HomeMy WebLinkAbout[05] 2013 Budget 2013 Equipment Certificate
Equip Prior Equipment
Cost Funds Certificate
AD -1306 Computer Replacement 25,000.00
PD -1311 Squad 701 - buy versus lease 26,000.00 25,000.00
26,000.00
2
PD -1310 Police Digital Recorders 7,700.00 - 2,700.00
PW -1325 Front -End Loader 197,373.19 12,000.00
PW - 1308 Sanders 185,373.19
6,000.00 754.26 5,245.74
-
PW - 1327 4x6 GATOR 11,000.00
PW - 1329 Grapple 11,000.00
3,500.00 - 3,500.00
CC - 1305 Surveillance Cameras 20,000.00
20,000.00
291,573.19 12,754.26 278,818.93
estimated debt issuance costs 21,000.00
debt issue par value 300,000.00
available for equipment 279,000.00
Equipment Certificate rolling off was $290,000
with payments /levy around $65,000.
2015 Equipment Certificate
Equip Prior Equipment 2015
Cost Funds Certificate Budget
AD - 1306 Computer Replacement 23,000.00 4,000.00
PD - 1311 Police Squads 15,000.00 4,000.00
26,000.00 4,000.00 20,000.00 4,000.00
PD - 1304 Portable Radios 33,600.00 10,700.00 20,500.00
PD - 1308 Laptops, Squad 2,400.00
12,000.00 6,141.95 3,000.00 3,000.00
PW - 1328 Wing Deck Mower 20,000.00 4,000.00
PW - 1307 Street Swee er 14,000.00 2,000.00
p 128,000.00 9,500.00 114,500.00 4,000.00
PW - 1306 Used Plow Truck 26,000.00 5,500.00
PW - 1309 Skid Steer Loader 19,000.00 1,500.00
50,000.00 13,500.00 32,500.00 4,000.00
318,600.00 57,341.95 238,500.00 24,900.00
213,600.00
estimated debt issuance costs 17,500.00
debt issue par value 250,000.00
available for equipment 232, 500.00
Notes : Current certificate is valued at $250,000, and we anticapte issuance costs to be approximately $ 14,000 -
18, 000. The certificte reinstates $ 100,000 orginally included in the 5 -year capital plan. The 2010 Certificates were $
reduced due to economic conditions and cost of debt levies.
Equipment Certificate rolling off was $150,000
with payments /levy around $35,000.
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PD -1301
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Tasers (TOTAL COST: $2,000.00
2013 BUDGET: $1,800.00 'PROJECT CATEGORY: Other Police Equipment
DESCRIPTION: X26 Taser
JUSTIFICATION: 'Account Code: E490 -42120 -580
Currently the police department has 10 - X26 Tasers. The Tasers non-leathel means to gain control and
compliance of persons who want to fight or due harm to themselves. The Taser does not take the place of
firearms, but gives the officers another tool at their disposal. Replacement of Tasers will be around 5 years.
Next replacement is 2013. The total cost includes 2 tasers scheduled to be replaced at a time.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Police Equipment:
Taser #1 & #2 1,526.17 400.00 400.00 400.00 400.00 400.00 3,526.17
Taser #3 & #4 2,400.00 400.00 400.00 400.00 400.00 400.00 4,400.00
Taser #5 thru #10 2,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 7,000.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013, ongoing Construction
Equipment and Other 14,926.17
NEIGHBORHOOD: Total $14,926.17
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -2
PD-1302
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Hand Guns and Leather (TOTAL COST: $7,000.00
2013 BUDGET: $1,200.00 (PROJECT CATEGORY: Other Police Equipment
DESCRIPTION: Hand Guns and Leather
JUSTIFICATION: 'Account Code: E490 -42120 -580
Current weapons were replaced in 2009 through an even up trade with Smith and Wesson. In order to keep
up with current trends in police weapons and get a fair trade price, I would look at replacing in 2016. In
most cases the leather that goes with these weapons tend to show a lot of wear along with failure due to
snaps pulling out and holster brakes wearing out. The total cost includes 7 weapons, holsters and magazine
pouches. It may be possible to trade in the current guns to reduce the cost, but an amount is not known
currently.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Equipment:
Police 2,141.03 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 8,141.03
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 8,141.03
NEIGHBORHOOD: Total $8,141.03
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -3
PD -1303
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Mobile 800 Mhz Radios TOTAL COST: $18,500.00
2013 BUDGET: $2,200.00 (PROJECT CATEGORY Communication Equipment
DESCRIPTION: Mobile Multi- Channel Two -Way Radios
JUSTIFICATION: (Account Code: E490 - 42151 - 580
The two -way radios are our main source of communication with other agencies. The radios give us the ability
to communicate with law enforcement, fire, ambulance, rescue and other emergency agencies along with
public works. Next to the officers' weapon, this piece of equipment is very important to officers' safety.
