HomeMy WebLinkAbout[07] City Engineer Reports crry co s7. it iti H Council Agenda Item 7
MEETING DATE: May 3, 2012
AGENDA ITEM: SRF Study Amendment
SUBMITTED BY: City Engineer, Randy Sabart
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: See attached
BUDGET /FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
Amendment
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute and amendment to
the SRF contract for the final work on the North Corridor Study.
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RI E NGINEERS
D E S I G N E R S
Consulting Group, Inc.
April 23, 2012
Ms. Judy Weyrens
City Administrator
CITY OF ST. JOSEPH
25 College Avenue North
PO Box 668
St. Joseph, MN 56374 -0668
SUBJECT: NORTH CORRIDOR AND CSAH 2 REALIGNMENT STUDY
CONTRACT AMENDMENT No. 2
Dear Ms. Weyrens:
The purpose of this letter is to document Amendment No. 2 to our original Professional Services
Agreement for the North Corridor and CSAH 2 Realignment Project. The original contract was
executed October 31, 2005 between the City of St. Joseph and SRF Consulting Group, Inc.
BACKGROUND
The original contract was previously revised on October 30, 2008 by Amendment No. 1, which
modified the type of environmental documentation to be completed for the study. Amendment
No. 1 documented that three separate environmental documents would be completed for discrete
segments of the study area: 1) an EAW for the CSAH 2 realignment 2) an EIS Scoping
Document and Scoping Decision Document for the CSAH 3 to CSAH 133 segment of the North
Corridor and 3) an EA/EAW for the CSAH 133 to Rolling Ridge Road segment of the North
Corridor.
In accordance with Amendment No. 1, SRF completed the EAW, the draft Scoping and Scoping
Decision Document, and the draft EA/EAW by March 2009. The EAW was subsequently
approved by MnDOT. The other two documents were forwarded to MnDOT and FHWA for
comment, however, no action was taken by either agency per a new interpretation of federal
National Environmental Policy Act (NEPA) policy.
FEDERAL POLICY
Amendment No. 2 is prompted by this unforeseen Federal Highway Administration (FHWA)
policy decision regarding the agency's approval of EAs and Scoping Documents.
Based on this policy FHWA's Minnesota Division staff has determined that a project must
identify financial commitments for future project phases, and these commitments must be
included within a regional or statewide plan before a NEPA document can be approved.
www.sr fconsulting.com
One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447 -4443 1 763.475.0010 Fax: 763.475.2429
An Equal Opportunity Employer
Ms. Judy Weyrens - 2 - April 23, 2012
City of St. Joseph
According to the FHWA policy: "All project phases (i.e., preliminary engineering, final design,
right -of -way acquisition, utility relocation, construction, and /or construction phasing) planned
within the life of the transportation plan must be included in the fiscally constrained
Metropolitan Transportation Plan (MTP) in order for FHWA to sign the Record of Decision
(ROD), Finding of No Significant Impact (FONSI) or approve the Categorical Exclusion
(CE)...The Metropolitan Transportation Plan must demonstrate that revenues are reasonably
expected to be available and sufficient to cover the costs of the entire project (all phases)
(i.e., preliminary engineering, final design, right -of -way acquisition, utility relocation,
construction, and/or construction phasing) that are included in the plan."
Thus, FHWA's policy required that a financial commitment for a phase of the North Corridor
Project be made and documented in approved APO and MnDOT's programming documents
(TIP /STIP) before FHWA would review /approve of NEPA environmental document for the
project.
Over the past months, the City and APO staff have worked diligently to make the necessary
financial arrangements to meet the FHWA policy requirements. As a result, the federal
requirements can now be met. However, over this period the three year life of the environmental
documentation has lapsed, and must be updated.
AMENDMENT NO. 2 SUMMARY
Amendment No. 2, cooperatively developed by the City, APO and SRF, accommodates the new
situation. Amendment No. 2 includes:
1. Updating only the draft 2009 EA/EAW for the eastern North Corridor Alignment (from
CSAH 133 to Rolling Ridge Road) to reflect new data, new state /federal requirements, new
future traffic forecasts generated by the APO's latest travel demand model; and reinitiating
the state /federal coordination and review process, which was previously placed on hold due
to the federal fiscal constraint requirements.
2. Deleting the original official mapping task for the North Corridor because it will no longer be
needed; as ROW for thisncor�icbae purchased using federal segment CSAH 133 to of
Rolling Ridge Road) will p
the EA/EAW.
3. Deleting further work on the EIS Scoping Study and Decision Document, for the western
North Corridor alignment (CSAH 3 to CSAH 133); and instead adding a small task to the
revised contract that will provide by technical memo a construction cost estimate (current
2012 value) for the eastern North Corridor Alignment.
The attached Scope of Work which encompasses these contract modifications is provided as
Exhibit A. SRF will perform these services in accordance with the rates of compensation
presented in Exhibit A.
Ms. Judy Weyrens - 3 - April 23, 2012
City of St. Joseph
BUDGET
According to the billings incurred to date in connection to the North Corridor and CSAH 2
Realignment Professional Services Agreement between SRF and the City there is approximately
$41,400.00 remaining budget. SRF agrees to perform tasks and services set forth in Exhibit A.
