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Home My WebLink About[04e] Grant Acceptance Council Agenda Item_ 4(e) C•wOF ST.JOSEPH MEETING DATE: November 15,2012 AGENDA ITEM: Grant Acceptance SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Approved submitting a grant on behalf of the Minnesota Street Market to serve as the fiscal agent. The grant was in the amount of$5,000 and the purpose of the grant was to hire a consultant to help develop a business plan and capital campaign. BACKGROUND INFORMATION: The City will only serve as a fiscal agent for this grant,assuring that the funds received are consistent with the grant application. The City did the same process when the Farmers Market was established and it was a successful cooperative. BUDGET/FISCAL IMPACT: Minimal Administrative costs to the City,but could increase the revenue of an existing St.Joseph Business. ATTACHMENTS: Request for Council Action Grant Award Grant Application REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Grant Agreement with the Initiative Foundation providing assistance to the Minnesota Street Market. This page intentionally left blank Initiative Minnesota 11111pr Initiative FOUNDATION Foundations ', w w w . i f o u n d . o r g ®Years of Making Minnesota Greater failh October 31,2012 Judy Weyrens t'J V g 2 ti City of St.Joseph,Minnesota 25 College Ave N PO Box 668 Saint Joseph,MN 56374 RE: IF12-4128 Dear Ms.Weyrens, Congratulations! This is to inform you that your application for the project entitled"Business Plan for Food Cooperative"has been approved in the amount of$5,000. Two original copies of the Grant Agreement are enclosed. This agreement explains the conditions of the award as well as the reporting requirements. Please read the grant agreement carefully. Please forward one original signed grant agreement to the Initiative Foundation at 405 First St.SE, Little Falls,MN and retain the other original for your records.The Foundation will make full payment of this grant within 45 days upon receipt of signed Letter of Grant Agreement. It is important to remember that any written or video materials resulting from this grant shall contain the following: "This project was funded in part by the Initiative Foundation,a regional foundation." Thank you- this helps all of us in future fundraising efforts. Electronic copies of our final grant reporting requirements,Grantee Progress Report and Financial Report Form,can be found on our website at www.ifound.org under the Grants tab. We are looking forward to working with you on this project. Please feel free to contact us at any time if you have questions. Sincerely, Don Hickman Vice President for Community&Economic Development P.S.Please display the enclosed window cling. Enclosures: Grant Agreement(2) 405 First St.SE • Little Falls,MN 56345 • 320.632.9255 • Equal Opportunity Lender, Provider and Employer INITIATIVE FOUNDATION 405 1ST Street SE Little Falls, MN 56345 www.ifound.org/grants_index.php (320)632-9255 GRANT AGREEMENT GRANT NUMBER: IF12-4128 GRANTEE: City of St.Joseph, Minnesota PROPOSAL TITLE: "Business Plan for Food Cooperative" GRANT AMOUNT: $5,000 • GRANT PERIOD: November 1,2012 to December 31,2012 The Initiative Foundation(Foundation)and the Grantee are entering into this Agreement to establish the terms of a grant by the Foundation specific to the project noted above. RESPONSIBILITIES OF THE INITIATIVE FOUNDATION The Foundation will make an initial payment of the grant amount within 30 days upon receipt of this signed Grant Agreement. The Foundation reserves the right to discontinue, modify or withhold any amount of this grant if it determines,in its sole discretion,such action is necessary.The Foundation reserves the right to distribute any written,video or digital materials resulting from this effort. RESPONSIBILITIES OF THE GRANTEE A. The Grantee hereby confirms and agrees that it is currently exempt from Federal income tax pursuant to Internal Revenue Code Section 501(c)(3)or is a local unit of government,and that it has not received any revocation or suspension notice from the IRS. The Grantee also agrees to notify the Foundation of any change in exempt status during the grant period. B. The Grantee hereby agrees to carry out this project and to use the grant funds only for the designated purpose as described in the grant application submitted to the Foundation.The Grantee agrees to obtain consent of the Foundation when activities deviate substantially from said grant application.The Grantee further agrees not to use the funds for any purpose prohibited by law. C. The Grantee hereby agrees to notify the Foundation about any of the following: • Any change in key personnel of the project or organization; • Any change in address or phone number; • Any development that significantly affects the operation of the project or the organization. D. The Grantee hereby agrees to maintain its books and records to show and separately account for the funds received under this grant,to maintain records of expenditures adequate to identify the purposes for which grant funds have been expended for this project,and to retain such records for three years. E. The Grantee hereby agrees to permit the Foundation,at its request,access to the Grantee files and records related to this grant, and make available relevant financial audits,verifications, and investigations. F. The Grantee hereby agrees to repay to the Foundation any portion of the grant which remains unused or is not used for the purposes specified within the grant application. Such