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HomeMy WebLinkAbout[10b] Construction Management REQUEST FOR PROPOSAL AGENCY CONSTRUCTION MANAGEMENT SERVICES (OWNER'S NAME) I. Protect Description (Owner's Name) is requesting proposals from interested firms to provide agency construction management services for the construction of . The facility will consist of with a budget of and occupy approximately square feet. The project will be located at (Owner's Name) seeks to select an agency construction management firm to manage and complete this project with the defined time schedule, within a prescribed budget, and within specific quality and program guidelines. (Owner's Name) has contracted with the architectural firm, (A/E's Name), for architectural and engineering services. A tentative schedule is as follows: Selection of Construction Management Firm Schematic Design Complete Design Development Complete Construction Documents Complete Bid & Award Contracts Construction Owner Move -In II. Schedule for Selecting an Agency Construction Management Firm Approval of RFP RFP's mailed Last date for receipt of proposals (4:30 pm) Interviews held for selected proposers Contract awarded III. Contract between Owner and Construction Manager The STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER WHERE THE CONSTRUCTION MANAGER IS NOT A CONSTRUCTOR (AIA Document B801 /CMa -1992 edition) will be used as the basic contract for agency construction management services. The Owner reserves the right to make modifications to this document. hi the event of any conflict between the terms and conditions stated in any amendments and those in any part of AIA Document B801 /CMa, the amended document shall supersede the AIA Document B801 /CMa and shall govern in all respects. IV. Scope of Work of the Construction Manager 1) Assist project team (owner, architect /engineer, construction manager, consultants) in finalization of budget and program schedule. 2) Prepare a management plan and strategy based on the Owner's project parameters and proposed schedule. 3) Review design studies and documents, preparing a statement of probable construction cost and continuously update the cost information. 4) Scheduling of project delivery from planning and design phase through construction and owner move -in. 5) Development and documentation of general conditions to be included in technical specifications to facilitate the use of the agency construction management project delivery system. 6) Application of value engineering during design development, construction documents and bidding phases, including direction in "constructability" and "contractibility" decisions. 7) Review of the contract documents prior to issuance to bidders for proposals 8) Determination of divisions of work to facilitate the multiple bidding process. 9) Identification of Owner direct purchase items. 10) Survey and analysis of the labor pool and local contracting practices. 11) Development of bidding competition to generate the most favorable pricing. 12) Organization and chairing of pre - construction meetings with contractors. 13) Communication with bidding contractors to clarify conditions and resolve discrepancies in bidding documents. 14) Assistant to the Owner during the bidding process so that the receipt of proposals is properly conducted. 15) Review of proposals with the Architect and Owner to determine if those being considered are complete and in the Owner's best interest. 16) Leadership in negotiations with the contractors on behalf of the Owner 17) Administrative assistance in the singing of contracts and the accumulation of required documents. 18) Develop and implementation of the on -site construction schedule. 19) Coordination of contractors at the site on a full -time basis. 20) Chairing of project and progress meetings with contractors. 21) Organization and administration of a system for expediting material and equipment. 22) Establishment and administration of a project reporting system. 23) Institution and coordination of the progress payment procedure for contractors. 24) Procurement and control of construction support requirements for the project. 25) Assistance to the Owner and contractors with respect to any labor relations efforts connected with the project. 26) Design and implementation of the project's quality management program. 27) Administration of contract changes and the project's change order procedure. 28) Cost tracking and the administration of a project cost accounting program. 29) Assistance in the resolution of disputes arising from the performance of the contractors. 30) Overview of safety programs 31) Coordinate securing of appropriate building permits. 32) Coordinate the administration and filing of warranties and guarantees. 33) Coordinate with the contractors for required inspections. 34) Coordinate the submittals of Operating and Maintenance Manuals for Owner. 35) Assist in the close -out of construction contracts. 36) Assist the Owner with move -in. V. Instructions to Applicants 1) Applicants must submit ( ) copies of their proposal by 4:30 p.m., 2) Proposals should be mailed/delivered to: Mr./Ms. Questions concerning the RFP may be directed to the above mentioned person at until (time), (date). Responses to questions will not be honored after this time. The package containing copies of proposals should be clearly marked "Agency Construction Management Service Proposal." 3) Proposers will not be permitted to provide any of the architectural, construction or contracting services for this project. 4) Proposals must provide the following information in this order: Business Organization How many years has your firm provided agency construction management services? What other services does your firm presently provide, besides agency construction management? If you provide construction services and/or architectural/engineering services, do you provide either or both of these services on projects where you serve as construction manager? Professional Organization How many people are in your organization? How many of these are assigned to full -time agency construction management activity? Of those listed above, how many are in -house personnel? List the number of in -house construction management personnel in the following categories and their years of experience in that area: 1. Principals 2. Project Managers 3. Field Managers or Superintendents 4. Resource or Administrative Personnel List of professional and trade associations represented by in -house personnel in your organization. Project Team List your proposed key team members indicating their responsibilities, years of experience and relevant experience and other qualifications for this project. Experience List and briefly describe similar construction management _ projects completed (or in progress) within the past five years including size, components and other pertinent information. Include name and telephone number of contact person at each facility. Workload List your firm's current construction management projects stating the following: Project & Type Location Size Completion Date Scope of Services List your scope of services by phase Planning and Design Phase Bid and Award Phases Construction Phase Post - Construction Phase Agency Construction Management Approach How do you propose to administer this project? Value Engineering Cost Control During Design and Construction Project Scheduling Bid Phase Administration Number of Bid Divisions Proposed for Construction Phase Relation to Architect in Preparing Project Manual On -site Project Coordination Safety Program Change Order Procedures Management and Coordination of Final Start-up, Testing and Occupancy Basis for Compensation Lump sum fee for agency construction management services during planning and design, bidding and award, construction and post - construction phases. The lump sum fee must include all construction management home office and on -site personnel to be expended on the project, including all travel, auto /pick -ups, and living expenses, overhead and profit. Identify any reimbursables to be paid to the Construction Manager above and beyond any items identified listed above. References List three references in each of the following categories for projects that your firm has provided Agency Construction Management services: Clients Architects Trade Contractors Certification of Information Provided The information provided herein is to the best of my knowledge accurate and can be accepted by the recipient first named above as a true representation of: Company: Address: By: Title: Date: VI. Selection Criteria The primary selection criteria will be VII. Rights Reserved (Owner's Name) reserves the right to waive any irregularities in any proposal and to select the proposal evaluated to be most advantageous to the (Owner's Name). Further the (Owner's Name) reserves the right to disqualify any proposal or to reject all proposals if it is deemed to be in its best interest. The (Owner's Name) shall not be liable for any expenses incurred by the proposer including but not limited to expenses associated with the preparation of the proposals. The (Owner's Name) reserves the right to reject any and all proposals or to request additional information from all proposers.