Based on these estimates, the Scope of Services can be completed for $37,059.19 which is less
than the remaining contract funds available under the North Corridor and CSAH 2 project. Thus,
while no additional contributions by the City or APO will be needed, there will be a small
amount of contract funds remaining, in case unanticipated costs arise or some minor additional
services are desired. None -the -less, SRF will only bill for work performed and this could leave
an amount of unexpended funds in the contract.
COUNCIL APPROVAL
Upon City Council approval of this amendment, SRF will prepare a new contract for the services
and budget included in Exhibit A and this letter. We will begin work upon authorization from
the City and will complete the project within the mutually agreed upon time schedule.
Please feel free to contact us if you have any questions or if additional information regarding the
subject is required.
Sincerely,
SR CO LTING G ROUP INC. APPROVED
c
(signature)
Brian Shorten
Principal Name
BS /tlt
Title
cc: Scott Mareck, St. Cloud APO
Randy Sabart, SEH
Date
Attachment
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
k:\ support\ tonya \judywstjosephamendment2.docx
4/20/2012 WORK TASKS AND PERSON -HOUR ESTIMATE PAGE 1
CLIENT: City of St Joseph, Mn CONSULTANT: SRF CONSULTING GROUP, INC.
SUBCONSULTANT: N/A
PROJECT: North Corridor East - Preferred Alternative
ESTIMATED PERSON -HOURS
ESTIMATED
TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS FEE
Johnson /Shorten Danner Warzecha Pwsak/Morris Ries TBD TBD
A. COST ESTIMATES
Assumptions
Cost estimates and typical sections will be developed based on
•
the North Corridor East - Preferred Alternative.
A.1 Coordinate with City of St. Joseph staff regarding build /future 2 0 0 2 0 0 0 4
condition typical sections and cost estimate parameters.
A.2 Develop typical sections for the build and ultimate conditions for 1 0 0 6 0 0 0 7
which to base the cost estimates on.
A.3 Develop cost estimates for the build and ultimate conditions. 1 0 0 8 0 0 0 9
Costs will be estimated based on measureable areas and
lengths with contingencies for miscellaneous construction items.
Up to two estimates will be developed, one for the build
condition and one for the ultimate condition.
SUBTOTAL - TASK A 4 0 0 16 0 0 0 20 $2,069.08
B. NORTH CORRIDOR EAST EA/EAW
Assumptions
Draft EA /EAW to be updated to reflect current APO travel
demand model, changes within the project area, and to reflect
current MnDOT State Aid and FHWA environmental review
requirements. Assumes no Section 4(f) /Section 6(f) involvement
based on updates to EA/EAW. Other assumptions identified with
each work task item below.
B.1 Prepare update to purpose and need based on current APO 4 20 0 0 0 0 0 24
travel demand model (existing year 2005, future year 2035 and
full build out conditions). Coordinate data needs /travel demand
model output with APO staff.
B.2 Update right of way cost estimate for inclusion EA/EAW. 2 14 0 0 2 0 0 18
Incorporate construction cost estimates into EA /EAW (see Task
A).
B.3 Prepare update of traffic impacts resulting from Preferred 2 0 2 4 4 0 0 12
Altemative based on current APO travel demand model.
Assumes including traffic volumes, intersection operations,
access, safety, impacts to alternative modes and transportation
benefits/costs.
SRF CONSULTING GROUP. INC. C:l UserMlbahmtenkAppData lLocal1MicrosofflWindowslTemporary Internet FileslContent .OutlooMDHUOLGP21120420_North Corridor EA Cost Estimate.xlsx
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4/20/2012 WORK TASKS AND PERSON -HOUR ESTIMATE PAGE 5
CLIENT: City of St Joseph, Mn CONSULTANT: SRF CONSULTING GROUP, INC.
SUBCONSULTANT: N/A
PROJECT: North Corridor East - Preferred Alternative
ESTIMATED PERSON -HOURS
ESTIMATED
TASK NO. WORK TASK DESCRIP -ION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS FEE
Johnson/Shorten Danner Warzecha PrusaklMorris Ries TBD TBD
ESTIMATE OF DIRECT NON- SALARY EXPENSES:
MILEAGE: 360 Miles @ $0.555 per mile $200.00
REPRODUCTION: 50 copies of EA/EAW and 50 copies of FOF &C $400.00
TRAVEL: Hotel $0.00
Meals $30.00
LEGAL NOTICE (EA/EAW AVAILABILITY AND PUBLIC HEARING): $100.00
COURT REPORTER ( EA/EAW PUBLIC HEARING): $500.00
ESTIMATED DIRECT NON- SALARY EXPENSES $1,230.00
SRF CONSULTING GROUP, INC. C:\Users\bshorten AppDatalLocaltMicrosoft \Windows \Temporary Internet Files \Content.Oulkwk\OHUOLGP2\120420 North Corridor EA Cost Estimate.xlsx
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