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HomeMy WebLinkAbout2012 [05] May 03 May 3, 2012 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, May 3, 2012 at 7:00 PM, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Renee Symanietz, Steve Frank. City Administrator Judy Weyrens. City Representatives Present: Public Works Director Terry Thene, Finance Director Lori Bartlett, Police Chief Pete Jansky, City Engineer Randy Sabart. Others Present: Brad Sinn, Peter Gillitzer, Sam Delo, Jon Peters, Gladys Schneider, Don Schneider, Talezia Callaway. Public Comments to Agenda: No one present wished to speak Approval of the Agenda: Loso made a motion to approve the agenda with the following changes: Consent Agenda 4(a) Minutes — Delete The motion was seconded by Wick and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda as follows: a. Deleted b. Bills Payable — Approve check numbers 045247 — 045329, payroll EFT # 00659 - # 000668 and accounts payable EFT # 0001571 — 0001573. c. Gambling Report — Accept the 1 Quarter Gambling report as presented d. Donations — Accept the donations for the purposes stated e. JPA — Authorize the Mayor and Administrator to execute the Joint Powers Agreement with the District 742 for the School Resource Program. f. Surplus Property — Accept the bid from Fred Honer in the amount of $ 5,5056 for the 6 x 6 and trailer previously declared surplus. The motion was seconded by Symanietz and passed unanimously. CSB — Request to Amend Development Agreement: Weyrens stated that during review of the Final Plat/PUD for the Villages at CSB, the College has requested the Council reconsider the access connection for the student housing project to Callaway Street. At the time the Council approved the Development Agreement with CSB, the development required two means of ingress /egress. The site plan includes an ingress /egress to CR 121 /College Avenue, which would serve as the main access, and a second means would extend to Callaway Street E. With the development of the property along Callaway Street, the College is requesting the City consider amending their Development Agreement allowing the second access through the new development. Weyrens stated that during discussion with the College about the second ingress /egress, it became apparent there was some confusion as to whether or not the second ingress /egress had to be full access or if the access was emergency access. The staff was of the understanding that both accesses that served the College development would be full access without restrictions. If the second ingress /egress is intended to be full access, the developer of the Villages at CSB do not wish to have joint access as it would be a conflict with senior housing. Symanietz expressed concern with limited access to a development as that is what happened with Graceview Estates. Jon Petters, developer Villages at CSB, stated that he has an opportunity to reduce infrastructure costs by constructing joint infrastructure to include the road and storm sewer. The joint venture works if the access from the student housing development is limited or restricted to emergency use only. Loso questioned the impact of changing the access for the housing development when the College has planned to construct a Welcome Center adjacent to Callaway Street. Sabart stated that the future Welcome Center will still utilize Callaway Street and the access will be similar to that of a driveway. May 3, 2012 Page 2 of 4 Brad Sinn representing the College of St. Benedict spoke on behalf of amending the development agreement, creating a joint access to Callaway Street. Sinn introduced himself stated that he is the new Facilities Director for the College of St. Benedict. He stated that it is his opinion the revised access to Callaway Street is a better for both developments and the City. The proposed access removes pavement, creating a greener development and limits the access to Callaway Street. It is the College's position that the second access is for emergency only and they do not the access for typical traffic. Students will be advised that the access to the property is via College Avenue /CR 121 so from their perspective the second access is not needed. Police Chief Pete Jansky expressed concern with providing an ingress /egress with restricted access. As the Emergency Services Director he has concerns what would happen if an incident occurred on College Avenue /CR 121 and a second access to Callaway was not provided. When an emergency happens response time is reduced if responders have to remove items to access the site or if they have to drive around obstacles. Sam Delo, representative for the developer, indicated that there are many types of bollards or manners to restrict access and they would be willing to find a manner that is acceptable to the City. Delo stated that when the City reviewed the initial concept plan for the Villages at CSB they requested limited access to Callaway Street so the design was modified. Therefore, the proposal at this time to share an access is consistent with limiting access. Weyrens stated that the decision before the Council at this time is whether or not the second access for the College project is restricted or unrestricted. If the Council determines that the access was intended to be full unrestricted access, the developer is not interesting in a joint project. If the second access is restricted, the type of restriction needs to be determined. Schultz stated it is his opinion that the access approved for the College project was not limited and was intended to be full access. Wick made a motion clarifying that the second access (Callaway Street) for the College Housing project is an unrestricted access that is available 24/7. The motion was seconded by Symanietz and passed unanimously. Villages at CSB — Final Plat / PUD: Weyrens stated that the Final Plat and Development agreement for the Villages at CSB is complete and ready for execution. There are a few minor engineering items to be resolved but that will occur before the documents are released. Frank made a motion authorizing the Mayor and Administrator to execute the final plat and development agreement for the development entitled Villages at CSB. The motion was seconded by Schultz and passed unanimously. Finance Director Reports —1 Quarter Report: Finance Director Lori Bartlett presented the Council with the 1 Quarter Financial report. She reported that the report indicates that 25% of the general fund budget has been expended with 5% of the revenue received. This is not unusual as the City receives its major revenue in June /July and again in December. Bartlett stated that the report is inflated as the 2011 audit entries have yet to be reversed, the adjustments will be reflected in the next financial report. Weyrens stated that the quarterly financial report also includes a summary