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HomeMy WebLinkAbout[04a] Approve Minutes May 3, 2012 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, May 3, 2012 at 7:00 PM, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Renee Symanietz, Steve Frank. City Administrator Judy Weyrens. City Representatives Present: Public Works Director Terry Thene, Finance Director Lori Bartlett, Police Chief Pete Jansky, City Engineer Randy Sabart. Others Present: Brad Sinn, Peter Gillitzer, Sam Delo, Jon Peters, Gladys Schneider, Don Schneider, Talezia Callaway. Public Comments to Agenda: No one present wished to speak Approval of the Agenda_ Loso made a motion to approve da with the following changes: Consent Agenda 4(a) Minutes — Delete~ The motion was seconded by Wick and passed u ously. Consent Agenda: Loso made a motion to appr• e consent agenda as Deleted � b. Bills Payable — Approve ch numbers 045 r • - 9, payroll EFT # - # 000668 and accounts payable EF �� 71 — 0001 c. Gambling Report — Accept t 'r'� presented p � er Gambli � �- •ort as resented d. Donations — Accept the dona f • rposes s e. JPA — Authorize the Mayor an • 46`minis ° execu - Joint Powers Agreement with the District 74 0 - r School R rte Prog f. Surplus Pro' •t the bid " . e a , r nt of $ 5,5056 for the 6 x 6 and traile g� • ed surpl The motion was secon • . Sym . -tz and pa - s'a� �� unanimously. CSB — Re u • (,, d De • s_ , t. ns stated that during review of the Final Plat/PU��t � 4 ollege ' e� �• the Council reconsider the access . tonne 0 or the stude ` • sing • ;, t to Calla , ; "treet. At the time the Council approved the Develo• eat Agreement w B, th elopment required two means of ingress /egress. The site plan included ingress /egre ',:V„1". CR 1 R lege Avenue, which would serve as the main access, and a second mean ould extend to j #way S E. With the development of the property along Callaway Street, the College, s requesting t ity consider amending their Development Agreement allowing the second access thr • the new d • pment. Weyrens stated that du o-; •isc . with the College about the second ingress /egress, it became apparent there was some 0�i `` 'as to whether or not the second ingress /egress had to be full access or if the access was emerge : - ccess. The staff was of the understanding that both accesses that served the College development would be full access without restrictions. If the second ingress /egress is intended to be full access, the developer of the Villages at CSB do not wish to have joint access as it would be a conflict with senior housing. Symanietz expressed concern with limited access to a development as that is what happened with Graceview Estates. Jon Petters, developer Villages at CSB, stated that he has an opportunity to reduce infrastructure costs by constructing joint infrastructure to include the road and storm sewer. The joint venture works if the access from the student housing development is limited or restricted to emergency use only. Loso questioned the impact of changing the access for the housing development when the College has planned to construct a Welcome Center adjacent to Callaway Street. Sabart stated that the future Welcome Center will still utilize Callaway Street and the access will be similar to that of a driveway. May 3, 2012 Page 2 of 4 Brad Sinn representing the College of St. Benedict spoke on behalf of amending the development agreement, creating a joint access to Callaway Street. Sinn introduced himself stated that he is the new Facilities Director for the College of St. Benedict. He stated that it is his opinion the revised access to Callaway Street is a better for both developments and the City. The proposed access removes pavement, creating a greener development and limits the access to Callaway Street. It is the College's position that the second access is for emergency only and they do not the access for typical traffic. Students will be advised that the access to the property is via College Avenue /CR 121 so from their perspective the second access is not needed. Police Chief Pete Jansky expressed concern with providing an ingress /egress with restricted access. As the Emergency Services Director he has concerns what would happen if an incident occurred on College Avenue /CR 121 and a second access to Callaway was not provide . When an emergency happens response time is reduced if responders have to remove items to acres the site or if they have to drive around obstacles. Sam Delo, representative for the developer, indicated t here are m4.1 pes of bollards or manners to restrict access and they would be willing to find a m - at is accepta • ; .• the City. Delo stated that when the City reviewed the initial concept plan for_,C=Syfilages at CSB they ested limited access to Callaway Street so the design was modified. The `fore, the proposal at this • share an access is consistent with limiting access. Weyrens stated that the decision befor- a Council at thi4 ,hether or not the nd access for the College project is restricted or unr 0 4 • If the Coun • rmines that the access was intended to be full unrestricted access, the develope resting in a�• t project. If the second access is restricted, the type of restriction needs to • d e -one Schul ' ted it is his opinion that the access approved for the College project was not li and '' sntended access. Wick made a motion clarifying that the access (allaway Street) for the C •: ege Housing project is an unrestricted access that *441• e 24/7. The motion / s seconde • • y Symanietz and passed unanimously. K'- Villages at CSB - Final - - UD ' ? ens state. t the Final Plat and Development agreement for the Villages at CSB is comp "- nd 43,f, • executi • ; - ; There are a few minor engineering items to be resolved bu • cur be /1:),0 are r ed. Frank made a motion authorizing the Mayor a n 9. ex - the fin ., n evelo ment agreement for the development entitled Vil �.-s at . The motion ,,,Was seconded by Schultz and passed unanim© .A, ;` Finance Dire k - e • orts 1 • er Re • •. inance Director Lori Bartlett presented the Council with the �1 s Quarter ial report. eported t at the report indicates that 25% of the general fund budget has been a •a . ded with 5'44 the revenue received. This is not unusual as the City receives its major revenue in Jun and a• 0.in December. Bartlett stated that the report is inflated as the 2011 audit entries have yet t• • A the adjustments will be reflected in the next financial report. Weyrens stated that the q - . ancial report also includes a summary of sales tax revenue, collected and anticipated along with a ization of projects that have received a commitment of funds. Based on projections, approximately 1.8 M is undesignated. Symanietz made a motion to accept the 1 Quarter Financial report as presented; seconded by Wick and passed unanimously. City Engineer / Public Works Director Reports SRF - Study Amendment: Sabart stated that the consulting firm working on the north corridor study has submitted an amendment to their contract to finish the north corridor study. The City has been awarded fiscal 2014 funding for ROW purchase and in order to utilize the funds, the environmental documents must be completed. The study process stopped when the Federal Highway Administration decided to May 3, 2012 Page 3 of 4 stop reviewing study documents. Due this policy change the EAW that was completed as part of the study is outdated and in order to access federal funds for this project, the EAW will need to be updated. In discussing the cost with SRF, the original budget has sufficient funding for the expenditure which is anticipated to be $ 37,059. Wick questioned the balance of available funding to which Sabart responded $ 41,000.00. The Council discussed the viability of development east of CR 133 given that the property to be developed is in a legal process and the City of St. Cloud does not have the connection as a priority. Schultz stated that the City of St. Cloud does not endorse the project. The Council questioned if this project should be moved forward or if expending funds to update the EAW is worth the investment. They also questioned if the EAW is updated and the development occurs after three years if the document will have to be updated again; to which Sabart responded it would need ,.•e updated but not the degree contemplated at this meeting. Loso made a motion to not move forward with an amen . 4 he SRF contract to update the EAW as the proposed transportation route is not envis,��t•`, onstructed within the next three years and the document would not serve a p • os' t. The was seconded by Wick and passed unanimously. 