Without good radios we place our officers in grave danger if they should need help. As in all technology, it is
important to update this equipment on a regular basis. We are currently set to replace our mobile radios every
8 years with the next replacement around 2017.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Police Communication Equip:
Mobile Radio's 7,631.92 2,200.00 2,200.00 2,200.00 2,200.00 2,200.00 18,631.92
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017,ongoing Construction
Equipment and Other 18,631.92
NEIGHBORHOOD: Total $18,631.92
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-4
PD -1304
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Motorola XLT 2500 Portable Radios (TOTAL COST: $33,600.00
2013 BUDGET: $2,400.00 (PROJECT CATEGORY :Communication Equipment
DESCRIPTION: 14 units
JUSTIFICATION: (Account Code: E490 -42151 -580
Our first 10 portables were covered by a grant that we received. I would look to replace these radios in
approximately 7 -9 years. The next replacement would be scheduled for 2015. I would look at adding
additional radios from future equipment certificates. This would give us the radios that we would need to
cover all our part time and reserve officers. The cost will be approximately $2,400 per radio. The total cost
represents the cost of 14 radios. Funding $2,400 per year to cover the cost of any replacements if needed.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Police Comm. Equip:
Portable Radios 9 -14 5,900.00 2,400.00 2,400.00 2,400.00 2,400.00 2,400.00 17,900.00
Equip Certificate 2015:
Portable Radios 1 -8 20,500.00 20,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015, ongoing Construction
Equipment and Other 38,400.00
NEIGHBORHOOD: Total $38,400.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -5
PD -1305
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Radar (TOTAL COST: $2,500.00
2013 BUDGET: $1,150.00 (PROJECT CATEGORY Communication Equipment
DESCRIPTION: Moving and Stationary Dopular Radar
JUSTIFICATION: !Account Code: E490 -42151 -580
With addition of more roads and more traffic we are sure to deal with more motor vehicle accidents. One of
the ways to prevent this is to keep strict enforcement of speed laws. In order to do this we need to have good
radar units to assist the officers. Most radar units will last around 10 years. Staff is looking at replacing the
units as the squads are replaced the next few years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Forfeiture Funds 500
Police - Communication Equip:
Radar Unit 701 1,740.00 0.00 500.00 350.00 350.00 350.00 3,290.00
Radar Unit 702 1,490.00 350.00 350.00 350.00 350.00 350.00 3,240.00
Radar Unit 703 1,490.00 400.00 400.00 400.00 400.00 400.00 3,490.00
Radar Unit 704 1,527.46 400.00 400.00 400.00 400.00 400.00 3,527.46
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 13,547.46
NEIGHBORHOOD: Total $13,547.46
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -6
PD -1306
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 -2017
PROJECT TITLE: Mobile Vision in car video system (TOTAL COST: $6,000.00
2013 BUDGET: $2,270.00 (PROJECT CATEGORY Motor Vehicle Equipment
DESCRIPTION: Mobile Camera in patrol vehicles
JUSTIFICATION: 'Account Code: E490 -42152 -580
The mobile camera has become a very important piece of equipment. Accusations against officers for
misconduct both physical and verbal have been proven or disproven by reviewing the tapes from the patrol
car. Cases on DWI with the person doing field sobriety tests keep officers out of court and save the City
attorney's time and fees. All in all 1 believe the camera is like having a second officer on scene. We
currently have cameras in all 5 cars. I would look to replace these every 6 to 9 years. The replacement
includes switching from VHS to digital cameras. The VHS tapes are becoming difficult to find for purchase
and takes up more space to store. A digital camera is estimated to cost approximately $6,000. One camera is
estimated to be replaced for 2013 for Unit 701.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Forfeiture Funds 1200
Police Communication Equip:
Camera Unit 701 4,800.00 0.00 750.00 750.00 750.00 750.00 7,800.00
Camera Unit 702 1,500.00 750.00 750.00 750.00 750.00 750.00 5,250.00
Camera Unit 703 80.42 750.00 750.00 750.00 750.00 750.00 3,830.42
Camera Unit 704 5,230.00 770.00 770.00 750.00 750.00 750.00 9,020.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013, 2015,Ongoing Construction
Equipment and Other 25,900.42
NEIGHBORHOOD: Total $25,900.42
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -7
PD -1307
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Light Bars (TOTAL COST: $2,000 /light bar
2013 BUDGET: $1,425.00 (PROJECT CATEGORY; Motor Vehicle Equipment
DESCRIPTION: Emergency Light Bars for Patrol Cars
JUSTIFICATION: !Account Code: E490 -42152 -580
As with all the other equipment that is on the patrol cars, light bars are important for safety. In the last 10
years we have seen a large influx of traffic that passes through St. Joseph. Our officers spend a lot of time
working in traffic in all types of light and weather. Visability is very important to the safety of our officers.
