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Home My WebLink About[04c] Treasurer Report .0° 4(c) CITY OF r�•c;,�cxshrtc Council Agenda Item MEETING DATE: November 15,2012 AGENDA ITEM: Treasurer's Report—Requested Action: Accept the October 2012 Treasurer's Report SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: October 2012 reconciled cash/investment and budget to actual position for Council review. The cash and investment balance decreased$490,522 since the beginning of the year. The cash will continue to show a decrease until the December tax settlement and state aid are received. The second half bond interest and principal payments are due before December and are included in the bills payables. The General fund spent 76%of the expenditure budget and received 58%of the revenue budget at the end of October. The spent budget will change for November if the Council takes action on the budget transfers requested this meeting. The budget transfer moves the capital budget reserve to the reserve fund 490. The Enterprise funds spent 47%(without depreciation)and received 51%(without the advanced refunding proceeds)of the revenue budget. The revenue includes utility billing receipts from January- August usage. Water usage was higher in July/August with the hot,dry weather. As a result,water usage is 73%of the budgeted amount for 67%of the usage period billed. Expenses are regular monthly operating expenses and the first half debt interest payments. The second half debt payments will be reflected in the November reports. BUDGET/FISCAL IMPACT: None—Information Only ATTACHMENTS: Request for Council Action—Treasurer's Report October 2012 Treasurer's Reports: Cash Balances Month End Revenue Summary Month End Revenue Summary—General Fund Month End Revenue Summary—Enterprise Funds Month End Expenditure summary Month End Expenditure Summary—General Fund Month End Expense Summary—Enterprise Funds REQUESTED COUNCIL ACTION: Accept the Treasurer's Report as presented. I This page intentionally left blank 11/06/12 2:41 PM CITY OF ST JOSEPH Page 1 Cash Balances Only Current Period: October 2012 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Last Dim 10100 GeneralG 101-10100$1,096,812.16$57,409.57$195,931.19$569,013.97 Fire FundG 105-10100$625,739.17$88,797.79$9,088.61$642,578.23 Cable Access FeeG 108-10100-$1,237.61$2,744.83$1,154.45$5,943.08 Economic DevelopmentG 150-10100$51,328.42$138.48$3,206.04$50,053.23 TIF 1-4 St. Joe DevelopmentG 156-10100$17.95$2.82$0.00$2,826.17 TIF 2-1 MillstreamG 157-10100$8,443.84$9.17$0.00$9,390.85 TIF 2-2 Meat MarketG 158-10100$3.26$0.00$0.00-$169.98 State Collected Sales TaxG 200-10100$1,240,510.91$30,006.87$71,700.39$1,361,735.81 Park DedicationG 205-10100$72,835.88$81.94$4,637.91$64,521.27 Recreation CenterG 210-10100$52,273.94$46.14$11,177.94$31,188.65 Charitable GamblingG 215-10100$5,092.24$5.17$0.00$5,181.66 Revolving Loan FundG 250-10100$14,158.07$693.42$0.00$21,182.07 2009A CrossoverRefunding BonG 318-10100$489,013.10$597.38$0.00$602,078.89 2007 Refunding (98/99 St BonG 320-10100$269,082.34$301.86$0.00$303,108.95 City Hall Refunded, 2005G 322-10100$5,442.91$45.48$0.00$45,657.17 2011A Refunding Fire HallG 