2012 Street Maintenance: Thene requested auth t -- ion to move forward wi - 2012 Street Maintenance project. The project includes mainten- -,to approximately 83,506 ;, of street including portions of Northland Drive, Hickory Street/Court, Gumtree Stree/Court, Fir Stree ;41',-4,,' . venue NE, 3 Avenue NE, 4 Avenue, Minnesota St . - Ilawa Street, \ ,, , 11 e SE, Dale Stree dt, Elena Street, 4th Avenue SE and 16 Avenue SE. I 3.. to crack filli -ne is requested to use a product called rejuvaseal for maintenance on the Wob • • , enance Fa f -nd Monument Park parking lots. Wick made a motion authorizing the exp - iture to $ 42, t 1 to complete the 2012 Street Maintenance repairs as reported by Thene- he mo o r secciptl by Symanietz and passed unanimously. Street Sweeper: Then :V, • orted tha - 1977 El • } - eper is ou •' service and the cost to repair the machine is $ 18,000 whil value o e machine s, ly $ 1,000.00. Thene stated that he talked to Astech and the would be • to • IA ,A- the ma F for $ 1,500 for parts. Loso made a motion declare th Stree' •lus p •� �rty, and authorize the selling of the same to Aste +f 4 e mot? • n g as seco d .y . nk and passed unanimously. ommittee Reports EDA - Wick ed that the E A eet an •;.cussed the downtown foot print, marketing and branding. Before the EDA M • rtakes a pro s that invo ves the downtown area, they expressed a desire to have a joint meeting of th - '@ Council, F` Planning Commission and Park Board to have a visioning session on what downtown sp.• look lik •so stated that while he is not opposed to meeting, t must be structured with an agen• no ill happen. Weyrens will coordinate the meeting with Wick and Schultz. Park Board — Loso reported that the Park Board met and discussed improvements to Cloverdale Park with development anticipated in 2013. The Board is also considering phase three of the Northland Park Playground equipment and will be requesting authorization to move forward and looking at holding a community fitness event in fall. The Park Board will be looking at seeking funding to establish a community garden for 2013. St. Joseph Saints — Building Permit: Weyrens reported that the St. Joseph Saints have made application for a building permit to install the electronic scoreboard. Since the sign is located on City property, the City Council must authorize the permit. Schultz made a motion authorizing release of the building permit to install a 12' x 27' electronic scoreboard at Schneider Fields. The miotn was seconded by Symanietz and passed unanimously May 3, 2012 Page Administrator Reports Transportation Amendment: Weyrens questioned if the Council is ready to consider adopting the transportation plan or what additional information is need for such can happen. Frank stated that he would like to see what the changes are within the document, either graphically or redlined. In addition he would like to have an open house so that any resident that wanted could comment on the proposed amendment. The Council agreed to conduct an open house before an upcoming meeting and allow for citizen input on the proposed amended plan. Mayor Reports MN Mayors Association — Schultz reported that he recently attended,4i MN Mayors Association conference and had the opportunity to discuss matters of mutual ; �r with the Mayor from Northfield and representatives from the MN Department of Employment ands •nomic Development (DEED). The representative indicated that there be some opportunities to k# City with the rental conversion. Schultz stated that he will continue the dialogue with them., , Recognitions: Schultz commended Police Chief Pets ° y for his rec : ceipt of the Richard Sheller award recognizing his dedication to public service e'•mmended Park B.a"w' *%Chair John Anderson for coordinating the Park Clean up on April 21, 2012. eife Council R , s Symanietz — No Report Wick — No Report Loso — No Report Frank Inter•overnmental Me _ e at the Int overnmental meeting regarding � � � Frank re•• ed on th the formation of the regio '• anning6 ce. St. CI. ' .nd Rochester are the only two regions that do not participate in a regional 4*,;j1 tin. . :- ith St.ro •h not being a part of the Greater St. Cloud Corp, he e , • 1 • '. e citie _ • the m,,• nal planning office so that federal funding will be availab . "e 4 ted th area Ci g for commitment from the Counties of Bento erb urne and t p s as ',The Adm > ' tutors will follow up on this venture. A Adjourn: f s made a motto adjo W -. 8:40 PM; seconded by Schultz and passed unanimous) Judy Weyrens Administrator May 17, 2012 Page 1 of 8 Pursuant to due call and notice thereof, the St. Joseph City Council met in regular session on Thursday, May 17, 2012 at 7:OOPM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors Renee Symanietz, Dale Wick, Steve Frank, Bob Loso and City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sabart, Police Chief Pete Jansky, Maintenance Director Terry Thene, Finance Director Lori Bartlett. Others Present: Mike McDonald, Janel Bitzen, Margy Hughes, Carol Theisen, Kathryn Kraft PUBLIC COMMENTS Mike McDonald, 213 — 13"' Ave. SE expressed concern about F utification project that will be discussed at this meeting. In reviewing the material it appear - sign will be located on private property and it seems out of place to put a Welcome to St. ®` :h. n the middle of the City. McDonald stated in his opinion the City would be better = • by usi - proposed funds to update the Community sign. McDonald also questioned the comments in the nnual Audit regarding f- gation of duties and questioned when staff was going to do something o ` , an review he policies s asking the Council to take the comments of the Auditor seriously and mak ' e c • s to reduce the comment that appears each year. Frank stated that he reviewed • is he felt the au • - strengthened the language from the prior years. ,. Approval of the Agenda: Wick made a m . o ove the a g -)El• a with the deletion of the May 3, 2012 minutes and moving the April 5 mi s 'es to uesion aft e consent agenda. The motion was seconded by Schul otion was seconded hultz assed unanimously. , Consent Agenda: Lo e a m �3 , to appr•'1 ,$ nse f da as follows: a. Minutes •ve the `_. es of Apr X012, April 1 -nd April 19, 2012. b. Bills Payable • rove k number PI, 247- 045329, payroll EFT # 000659 -000668 and accounts payab T 101573. c. m-4 eport •,112 T • . urer Report as presented ,Of • � f ® d •. ept e • nations' •,F`, • u •uses stated. The mo "til was seconde • ick • assed unanimously. Minutes — A. •. 012: Frank stioned 3� pecial Use permit for Four Square Investments and if the conditions liste• i b •e minutes ar . . - finding of fact for the approval. Weyrens stated that the conditions listed in ib;.1 inutes willdincluded in the formal findings of fact which will then be recorded to the property. Frank . a mote , o approve the minutes of April 5, 2012 as presented, seconded by Schultz and passe • �ni 1 , y. two =2 Public Hearing — Delinquent' ': Weyrens stated that twice per year the staff prepares a list of outstanding invoices for attachment to the property taxes. The outstanding invoices include weed cutting and miscellaneous fees. The outstanding invoice is considered an assessment, so the Council must conduct a public hearing on the final assessment roll, providing property owner the opportunity to dispute the fee. After the public hearing is closed the Council must adopt, revise or reject the assessment roll and if accepted the property owners have 30 days to pay the assessment. Any assessments not paid are certified for attachment to the property taxes, payable in 2013. The total of the final assessment role is $ 2,531 which is minimal compared to most Cites. Weyrens stated the staff is very effective in collecting outstanding invoices. Mayor Schulz opened the public hearing at 7:10 PM and with no one present wishing to speak, the hearing was closed. May 17, 2012 Page 2 of 8 Wick made the motion to authorize the Mayor and Administrator to execute resolution 2012 -009, adopting the assessment roll for outstanding invoices. The motion was seconded by Loso and passed unanimously. 