payment is to be remitted along with the Grantee's final reports,all due 30 days after the grant period ends. G. The Grantee hereby agrees to provide the Foundation with a copy of any final plan,written reports, or digital materials resulting from this grant and such materials shall contain the following statement: "This project was funded in part by the Initiative Foundation,a regional foundation." H. The Grantee hereby agrees to defend and hold harmless the Foundation and its officers and employees from and against any claim, including the expense of investigation and defense of such claim,arising out of or in any way connected with this project,grant or expenditure of grant funds. I. The Grantee hereby agrees to comply with the reporting requirements and is bound by its terms as stated in this Grant Agreement. Failure to do so may result in repayment to the Foundation by the Grantee for all or part of the grant and jeopardize future grant funding. J. The Grantee hereby agrees to submit the following information: 1) Financial Report form and Grantee Progress Report form are due within 30 days after December 31,2012,which is the end of the grant period. 2) Other information supported by project funds,e.g.final documents such as survey results, comprehensive plan, housing study,etc. Thank you for all you are doing to build community in central Minnesota. The responsibilities and obligations outlined in this grant agreement are intended to hold ourselves and our grantees to the highest standards of accountability for greatest impact to our donors, constituents and to the children,families,and communities that we serve. Without strong partners like you,our work would be impossible. Initiative Foundation City of St.Joseph,Minnesota L9M16144 Don Hickman,Vice President for Community Ms.Judy Weyrens & Economic Development City Administrator Date: (.-0l3 Date: This page intentionally left blank CDS Consulting Co-op r ,v,. , r-.... . „ „.- d 0 i i ii67,4 K's—,,i' ,),i1I ON, t:iz, C WI 1,tr•cl•• CDS Consulting Co-op The cooperative difference is our competitive petiHve , .., advantage.CDS Consulting Co-op is dedicated to r t.: building and strengthening cooperative businesses: ., � N s We use assessment,planning,resource access,training, °� coaching,support,and continuous improvement.We -' Otr"'v 1 tailor our services to your needs in these comprehensive • areas of development: -R ' :'14 ` CBLD/Leadership Development uleaddevl VP Improving Performance r/imooerrl Expansion and Growth of Cooperatives r/exoanl unod elasn Membership Development r/ma,icmrml Meet the consultants Consulting for Startup Co-opsl/for-staruos1 From row:Thane Joyal,Art Sherwood,Joel Our consultants(/consults nisi specialize in working with Kopischke,Carolee Colter,Todd Wallace food cooperatives to achieve growth,increase Second row:Jeanie Wells,Helena O'Connor, profitability,improve board leadership,strengthen Joan Stockinger,Marilyn Scholl,Nina Johnson management,and fully serve their members and community.Together,we have over 200 years of Third row:PJ Hoffman,Bill Gessner,John combined experience consulting with food co-ops and an Foley,Tani Bailers average of 22 years in the industry. Back row:Mel Braverman,Mark Goehring, We provide top-notch services that are comprehensive Michael Healy and personalized.Our consultants and programs have worked on over soo projects helping cooperatives Not present:Pete Hodgson,Debbie Suassuna, achieve their goals. Kate Sumberg,and Walden Swanson �.._.�._......_.,.,�.., — Areas of specialty,contact Information International Year of Cooperatives and links to each consultant's full All around the world,In the year :on r E description t/ccnsultsntsl 2012 people will celebrate a r.`"S-a business model that puts people Cooperatives first,innovates to meet member need and provides local service while being part of a global network. Cooperative enterprises build a better world—and co- . ops are coming together to celebrate the International Year of Cooperatives. To learn more,go to: • United Nations web cast Otto://••••un m ultim edia.o raft/we bcast/2011110/2012- intenationa l-vee r-of-cooperatives-video-dlo,htm 11 • • International Cooperative Alliance 2012 Ihtto://www.2012.coon/1 • International Year of Cooperatives USA (htto://usa2012.eoan/1 I. food Co-ops celebrate IYC f htto:/1strona a rtcaether.moo/coaections/intemational vearof-cooperatives-videos/1 ww cdsconsuking.coop 1/2 '8/12 Gmail-Letter of Inquiry Submission-Initiative Foundation MJii CI Letter of Inquiry Submission - Initiative Foundation Initiative Foundation <mail @grantapplication.com> Wed, May 2, 2012 at 10:38 AM Reply-To: Initiative Foundation <grants@ifound.org> To: rwlezurik @gmail.com Thank you for submitting a Letter of Inquiry for Initiative Foundation funding! Your inquiry has been submitted successfully. The tracking number is 20776. Submissions will be reviewed on a quarterly timeline and you will be notified of decisions as follows: . For inquiries received by 1/31/2012 you will be notified by 2/7/2012. • For inquires received by 4/27/2012 you will be notified by 5/4/2012. • For inquires received by 7/30/2012 you will be notified by 8/7/2012. • For inquires received by 10/26/2012 you will be notified by 11/2/2012. • Note: The Letter of Inquiry is the first part of a two-part application process. Reminder. To log into your My Account page, go to https://www.grant request.com/SID_1411.You may need to copy and paste this URL into your Internet browser. For your records, here is a copy of the Letter of Inquiry you submitted. . Organization Information • Remember to periodically save your work.The system will time-out after 30 minutes of inactivity.Any unsaved changes will be lost. . • At the bottom of each page,click"Save and Finish Later" to save your inquiry and return at a later time. • Do not use your browser's"back" button. Using the"back" button may result in lost work! • To navigate from page to page, click on the tabs at the top of the page or click the"next" button at the bottom. Legal Name.of Organization • . As stated on 501(c)(3)letter and Form 990 City of St.Joseph, Minnesota Popular Name of Organization Formerly known as,AKA,DBA Ips://mailgoogle.com/mail/u/Oflui=2&ik=d601f32235&view.pt&sea rch=sta rred8tth=1370e33ca 5401583 1/5 '8/12 Gmail-Letter of Inquiry Submission-Initiative Foundation St Joseph Federal Tax ID Number(EIN) Format as xx-xxxxxx 41-6008146 Organization Type Unit of Government Organization Mailing Address Do not abbreviate(spell out Street,Avenue,etc.) 25 College Avenue North, PO Box 668 St Joseph, Minnesota 56374 Organization City St Joseph Organization State MN Organization Postal Code 56374 Organization Main Phone Format as(xxx)xxx-moot 320-363-7201 Organization Website Format as www.lfound.org www.cityofstjoseph.com Authorized Representative(CEO,President,Executive Director or Board Chair of the organization applying for funds-- NOT the project contact) • Prefix Ms. First Name • Judy Last Name • Weyrens tpsy/mall.googIe.com/mail/u/0/?ui=2&ik=d601f32235&view=pt&search=starred&th 1370e33ca54015a3 2/5 '8/12 Gma it-Letter of Inquiry Submission-Initiative Foundation Title City Administrator Direct Phone Format as(xxx)xxx-xxxx 320-363-7201 • E-mail Format as grants @ifound.org jweyrens @cityofstjoseph.com Proposal Information • Person to contact regarding this request (grant writer,project coordinator,etc.) Prefix • Ms. • First Name Rita Last Name • • DeZurik • Title • board member, project coordinator Address Provide the mailing address of the contact person for this application if different than organization address. 30182 Lilac Rd • City • St Joseph State MN Postal Code 56374 Direct Phone .1ps//mail.google.com/mail/u/O/7ui=2&ik=d601f322358tview=pt&search=starred&th=1370e33ca54015a3 3/5 • '8/12 Gmail-Letter of Inquiry Submission-Initiative Foundation Format as(xxx)xxx-xxxx 320-363-8831 E-mail Format as grants @ifound.org rvdezurik @gmail.com • Counties Served • Select all that apply Benton Sherbume Steams Funding Priorities Select all that apply Help small businesses survive and grow through access to services provided by nonprofit entities, such as consulting services, mentorship and education efforts. How does this project fit with our funding priorities? Limit 250 words The Minnesota Street Market is a member owned cooperative established in 2011 that focuses on selling fresh, local and organic foods and also consigns art created by area artists. It is housed in a historic building in St Joseph MN that has been a source of groceries to the community for 150 years. It is located nearby two college campuses and serves people looking to support small local businesses and farmers.This project would utilize expert consulting • resources to develop a 10 year business plan and build much needed capital to allow the • business to be sustainable for the long term. • Project Title Limit 10 words 10 Year Business Plan and Capital Campaign • Project Start Date • Enter the approximate/expected start date 06/01/2012 • Project End Date Enter the approximate/expected end date • • 08/31/2012 Project/Program Description Limit 500 words Feasibility Development including development of a 10 year proforma financial statement(CDS Consulting Co-ops, Bill Gessner, $5000) Capital Campaign Planning Process and Execution (CDS Consulting Co-ops, $6100) • 1psJ/mail.google.com/mail/u/0/?ui=2&ik=d601f32235&view=pt&search=starred&th=1370e33ca54015a3 4/5 '8/12 Gmail-Letter of Inquiry Submission-Initiative Foundation Safety for Local Foods program (focus with local producers and utilize connection with AURI • efforts) $1800 Internship Stipends for hiring local college students in areas of financial, management, marketing and communications, art, etc- (2 internship position, both school year and summer, at 4 credit hours and up to$1650 per student, contact Laura Hammond, CSB/SJU) $3300 Partnership with City of St Joseph to act as fiscal agent for this grant request-Judy Weyrens contact 320-363-7201 (letter of authorization to be sent to Don Hickman at ifound) • Total Project Budget Format as xxx,xxx $16,200 Total Amount Requested Format as xx,xxx $8,050 What specifically will our grant dollars be used for? • Limit 300 words Highest priority is the feasibility study and capital campaign. Depending on grant amount the • order of priority is specified in'the project description above.The committee would be made up of board members, co-op management and area business people who are supportive of the long term health of the entity. List up to 10 secured sources of funding that have been received for this request to date: Format as ABC Foundation-$xx,xxx;XYZ Foundation-$xx,xxx . USDA Cooperative Development Grant-$8050(to be approved in next 2 weeks) Line of credit from Collegeville Community Credit Union-$12,700 • List up to 10 unsecured sources of funding that have been applied for but not received to date: Format as ABC Foundation-$xx,xxx;XYZ Foundation-$xx,xxx Capital Campaign funds • • aps:/%maitgoogle.com/mail/u/0/?ui=2&ik=d601f32235&view=pt&search=starred&th=1370e33ca54015a3 5/5