331-10100$126,537.01$3,825.82$0.00$102,654.59 2005 Improve (Hill/Clover)G 333-10100$452,837.96$10,634.70$0.00$474,364.72 2006 Interior St ImprovementsG 338-10100$276,886.58$341.88$0.00$343,271.50 2007 St Imprv-E Side/Jade/8 AG 341-10100$271,757.08$824.20$0.00$459,565.81 2008 Equipment CertificatesG 342-10100$8,944.04$40.60$0.00$40,757.16 2009B GO CIP BondsG 343-10100$3,825.31$31.37$0.00$31,495.56 2010 Equipment CertificatesG 344-10100$1,247.83$16.85$0.00$16,922.07 2010B Street Impr (16th Ave)G 345-10100$235,563.66$265.40$0.00$266,503.27 2011A Pumper Truck CertificatG 346-10100$4,196.58$1,620.39$0.00$908.95 2011A GO CIP BondsG 347-10100$5,603.83$572.70$0.00$7,474.24 Debt Service ReliefG 390-10100$339,854.04$604.71$0.00$353,227.35 Northland Heights/Trans CorridG 435-10100$274,071.30$0.00$3,147.36$250,269.24 2007 Street Impr (Jade Rd/EG 441-10100$365,338.49$0.00$0.00$367,995.11 2011A Pumper Truck CertificatG 446-10100$383,405.58$0.00$0.00$0.00 2011A GO CIP BondsG 447-10100$173,332.63$0.00$0.00$174,042.45 Capital OutlayG 490-10100$222,287.15$0.00$0.00$207,049.58 Water ExtensionG 501-10100$735.86$24,644.12$0.00$55,417.04 Sewer ExtensionG 502-10100$723,179.50$12,921.18$0.00$763,890.30 Water FundG 601-10100$237,621.48$101,684.77$33,224.99$346,809.73 Sewer FundG 602-10100$672,223.82$55,999.94$71,375.77$193,721.05 Refuse CollectionG 603-10100$258,434.00$31,461.36$24,835.89$269,415.10 Storm Water UtilityG 651-10100$175,200.83$9,651.08$5,655.90$212,034.04 Last Dim 10100$9,142,601.14$436,021.99$435,136.44$8,652,078.88 Last Dim 10200 GeneralG 101-10200$275.00$0.00$0.00$275.00 Last Dim 10200$275.00$0.00$0.00$275.00 Last Dim 10300 2005 Improve (Hill/Clover)G 333-10300$1,002,063.22$0.00$0.00$993,539.30 2006 Interior St ImprovementsG 338-10300$1,468,731.57$0.00$0.00$1,470,809.72 Water FundG 601-10300$0.00$0.00$0.00$4,830,141.89 Last Dim 10300$2,470,794.79$0.00$0.00$7,294,490.91 $11,613,670.93$436,021.99$435,136.44$15,946,844.79 11/06/12 2:41 PM CITY OF ST JOSEPH Page 1 Council Month End Revenue Summary Current Period: October 2012 2012October2012 FUNDFUND DescrYTD Budget2012 AmtYTD Amt 101General$2,183,300.00$52,116.29$1,272,959.72 105Fire Fund$247,445.00$88,684.86$300,988.57 108Cable Access Fee$0.00$1,590.38$6,289.52 150Economic Development$70,725.00$58.11$35,400.33 156TIF 1-4 St. Joe Development$0.00$2.82$30,599.57 157TIF 2-1 Millstream$0.00$9.17$24,003.66 158TIF 2-2 Meat Market$0.00$0.00$0.00 200State Collected Sales Tax$0.00$30,006.87$187,026.35 205Park Dedication$0.00$81.94$24,678.29 210Recreation Center$0.00$46.14$813.13 215Charitable Gambling$0.00$5.17$81.40 250Revolving Loan Fund$8,380.00$693.42$6,990.05 3182009A CrossoverRefunding Bonds$308,525.00$597.38$138,493.22 3202007 Refunding (98/99 St Bond)$90,980.00$301.86$35,422.31 322City Hall Refunded, 2005$94,190.00$45.48$47,238.19 3312011A Refunding Fire Hall$67,390.00$3,825.82$54,033.58 3332005 Improve (Hill/Clover)$114,080.00$10,634.70$44,464.06 3382006 Interior St Improvements$180,425.00$341.88$80,477.95 3412007 St Imprv-E Side/Jade/8 Av$554,080.00$824.20$202,918.75 3422008 Equipment Certificates$67,165.00$40.60$33,749.94 3432009B GO CIP Bonds$66,800.00$31.37$33,540.06 3442010 Equipment Certificates$34,500.00$16.85$17,251.27 3452010B Street Impr (16th Ave)$59,005.00$265.40$21,425.33 3462011A Pumper Truck Certificate$32,455.00$1,620.39$39,303.51 3472011A GO CIP Bonds$60,350.00$572.70$20,649.86 390Debt Service Relief$0.00$604.71$12,349.57 4462011A Pumper Truck Certificate$0.00$0.00$0.00 4472011A GO CIP Bonds$0.00$0.00$0.00 490Capital Outlay$0.00$0.00$8,534.59 501Water Extension$567,535.00$24,644.12$54,610.28 502Sewer Extension$250,300.00$12,921.18$39,629.14 601Water Fund$1,023,760.00$100,420.56$5,375,838.08 602Sewer Fund$531,475.00$55,953.91$265,871.82 603Refuse Collection$303,150.00$31,158.52$198,438.75 651Storm Water Utility$109,875.00$9,651.08$67,664.39 $7,025,890.00$427,767.88$8,681,735.24 11/06/12 2:40 PM CITY OF ST JOSEPH Page 1 Council Month End Revenue -General Fund Current Period: October 2012 2012October2012 FUNDFUND DescrSOURCE DescrYTD Budget2012 AmtYTD Amt FUND 101 General 101GeneralCurrent Ad Valorem Taxes$1,092,685.00$0.00$549,227.71 101GeneralSpecial Levy- City St. Joe$0.00$0.00$353.26 101GeneralState Sales Tax$0.00$14.56$14.67 101GeneralGas Franchise$32,500.00$0.00$14,131.76 101GeneralElectric Franchise$50,000.00$1,861.60$29,160.02 101GeneralBeer$450.00$0.00$0.00 101GeneralLiquor$19,760.00$0.00$14,834.99 101GeneralOutdoor Liquor Permit$2,500.00$0.00$1,500.00 101GeneralGambling Permits$100.00$50.00$170.00 101GeneralAmusement/Hunting Permit$840.00$0.00$0.00 101GeneralExcavation Permit$200.00$100.00$400.00 101GeneralCigarette License$525.00$0.00$0.00 101GeneralCable Franchise Fee$27,000.00$4,666.13$23,537.74 101GeneralBuilding Permits$40,000.00$31,217.52$63,158.09 101GeneralAnimal License$3,150.00$45.00$3,070.00 101GeneralRental Housing Registration$19,000.00$908.50$20,780.50 101GeneralFederal Grants - Other$5,000.00$0.00$4,933.82 101GeneralState Grants and Aids$965.00$0.00$915.00 101GeneralLocal Government Aid$645,150.00$0.00$322,575.50 101GeneralPERA Rate Increase Aid$1,540.00$0.00$770.50 101GeneralPolice Training Reim$3,500.00$0.00$2,656.72 101GeneralState Municipal Funds Aid$6,200.00$0.00$6,180.00 101GeneralState Police Aid$50,000.00$0.00$45,308.00 101GeneralOther Grants/Aids$0.00$0.00$249.90 101GeneralOther Governmental Unit$10,000.00$0.00$10,000.00 101GeneralCounty Grants - Road Maint.$7,750.00$0.00$0.00 101GeneralZoning and Subdivision Fee$1,000.00$0.00$400.00 101GeneralLand Use Deposit Fee$4,000.00$5,000.00$19,750.00 101GeneralSale of Maps and Publications$75.00$101.25$127.90 101GeneralAssessments Search$2,500.00$270.00$2,520.00 101GeneralSpecial Hearing$4,500.00$0.00$3,965.00 101GeneralAdministration Reimb$11,350.00$0.00$4,985.93 101GeneralWeed Cutting$1,000.00$250.00$350.00 101GeneralPark Fees$4,750.00$0.00$6,522.98 101GeneralBall Field Donation$0.00$0.00$13,630.34 101GeneralSchneider Field Rental$0.00$0.00$1,620.00 101GeneralKennel Fees$500.00$0.00$361.00 101GeneralCounty Fines$30,000.00$1,292.09$18,590.22 101GeneralPolicy Fines$35,000.00$4,600.00$32,785.00 101GeneralAccident Report Fee$1,000.00$86.50$849.25 101GeneralSeized Property$500.00$0.00$3,565.00 101GeneralSpecial Assessments$2,000.00$0.00$298.79 11/06/12 2:40 PM CITY OF ST JOSEPH Page 2 Council Month End Revenue -General Fund Current Period: October 2012 2012October2012 FUNDFUND DescrSOURCE DescrYTD Budget2012 AmtYTD Amt 