2012 Audit Presentation: Janel Bitzen from KDV presented the Council with the 2011 Audit Financial Statement. Bitzen stated the purpose of the audit is to provide an opinion on the City's basic financial statements, by reporting on the results of the audit performed in accordance with Government Auditing Standards, reporting on the result of testing on Minnesota Legal Compliance and prepare a financial analysis and Findings and Management recommendations. The audit provides an unqualified opinion which is the highest opinion a City can receive. The following is a summary of the information provided by Bitzen:. • Overview of the general fund operation to include budget • •'`al revenues and expenditures • Ending Fund Balances, and illustrations of the design - ances • Five year comparison of tax capacity, levy and tax ra ' nformation illustrated the steady tax rate and collections. • Review of the operation and non operation revA and exp es for all enterprise funds. • Discussed the depreciation covered through. -rand services Frank questioned Bitzen on the question posed b �f ' onald during open to t ' Iic on how the City manages or does not manage segregation of duties' • • stated that the City w• .t, ave to hire four to five staff members to try and eliminate overlapping responsibilities z tzen stated th � comment in the management letter is consistent with 8' ` - • the 200 corn DV audits. The a_ 0, ° nting standards divide task into multiple positions and t •oes not have ge enough staff to create the perfect situation. The City does manage the se." - ion Vuties by ado ing polices and having the Administrator provide oversight. Even if th ity hit- « k,. e or two - staff, the comment would not go away, it is difficult for any small to mid -sized • • aniza eet the pi tandards. Bitzen stated that the comment is to make the Coon ware of the cokt and it is e up to t Council to measure the cost benefits of adding staff the overall need the • • • pats = Frank stated that he is not advocating to hire ad. U - I staff, b «. recogniz ,1 - City h- . the equivalent of 1.5 FTE of employees over the pa = - r, which « a role in t ancial processes. He stated that the comment from the auditor regarding • egatio of duties has - ged this year with the language elevated slightly. Bartlett •'• , - nted ':1 epart eads h = .'•f a 4 nership; they review and approve their invoic-� questions t �� • ; out t `'y`; -r and rec -e the monthly report. There are the monthly and m quarterly • ,0 s to the coun • e kn itjat we have a lack of segregation and if something flags attention o 4 V •epartment or cil we'. - ddress. Frank stated tha d on the info -tion in the audit it appears as though the City has been successful managing the servia The rates • tems such as water, sewer, and refuse are competitive, and they 9 P Y may need to be incre - Bitze ed that the purpose of the review of utility operations and profit and Toss is not to indicate th - • ,® raise rates; rather, it is to make you aware of your operating expenses and revenues w -1,kg,tr.n of depreciation is being covered through rates and if that coverage meets are exceeds your polic t goes back to how comfortable you are with the percentage of depreciation for being covered. Frank wondered if you were sitting up here and were hearing the report - what type of questions you would ask. Bitzen commented that just the fact that you are asking questions is impressive, that the Council is interested and cares about the report. She confirmed the Council is looking at the depreciation and controls and how the city is being managed. Loso commented on the GASB reporting format and that it is his opinion that this accounting standard is confusing and has not clarified the reading of municipal financial statements. Bitzen stated that she did not disagree; the purpose of the standard is to combine all types of fund activity to create on statement of position. Schultz made a motion to accept the 2011 Audit as presented; seconded by Frank and passes unanimously. May 17, 2012 Page 3 of 8 Planning Matters Interim Use Permit, Bryan Berscheid: Schultz reported that the Planning Commission conducted a public hearing to consider an Interim Use Permit for Bryan Berscheid, 1205 Cary Court to allow an owner occupied rental. The Planning Commission recommended tabling action until the next regular meeting as Berscheid does not meet the residency requirements. When questioned why the matter was being considered if the applicant did not quality, Weyrens stated that the property owner submitted an application and indicated that he resided at the property, including signing an affidavit of residency. It was after the matter was published and mailed that the staff received information that the property owner did not reside at the property. In addition, the property owner indicated that by coming back sporadically it still was his residence and requested the Planning Commission consider the action. Schultz stated the Planning Commission discussed the discussio 1 h occurred at the Mayor's Ad Hoc Housing Committee and if a recommendation is forthcomi A`Aon on Berscheid should wait until that time. Schultz further stated that it is clear that Berschei • E � �i , �,ation of the Ordinance. Waiting an additional 30 days to take action seemed appropriate. Los •E d ` ,1 1e does not anticipate any change in the zoning ordinance regarding rental provisi•E i esidens. tricts. Wick questioned if they only reason they did not a : , " °'e matter was be . of the potential Ordinance change, what impact does that have o = enforcement of the Or.'r e. Schultz responded the Planning Commission did have the discussion o g = investigati•n of the vio -Ws, and it seems they are mutually exclusive, the enforcement should contin e w•;• that we are t a step with the violation. Are we setting ourselves up f e future, not • t speculate. ThAttanning Commission had the right to table, not 74• g. The reas.F . on the agenda is to make the Council aware of it, you can wait or act on it toda Wick sees no reason why it was tabled. Lo tate • ' a e is willi :. ct on the matter at this meeting and does not believe any 0,„s' e change mpact • me , Itz confirmed that two of the Planning Commission 1, s very clea out t:d`t not ca ing changed in time by the June meeting. Loso made the motion ' y the 1.‘ rim Use "F it for Bryan Berschied, 1206 Cary Court as the applicant does not meet t "ter",:) - . 'n Ordi ' a 52.27 for operating an owner occupied rental. Sp , • :• e pro • -- of u ` e property as his primary residence. The motion , K - o • o,s ,Fran as: Wick, i yma` Frank : None, Abiw • Schultz. Motion carried 4:0:1 Ordinance U.. - e : The Planni mmiss , °' n the draft language for Ordinance amendments relating to fence » rridor overla • trict and parking pads. It is anticipated that the public hearing will be scheduled for . , 2012. a Committee Reports Fire Board: Loso reporter t ire Board met recently and discussed the following: 1) The new pumper truck is on schedule ®elivery in August/September; 2) The Department is investigating the replacement of the emergency van as it is scheduled to be replaced in 2012. Through the budget process enough funds have been set aside to fully fund the purchase; 3) a firefighter will be leaving the department as he did not meet the response requirements; 4) The Fire Department has been unsuccessful over the past couple of years securing FEMA funding. The department would like to apply for the replacement of the oxygen tanks and have requested to utilize the services of a grant writer to strengthen the application. The Board approved the hiring of a grant writer at a fee of $ 400, which he only charges upon award. Park Board: Park Board Budget presentation and looking at the 3 phase of Northland - information will be coming in the next meeting. May 17, 2012 Page 4of8 City Engineer / Public Works Director Reports Sidewalk Improvement: City Engineer Randy Sabart updated the Council on the status of the sidewalk extension projects. The Council had previously authorized the design of two sections of sidewalk with one extending north on CR 2 from County Road 75 to the Wobegon Trail and the second trail north along 12 Avenue and CR 133 from Minnesota Street to the private access drive of Coborn's. CR 2 Extension: The existing sidewalk on the west side of CR 2 would be removed as it is in need of repair /replacement and new sidewalk would be constructed on the east side of CR 2 from College Avenue to Date Street. During the design and survey process it was noted that the ROW in one section does not accommodate the sidewalk and an easement from the property owner would be required before the project could move forward. Staff will continue to work on, s easement matter. Once the sidewalk section reaches Date Street the sidewalk will meander t ,�• • � j the City owned property to the Wobegon Trail. The proposed trail section on the City property . ' clude some landscape features and trees. Loso questioned if the property owners on the west LAI " 2 have • = ° w , , approached about removing the sidewalk and if it would impact their business. S- • 6 -sponded tha qfyz, idewalk removal involves one business and they have not discussed this ma h them. The rem ® portion of sidewalk is along the residential area. Schultz asked if we h y lighting planned as t • hting and hanging flowers would be a good transition for the trail to do h• n. Loso would like to gt way from the light posts along CR 121 and look into some type of solar lig` t g concept or ground solar •hting. 