
Staffing:
• 2 FT officers and 2 reserve officers will be hired to staff the event.
• Sal's will be responsible for carding all patrons entering the beer garden and serving all patrons.
Clean - up:
• All trash will be removed from the parking lot and the adjacent streets cleaned by Sam, May 12,
2012.
This has been a well- managed event for the past three years. Saint Ben's and Saint John's is grateful to the
City leadership and Sal's Bar for working cooperatively on this event.
Representatives plan to attend the March 15th, 2012 City Council meeting to respond to any questions
regarding this proposal.
C: \Documents and Settings \jterhaar \Local Settings \Temporary Internet Flies \ Content.Outlook \IOOVOXHI\Senior Farewell After Hours Proposal for City
Council -March 2012.doc