101GeneralInterest Earnings$13,000.00$1,018.65$15,368.52 101GeneralInterest Charges$100.00$1.67-$38.20 101GeneralCo-op Dividend - LMCIT$6,000.00$170.52$9,495.16 101GeneralWater Tower Antenna Lease$3,325.00$280.98$2,809.80 101GeneralLand Rental$0.00$0.00$0.00 101GeneralAdvertising$7,000.00$100.00$1,100.00 101GeneralContributions - General$1,500.00$0.00$870.09 101GeneralContribution - Health Ins Div$10,485.00$0.00$9,083.71 101GeneralContributions-Holiday Lights$1,000.00$0.00$1,000.00 101GeneralContributions - Parks$800.00$71.75$2,067.67 101GeneralSurplus Property$0.00$0.00$1,500.00 101GeneralReimbursement$23,100.00$9.57$5,453.38 101GeneralStreet Access Fee$0.00$0.00$0.00 101GeneralTransfers from Other Funds$0.00$0.00$0.00 FUND 101 General$2,183,300.00$52,116.29$1,272,959.72 FUND 108 Cable Access Fee 108Cable Access FeeCable Franchise Fee$0.00$1,590.38$6,289.52 FUND 108 Cable Access Fee$0.00$1,590.38$6,289.52 FUND 150 Economic Development 150Economic DevelopmentCurrent Ad Valorem Taxes$70,500.00$0.00$34,614.13 150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00 150Economic DevelopmentDEED Housing Reimbursement$0.00$0.00$0.00 150Economic DevelopmentInterest Earnings$225.00$58.11$786.20 150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00 FUND 150 Economic Development$70,725.00$58.11$35,400.33 $2,254,025.00$53,764.78$1,314,649.57 11/06/12 2:40 PM CITY OF ST JOSEPH Page 1 Council Month End Revenue -Enterprise Funds Current Period: October 2012 FUND2012October2012 FUNDDescrSOURCE DescrYTD Budget2012 AmtYTD Amt FUND 601 Water Fund 601Water FundPenalties and Forfeited Disc$6,500.00$709.05$5,272.67 601Water FundBond Premium Proceeds$0.00$0.00$53,112.65 601Water FundGeneral Oblig. Bond Proceeds$0.00$0.00$4,860,000.00 601Water FundTransfers from Other Funds$381,000.00$0.00$0.00 601Water FundContributed Revenue$0.00$0.00$0.00 601Water FundMDS Test Fee$11,000.00$1,084.34$7,043.04 601Water FundWater Line Charge$151,000.00$15,367.65$98,760.90 601Water FundState Sales Tax$300.00-$261.43-$432.77 601Water FundWater Meter$5,000.00$7,915.00$10,775.00 601Water FundConnection/Reconnection fees$300.00$0.00$60.00 601Water FundUndesignated Funds$250.00$1,090.09-$106.33 601Water FundBulk Water$1,500.00$431.09$1,049.59 601Water FundRate Class One$405,500.00$69,959.24$295,789.41 601Water FundReimbursement$0.00$0.00$0.00 601Water FundSurplus Property$0.00$0.00$15.00 601Water FundWater Tower Antenna Lease$30,310.00$2,528.86$25,288.60 601Water FundAmortization of Bond Premium$0.00$0.00$0.00 601Water FundInterest Earnings$30,000.00$1,596.67$29,509.56 601Water FundSpecial Assessments$1,100.00$0.00-$10,299.24 601Water FundInspection Fees$0.00$0.00$0.00 FUND 601 Water Fund$1,023,760.00$100,420.56$5,375,838.08 FUND 602 Sewer Fund 602Sewer FundContributed Revenue$0.00$0.00$0.00 602Sewer FundFederal Grants - Other$0.00$0.00$0.00 602Sewer FundSpecial Assessments$500.00$0.00-$161.25 602Sewer FundInterest Earnings$8,500.00$257.95$7,732.46 602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00 602Sewer FundSanitary Sewer Service$342,600.00$37,573.36$224,299.19 602Sewer FundSt. Benedict Sewer Charges$0.00$0.00-$77,984.70 602Sewer FundSt. Benedict s SCAWAC fees$0.00$0.00$0.01 602Sewer FundPenalties