12 Avenue /CR 133 Extension action of sid =` Viaz ill extend on the eas side of 12 Avenue from Minnesota Street to CR 75, iv, . . along CR ' ` Im Street. The segment from County Rd 75 to entrance to Coborns is a a er 000 with _ ® ate of $40,000 to extend into CentraCare as a private cost. Schultz repo P •,that' •a discu • with Coborn's regarding a potential cost sharing vent e, to which they e essed in ,-;-;4 Sabart stated that he •• ublic wr • irector T me :presentatives from Stearns County to discuss the • - • trian crow • at CR current si• -Is only display a symbol for walk and don't walk. The Cou d indicm - • that they pgrade the signals to add a display illustrating the time remaining to cross : •ad • • t of the ii4trade to the signals will be borne by Stearns County- Sabart trmed the im• •ments e McDon ite include the construction of sidewalk adjacent to CR 13: ' om their prope e nort Im Street. Schultz stated that if we do not install sidewalk from Coun oad 133 to the • e entr drive to Coborn's, people will continue to walk on the street. Wick • , Toned if it is pi' i le to c the sidewalk into the Cobom's Development so that it would act as a d'„ rrent from crow ";. at the id- point. Schultz stated that he would support stopping the sidewalk at the . -te drive as -n if the City extends the sidewalk to Elm Street people are not going to walk to the • y0, the blo• ,r nd then cross the street. Sabart and Weyrens con i 0)- the cost could be segregated out and bid as an alternative. Schultz would like to move forward o e sidewalk and solicit bids. Sabart stated that a resolution will be brough forward at the next meeting to authorize the solicitation of bids, which will includes both sidewalk sections and the trail component. Beautification Proiect: Weyrens stated the City has been approached to allow baskets to be hung from the decorative Tight poles and to have the maintenance for the flowers completed by the maintenance staff. Margy Hughes and Carol Theisen of the St. Joseph Action Group approached the Council to discuss the proposed project. The St. Joseph Action group operates Closet to Closet and one of the goals is to use the profits of the store to enhance the downtown. One project that has already been completed is the purchase of a bike rack for downtown, which is used consistently. May 17, 2012 Page 5 of 8 Carol Theisen suggested the City considering hanging flower baskets on the Tight poles as is customary in other communities. She contacted the City of Redwing who has been hanging flower pots from light poles since 1989 and currently they display 300 baskets. The Action Group supports the project and is requesting to partner with the City to see the project come to fruition. Theisen stated that she has been working with Scenic Specialties as they are a local chamber member to purchase the pots and flowers. The proposal is to sell 30 baskets this year, utilizing 15 light poles (two baskets on each). The baskets will be marketed for sale to businesses and individuals. The Action Group is willing to financially support the project with the profits from Closet to Closet, but need help from the City Maintenance staff to water the flowers. According to Redwing, the plants must be watered daily. Theisen stated that she has been working with the Public Works Director, Terry Thene, who stated that they have a vehicle that can be used for watering, b @ oes not have staff time. He suggested hiring two seasonal workers that would be reimbursed I^ Action Group. She stated that Thene has also been working on finding brackets at a reasons • and he contacted Sunset 9 9 �� Manufacturing who will fabricate the brackets for a total of $ AO ich is a fraction of the cost quoted by others. Thene stated that he estimates the total project cost • •. 5,000 to $ , o include the brackets, seasonal help and staff time. It is estimated that r• ,, rs of staff time wil -quired daily and with a �� labor cost of approximately $ 2,500. The baskets ;�, • e displaying in the mi • • , rE June through the 9 Millstream Arts Festival. Thene stated that the bas`s will be installed and rem. • y Scenic Specialties to assure that they are correctly fastened. t,. Hughes and Theisen stated that they p a the baskets ' =ance and encourage people to utilize the downtown. Hughes stated that St. Jo-, • not have """ ` t, vacant store fronts and enhancing the downtown will only encourage additional •` -lo• 'er; Symanie ry - stioned if the plants come back each year to which Hughes stated they are uals, .. basket be recycled each year. Symanietz then questioned ifs brackets re -toil on the a el • uring t off season and if the plants will be high enough to deter " ` Jhene res,,,04 •ed � J rs th .rackets are removed during the off season for Ion. With d to the �,��� slant hung 9.5 feet from the sidewalk. Wick confirmed the goal i - ise th -,,Lr' •ney for th .- f year and continue the project. Hughes affirmed that the Action Group sees x oi ,• g term -ct and hopefully one that will expand. They also hope r f x • er gro e o a project in the future. Hughes stated they are conf - o aise quired �• d' excess funds will be dedicated for the followi .r. Loso ma • , motion to au, 'zing 9 splay of flowers on the downtown light poles, with the City maintai �i s . he flowers b ing a :. nal worker to water the flowers daily. Authorization is based on th bursement II expenses from the St. Joseph Action Group and the seasonal worker ry fi i ited to wa i, =ng flowers. The motion was seconded by Symanietz. Discussion: 1 he supports the flower project and believes it will enhance the downtown. He stated ould budget each year for the maintenance of the flowers and appreciates the collaborat- & y Loso stated that he concurred with Frank, but it is difficult to add an item once the budget is appr. •s' Upon being questioned where the baskets will be displayed, Hughes stated the baskets will be placed on College Avenue and on Minnesota Street in the downtown area. Schultz asked if Hughes and Theisen are looking to move forward with an organization that is interested for next year -since we have a limited number of service organizations and what happens if we don't find one. Hughes stated that she does not feel that one organization should be responsible for the entire project; it should be a community wide project. She confirmed the City will not get left with owing any money and confirmed the billing will be as the City requests. Motion carried and passed unanimously. Beautification project. Thene reported that many of the trees that were planted with the beautification project have roots that are raising the paving stones. The raised paving stones will become a liability and the City should consider repairing the affected areas. Thene stated that he has inventoried all the trees May 17, 2012 Page 6 of 8 and is working on quotes to replace the trees, grates that would prohibit roots from coming to the surface, and replacing the pavers with stamped concrete. When questioned how many trees are involved, Thene and Schultz responded 36. The matter will be brought back to the Council at a later time. Administrator Reports Lot Split Request: Weyrens presented the Council with a request to split Lot 1 Block 1 Professional Plat into two lots. The split is being requested to allow the development of a McDonalds's restaurant. When the split is affirmed, McDonalds will purchase the lot closet to CR 75. The St. Joseph Code of Ordinances allows a property owner to split a parcel provided the property is platted and after the division both parcels are conforming lots. Staff has reviewed the request and both lots will be conforming after the division. Weyrens stated that dividing the parcel does not convey delopment rights. Loso made a motion authorizing the Administrator to execute the certificatempliance dividing Lot 1 Block 1 St. Joseph Professional Plat into two lots. The motion wassonded by Wick and passed unanimously. '" CSAR 2 Designation: Sabart presented the Council wi request fro tearns County authorizing the removal of State Aid designation of Minnesota Stree from College'° ue to the western corporate limits. Stearns County Engineer Jodi Teich is in they • e ss of preparing t • to bid the construction of the realigned CR 2. The new align . i t will be designated as to Aid Road and MnDot will not allow the additional designation without removing theexisting mile Sabart stated that the staff is not opposed to the re- designation; rather it waseoncer about the condition of the existing road and how the repairs will be comp) funding `fie • if fu ndin is no � i • e Jodi Teich has . ted that the County will negotiate