Most light bars will last 8 to 10 years as long as car styles and shapes do not change. The cost of a light bar
with the control is approximately $2,000. One light bar was switched out in 2013 when a squad lease is up
for Unit 701.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Forfeiture Funds 500
Police Motor Vehicle Equip:
Lightbar Unit 701 2,500.00 0.00 500.00 400.00 400.00 400.00 4,200.00
Lightbar Unit 702 1,000.00 425.00 425.00 425.00 425.00 425.00 3,125.00
Lightbar Unit 703 0.00 400.00 400.00 400.00 400.00 400.00 2,000.00
Lightbar Unit 704 1,840.00 600.00 600.00 400.00 400.00 400.00 4,240.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
2013, 2014, 2015
PROJECT COMPLETION DATE: Ongoing Construction
Equipment and Other 13,565.00
NEIGHBORHOOD: Total $13,565.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -8
PD -1308
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Mobile Laptops (TOTAL COST: $6,000.00
2013 BUDGET: $2,400.00 'PROJECT CATEGORY. Communication Equipment
DESCRIPTION: Laptop computers for in patrol cars
JUSTIFICATION: 'Account Code: E490 -42151 -581
These computers are used to run our in car mobile programs. These computers Link us to the state and local
agencies. Currently we have updated the computers in 2010 -2011 and would be looking to update again in
2014 and 2015 based on a 4 -year rotation. We currently are budgeting for (4) mobile laptops with replacing
2 laptops at a time. The laptops are purchased through Stearns County with their purchase venture
agreement.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Police Communication Equip: 0.00
Mobile Laptops 1,241.95 2,400.00 2,500.00 3,000.00 3,500.00 3,500.00 16,141.95
Equip Certificates -15: 0.00
Police Comm. 3,000.00 3,000.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
2014, 2015,
PROJECT COMPLETION DATE: 2018,2019 ongoing Construction
Equipment and Other 19,141.95
NEIGHBORHOOD: Total $19,141.95
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -9
PD -1309
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Emergency Management Siren TOTAL COST: $15,000.00
2013 BUDGET: $2,000.00 (PROJECT CATEGORY :Other Emergency Equipment
DESCRIPTION: Emergency Management Siren
JUSTIFICATION: lAccount Code: E490 -42500 -580
Over the past years the City has been setting aside funds for a third emergency management siren. Since the
sirens are needed to due to expansion and growth, the Development Agreement has been changed to require
developers to pay for a proportionate share of a siren if one is needed. The funds that are set aside at this
time will help offset the carrying cost and allow sirens to be added as development occurs. This will
function in the same manner as a trunk charge. in late 2011, the City converted the 2 emergency sirens from
wide band to narrow band to be in compliance with federal regulations and Steams County system. Voice
activation was not approved by the Council. Funds should be set aside to help offset future upgrade costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Police Equipment: 0.00
Siren 412.61 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 10,412.61
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 10,412.61
NEIGHBORHOOD: Total $10,412.61
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -10
PD -1310
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Digital Recorders (TOTAL COST: $4,700.00
2013 BUDGET: $2,700.00 PROJECT CATEGORY: Other Police Equipment
DESCRIPTION: Digital Recorders
JUSTIFICATION: 'Account Code: E490 -42120 -580, new -42120 -580
The police department is looking to update our digital recorders and transcription software. The current
recorders were purchased in 2006. We currently have two recoders that are broken and can not be fixed. I
have looked into replacing the recorders as they break but the current transcription software will not work
with the new recoders. These recoders are used by the officers for taking statements and doing reports. Our
office staff does the trascription of all statements and reports. This helps keep the officers on the street and
provides us with better typed reports and statements. My proposel would be to purchase 10 recorders and
the updated software for transcription. Total cost for this would be $4,700.00.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equip Cert. 2013
Recorders 2,700.00 2,700.00
Police Equip:
Recorders 0.00 0.00 500.00 500.00 500.00 500.00 2,000.00
Forfeiture Funds 2,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,700.00
NEIGHBORHOOD: Total $4,700.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -11
PD -1311
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Police Squad (TOTAL COST: $26,000.00
2013 BUDGET: $26,000.00 (PROJECT CATEGORY: Motor Vehicle
DESCRIPTION: Squad 701
JUSTIFICATION: 'Account Code: E490 -42152 -550, new -42152 -550
Currently we are set to replace Unit 701. This is a lease vehicle and is set to be returned to MN Travel
Manangement. We currently have four patrol vehicles, one four wheel drive and a van in our fleet. We have
two officers assigned per patrol unit which works well with our shifts and rotation of the units. We have been
leasing the patrol vehicles on a 4 year 90,000 mile rotation. The lease on Unit 701 currently covers fuel
purchases (last lease with fuel). MN Travel Management is no longer leasing vehicles with fuel purchases.
The City has had to increase the fuel budget as the leases have expired. The City may consider purchasing a
patrol vehicle versus lease in 2012. With a purchase we would have the up front cost but would have some
some resale value in the end. New purchase vehicles carry warranties similar to the maintenance coverage on
the leased vehicles. I have looked at prices on different types of patrol units. They all are within $2,500.00 of
each other. 1 have looked at gas mileage and found them all to be in the same MPG range. I would propose that
we purchase another Chevrolet Tahoe. This vehicle has been a excellent vehicle for us and seems to fit our
needs. The Tahoe has a 3 year, 36,000 mile warrenty and a 5 year 100,000 mile warrenty on the drive train.