and Forfeited Disc$4,740.00$314.11$3,674.98 602Sewer FundSewer Line Charge$171,135.00$17,808.49$108,311.13 602Sewer FundSewer Inspection Fee$0.00$0.00$0.00 602Sewer FundTransfers from Other Funds$0.00$0.00$0.00 602Sewer FundGeneral Oblig. Bond Proceeds$0.00$0.00$0.00 602Sewer FundBond Premium Proceeds$0.00$0.00$0.00 602Sewer FundReimbursement$4,000.00$0.00$0.00 602Sewer FundSurplus Property$0.00$0.00$0.00 FUND 602 Sewer Fund$531,475.00$55,953.91$265,871.82 FUND 603 Refuse Collection 603Refuse CollectLicenses & Permits$17,600.00$180.00$15,080.00 603Refuse CollectContributions - General$250.00$0.00$945.00 603Refuse CollectInterest Earnings$3,500.00$264.83$4,142.79 603Refuse CollectSpecial Assessments$500.00$0.00-$284.71 603Refuse CollectRefuse Collection Charges$275,800.00$27,822.61$174,879.92 603Refuse CollectState Sales Tax$0.00$2,401.16-$1,249.12 603Refuse CollectPenalties and Forfeifted Disc$5,500.00$489.92$4,924.87 FUND 603 Refuse Collection$303,150.00$31,158.52$198,438.75 FUND 651 Storm Water Utility 651Storm Water Transfers from Other Funds$0.00$0.00$0.00 11/06/12 2:40 PM CITY OF ST JOSEPH Page 2 Council Month End Revenue -Enterprise Funds Current Period: October 2012 FUND2012October2012 FUNDDescrSOURCE DescrYTD Budget2012 AmtYTD Amt 651Storm Water Special Assessments$200.00$0.00-$334.85 651Storm Water Interest Earnings$5,200.00$202.89$3,011.70 651Storm Water Reimbursement$0.00$0.00$0.00 651Storm Water Contributed Revenue$0.00$0.00$0.00 651Storm Water Development Fee$4,000.00$0.00$0.00 651Storm Water Rate Class One$98,750.00$9,296.13$63,662.37 651Storm Water Penalties and Forfeifted Disc$1,725.00$152.06$1,325.17 FUND 651 Storm Water Utility$109,875.00$9,651.08$67,664.39 $1,968,260.00$197,184.07$5,907,813.04 11/06/12 2:39 PM CITY OF ST JOSEPH Page 1 Council Month End Expenditure - Summary Current Period: October 2012 2012October2012 DescriptionYTD Budget2012 Amt YTD Amt General$2,183,500.00$191,486.05$1,780,351.39 Fire Fund$284,445.00$8,975.68$284,605.48 Cable Access Fee$0.00$0.00$0.00 Economic Development$70,725.00$3,125.67$32,629.59 TIF 1-4 St. Joe Development$0.00$0.00$27,831.72 TIF 2-1 Millstream$0.00$0.00$21,824.25 TIF 2-2 Meat Market$0.00$0.00$173.24 State Collected Sales Tax$0.00$71,700.39$122,903.18 Park Dedication$43,400.00$4,637.91$32,917.04 Recreation Center$0.00$11,177.94$21,362.37 Charitable Gambling$0.00$0.00$0.00 Revolving Loan Fund$0.00$0.00$0.00 2009A CrossoverRefunding Bon$363,790.00$0.00$26,893.75 2007 Refunding (98/99 St Bond$166,345.00$0.00$8,172.50 City Hall Refunded, 2005$98,645.00$0.00$7,246.25 2011A Refunding Fire Hall$79,885.00$0.00$77,883.33 2005 Improve (Hill/Clover)$150,195.00$0.00$33,521.25 2006 Interior St Improvements$216,770.00$0.00$44,896.88 2007 St Imprv-E Side/Jade/8 A$534,070.00$0.00$17,034.38 2008 Equipment Certificates$64,200.00$0.00$2,100.00 2009B GO CIP Bonds$66,185.00$0.00$6,017.50 2010 Equipment Certificates$33,300.00$0.00$1,650.00 2010B Street Impr (16th Ave)$63,455.00$0.00-$1,131.29 2011A Pumper Truck Certificate$44,960.00$0.00$42,388.33 2011A GO CIP Bonds$18,685.00$0.00$18,685.00 Debt Service Relief$0.00$0.00$0.00 Northland Heights/Trans Corrid$0.00$3,147.36$22,755.81 2007 Street Impr (Jade Rd/E$0.00$0.00$120.00 2010A