with the City whe g;= ; e comes for �` the street over to the City. At this time the only action being taken by the City is , g - , O ng the designate• The City has two years from the date of revocation to add the mileage to the City : stem, Which is addi I mileage that the City receives and is not based on allotted miles. The City would !vant to Wait until the ire portion of CR can be captured by the City. 77, Sabart clarified that t &• nt Bo � a as alrea. .. ed the • Ignation, but the portion in the City can only b e released y • •-, • 'that when d• cussing the matter with Stearns b n Council. = further c County, the road may no +-ssarily --d repair tom but at some point in the future. An agreement could be drafted and execu - V; = at , ® + tify the •st sharing of the improvements when they are completed. Wick •' ~ a motion a •zing ayor an inistrator to execute resolution 2012 -0010 Revokin £. unty State Ai . igna 1,, CR 2. The motion was seconded by Frank and passed unanimo Grant A. • licati. eyrens repo ` that she received correspondence from the Minnesota Historical Society Grants 0 at the City Id make application for a grant for restoration of the monument on 2" Avenue NW. Th - ° • ing is t • • h a program entitled Collections Care. Sabart stated that the funding being discusse • 'ed -vLegacy Program which has been allocated 24.1 Million dollars for appropriation. Sabart esti ' - =staff time for preparing the grant is somewhere between $ 1,500 - $ 2,000 and the deadline for s '` is June 1, 2012. Therefore, if the Council wishes to move forward, action will be required at this meeting. The grant does not require matching funds, but the City could approve matching funds if so desired. Frank questioned if an in -kind donation or matching funds of $5, 000 would be appropriate. Thene clarified that the monument has cracking and the base is sinking. The estimates from 2010 indicate the repairs to be approximately $ 25,000. Loso stated that the monument was repaired when he was on the Park Board and does not feel it needs a lot of work. The City can always apply for the grant and if not successful then the repairs can be looked at to see what really needs to be done. Wick questioned the need to include a funding commitment if one is not required. May 17, 2012 Page 7 of 8 Schultz made a motion authorizing SEH to prepare and submit a grant application to the Minnesota Historical Society Collections Care Division for the restoration of the Monument located on 2 Avenue NW, without a matching contribution. The motion was seconded by Loso. Ayes: Schultz, Symanietz, Wick, Loso Nays: Frank. Motion carried. Credit Union Building: Weyrens reported that the contractor demolishing the former Credit Union Building has requested the City consider placing class 5 material on the site rather than fill and seed. The Council affirmed their decision to plant grass. Mayor Reports Police Chief Proclamation: Schultz presented Police Chief Jansk proclamation congratulating him his recent receipt of the Richard W. Schaller Award. He further ° -d Jansky for is leadership within the City and among his colleagues and his dedication /comm', ¢ � he City of St. Joseph. The Council expressed their appreciation as well. , 4 Today in America - Schultz reported that he was soli ,' a broadcas .. how hosted by Terry Bradshaw out of New York. The show entitled Di ' and they �- featuring the best places to live, work and visit in America. Schultz y• ad discussion with the . cers and it is broadcast nationally on Discovery Channel and CN - q -dline ne and reachee !_top markets nationwide. The cost for St. Joseph to participate is $ e0 whi• >.'=ludes the filih•,ripting and replay of the film. When the project is • •lete, the City „ F a {' to the film �N.. -n use it for marketing. To produce a similar type ` . * p, ally is approx $ 35,000 to $ 40,00'. Schultz stated that this would be a great project for pa rs1H,• . uch as Col _•f St. Benedict and St. John's University. Symanietz questioned if th ouldn't do s R ething s - ith th • ment we recently purchased. Schultz responded that •P ced by T•At-f in •fess al and would be more appropriate for marke e City. stated1 'A a ave been discussing marketing, this might be an altern APO Commission Update , ItzE -r hat the -• Executive Committee met last week discussed the follows X . 0 An = , s e 201 ' Er sportation studies were reviewed for present. €. 0 d; 3) � � sion on Via• `e° trends; 4) Mayors bike ride has been replac the River r'. chult • rted that � s been nominated for the Vice Chair of the APO. R1 Rental • Ad Hoc C • ttee: tff tz reported that the Ad Hoc housing committee will be meeting sho - ,continue the •"1 ssion • tal provision in the single family zoning district. Ma ors Meet and 'F , S_t: Schultz r; rted that he will be hosting a meet and greet at the Local Blend on May 26, 20012 betty -: ;30 AM Irt; `10 AM. a ' Council Reports FRANK Human Rights Commission: Frank reported on the recent meeting of the Joint Human Rights Board at which time they approved appointments for the Human Rights Commission. At this time St. Joseph does not have a representative on the Commission, but there has been some interest expressed. Complete Streets: Frank stated that he recently read an article on the concept of complete streets and the counties and communities that have adopted the philosophy. When he read through the City transportation plan amendment he did not see any reference to complete streets and questioned if St. Joseph should consider including. Loso stated that when the Council agreed to review the Transportation Plan, a minimalist approach was used to help reduce the cost for amendment. So the scope of the project did not include revising for complete streets. May 17, 2012 Page 8 of 8 Frank commented as we look out to 2035, it seems that we should be looking at the changing demographics and the aging population and how does our transportation plan evolve to cover these changes. Schultz confirmed we can adopt a complete streets policy at any time that doesn't have to be part of the transportation plan amendment being considered at this time. LOSO — No report. WICK EDA Meeting: Wick reported that the EDA will be meeting next week. SYMAN I ETZ Joint Planning Board: Symanietz reported on the recent action S = °Joint Planning Board at which time they approved a variance for C & L to construct and attach a office building to their existing facility. Adiourn: Wick made a motion to adjourn at 10:00 - :conded by and passed unanimously. 4 Judy Weyrens 4,, Administrator ark' June 7, 2012 16 Page of Pursuant to due call and notice thereof, the St. Joseph City Council met in regular session on Thursday, June 7, 2012 at 7:00PM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors Renee Symanietz, Dale Wick, Steve Frank, Bob Loso and City Administrator Judy Weyrens City Representatives Present: City Engineer Randy Sabart, Police Chief Pete Jansky, Maintenance Director Terry Thene Others Present: Scott Mareck-Executive Director of St. Cloud Area Planning Organization (APO), Mike Kotila Sr. Transportation Engineer-SEH, Mike McDonald, S. Kara Hennes, S. Paula Reveir, S. Katherine Kraft, Elizabeth Wefel PUBLIC COMMENTS th Mike McDonald, 213 – 13 Ave. SE approached the Council to discuss the amendment to the Transportation Plan. He stated that normally the Transportation Plan is part of the Comprehensive Plan and it is his understanding that amending the Comprehensive Plan requires a public hearing. He commended the Council for providing the open house for the proposed Transportation Plan amendment, but feels a public hearing should be conducted. He also questioned the alignment of the corridor known as Field Street. He understands that the location of the corridor is the avoidance alternative and questioned if anyone has determined the cost of the avoidance route versus the original proposed location before the study. Using round numbers McDonald stated that the avoidance route will cost the taxpayers an additional 2.8 to 3.9 million dollars to build. McDonald also objected to the verbiage in the plan were it states the City completed the Field Street Corridor study, as in reality, the City suspended the Study. Wick made a motion to approve the agenda with the following changes: Approval of Agenda: 4(a): Minutes – Delete 10(a): 60 Day Land Use Extension; St. Joseph Parish The motion was seconded by Symanietz and passed unanimously. Loso made a motion to approve the consent agenda as stated below; seconded Consent Agenda: by Wick and passed unanimously. a. Deleted b. Bills Payable – Approved check numbers 045247 – 045329, payroll EFT #000659 – 000668 and accounts payable EFT #001571 – 001573 c. Liquor Licenses – Authorized the Mayor