With the SUV'S we are able to keep all of our equipment warm and do not have to put anything in the back seat
in the winter. Ford also came out with an SUV this year. It does not have the extened warranty on the drive
train. The new squad was added to the potential 2013 equipment certificate.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equip Cert. - 2013/2015
Police Vehicle 26,000.00 20,000.00 46,000.00
Police Equip:
Motor Vehicles 0.00 0.00 4,000.00 4,000.00 5,000.00 5,000.00 18,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013,2014,2015 Construction
ongoing
Equipment and Other 64,000.00
NEIGHBORHOOD: Total $64,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL -12
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PIN 1301 vi
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Sealcoating Streets 'TOTAL COST: varies each year
2013 BUDGET: $64,000.00 , PROJECT CATEGORY: Improvements other than Buildings
DESCRIPTION: Street Maintenance Program (Sealcoating and crack filling)
JUSTIFICATION: 'Account Code: E101 -43120 -530
The street maintenance program began in 2004. The 2013 budget request is $107,000 which includes $17,000 to
seal coat 14' of the 38' bituminous surface on East MN Street. Staff suggests budgeting at least $107,000 for 2013
on street maintenance to reduce premature street failure. With the increased oil costs, the costs per year should
increase to maintain coverage on the crack fill /sealcoat/patching maintenance plan. The estimated 2013 patch
repair /crack filling cost (including the County roads) is estimated to not exceed $107,000. Stearns County is
planning on sealcoating East MN Street 2013. The City can expect a portion of the cost to flow from Stearns
County for the County Roads sealcoating projects. The 2013 County budget represents the City cost for East
Minnesota Street. In addition, the County has E Mn St in there 5 -year project plan for 2017 to resurface the street.
The City will bear the cost of 14' of the street width. Staff estimates the City portion to be $217,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Streets 15,598.98 47,000.00 90,000.00 95,000.00 95,000.00 100,000.00 442,598.98
County #REF! 17,000.00 #REF!
Street Improve Debt
County 217,000.00 217,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing annually Construction
Equipment and Other #REF!
NEIGHBORHOOD: Total #REF!
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -3
PW -1303' -
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Truck - General Maintenance ITOTAL COST: $35,000.00
2013 BUDGET: $6,800.00 ,PROJECT CATEGORY:Equipment
DESCRIPTION: 1/2 Ton Truck
JUSTIFICATION: Account Code: E490 -43120 /45202 - 550/601 -49440 -550/ 602 -
49480 -550
PW requests a 4 -wheel drive pickup in 2013. This truck would include a tow package, Whelen strobe lights,
bed liner and tool box to fit the various tasks performed by staff. Trucks have a useful life of 5 -7 years.
This truck would be an addition to the current fleet. Staff will request ordering a truck through the state
contract.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund Equipment: 0.00
Streets 4,375.00 1,700.00 1,750.00 1,750.00 1,750.00 1,900.00 13,225.00
Parks 4,375.00 1,700.00 1,750.00 1,750.00 1,750.00 1,900.00 13,225.00
Water 9,734.37 1,700.00 1,750.00 1,750.00 1,750.00 1,900.00 18,584.37
Sewer 9,734.38 1,700.00 1,750.00 1,750.00 1,750.00 1,900.00 18,584.38
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2012 /ongoing Construction
Equipment and Other 13,225.00
NEIGHBORHOOD: Total $13,225.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-4
PW- 1302:
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Data Base Software 'TOTAL COST: $10,000.00
2013 BUDGET: $250.00 [PROJECT CATEGORY Computer Software
DESCRIPTION: Banyon Property Management
JUSTIFICATION: (Account Codes: E 490 -43120 -582
The growth of St. Joseph has made it difficult to keep track of the parcels and property specific matters. The
software company used by the City of Fund Accounting and Utility Billing offers a module for property
management. This software allows the tracking of zoning, legal description, permits, violations, land use
considerations to name a few. The program also manages special assessments, licenses and permits. This is
software that can be shared by all departments of the City and used daily. The software upgrade was a prior
recommendation of the Auditor.
