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Home My WebLink About[07b] 2012 Street Maintanance 9 " A 'f " Council A enda Item 7(b) cm OF ST JOSKPH g MEETING DATE: May 3rd 2012 AGENDA ITEM: 2012 Street Maintenance SUBMITTED BY: Public Works Director BOARD / COMMISSION /COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: In 2008 the City Council accepted the City's First Street Maintenance Plan. The purpose of the plan was to develop a guide to help protect the street infrastructure. The City Council has approved crack seal, seal coating and street patching each year to date. Budgetary restraints delayed some of the work identified in the proposed street maintenance plan. BACKGROUND INFORMATION: Staff has identified 83,500 ft of crack to be crack sealed in 2012. According to the proposed seven year crack seal /seal coat plan the green and pink areas would be crack sealed in 2012. There are two areas that are included that were in the CIP for utility work and reconstruction. These areas are Northland Dr to Fir St and a portion of Cedar St. Staff recommends crack sealing these streets to prolong the existing pavement until reconstruction. The cost is estimated to be $21,500.00 for the 2012 crack seal project. The City of St. Joseph has a maintenance contract with the Stearns County. The City is responsible for the crack sealing of the county roads identified within the contract. Staff recommends crack sealing East Minnesota St. in 2012. This cost is estimated to be $13,600.00. Stearns County has plans to seal coat Minnesota Street East in 2013. Staff has identified additional areas in the City that require pavement maintenance: the Wobegon Trailhead parking lot, Monument Park parking lot and Public Works parking lot. These parking lots would be sealed with rejuvaseal; the same product used on the trail in Klinefelter Park. This cost is estimated to be $7,400.00. ASTECH has been working with the City on the seal coat/crack fill street maintenance program. With the location of the business and the proper equipment Astech has been the lowest price for the last 4 years. Staff recommends continuing with ASTECH for the 2012 street maintenance project. BUDGET/FISCAL IMPACT: The Public Works CIP has a budget reserve of $62,890 for the street maintenance program. A budget carry -over is expected to help fund the 2013 street maintenance program. Crack seal and rejuvenator seal not to exceed $42,500.00 ATTACHMENTS: Request for Council Action — 2012 Street Maintenance Public Works CIP Form PW 1201 — Seal coating/Crack Filling Astech Quotes REQUESTED COUNCIL ACTION: Approve quote from ASTECH to use up to $42,500 in funds set aside for 2012 street maintenance. CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2012 - 2016 PROJECT TITLE: Sealcoating Streets (TOTAL COST: varies each year 2012 BUDGET: $0 ; `, , PROJECT CATEGORY: Improvements other than Buildings DESCRIPTION: Street Maintenance Program (Sealcoating and crack filling) JUSTIFICATION: (Account Code: E101 -43120 -530/ E490- 43120 -530 The sealcoating program began in 2004. The 2012 budget request is $110,000 which includes $11,500 to crack fill East MN Street (City cost per maintenance agreement with County). Staff suggests budgeting at least $110,000 for 2012 on street maintenance to reduce premature street failure. With the increased oil costs, the costs per year should increase to maintain coverage on the crack fill /sealcoat/patching /micro - surfacing maintenance plan. The estimated 2012 patch repair /crack filling cost (including the County roads) is estimated to not exceed $115,000. Staff will receive a quote for micro - surfacing Northland Drive. This is a new technology that will smooth out roads and put a new surface on the street which Northland Drive will benefit from. In addition, Stearns County is planning on sealcoating East MN Street and a portion of Co. Rd. 133 between CSAH 75 and 15th Ave NE in 2012/2013. The City can expect a portion of the cost to flow from Stearns County for the County Roads sealcoating projects. The 2012 County budget represents the City cost for East Minnesota Street and CR 133. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2012 2013 2014 2015 2016 Total General Fund: Streets 37,926.82 0.00 90,000.00 90,000.00 95,000.00 95,000.00 407,926.82 County 11.45 11.45 Fund 101- Streets 0.00 0.00 CSB Calloway S /A -C 25,000.00 PROJECT COSTS PROJECT STARTING DATE: 2004 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing annually Construction Equipment and Other 407,938.27 NEIGHBORHOOD: Total $407,938.27 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW -3 APR -23 -2012 MON 11:23 AM ASTECH FAX NO. 320 363 8700 P. 02 PROPOSAL Job K12-°24 P.O. BOX 1025 -- da.1 ST. CLOUD, MN 56302 ASPHALT SURFACE 320- 363 -8500 FAX: 320 - 363 -8700 TECHNOLOGIES An Equal Opportunity Employer CORPORATION PROPOSAL SUBMITTED TO PHONE PATE CITY OF' ST. JOSEPH 363 -7201 1 4 -23 -12 STREET JOB NAME P.O. BOX 668 CRACK FILLING CITY, STATE, ZIP CODE 405 LOCATION ST. JOSEPH, MN 56374 CITY STREETS ARCHITECT j DATE OF PLANS 408 PHONE ATT. TERRY THENE FAX 363 -0342 ( Cell 248 -6669 We hereby submit specifications and estimates for. CRACK FILLING All new cracks will be routed out 3/4" X 3/4 or I" X 1" as needed_ All cracks are to be blown clean . means of com . ssed air. All cracks are to be filled with hot pour rubberized crack filler per manufacturers specifications. All crackfilier will be covered with single ply paper. • Traffic will not be allowed on area until material has cured properly. (ASTECH WILL SWEEP UP THE DEBRIS FROM THE CRACK FILLING) * Cracks greater than 1.5" wide should not be treated with this process. * Alligatored areas should not be treated with this process. Price: includes all labor, equipment, and materials. The work will be done to MNDOT Spec. (3723) • If proposal is accepted please sign and return one copy. Thank you. vsrsrs■e. WE PROPOSE hereby to furnish matarist and libber- complete In accordance with above spocificatiana, for the gum of: doae►e tS 1.43 PER POUND P,pmem to to made u tull�we: UPON RECEIPT OF INV AN material is guaranteed to be as specified. All work to be completed m a Auth S igna t ure tJe orized wprkrnsnlike manner accenting to standard practices. Any alteration or deviatio from above specifications involving o costs will be executed only upon wefts' ordors, and will become an extra charge over and above the estimate. All NOTE: This proposal may be wi ( 'awn by us If not agreements contingent upon strikes, accidents, or delays beyond our cannel. Owner 10 carry fire, tornado end other necessary Insurance. Our workers aro accepted within 30 days. hilly covered by Workmen's Compensation Insurance. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and aro horuby Signature accepted. You aro authorized to do the work 96 epaclriod. Payment will Da made es outlined above. signature Date or Acceptance