and Administrator to execute the intoxicating, on sale and Sunday liquor licenses as presented. d. Capital Purchase – Authorized the replacement of Taser #1 and #2 at a cost of $ 2,400. Annual Storm Water Meeting: Mayor Schulz called the hearing to order and stated the purpose of the hearing is to accept testimony on the Storm Water management activities of the City. As no one presented wished to provide testimony, the public hearing was closed at 7:10 PM. Weyrens stated that the Public Works Department provides annual cleaning of the storm water facilities, tracking the maintenance for reporting purposes. In addition, the City participates in the area Cities public outreach program including hosting the annual Water Education event at Millstream in spring. The Council questioned if they have not always had the completed general permit form to review, to which Weyrens stated they have, but it was not ready at this time. The purpose of the hearing is to accept testimony that can be incorporated into the general permit. Frank made a motion to acknowledge the City conducted the annual storm water meeting allowing residents to comment on the storm water management activities and that no one was present to provide testimony. The motion was seconded by Schultz and passed unanimously. June 7, 2012 26 Page of Coalition of Greater MN Cities(CGMC) – Elizabeth Wefel, CGMC approached the Council to provide an overview of legislative activities undertaken by the CMGC on behalf of member Cities. The following is a summary of the presentation: Local Government Aid (LGA): Were instrumental in preserving LGA amounts for 2013 and St. Joseph will receive the same amount of LGA in 2013 as collected in 2012. The Governor has appointed a committee to review the distribution formula and the CMGC has representation on this committee. Property Tax: The biggest impact to in property taxes was a result in the shift of Market Value Credit. Residents experienced an increase in taxes and the Cities had not control in the impact of this decision. Wefel stated that the revised formula a number of years ago attempted to create a mechanism correlating aid in relation to car accidents. Schultz questioned how the LGA distribution formula can be modified so that Cities such as St. Joseph with a disproportionate amount of tax exempt property can cover costs for providing services. Frank questioned if consideration has been given to reviewing the non-taxable entities. Wefel responded that there are a number of committees working on the distribution formula and LGA is designed to be fair so that all residents, regardless of City enjoy the same level of services and quality of life. The Governor is looking to overhaul the entire ta system as it is projected that the State will continue to have budget deficits. Economic Development: The CMGC has increased their efforts to promote legislation and aid that supports and encourages economic development. They have identified five initiatives: Greater MN Intern Program (included in vetoed omnibus tax bill); Enhancement of Angel Investment Tax Credit (included in vetoed omnibus tax bill); Funding BDPI Grant Program Greater MN Interchange Program ($ 6 Million secured for program through bonding bill); and Greater MN New Jobs Training Program. All five programs were introduced as legislation with bipartisan support. Constitutional Amendments: The CGMC has also been lobbying against several proposed amendments including one that would require a supermajority in both the House and Senate to raise taxes. Efforts include working with non-profit agencies and organized labor; lobbying of Greater MN Republican legislators; editorial visits. Other Activities: Stopped harmful Township legislation and improved the municipal detachment process. Participated in the efforts to change the mandated tiered water rate system and changed the process for applying and securing Legacy funding. The CGMC continues to work on funding for Trails and has worked with different parks and trail organizations to have bigger pool of funds for Greater Minnesota trails and parks. Sales Tax Extension: Successfully secured the needed legislative votes to extend the local area half cent sales tax; however it was part of the omnibus tax bill that was vetoed by the Governor. Transportation Plan Amendment – Sabart stated that he along with Mike Kotila (SEH Transportation Engineer) and Scott Mareck (Executive Director, St. Cloud APO) conducted an open house on the proposed transportation amendment. The open house was held before this meeting with few attendees. The majority of questions centered on the maps and narrative as it related to the Field Street Corridor. Schultz clarified that in addition to the open house, the City focused one meeting on the proposed transportation plan amendment with a presentation by the staff working on the project. In addition Council members frequently reported on the status of the amendment. The open house was the final public input opportunity before the Council considers adoption. Frank stated that he appreciated the staff presented a redlined version of the proposed amendment. He further questioned how the concept of complete streets could be incorporated into the document. He stated that it is his understanding that the APO has included the concept into their plans as well as the City of St. Cloud. He encouraged the Council to consider adding complete streets to the plan or minimally establish a goal to works towards complete streets. Sabart stated that while St. Joseph has not officially accepted the standards of complete streets, the concept is reviewed when roads are designed or redesigned. Wick commented on page 4 where it is listed the differences between Community Collectors as a major thth collectors and Neighborhood collector as a minor collector. Changes such as on 4 Avenue, 7 Avenue th and then on 12 that are residential now and if the Plan is adopted would be considered Community Collectors. A couple of concerns such as on page 7 last paragraph, the sentence -if there are existing problems where there is a major reconstruction project, access techniques and guidelines can be applied June 7, 2012 36 Page of th to retrofit existing roadways. Such as if 4 Avenue is considered a major collector where we have 60 feed of right away and the specs requires 88 feet for a major collector, we would be buying an extra 20 feet of existing neighborhoods. Symanietz also commented that even on Baker it could be up to the front steps of an existing house. Wick stated that he had several comments/concerns with the transportation plan amendment and they are as follows:  Page 10: the wording changed to a regional collector and in the rest of the plan we had talked about community collectors. Kotila responded these community collectors are recognized as a regional facility as opposed the neighborhood collectors are not the same degree as regional. Wick commented it is confusing as it goes up to the County and State Level. ththth  Map on page 11: Figure #4 in the 2006 version of the Transportation Plan 4, 16, and 12 Avenues have all been community collectors with emphasis on land access not mobility; then in the new plan it is both land access and mobility in a residential neighborhood. th  Page 21 - Figure 8: The Daily Traffic Volume on 4 Avenue is 700 versus 900 Average Daily Traffic Trips on a portion on Baker - which is a neighborhood collector- why one with almost full build out with less traffic volume is rated higher? Kotila confirmed the distinguishing factor is the length of the street in terms of thth connectivity within the network, as 4 Avenue has connectivity to the north whereas 16 Avenue serves a shorter trip connecting to the higher level roadways. Wick questioned if the residents on that particular street should be prepared for possibly 80-100 feet of roadway easement and 2-4 lanes of traffic. Sabart responded that is not correct; there is not the intent to extend the right-of- way or add a four lane road. For planning purposes, industry standards estimate that a residential home generates 10 trips per day and can the narrow road and geometry th accommodate the need and 4 can handle the need even though it is narrow. Wick stated concern as once the plan is adopted developers will use the plan as guide for development and if the plan indicates that the roads can handle the traffic, residential roads will continue to be used to handle increased amounts of traffic. Shouldn’t the City be proactive and indicate that we are not going to allow continued growth to use narrow residential streets? Sabart did not disagree and stated that the City does need to plan for orderly growth and extension of roads; that is the role of the Transportation Plan.  