The City purchased the software in 2007. The additional budget items are to maintain the data base as the
City continues to grow. The upgrades are also necessary to be able to view the data base with other software
programs at the same time. A large widescreen monitor will needed to view the data (the number of monitors
will be determined by job classification). Funds are also budgeted within other departments to help update
the system. Included in
this budget is updating Dataview with a map layer for signs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Public Works: 0.00
Streets 2,500.00 250.00 250.00 250.00 250.00 250.00 3,750.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 3,750.00
NEIGHBORHOOD: Total $3,750.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -5
PW -1306 `' "
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Used Plow Truck TOTAL COST: $26,000.00
2013 BUDGET: $1,500.00 (PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Used plow truck
JUSTIFICATION: 'Account Code: E490 -43125 -580
Staff will contact the City of Apple Valley and attempt to purchase a used plow truck when the next truck is
due. Staff will also obtain a quote from the State contract for comparison. Staff would replace Truck #89
depending upon vehicle condition, possibly in 2015. The most recent plow truck was purchased in 2009. If
the City purchases a front -end loader in 2013 plow truck #89 could be sold /traded in and not replaced. The
next plow truck after #89 to be replaced is #90. #90 has not had significant maintenance yet. As a result
2015 is the next scheduled plow truck replacement.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equipment Cert. 2015
Snow Removal 19,000.00 19,000.00
General:
Snow Removal 2,500.00 1,500.00 1,500.00 1,500.00 3,000.00 3,000.00 13,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015 /ongoing Construction
Equipment and Other 32,000.00
NEIGHBORHOOD: Total $32,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -6
PW- 1308`;..
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Refurbish sanders (TOTAL COST: $6,000 per sander
2013 BUDGET: $0.00 (PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Refurbish snow removal sanders
JUSTIFICATION: (Account Code: E490 -43125 -580, Enew -43125 -580
Staff recommends replacing one twenty -year old sander in 2013. This sander would be transferable to
replacement trucks in the future. The other sander was replaced in 2010. The sanders have a useful life of 15-
20 years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund Equipment:
Snow Removal I 754.26 0.00 300.00 300.00 300.00 300.00 1,954.26
Equipment Certificate - 2013:
Snow Removal 5,245.74 5,245.74
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013 /ongoing Construction
Equipment and Other 7,200.00
NEIGHBORHOOD: Total $7,200.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -7
PW -1309"
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Skid Steer Loader (TOTAL COST: $50,000.00
2013 BUDGET: $2,000.00 ! PROJECT CATEGORY Heavy Machinery
DESCRIPTION: This unit runs the snow blower in small areas - also used for street/park maintenance
JUSTIFICATION: !Account Code: E490- 43125/45202 -580, Enew -43125 -580
The skid loaders are used for parks and streets throughout the year. The City currently has two skid loaders.
Staff is recommending replacement on the older unit (1997 JD #21) in 2015 with a 2015 model. It is
anticipated that the attachments will fit the new model and not need to be replaced. The total cost is an
estimate for the skid loader only. As trails are added for snow removal staff will be requesting a Tool Cat that
handles all universal skid loader attachments including snow blowers and blades. The Tool Cat can also be
used for many other maintenance tasks year round. The useful life of a skid loader and Tool Cat is
approximately 10 -15 years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equipment Certificate - 2015/2018
Snow removal 32,500.00 32,500.00
General Levy:
Snow removal (1/2) 4,750.00 1,000.00 2,000.00 2,000.00 2,500.00 2,500.00 14,750.00
Parks (1/2) 2,750.00 1,000.00 2,000.00 2,000.00 2,500.00 2,500.00 12,750.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015, 2018,ongoing Construction
Equipment and Other 60,000.00
NEIGHBORHOOD: Total $60,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -8
PW- 1307 x.
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Street Sweeper 'TOTAL COST: $128,000.00
2013 BUDGET: $4,000.00 ' PROJECT CATEGORY: Heavy Machinery
DESCRIPTION: Demo Street Sweeper
JUSTIFICATION: Account Code: Enew -43220 -580, 651 -49900 -580, 490- 43220-
580
This piece of equipment has a lot of moving parts that wear in a very dirty /gritty enviroment. The piece of
equipment will need to be evaluated on a yearly basis. The life expectancy is 7 -10 years due to the wear and
tear. The City sold the 1977 sweeper to ASTECH in 2012 for $1,500. The proceeds will be applied to future
sweeper purchases. The remaining street sweeper is at its life and now costing more to repair. The sweeper will
be kept as a backup when a new sweeper is purchased providing repair costs can continue to be funded. Staff
recommends purchasing a new (or demo) street sweeper in 2015. Funds should continue to be set aside for
future replacements to minimize future debt costs. If the sweeper breaks down beyond repair, ASTECH has
agreed to contract with the City to street sweep with an annual estimated cost of $49,280 (spring and fall sweep).