of sales tax revenue, collected and anticipated along with an itemization of projects that have received a commitment of funds. Based on projections, approximately 1.8 M is undesignated. Symanietz made a motion to accept the 1st Quarter Financial report as presented; seconded by Wick and passed unanimously. City Engineer / Public Works Director Reports SRF — Study Amendment: Sabart stated that the consulting firm working on the north corridor study has submitted an amendment to their contract to finish the north corridor study. The City has been awarded fiscal 2014 funding for ROW purchase and in order to utilize the funds, the environmental documents must be completed. The study process stopped when the Federal Highway Administration decided to May 3, 2012 Page 3 of 4 stop reviewing study documents. Due this policy change the EAW that was completed as part of the study is outdated and in order to access federal funds for this project, the EAW will need to be updated. In discussing the cost with SRF, the original budget has sufficient funding for the expenditure which is anticipated to be $ 37,059. Wick questioned the balance of available funding to which Sabart responded $ 41,000.00. The Council discussed the viability of development east of CR 133 given that the property to be developed is in a legal process and the City of St. Cloud does not have the connection as a priority. Schultz stated that the City of St. Cloud does not endorse the project. The Council questioned if this project should be moved forward or if expending funds to update the EAW is worth the investment. They also questioned if the EAW is updated and the development occurs after three years if the document will have to be updated again; to which Sabart responded it would need to be updated but not the degree contemplated at this meeting. Loso made a motion to not move forward with an amendment to the SRF contract to update the EAW as the proposed transportation route is not envisioned to be constructed within the next three years and the document would not serve a purpose. The motion was seconded by Wick and passed unanimously. 2012 Street Maintenance: Thene requested authorization to move forward with the 2012 Street Maintenance project. The project includes maintenance to approximately 83,500 feet of street including portions of Northland Drive, Hickory Street/Court, Gumtree Street/Court, Fir Street, 2" Avenue NE, 3 Avenue NE, 4 Avenue, Minnesota St E, Callaway Street, 7 Avenue SE, Dale Street East, Elena Street, 4 Avenue SE and 16 Avenue SE. In addition to crack filling, Thene is requested to use a product called rejuvaseal for maintenance on the Wobegon, Maintenance Facility and Monument Park parking Tots. Wick made a motion authorizing the expenditure of up to $ 42,500.00 to complete the 2012 Street Maintenance repairs as reported by Thene. The motion was seconded by Symanietz and passed unanimously. Street Sweeper: Thene reported that the 1977 Elgin Sweeper is out of service and the cost to repair the machine is $ 18,000 while the value of the machine is only $ 1,000.00. Thene stated that he talked to Astech and they would be willing to purchase the machine for $ 1,500 for parts. Loso made a motion declare the 1977 Elgin Street Sweeper as surplus property, and authorize the selling of the same to Astech for $ 1,500. The motion was seconded by Frank and passed unanimously. Committee Reports EDA - Wick reported that the EDA meet and discussed the downtown foot print, marketing and branding. Before the EDA undertakes a project that involves the downtown area, they expressed a desire to have a joint meeting of the City Council, EDA, Planning Commission and Park Board to have a visioning session on what downtown should look like. Loso stated that while he is not opposed to meeting, it must be structured with an agenda or nothing will happen. Weyrens will coordinate the meeting with Wick and Schultz. Park Board — Loso reported that the Park Board met and discussed improvements to Cloverdale Park with development anticipated in 2013. The Board is also considering phase three of the Northland Park Playground equipment and will be requesting authorization to move forward and looking at holding a community fitness event in fall. The Park Board will be looking at seeking funding to establish a community garden for 2013. St. Joseph Saints — Building Permit: Weyrens reported that the St. Joseph Saints have made application for a building permit to install the electronic scoreboard. Since the sign is located on City property, the City Council must authorize the permit. Schultz made a motion authorizing release of the building permit to install a 12' x 27' electronic scoreboard at Schneider Fields. The miotn was seconded by Symanietz and passed unanimously May 3, 2012 Page 4 of 4 Administrator Reports Transportation Amendment: Weyrens questioned if the Council is ready to consider adopting the transportation plan or what additional information is need for such can happen. Frank stated that he would like to see what the changes are within the document, either graphically or redlined. In addition he would like to have an open house so that any resident that wanted could comment on the proposed amendment. The Council agreed to conduct an open house before an upcoming meeting and allow for citizen input on the proposed amended plan. Mayor Reports MN Mayors Association — Schultz reported that he recently attended the MN Mayors Association conference and had the opportunity to discuss matters of mutual concern with the Mayor from Northfield and representatives from the MN Department of Employment and Economic Development (DEED). The representative indicated that there be some opportunities to assist the City with the rental conversion. Schultz stated that he will continue the dialogue with them. Recognitions: Schultz commended Police Chief Pete Jansky for his recent receipt of the Richard Shaller award recognizing his dedication to public service and commended Park Board Chair John Anderson for coordinating the Park Clean up on April 21, 2012. Council Reports Symanietz — No Report Wick — No Report Loso — No Report Frank Intergovernmental Meeting: Frank reported on the update at the Intergovernmental meeting regarding the formation of the regional planning office. St. Cloud and Rochester are the only two regions that do not participate in a regional planning office. With St. Joseph not being a part of the Greater St. Cloud Corp, he encouraged the cities to consider forming the regional planning office so that federal funding will be available. Weyrens stated that the area Cities are looking for commitment from the Counties of Benton, Sherburne and Stearns as well. The Administrators will follow up on this venture. Adiourn: Loso made a motion to adjourn at 8:40 PM; seconded by Schultz and passed unanimously. Judy ey ens A• ' inistrator