Wick stated that the City should make sure that the roads are classified correctly for potential funding opportunities.  Wick questioned the reference to the proposed I-94 Interchange at Jade Road and how that might impact the proposed housing development. Sabart responded that the area has been marked as a study area for future planning. The proposed housing development has not moved forward and the study area is merely an opportunity.  There are year updates and wording corrections: St. Joseph School is Kennedy Community School; the tables showing the differences between the Year 2035 plan and the Full Build out - it should be noted the 2035 Transportation Plan is based on the APO model and a full build out is based on the City Planning and the Transportation plan is a combination: Regional Trails update – has been extended further from Sauk Centre and further north from Holdingford. Request to include the number of miles in estimated trail distance like in the previous plan, nice for the park board to estimate costs when new miles added. th  There was also discussion and a vote in the past about only developing south down to 20 th Avenue, concern about traffic on 12 Street if the south was developed - would the road across east and west also be developed. Questioned the impact of the discussion and vote from a previous meeting and how that is reflected in the proposed plan. th Loso stated that he was part of the process when 12 Avenue was developed and it was always intended to function as a collector. Wick also would like to change the designation color of the roads if traffic volumes don’t increase do they need to be designated major roads. Frank agreed with Wick, you move into a neighborhood expecting a certain quality of life and we try to keep it that way as much as possible. June 7, 2012 46 Page of Schultz questioned if the City is required to conduct a public hearing to include the Transportation Plan to the Comprehensive Plan. Weyrens stated that the Comprehensive Plan identifies the Transportation Plan by reference and is included as an exhibit. The Comprehensive Plan further states that the Plan has been attached as an exhibit to simply the process. Therefore, a hearing is not needed. A similar process is used for the Ordinance Book. If an attachment is anticipated to be changed or modified, it is attached as an appendix or exhibit, such as the fee schedule. The Council agreed to consider the possible plan amendment at a future meeting, after the City Engineer has completed the necessary revisions. Committee Reports Park Board Update - Loso confirmed the Park Board met, but did not meet because there was not a quorum present. Frank questioned if the Parks are still victim to vandalism and if so what is the Park Board/Police doing to reduce the incidents. Chief Jansky stated that the reports of vandalism have decreased and part is due to some electronic monitoring that was used in Centennial Park. He stated that he is continuing to research electronic monitoring. - EDA Update Wick reported on the following EDA Activities: Commissioner Chad Davey resigned from the EDA and the Mayor confirmed he will be working on a replacement; the June meeting has been moved to June 20; EDA considered the services provided by the University of Minnesota for engaging the community in a business retention/expansion program; Rice Builders discussed the insights as to the development process in St. Joseph, expressing positive comments; Rice Builders confirmed that Coborn’s would not have construction without tax abatement; and the EDA will be reviewing the grant programs offered by the EDA updating the goals and qualifications for funding. Planning Commission Update – Weyrens stated that the Planning Commission conducted a public hearing on three proposed Ordinance Amendments: Ordinance 52.21 – Transportation Corridor Overlay; 52.10 Parking Pads; Ordinance 56.00 Fence. Testimony was received on the Corridor Overlay District and the Fence; therefore the Planning Commission tabled action on the amendments until July 2, 2012. Ordinance 52.10 Parking Pads: The Planning Commission recommended the Council accept the amendment to Ordinance 52.10 creating guidelines and location for parking pads in residential districts. The amendment requires a delineated and improved parking pad for the front and side yard yard, prohibiting parking on the grass. Residents can park items on the grass in the rear yard provided they are not in violation of the outdoor storage Ordinance. Schulz questioned Chief Jansky if the proposed Loso made a motion authorizing Ordinance Amendment is enforceable to which Jansky stated yes. the Mayor and Administrator to execute the Ordinance Amendment creating the provision for parking pads. The motion was seconded by Wick and passed unanimously. Wick made a motion to authorize the Mayor and Administrator to execute Resolution 2012-011 approving summary publication of the amendment to Ordinance 52.10. The motion was seconded by Frank and passed unanimously. Church of St. Joseph – 60 day land use extension: Weyrens stated that the Planning Commission considered the request of the Church of St. Joseph to rezone their property from the current R1, Single Family to B1, Central Business and to issue a special use permit to allow the construction of a fellowship hall to connect to the existing church and school. The Planning Commission tabled action on June 2 so that additional information could be provided and allow the property owner an opportunity to resubmit their plans. MN Statute requires that municipalities act on land use applications within 60 days of the acceptance of a complete application. If the matter is not acted on, the request is automatically approved. Therefore, since the matter has been tabled and to assure that the City will have adequate time to review the proposed plan, Weyrens requested the Council extend the 60 land use requirement to secure additional information. June 7, 2012 56 Page of Frank made a motion to extend the 60 day land use requirement for action on the Church of St. Joseph land use request an additional 60 days to allow the property owner to provide additional information and revise their proposed plans. The motion was seconded by Symanietz and passed unanimously. Compost Update – Weyrens stated that staff is trying to work out the issues with permit abuse and also has received a call from St. Wendel Township regarding tying the outstanding bill to the compost use by township residents. Facilities Committee Update – Wick reported that there was an administrative meeting to kick off the facility building project and Hagemeister Mack suggested the use of a construction manager to help control costs. Sabart stated that a construction manager adds value when developing a budget, securing Wick made a motion costs estimates for building plans, and keeping the project within a budget. authoring the release of an RFP for construction management services to assist the facility committee during the planning process. The motion was seconded by Schultz and passed unanimously. Discussion: The Council clarified that the facility committee will review the consultants, providing a recommendation to the City Council. Mayor Reports Today in America: Schultz stated that he was unable to secure a partner for the Today in America segment; therefore the project will not be moving forward. Wobegon Trail Extension: Stearns County Park Director Chuck Woecken will be approaching the Stearns County Board on June 12 seeking funding in the amount of $ 25,000 to pursue Legacy Funding for the extension of the Wobegon Trail. Schultz stated that he will be attending as well. Joint Meeting: Schultz reported on the joint meeting of the Boards and Commissions stating that the EDA will take the lead role in pursing downtown planning and developing a foot print. Schultz thanked those for participating as the discussion. June 21 City Council Meeting: Schulz reported that the Council will not have a quorum for the next Loso made a motion to cancel the regularly Council meeting and suggested canceling the meeting. scheduled Council meeting for June 21; seconded by Schultz and passed unanimously. Council Reports SYMANIETZ Human Rights Presentation: Symanietz reported that Richard Cousins from the St. Cloud Area Human Rights office will be the guest speaker at the Chamber meeting in June and stated that she would be attending the Chamber meeting as the City representative. Wick questioned if the City received the Audit from the Human Rights Office. Symanietz stated that the Human Rights Office did not have a separate audit as it is part of the City Audit and is one line, fee for services. Weyrens confirmed that the City records