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equipment Cert. 2015
Street Sweeping 114,500.00 l 14,500.00
General:
Street Sweeping 1,500.00 0.00 0.00 0.00 4,000.00 8,000.00 13,500.00
Storm Water Utility 0.00 4,000.00 4,000.00 4,000.00 4,000.00 8,000.00 24,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015, ongoing Construction
Equipment and Other 128,000.00
NEIGHBORHOOD: Total $128,000.00
Presented to the City Council on Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -21
PW -1310
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Street Lighting (TOTAL COST: $3,650 /pole
2013 BUDGET: $1 'PROJECT CATEGORY :Equipment
DESCRIPTION: Light Poles
JUSTIFICATION: !Account Code: E490 -43160 -580
As the City annexes property, the City is responsible for paying for the street poles, either from Stearns
Electric or Xcel, depending on the district. Street lighting for development is paid for 100% by the
developer. Therefore, this budget item is only for additional lighting requested by the City. A street light
was replaced in 2012 due to damage. Liability insurance will cover the cost less the deductible.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
0.00
0.00
Street Lighting 0.00 1,000.00 1,000.00 1,500.00 1,500.00 1,500.00 6,500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 6,500.00
NEIGHBORHOOD: Total $6,500.00
Presented to the City Council on Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -9
PW- 1311
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: PW Building Expansion 'TOTAL COST: $400,000.00
2013 BUDGET: $0.00 'PROJECT CATEGORY: Buildings
DESCRIPTION: Cold storage east of new shop
JUSTIFICATION: (Account Code: E490 -45201 -520, new debt fund
The cold storage at the Old Maintenance shop has reached its useful life and now requires substantial repairs. The
new public works building property has room to add cold storage next to the shop. The property is already owned
by the City. The addition will help further consolidate equipment for the Maintenance Department. Construction
management is expected to be kept local. The cold storage addition is scheduled for 2018 the year the current
public works building bonds are paid off. Since the addition would not be built for a few years, the repairs and
maintenance on the current cold storage buidling will need to increase.
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund Equipment:
Maintenance Shop 0.00 0.00
Issue Debt - 2018 400,000.00 400,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018 Construction 300,000.00
Equipment and Other 100,000.00
NEIGHBORHOOD: Total $400,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -10
- PW- 1304
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Contingency Funds TOTAL COST: varies - depends on
needs
2013 BUDGET: $0.00 (PROJECT CATEGORY Equipment
DESCRIPTION: Unexpected Equipment Breakdowns
JUSTIFICATION: Account Code: 490 -45201 -580
Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or
replacement. This is a contingency fund to be used by Public Works under the General Fund. No
new funds were budgeted for 2009 through 2013 since the reserved balance is a sufficient
contingency balance. Intend to spend down $1,000 in 2013 for bike racks at Klinefelter Park and
downtown.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding ' Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund Equipment: 0.00
Maintenance 39,154.15 0.00 5,000.00 5,000.00 5,000.00 5,000.00 59,154.15
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2005 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 59,154.15
NEIGHBORHOOD: Total $59,154.15
Presented to the City Council on Approved _ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -11
PW -1313
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013-2017
PROJECT TITLE: Radio System (TOTAL COST: $24,000.00
2013 BUDGET: $2,000.00 !PROJECT CATEGORY Communication Equipment
DESCRIPTION: 800 MHz radio system
JUSTIFICATION: `Account Code: E490 -45201 -580
PW added 10 radio units in 2008 using reserve budgeted funds and the 2008 equipment certificate. PW will
need to add communications to the department to maintain communications with seasonal employees, future
staff, and emergency vehicles. Repairs and replacements will be needed as required. The estimated life of the
radios is 8 years, putting the replacement year approximately 2016/2017. The estimated cost per unit includes
programming. The Police Chief indicated Stearns County may switch to 900MHz radios in a few years. The
current radios can operate in a range of 700- 900MHz. Grant funding availability is unknown, but will be
pursued by the City.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund Equipment: 0.00
Maintenance 7,000.00 2,000.00 3,000.00 4,000.00 4,000.00 4,000.00 24,000.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017,ongoing Construction
Equipment and Other 24,000.00
NEIGHBORHOOD: Total $24,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -12
PW -1315
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: 1 545 Lawn Tractor & Broom, Mower, Cab (TOTAL COST: $34,500.00
2013 BUDGET: $6, 565.00 'PROJECT CATEGORY: Equipment
DESCRIPTION: Front mount unit, grass cutting -broom sidewalks -rinks
JUSTIFICATION: Account Codes: E490- 45201- 580,E490 -45202 -580
The 2010 John Deere 1545 is a heavily used piece of equipment in the parks, streets and snow removal. This
equipment should be traded in and replaced with new when it has reached its useful life. The useful life is 5
years. The tractor would be purchased with a broom and snow blower attachment. The 2010 model would
be traded in fora 2015 JD 1545.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
trade -in 8,500.00
General Levy -
Parks (2/3) 4,800.00 4,375.00 4,375.00 4,375.00 3,700.00 3,700.00 25,325.00
Maintenance (1/3) 1,500.00 2,190.00 2,190.00 2,195.00 1,845.00 1,845.00 11,765.00
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015, ongoing Construction
Equipment and Other 37,090.00
NEIGHBORHOOD: Total $37,090.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -13
PW-1314