Equip Certificates$0.00$0.00$0.00 2011A Pumper Truck Certificate$0.00$0.00$383,405.58 2011A GO CIP Bonds$0.00$0.00$0.00 Capital Outlay$168,250.00$0.00$22,814.23 Water Extension$0.00$0.00$0.00 Sewer Extension$0.00$0.00$0.00 Water Fund$1,488,195.00$31,960.78$427,753.54 Sewer Fund$1,223,735.00$71,329.74$551,300.43 Refuse Collection$316,875.00$24,533.05$213,081.42 Storm Water Utility$239,175.00$5,655.90$40,509.06 $7,918,785.00$427,730.47$4,271,696.21 11/06/12 2:39 PM CITY OF ST JOSEPH Page 1 Council Month End Expenditure - General Fund Current Period: October 2012 2012October2012 DescriptionDEPART DescrYTD Budget2012 Amt YTD Amt FUND 101 General GeneralCouncil$42,040.00$2,774.71$27,633.40 GeneralLegislative Committees$10,065.00$210.00$7,000.73 GeneralOrdinance & Proceedings$2,700.00$0.00$827.80 GeneralMayor$10,595.00$905.71$7,633.73 GeneralElections$3,000.00$76.97$1,804.02 GeneralGeneral Adminstration$186,855.00$18,087.95$153,021.35 GeneralFinance$112,030.00$10,263.15$80,859.38 GeneralAudit Service$25,000.00$0.00$25,000.00 GeneralAssessing$19,500.00$0.00$19,755.70 GeneralCity Attorney$18,000.00$574.90$9,561.56 GeneralPlanning and Zoning$2,300.00$1,148.80$6,689.66 GeneralGeneral Government$22,455.00$918.64$17,774.78 GeneralCity Offices$28,065.00$1,643.49$33,253.41 GeneralFacilites and Planning$0.00$0.00$10,559.13 GeneralCable Access$11,320.00$830.60$8,393.53 GeneralCrime Control & Investigation$804,215.00$73,956.47$638,601.29 GeneralPolice Training$7,000.00$0.00$2,326.02 GeneralCommunication Service$12,015.00$1,016.84$8,423.64 GeneralAutomotive Services$64,870.00$5,589.56$41,083.15 GeneralBuilding Inspec. Admistration$90,000.00$8,735.80$69,967.59 GeneralEmergency Management$3,300.00$5.03$168.17 GeneralSignal Lights CSAH 75$2,000.00$126.35$1,336.60 GeneralAnimal Control$1,150.00$179.11$1,004.96 GeneralOrdinance/Easement Enforcement$0.00$0.00$0.00 GeneralStreet Maintanence$177,435.00$14,739.19$199,083.60 GeneralIce & Snow Removal$95,445.00$0.00$33,838.88 GeneralEngineering Fee$35,000.00$4,150.57$32,317.13 GeneralStreet Lighting$46,000.00$2,505.35$36,260.49 GeneralStreet Cleaning$17,255.00$1,150.42$10,290.94 GeneralSkate Park and Ice Rink$3,745.00$75.16$545.17 GeneralBall Park$0.00-$40.50$14,241.24 GeneralMaintenance Shop$21,490.00$1,120.14$14,717.47 GeneralPark Areas$211,015.00$17,933.08$179,642.63 GeneralCommunity Support$12,515.00$1,500.00$1,500.00 GeneralOther Financing Uses$0.00$0.00$0.00 GeneralFire Protection$85,125.00$21,308.56$85,234.24 FUND 101 General$2,183,500.00$191,486.05$1,780,351.39 FUND 108 Cable Access Fee Cable Access FeeCable Access$0.00$0.00$0.00 FUND 108 Cable Access Fee$0.00$0.00$0.00 FUND 150 Economic Development 11/06/12 2:39 PM CITY OF ST JOSEPH Page 2 Council Month End Expenditure - General Fund Current Period: October 2012 2012October2012 DescriptionDEPART DescrYTD Budget2012 Amt YTD Amt Economic DevelopmentEconomic Development Authority$70,725.00$3,125.67$32,629.59 FUND 150 Economic Development$70,725.00$3,125.67$32,629.59 FUND 490 Capital Outlay Capital OutlayElections$0.00$0.00$0.00 Capital OutlayGeneral Adminstration$0.00$0.00$1,592.34 Capital OutlayGeneral Government$35,000.00$0.00$0.00 Capital OutlayCity Offices$35,000.00$0.00$0.00 Capital OutlayCable Access$0.00$0.00$0.00 Capital OutlayCrime Control & Investigation$0.00$0.00$2,946.30 Capital OutlayCommunication Service$0.00$0.00$0.00 Capital OutlayAutomotive Services$0.00$0.00$0.00 Capital OutlayEmergency Management$0.00$0.00$1,133.75 Capital OutlayStreet Maintanence$31,200.00$0.00$11.45 Capital OutlayIce & Snow Removal$8,750.00$0.00$0.00 Capital OutlayStreet Lighting$5,000.00$0.00$0.00 Capital OutlayStreet Cleaning$0.00$0.00$0.00 Capital OutlaySkate Park and Ice Rink$0.00$0.00$0.00 Capital OutlayMaintenance Shop$12,500.00$0.00$1,969.54 Capital OutlayPark Areas$40,800.00$0.00$15,160.85 Capital OutlayOther Financing Uses$0.00$0.00$0.00 FUND 490 Capital Outlay$168,250.00$0.00$22,814.23 $2,422,475.00$194,611.72$1,835,795.21 11/06/12 2:40 PM CITY OF ST JOSEPH Page 1 Council Month End Expense - Enterprise Funds Current Period: October 2012 2012October2012 DescriptionDEPART DescrYTD Budget2012 Amt YTD Amt FUND 601 Water Fund Water FundBond Payment (P & I)$665,730.00$0.00$199,920.63 Water FundOther Financing Uses$50,000.00$0.00$0.00 Water FundPower and Pumping$35,400.00$496.63$3,659.46 Water FundPurification-Plant 1$29,310.00$1,352.32$17,930.92 Water FundPurification-Plant 2$80,155.00$5,834.70$56,121.07 Water FundDistribution$22,000.00$0.00$24,811.89 Water FundWellhead Protection$2,000.00$0.00$97.56 Water FundStorage-Tower 1$5,950.00$141.50$2,495.13 Water FundStorage-Tower 2$0.00$0.00$0.00 Water FundWater Maintenance$200,355.00$21,249.10$105,465.40 Water FundAdministration and General$37,295.00$2,886.53$17,251.48 Water FundDepreciation Expense$360,000.00$0.00$0.00 FUND 601 Water Fund$1,488,195.00$31,960.78$427,753.54 FUND 602 Sewer Fund Sewer FundBond Payment (P & I)$71,695.00$0.00-$15,646.50 Sewer FundOther Financing Uses$55,000.00$0.00$0.00 Sewer FundSanitary Sewer Maintenanc$204,075.00$15,408.79$78,043.94 Sewer FundLift Station-Baker Street$3,095.00$536.57$10,188.50 Sewer FundLift Station-DBL Labs Area$2,720.00$124.26$3,027.57 Sewer FundLift Station-Northland$2,575.00$109.98$3,747.63 Sewer FundLift Station-CR 121$2,725.00$121.45$2,419.98 Sewer FundLift Station-Main$623,050.00$51,915.72$449,060.65 Sewer FundAdministration and General$43,800.00$3,112.97$20,458.66 Sewer FundDepreciation Expense$215,000.00$0.00$0.00 FUND 602 Sewer Fund$1,223,735.00$71,329.74$551,300.43 FUND 603 Refuse Collection Refuse CollectioWaste Collection$316,875.00$24,533.05$213,081.42 Refuse CollectioOther Financing Uses$0.00$0.00$0.00 FUND 603 Refuse Collection$316,875.00$24,533.05$213,081.42 FUND 651 Storm Water Utility Storm Water UtiOther Financing Uses$57,325.00$0.00$0.00 Storm Water UtiAdministration and General$13,875.00$1,362.71$7,811.27 Storm Water UtiStorm Water Maintenance$72,975.00$4,293.19$32,697.79 Storm Water UtiDepreciation Expense$95,000.00$0.00$0.00 FUND 651 Storm Water Utility$239,175.00$5,655.90$40,509.06 $3,267,980.00$133,479.47$1,232,644.45 CITY Cyr;sr JOSEPH Council Agenda Item 4(c) MEETING DATE: November 15,2012 AGENDA ITEM: Donations—Requested Action: Accept the donations and their purposes. SUBMITTED BY: Finance BOARD/COMMISSION/COMIVIITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Attached is a list of donations received by the city and a description of what the donation is intended to be used for. By accepting these donations,the city is accepting the intent of the donations also. The in-kind donations are estimates. Donations Received: Anonymous Disc Golf $24.75 Anonymous Camping $47.00 Note: These donations are collected from a donation box near the facilities at Millstream Park BUDGET/FISCAL IMPACT: $71.75 ATTACHMENTS: None REQUESTED COUNCIL ACTION: Accept the donations and their purposes as presented. This page left blank tom,of S.l,,jOSK PH Council Agenda Item 4(c) MEETING DATE: November 15,2012 AGENDA ITEM: Gambling Report—Requested Action: Accept the 3`1 Quarter/Annual Report SUBMITTED BY: Finance BOARD/COMMISSION/COMIVIITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Gambling Premise permits were approved for the St.Joseph Lion's, St.Joseph Jaycees,American Legion Post#328 and the Central MN Sexual Assault Center. BACKGROUND INFORMATION: Per City Ordinance No. 62 each organization conducting lawful gambling within the City of St.Joseph is required to submit copies of their monthly state tax returns to City Hall on a quarterly and annual basis. Per review of the tax returns the organizations are sufficiently supporting the local community with their gambling proceeds. Examples of how the organizations are giving back to the community include the following items: Special Olympics St.Joseph Lab School Thunder Wrestling Club Big Brothers/Big Sisters District 742 Schools Kennedy PTA St.Joseph Food Shelf Easter Party St.Joseph Summer Recreation St.Joseph Catholic Church St.John's School Tri-School Graduation Party St.Joseph Saints Baseball St.Joseph Dollars for Scholars MS Walkathon Salvation Army St.Joseph Street Flags CHS Boy's State Memorial Day Activities Benefit Events [medical costs] Great River Regional Library Summer Reading Program SJFD CPR Training Easter Party Year-End School Parties Kennedy Kidstop St.Joseph Boy Scouts Fourth of July Celebration All Saints Academy Lake Wobegon Ride Vacation Bible School SJFD Calendar Boys and Girls Club BUDGET/FISCAL IMPACT: Information Only ATTACHMENTS: RCA—Quarterly Gambling Report 3rd Quarter/Annual Gambling Report REQUESTED COUNCIL ACTION: Accept the 3rd Quarter/Annual Gambling Report City of St. Joseph 2012 Quarterly Premise Permit Gambling Report-3rd Quarter Required St.Joseph Community Organization Net Profits Donation Donations %Donated American Legion Post 328 $ 33,749.95 $ 3,375.00 $ 7,343.00 22% St.Joseph Lion's $ 17,581.25 $ 1,758.13 $ 2,200.00 13% St.Joseph Jaycees $ 18,073.35 $ 1,807.34 $ 10,681.19 59% Central MN Sexual Assault Center $ 852.55 $ 85.26 $ 720.00 84% 10%of the net gambling profits are required to be donated within a 15 mile radius of the City of St.Joseph. City of St.Joseph Ordinance No.62.07 Notes: 1. Some organizations provided substantial donations to the St.Joseph community in other quarters. 2. The Central MN Sexual Assault Center was approved for a premise permit on 3-15-12 at The Middy. The Organization provides services and training to police officers and community members of St.Joseph. No direct donation is provided by the Organization. The costs are reported in their operations. Gambling operations began in April 2012.