the financial obligation as a contract service so a detailed audit is not prepared. Wick reminded Symanietz that the agreement requires submittal of the budget in July. WICK – No Report LOSO – No Report FRANK Refuse: Frank requested the Council review the all City garbage pickup. He stated that the hauler does a great job, but he is surprised at the large volumes of garbage and if abuse or rental properties generate the large volumes of refuse. June 7, 2012 66 Page of Police Chief Report: Police Chief Jansky stated that he will be advertising to secure additional reserve officers. The Police department has utilized reserve officers since 1960 and currently has five active reserve officers. Typically the department has nine reserve officers and the only cost to the City is the uniforms, which is included in the budget. Wick motioned to adjourn and go into closed session, pursuant to MN Statute Closed Meeting: 13(d) to discuss labor strategy for AFSCME Mediation. The motion was seconded by Loso and passed unanimously. The meeting was opened and adjourned at 8:45pm. Adjourn: Judy Weyrens Administrator June 6, 2012 Page 1 of 2 Pursuant to due call and notice thereof, the St. Joseph City Council, Planning Commission, Park Board and EDA me in joint session on Wednesday, June 6, 2012 at 5:00 PM in the St. Joseph Community Fire Hall. City Council Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Steve Frank and Renee Symanietz. Planning Commission Present: Chair S. Kathleen Kalinowski. Members John Meyer, Ross Rieke and Brad Cobb. Park Board Present: Chair John Anderson. Members Any Deuhs, Marguerite Fogarty, andSharon Young. EDA Members Present: Tom Skahen and Larry Hosch. Others Present: Telizia Callaway, Stephanie D, Administrator Judy Weyrens and Joanne Foust of MDG, Inc. Mayor Schultz called the joint meeting to order at 5 p.m. and welcomed committee members to the meeting noting the importance for all city commissions to communicate and work together to develop a shared vision and action plan for the downtown. Joanne Foust, MDG, Inc. noted that the EDA would like input on the future of the downtown. She indicated the purpose of the meeting is to briefly review documents and projects relating to the downtown that have been completed, projects relating to the downtown that are currently underway by each committee, discuss the future vision and how we get there. Documents and studies completed in the past were discussed including, (1) a 1995 Design Team Visit which focused not only the downtown area, but the residential areas as well. It was noted the plan is somewhat dated. The design team is currently taking applications for a project. A visit costs$ 4,000 with grant funds possible from the Initiative foundation and Central MN Foundation. The process does require a large commitment from the Community; (2) Downtown Design guidelines were developed in 2007. These are guidelines versus ordinance requirements; (3) The Comprehensive Plan includes recommendations for the downtown. Each committee provided an update on projects they are currently working on which relate to the downtown. Park Board — There is a significant commitment to link traffic from Wobegon trail, along CR 2 and provide additional access to the downtown. The Park Board is also working to connect trails in parks to established bikeways. They would like to publish information on the trails to inform residents and tourists of the trail system. The Park Board is working on a plan to redevelop one of the tot lots into a contemplative space. Funds have been budgeted in 2012 to develop a plan and begin implementation in 2013. It was asked if the Park Board has discussed any courtyards or public space in the downtown area. Symanientz stated that the Park Board at one time did discuss have sitting areas; however, the 2008 master park plan did not include a downtown park area. The park board is looking to create some events for the community, to encourage the use of and introduce people to the parks. Planning Commission — The 2008 Comprehensive Plan includes recommendations relating to the downtown. Commissioners noted it may be time to revisit the Plan. The Commission has been reviewing Ordinances, trying to envision what can happen to make it easier for those that have rental homes in light of the housing requirements. The Transportation Plan was just recently updated although it is not yet approved. The parish is looking at building in the downtown, which will add activity to the downtown area and increased pedestrian traffic. The Planning Commission has been very cognoscente of the need to connect trails to the downtown and residential neighborhoods and other parks. It was suggested that June 6, 2012 Page 2 of 2 small signs be placed along the trail directing people to restaurants and other businesses. The senior assisted living project south of the downtown was also discussed. EDA — The EDA has been discussing the conversion of student rentals to commercial spaces and ways to assist property owners convert their residential sites. The EDA is also administering a Business Facade Architecture grant program and offering demolition grants. Scenic Specialties was retained to assist with looking at what could be done downtown; however, many of the designs are for private property the EDA does not control. The EDA is also looking at a branding or marketing plan. The need for designated handicap parking spaces and a downtown parking study were discussed. The group emphasized the need to connect parking Tots to the downtown and integrate it with the buildings. The Design Team renderings which proposed backage access ways with a theme were discussed. Cobb recommended Mary Vogel of the U of M's Center for Changing Landscape as a resource. They specialize in planning around parks and trails but also assist in urban revitalization. He suggested a common theme be developed through similar style benches, trash receptacles, signage, etc. It was noted that a number of benches have been installed. It was suggested the city consider those donations and discuss how we continue that theme. City Council- The City Council has selected a downtown site for the future Community Center. The committee reviewed the impacts of parking, acknowledging it may be two blocks away for larger events. Loso questioned why the parking requirements were deviated from in the downtown. He expressed concern that new businesses designate the church parking lot as their parking. He questioned how many times the same space can be designated for parking for development or redevelopment. It was also reported that Xcel Energy has prepared a cost estimate to move the power lines off Minnesota Avenue to the back alleys. They are unable to bury lines as there would be transformers on each block on the sidewalks. Unified Vision for the Downtown. The group discussed the unified vision for the downtown. Frank noted that as you read through the various plans common themes reoccur including convenience, walkable, compact, coordinated, and small town. He noted that while the demographics are aging, St. Joseph may be able to draw younger, more professional and creative people due to the presence of the college. Hosch suggested the downtown be planned as (1) a Livable Downtown or a place residents can live as well as find a good place to eat, do laundry, shop, etc. and (2) a Destination for others coming to St. Joseph. He recommended connecting neighborhoods to the downtown with a bike share program and developing marketing information to promote what the downtown has to offer. This could include plaques along the Wobegon Trail and business information at the entrances to town. Other activities to bring people to the downtown were discussed including moving the Farmers Market downtown to the Church parking lot. Using technology to promote the downtown businesses was also discussed. Achieving the Vision. The group discussed the need to include stakeholders or property owners in the downtown area in the Downtown Master Plan process. The consensus of the group was to have the EDA develop an action plan for the Downtown which would identify a process to include stakeholders to provide input on the vision for Downtown, steps to accomplish the vision, a phased plan for implementation and identify funding sources to accomplish identified goals. Members discussed the possible need to retain an Urban Planner /Landscape designer to assist with illustrations specific to the downtown. The consensus was that the Design Team would view the community at a higher level and perhaps not provide the level of detail desired for a Downtown Master Plan. Adjourn: The Joint City Council, EDA, Planning Commission and Park Board meeting adjourned at 6 :30 p.m.