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Future Park Improvements 'TOTAL COST: varies
2013 BUDGET: $3,000.00 (PROJECT CATEGORY; Parks
DESCRIPTION: Park Improvements
JUSTIFICATION: (Account Code: E490 -45202 -530
The funds for this capital item will be used for in -house park improvements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Levy:
Parks 22,785.29 3,000.00 6,000.00 9,000.00 9,000.00 9,000.00 58,785.29
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 58,785.29
NEIGHBORHOOD: Total $58,785.29
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -14
PW- 1312
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Rough Cut Mower ITOTAL COST: $10,640.00
2013 BUDGET: $1,000.00 (PROJECT CATEGORY:Equipment
DESCRIPTION: Rough Cut Mower
JUSTIFICATION: Account Codes: E490- 45202 -580
The existing rough cut mower would be traded in and replaced with a new model. A rough cut mower was
purchased in 2010 using proceeds from the 2010 equipment certificates. Replacement of the mower
expected in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
trade -in 2,600.00
General Levy:
Parks 1,250.00 1,000.00 1,790.00 2,000.00 2,000.00 1,430.00 9,470.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 9,470.00
NEIGHBORHOOD: Total $9,470.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -15
PW4318
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Millstream Pond TOTAL COST: $12,000.00
2013 BUDGET: $1,000.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Dredge Millstream Pond - fishing area
JUSTIFICATION: Account Code: E490 -45202 -530
The Millstream Park pond has been a fishing attraction since the park was developed. The fishing area was dredged
in 2011 to remove all the sediments that have accumulated through the years. The dredging is required to be
completed in the winter months according to the MN DNR. The pond dredging should be completed every 8 -10
years. The next time the pond dredging should be completed is about 2020.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Parks Levy 0.00 1,000.00 1,400.00 1,400.00 1,500.00 1,500.00 6,800.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2020, ongoing Construction
Equipment and Other 6,800.00
NEIGHBORHOOD: Total $6,800.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -16
PW:1324
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Federal Sign Reflectivity Mandate (TOTAL COST: $26,000.00
2013 BUDGET: $3,000.00 (PROJECT CATEGORY: Minor equipment
DESCRIPTION: Federal mandate to inventory, test and replace signs based on reflectivity
JUSTIFICATION: (Account Code: E101 -43120 -580
The State of Minnesota has adopted a new Federal Highway Administration's standards requiring agencies to maintain
traffic signs to a minimum level of retroreflectivity along all roads. The City implemented a sign assessment and
management method, including an inventory of the signs in 2011. The compliance date for meeting retroreflectivity
requirements on all regulatory, warning and ground- mounted guide signs is January 2015. For overhead guide signs
and street name signs, the compliance date is January 2018. Staff is aware of the sign condition and the age of the signs
within City limits. Currently, staff replaces signs if damaged or missing. As signs are replaced to meet retro
reflectivity, Staff will look at combining street signs with stop signs on intersections to reduce the number of sign posts.
New posts and hardware will be needed to combine signs to one post. The St. Joseph Lion's Club has donated funds
for the purchase of signs within the City which has been greatly appreciated.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Streets 11,098.51 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 26,098.51
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries $3,000.00
Land Acquisition
PROJECT COMPLETION DATE: 2015,2018,ongoing Construction
Equipment and Other 12,000.00
NEIGHBORHOOD: Total $15,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -17
PW 1316 :
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: John Deere 997 Z Trak Mower TOTAL COST: $8,000.00
2013 BUDGET: $1,000.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: JD 997 Z Trak
JUSTIFICATION: {Account Code: E490- 45202 -580
The 2012 JD 997 Z Trak mower is a zero turn mower used in parks, fire hall, water plant areas. The mower is
heavily used. The Z Trak will be traded in for a new model when it has reached its useful life. The useful life is
7 years. The total cost estimate reflects the net due after trading in the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Parks 1,373.74 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 6,373.74
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2019,ongoing Construction
Equipment and Other 6,373.74
NEIGHBORHOOD: Total $6,373.74
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -18
PW -1325
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: John Deere Front End Loader ITOTAL COST: $197,373.19
2013 BUDGET: $185,373.19 (PROJECT CATEGORY: Minor equipment
DESCRIPTION: JD Front End Loader
JUSTIFICATION: !Account Code: E -45202 /43120/43125- 580/E603 -43230 -580
Staff requests purchasing a 2nd JD front end loader with blade and wing for snow removal. The number of streets
to be plowed has been increasing with the addition of Graceview, Rivers Bend, Villages at Millstream and
possibly Jefferson Ln. Further, the County will also be considering turning back the old Co Rd 2 alignment to the
City in 2014. The City will be responsible for maintenance at that time. Front end loaders are very efficient for
snow removal and would help reduce overtime cost. It would also be used for pushing compost, brush and other
routine maintenance activities in streets and parks. The additional loader would extend the life of the current
2002 JD loader by splitting the work load during the rest of the year (useful life is 10 -15 years). Front end loaders
are not required to be DOT certified, and will have less maintenance cost than the City's 5 ton trucks. Snow plow
