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Home My WebLink About[04] Treasurers Report ;a • CITY OF ST. JOSEPH MEMORANDUM Date: 3/22/12 To: Park Board From: Lori Bartlett, Finance Director Re: 2012 Proposed Budget Included in your board packet is a copy of the budget for each park. Staff is requesting the Park Board finalize their 2012 budget proposal at the March meeting to submit to City Council for their review. The proposals will assist City Council with consideration of future capital expenditures that comes before them. Each department /board submits their capital requests to the City Council on an annual basis. The Park Board capital budget is the final budget item for the Council to review for 2012. Changes to the dollar amounts and write -ups can be given to me after your meeting. The Park Board budget to actual summary includes a couple comments of proposed /approved capital expenditures that have not been spent yet. This is to assist the Park Board with on -going planning. Thank you for your consideration to this request. Lori 1 r' A rv, CITY OF ST JOSEPH 03/22/12 11:34 AM od A� Park Board Revenue Page 1 Current Period: February 2012 2012 YTD February 2012 % of Account Descr Budget 2012 Amt YID Amt Balance Budget FUND 205 Park Dedication R 205 -45203 -34114 Park Dedication $0.00 $0.00 $0.00 $0.00 0.00% R 205 -45203 -34785 Park Round -Up P $0.00 $0.00 $0.00 -$6.84 0.00% R 205 -45203 -36210 Interest Earnings $0.00 $74.96 $179.17 - $179.17 0.00% R 205 -45203-36300 Reimbursement $0.00 $0.00 $0.00 $0.00 0.00% FUND 205 Park Dedication $0.00 $74.96 $179.17 - $186.01 $0.00 $74.96 $179.17 - $186.01 r CITY OF ST JOSEPH 03/22/12 11:33 AM / �� -. Page 1 �`� -'� Park Board Expenditures Current Period: February 2012 2012 YTD February 2012 Account Descr Budget 2012 Amt YTD Amt Balance FUND 205 Park Dedication E 205 - 45203 -101 Salaries $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -121 PERA Contributions $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -122 FICA Contributions $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -125 Medicare Contributi $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -130 Health Ins - Deductib $0.00 $0.00 $0.00 $0.00 E 205-45203 -131 Health Insurance $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -132 Dental Insurance $0.00 $0.00 $0.00 $0.00 E 205 -45203 -133 Life Insurance $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -134 Disabilty Insurance $0.00 $0.00 $0.00 $0.00 E 205- 45203 -136 Fringe Benefits -Em $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -171 Clothing Allowance $0.00 $0.00 $0.00 $0.00 E 205 - 45203 -410 Rentals $0.00 $0.00 $217.43 - $217.43 E 205 -45203 -531 Park Development $10,300.00 $0.00 $0.00 $10,300.00 FUND 205 Park Dedication $10,300.00 $0.00 $217.43 $10,082.57 $10,300.00 $0.00 $217.43 $10,082.57 City of St. Joseph Park Board Capital Improvement Budget Summary 2012 Capital Budget - Proposed as of February 29, 2012 General Funds Balance Park Dedication Cash February 29, 2012 $ 72,722 (Unaudited) Adiustments Starting Balance $ 72,722 DNR/SAFETEA LU Grant $ - Potential Projects: Potential Proposed Army Reserve Center Collegeville Communities Cottages $ 10,600 $ 23,400 Heid /Herges - 150 Acres $ 348,750 Feld Residential $ 348,750 St. Wendel Farm - 350 Acres $ 813,750 'Ending Balance for 2012 1 ' $ 96,122) Projects - Bud !et 2011 2013 2014 2015 2016 Total 12 -16 PTR -01 (Millstream) $ 5,000 $ - $ 25,000 $ - $ - $ 25,000 PTR -02 (Northland) $ - $ - $ - $ - $ - $ - PTR -03 (Klinefelter) $ - $ - $ - $ - $ - $ - PTR -04 (Wobegon) $ - $ - $ - $ - $ - $ - PTR -05 (Memorial) $ - $ - $ - $ - $ - $ 7,500 PTR -06 (Centennial) $ - $ - $ - $ - $ - $ - PTR -07 (Monument) $ 300 $ 400 $ 400 $ 400 $ 400 $ 2,000 PTR -08 (Hollow) $ - $ - $ - $ - $ - $ - PTR -09 (Cloverdale) $ 5,000 $ - $ - $ - $ - $ - PTR -10 (East Park) $ - $ - $ - $ - $ - $ - PTR -11 (West Park) $ - $ - $ - $ - $ - $ - PTR -12 Trails $ - $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Total $ 10,300 $ 10,400 $ 35,400 $ 10,400 $ 10,400 $ 84,500 Projects - Actual Spent 2011 PTR -01 (Millstream) PTR-02 (Northland) $ PTR -03 (Klinefelter) $ I Other 12 Expenses: I 2011 Actual PTR -04 (Wobegon) $ A -1 Toilets $ 217 $ 1,786 PTR -05 (Memorial) $ PTR -06 (Centennial) $ 2012 Revenue: 2011 Actual PTR -07 (Monument) $ (139) Interest $ 179 $ 749 PTR -08 (Hollow) $ Park Dedic. $ - $ 39,046 PTR -09 (Cloverdale) $ PTR -10 (East Park) $ PTR -11 (West Park) $ PTR -12 (Trails) $ Total $ (139) Approved expenditure $ 7,500 Memorial Park Scoreboard - Park Dedication Fees Approved expenditure $ 57,200 College Ave sidewalk -1/2C Sales Tax Approved expenditure ?? MN St. to Elm St sidewalk -1/2C Sales Tax PTR -1 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Millstream Park (TOTAL COST: $30,000.00 PROJECT NUMBER: PTR - 01 'PROJECT CATEGORY Parks, Trails, and Recreation JUSTIFICATION: Millstream Park was identified as a community park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014- 2019. Millstream Park will need a Master Park Plan. Before master planning Millstream Park, the Park Board budgeted $6,000 in 2008 to move and set up the old playground equipment from Northland Park near the Lion's Shelter. The 2008 budget was moved to 2011 in the amount of $5,000. Public Works and the City Engineer budgeted funds over a 5 -year period to build a retaining wall and paving the driveway and parking area in Millstream Park. The detail of this budgeted item can be found in the General City CIP budget. In addition, the Park Board is requesting Stearns County haul any excess dirt from the CR2 /CR3 relignment project to Millstream Park to build up the soccer field area for a third ball field. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 5,000.00 25,000.00 30,000.00 0.00 0.00 Total 30,000.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 30,000.00 NEIGHBORHOOD: Total $30,000.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Northland Park (TOTAL COST: $15,000.00 PROJECT NUMBER: PTR - (PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: Northland Park was identified as a neighborhood park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014 -2019. Northland Park will need a Master Park Plan and a grading study. Before master planning Northland Park, the Park Board budgeted $15,000 in 2008 and changed to $7,500 in 2009 to replace the old playground equipment with the phase I/II equipment purchased in 2007 for the park. Public Works budgeted funds in 2009 to bring Northland Park into grade with the grading plan in their operational budget with their proposed seasonal workers. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries $12,500.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 2,500.00 NEIGHBORHOOD: Northland Total $15,000.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -3 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Klinefelter Park ITOTAL COST: $0.00 PROJECT NUMBER: PTR - 03 (PROJECT CATEGORY Parks, Trails, and Recreation JUSTIFICATION: Klinefelter Park was identified as a community park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014- 2019. Klinefelter Park will need a Master Park Plan that might be able to be completed by City Staff. The Park Board budgeted $2,500 in 2010 to change the spring toy that breaks often. Public Works is looking at updating the storm pond vegetation and maintenance process to better preserve the natural life near the ponds. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR-4 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Wobegon Trailhead (TOTAL COST: $0.00 PROJECT NUMBER: PTR - (PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: The Wobegon Trail is budgeted and maintained through Stearns County. The City is included on planning for trail or trailhead extensions /modifications. The Park Board did not allocate any funding to the Wobegon Trail or Trailhead facility in the 5 -year CIP. The Parks and Trails System Plan listed Wobegon Trail connections from low to high priority; however, no funds were allocated directly to the Wobegon Trail. The City Engineer budgeted funds for paving the South Parking Lot at the Wobegon Welcome Center. More detail is available under the City Engineer's CIP. Stearns County approached the Park Board requesting City participation in extending the Wobegon Trail from St. Joseph to St. Cloud. The City would be responsible for approximately $80,000 of the extension project. The project was removed from the St. Cloud's Area Planning Organization's SAFETEA -LU priority list due to other communities choosing not to support the project. The project is not scheduled to occur in the 5 -year capital improvement planning. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: Unknown Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: Unknown Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -5 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Memorial Park (TOTAL COST: $7,500.00 PROJECT NUMBER: PTR -05 (PROJECT CATEGORY Parks, Trails, and Recreation JUSTIFICATION: Memorial Park was identified as a special use park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020 -2024. Memorial Park will need a Master Park Plan that might be able to be completed by City Staff. $2,000 has been budgeted to Memorial Park in 2010 to add fencing in front of the dugouts to meet safety requirements identified in LMCIT's review of the Park. Public Works budgeted operational funds to grade the slopes around Memorial Park to a safe grade for mowing and to direct traffic into the Park. The Council approved spending up to $7500 on the Memorial Park Scoreboard at their 3 -15 -12 meeting. The Council did not approve any expenditures from the 1/2 cent sales tax money for the scoreboard due to the lack of a Regional classification. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 7,500.00 7,500.00 0.00 0.00 0.00 Total 7,500.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 0.00 Equipment and Other 7,500.00 NEIGHBORHOOD: Total $7,500.00 Presented to the Park Board on Approved Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR-6 I, �' CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Centennial Park ITOTAL COST: $77,500.00 PROJECT NUMBER: PTR -06 (PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: Centennial Park was identified as a community park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009 -2013. Centennial Park was given a high priority to add features to the Park for residents that rent the pavilion and to finish developing the Park since it already was started in previous years. Centennial Park will need a Master Park Plan that might be completed by City Staff. The Park Board budgeted $25,000 of park dedication funds in 2009 to complete the Master Park Plan and consider purchasing playground equipment for pre -K through teens. In addition, Public Works would do the necessary grading on the park to set it up for future park planning. The Park Board received Council approval to spend up to $42,500 in 1/2 Cent Sales Tax money for funding to help purchase the playground equipment. The approval in based on the fact that this park is used city and regionally -wide. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $10,000.00 Land Acquisition PROJECT COMPLETION DATE: 2013 Construction Equipment and Other 67,500.00 NEIGHBORHOOD: Total $77,500.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -7 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Monument Park (TOTAL COST: $22,550.00 PROJECT NUMBER: PTR - 07 (PROJECT CATEGORY Parks, Trails, and Recreation JUSTIFICATION: Monument Park was identified as a special use park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009 -2013. Monument Park will need a Construction Plan to determine where the trail connection should go. $400 has been allocated to Monument Park each year to purchase flowers for the monument. The Park Board has been exploring repair costs for the monument through a Historical Society grant. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 300.00 400.00 400.00 400.00 400.00 400.00 2,300.00 0.00 0.00 0.00 Total 2,300.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $1,500.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2013 Construction 10,500.00 Equipment and Other 10,550.00 NEIGHBORHOOD: Total $22,550.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR-8 CITY OF ST. JOSEPH M CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Hollow Park ITOTAL COST: $0.00 PROJECT NUMBER: PTR -08 (PROJECT CATEGORY Parks, Trails, and Recreation DESCRIPTION: Update Playground Equipment JUSTIFICATION: Hollow Park was identified as a neighborhood park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020 -2024. Hollow Park will need a Master Park Plan before implementation. No funding has been allocated to Hollow Park in the 5 -year budget timeframe. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -9 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Cloverdale Park (TOTAL COST: $253,000.00 PROJECT NUMBER: PTR -09 (PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: Cloverdale Park was identified as a mini park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009 -2013. Cloverdale Park will need a Master Park Plan that might be able to be completed by City Staff. The Park Board budgeted $10,000 over a two -year period to make minor improvements to the park. No repairs were made in 2010. The Park Board will consider moving the old Northland Park play equipment to Cloverdale park with the $5,000 budgeted for 2011. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 5,000.00 5,000.00 0.00 0.00 0.00 Total 5,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $10,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2013 Construction 0.00 Equipment and Other 243,000.00 NEIGHBORHOOD: Total $253,000.00 Presented to the Park Board on Approved Denied Tabled Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -10 y - r CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: East Park (TOTAL COST: $0.00 PROJECT NUMBER: PTR - (PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: East Park was identified as a regional park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020 -2024. East Park will need a Master Park Plan before implementation. No funding has been allocated to East Park in the 5 -year budget timeframe. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Arcon development Total $0.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -11 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: West Park 'TOTAL COST: PROJECT NUMBER: PTR - 11 'PROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: West Park was identified as a neighborhood park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020 -2024. West Park will need a Master Park Plan before implementation. No funding has been allocated to West Park in the 5 -year budget timeframe. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2020 Preliminaries S0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2024 Construction 150,000.00 Equipment and Other 100,000.00 NEIGHBORHOOD: Arcon development Total $250,000.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -12 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: City-Wide Trail System ITOTAL COST: $273,000.00 PROJECT NUMBER: PTR -10 IPROJECT CATEGORY: Parks, Trails, and Recreation JUSTIFICATION: The Parks and Trails System Plan breaks out the current and potential future City-wide trails. Each segment of potential future trails was given a low, medium or high priority. A high priority is identified as a trail segment that would be constructed between 2009 and 2013 if funding exists. The potential trail segments listed as high priority in the Parks and Trails System. The Park Board requests the 1/2 Cent Sales Tax Committee to construct the trail system for the trails that have regional significance, especially along the CR2 /CR3 realignment to connect to Downtown St. Joseph and Wobegon Trail. The Park Board approved using 1/2 cent sales tax in the amount of $57,200 to build a pedestrian sidewalk between College Ave and the Lake Wobegon Trail at a width of 8' in Dec. 2011. In addition, the Park Board approved adding an 8' pedestrian sidewalk between Minnesota Street and Elm Street along the east side of 12th Ave and CR133. Option A & B were approved. The Council made a request with the APO to lobby for funding to extend the Lake Wobegon Trail from St. Joseph to St. Cloud. The funding would be available after 2016 if approved. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total Parkland Dedication 10,000.00 10,000.00 1,000.00 10,000.00 10,000.00 41,000.00 1 /2C Sales Tax 57,200.00 57,200.00 0.00 0.00 Total 98,200.00 PROJECT COSTS PROJECT STARTING DATE: on - going Preliminaries $30,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: on - going Construction 0.00 Equipment and Other 243,000.00 NEIGHBORHOOD: Total $273,000.00 Presented to the Park Board on Approved _ Denied Tabled Presented to the City Council on Approved _ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PTR -13