truck #89 and #90 will be 26 years old in 2015. Staff would recommend either selling #89 with the purchase of
the loader to offset cost or trading #89 & #90 in for one good used plow truck in 2015. The loader would have a
dedicated plow route that would replace a truck route. There will be fuel savings of 40C /gallon with a Loader
versus plow truck also.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Parks (1/4) 3,000.00 0.00 1,500.00 1,500.00 1,500.00 1,500.00 9,000.00
Snow Removal (1/2) 6,000.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 18,000.00
Equipment Certificate - 2013:
Snow Removal 185,373.19 185,373.19
Refuse Fund:
Compost Fees (1/4) 3,000.00 0.00 1,500.00 1,500.00 1,500.00 1,500.00 9,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013, ongoing Construction
Equipment and Other 221,373.19
NEIGHBORHOOD: Total $221,373.19
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -19
PW -1326
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Memorial Park grading TOTAL COST: $20,000.00
2013 BUDGET: $0.00 !PROJECT CATEGORY: Minor equipment
DESCRIPTION: Grading hill and parking area at Memorial Park
JUSTIFICATION: Account Code: E490 -45202 -530
The hill sides of the Memorial basball park are in need of grading and seeding. These slopes are unsafe to
maintain and should be graded to a maintenance friendly slope. This project could possibly be completed with
the Park Terrace project in the future.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Parks 0.00 0.00 0.00 0.00 0.00
Park Terrace Debt:
Parks 25,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2015 Construction
Equipment and Other 0.00
NEIGHBORHOOD: Total $0.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -20
PW- 1327
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: John Deere Gator ITOTAL COST: $11,000.00
2013 BUDGET: $11,000.00 'PROJECT CATEGOR' Minor equipment
DESCRIPTION: Water hanging flowers, Miscellaneous tasks
JUSTIFICATION: !Account Code: Enew - 43120 - 580/490 - 43120 - 580/490 -45202 -580
Staff is requesting the purchase of a John Deere Gator for the watering of the flower pots on City light poles if
the council decides to continue with the flower pots. This equipement makes it safe and efficient for the task.
This would be consistant with the rented Gator used in 2012. This price reflects the purchase of the Gator and
required modifications. The Gator can be used for many other projects during the summer months such as
painting, garbage pick up, rock hauling, etc. Useful life is estimated to be 10 years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equip Cert -2013:
Streets 0.00 11,000.00 11,000.00
General Equip:
Streets 500.00 500.00 500.00 750.00 2,250.00
Parks 500.00 500.00 500.00 750.00 2,250.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2013, ongoing Construction
Equipment and Other 11,000.00
NEIGHBORHOOD Total $11,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -22
PW -1328
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Wing Deck Mower 'TOTAL COST: $20,000.00
2013 BUDGET: $2,000.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: 14' wing deck mower
JUSTIFICATION: (Account Code: E490 -45202 -530
The 14' wing deck mower is used to mow large areas of grass in the City. This equipment assists staff in keeping
up with the maintenance of the parks. The cost reflects the price of a replaced mower. A trade in value may be
available for this equipment. The useful life is estimated to be 7 years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
General Fund:
Parks 0.00 2,000.00 2,000.00 2,000.00 500.00 500.00 7,000.00
Equip Cert 2015
Parks 14,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2015, ongoing Construction
Equipment and Other 7,000.00
NEIGHBORHOOD Total $7,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -23
PW- 1329
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Grapple ITOTAL COST: $3,500.00
2013 BUDGET: $3,500.00 (PROJECT CATEGOR Minor equipment
DESCRIPTION: Grapple bucket attachment
JUSTIFICATION: !Account Code: E490 -43125 -530
Staff is requesting to purchase a grapple bucket for the skid loader. There is a grant from OSHA that could
possibly pay for half the cost. This equipment has a 10 -year useful life. The equipment is used to move brush,
trees, rocks, etc. The cost reflects the total cost of the Grapple bucket.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Equip cert 2013:
Parks 0.00 3,500.00 3,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2013 Construction
Equipment and Other 3,500.00
NEIGHBORHOOD: Total $3,500.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -24
PAN-1330 r
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT TITLE: Minnesota Street Landscaping TOTAL COST: $110,000.00
2013 BUDGET: $110,043.25. PROJECT CATEGORY: Minor equipment
DESCRIPTION: Rehabilitation of pavers, planters and trees along Minnesota Street
JUSTIFICATION: (Account Code: E490 -43120 -530
The City collected pledges to beautify Minnesota Street beginning in 2002. Street pavers, planters, trees and
benches were added. In recent years, the roots of the trees are causing the planters and pavers to lift. The sidewalk
is also getting pushed up. Staff has priced the repair of the pavers and tree planters along Minnesota Street from
Chapel Ln to 1st St SE. The price is approximately $103,553 plus maintenance install time for colored concrete
with tree grates and up to $170,000 for paver replacements with built up tree planters to fix the beautification
project. The colored concrete are priced out in 3 phases with this Capital form; however, the project could be done
in one year with an overall savings of $3,000. This will require further discussion with the Council. The project is a
repair project; thus, funding is limited.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2013 2014 2015 2016 2017 Total
Debt Service Reserves
Streets 0.00 110,043.25 110,043.25
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DA1 2013 Construction
Equipment and Other 110,043.25
NEIGHBORHOOD; Total $110,043.25
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW -25