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HomeMy WebLinkAbout[03] Financial Report Board Agenda Item cc�rtir c��va:a��Rr�t MEETING DATE: November 7,2012 AGENDA ITEM: Treasurer's Report—Requested Action:Accept the 3`d Quarter 2012 Treasurer's Report. SUBNIITTED BY: Finance PREVIOUS BOARD ACTION: None BACKGROiJND INFORMATION: Enclosed are the Third Quarter 2012 reconciled cash/investrnent and budget to actual position for Board's review. The operational fund balance is a negative$82,125.91 as of September 30,2012, a decrease of$102,542 since the beginning of the year. The Fire Board approved buying down the reserve balance$33,500 for the 2012 budget. In addition,the Fire Board approved a further operating reduction in February by setting aside$20,000 for training and an addition $50,000 in debt service relief. The Fire fund revenue represents 86%of the budgeted revenue for the year. Of the revenues,the Fire Department received$3,000 from a DNR grant for the 6-wheeler, $3,055.50 for State Fire training reimbursement and$5,056 for the sale of the old 6-wheeler ATV. The sale of the old pumper truck was recorded in October in the amount of$57,000. The Fire fund expenditures represent 97°l0 of the budgeted expenditures. The expenditures include the purchase of the 6-wheeler and the first half Fire call salaries. Some operational expenditures are incurred in the latter part of the year to include accounting services and fire truck repairs. Truck maintenance is typically conducted in the fall. Expenditures will be higher than the 2012 budget because some of the expenditures were reserved from prior years. The capital improvement plan summary shows most of the planned capital expenditures for 2012. There will be a few invoices to come in for turn out gear yet this year. BUDGET/FISCAL IMPACT: Information Only ATTACHMENTS: Request for Board Action—Treasurer's Report 3rd Quarter 2012 Summary Report Fire Dept Balance Sheet Fire Board Revenue Fire Board Expenditures Fire Board Check Register Fire Dept 2012 Capital Improvement Plan Summary REQUESTED BOARD ACTION: Accept the 3ra Quarter 2012 Treasurer's Report as presented. THIS PAGE INTENTIONALLY LEFT BLANK St. Joseph Joint Operating Fire Report 3rd Quarter 2012 July 1 through September 30, 2012 Balance as of December 31,2011 (Audited) S 626,195.14 Quarterly Revenue St.Joseph Township 56,091.26 St.Wendel Township 28,927.11 City of St.Joseph 63,925.66 College of St. Benedict 0.00 2%State Aid 35,941.50 State Reimbursement Aid 2,000.00 State Fire Training Reimbursement 3,055.50 DNR Grant-6-Wheeler 3,000.00 Fire Hall Rental 3,065.00 Interest 9,449.98 Contributions 1,000.00 Surplus Property-old AN 5,056.00 Fire Fighting Reimbursement 791.70 Total Revenue $ 212,303.71 QuarteMy Expenditures Fire Administration (11,538.45) Fire Fighting (228,363.58) Fire Training (7,733.78) Fire Communications (4,138.59) Fire Repair Service (4,857.78) Medical Services (1,279.77) Fire Station and Building (16,497.08) Community Room (1,220J7) Fund Transfers - Total Expenses $ (275,629.80) Fire Fund Summary: Fire Fund Balance as of September 30,2012(Unaudited) S 562,869.05 Less Desianations: 2/7/2012 FB approved Equipment Reserve 342,396.72 Building Fund 55,941.92 Medical Equip Fund 927.57 Radios 25,728.75 2/7/2012 FB approved Fire Training 20,000.00 2/7/2012 FB approved Debt Service Relief 200,000.00 a 644,994.96 Operating Fund Balance $ (82,125.91) ri �-�- CITY OF ST JOSEPH 10/05/12 3:52 PM �*�f��•����� Fire Dept Balance Sheet Pa9e� Current Period:September 2012 YTD YTD Current Account Descr Beain Yr Debit Credit Balance FUND 105 Fire Fund G 105-10100 Cash $6�5,739.17 $216,704.69 $279,574.81 $562,869.05 G 105-10450 Interest Receivable $1,027.15 $0.00 $1,027.15 $0.00 G 105-10500 Accounts Receivable $0.00 $0.00 $0.00 $0.00 G 105-20200 Accounts Payable -$523.89 $523.89 $0.00 $0.00 G 105-20201 Salaries Payabie -$36.78 $36.78 $0.00 $0.00 G 105-20202 Due to Other Govt Units -$10.51 $10.51 $0.00 $0.00 G 105-24410 Design.Fd Bal-Operating Fds -$20,000.00 $0.00 $0.00 -$20,000.00 G 105-24414 Design. Fd Bal-Debt Serv.Rel. -$200,000.00 $0.00 $0.00 -$200,000.00 G 105-24415 Design. Fd Bal-Capital Proj -$395,568.43 $0.00 $0.00 -$395,568.43 G 105-25310 Appropriate�Fund Balance -$10,626.71 $280,601.96 $217,275.87 $52,699.38 FUND 105 Fire Fund $0.00 $497,877.83 $497,877.83 $0.00 FUND 331 2011A Refunding Fire Hall G 331-10100 Cash $126,537.01 $50,507.59 $78,215.83 $98,828.77 G 331-10450 Interest Receivabte $233.59 $0.00 $233.59 $0.00 G 331-10700 Taxes Receivable-Delinquent $1,048.08 $0.00 $1,048.08 $0.00 G 331-13113 Due From other Gov t Units $66.24 $0.00 $66.24 $0.00 G 331-20200 Acoounts Payable -$332.50 $332.50 $0.00 $0.00 G 331-22204 Deferred Revenue -$1,048.08 $1,048.08 $0.00 $0.00 G 331-25310 Appropriated Fund Balance -$126,504.34 $78,515.66 $50,840.09 -$98,828.77 FUND 331 2011A Refunding Fire Nall $0.00 $130,403.83 $130,403.83 $0.00 FUND 346 2011A Pumper Truck Certificate G 346-10100 Cash $4,196.58 $40,035.24 $44,943.26 -$711.44 G 346-10450 Interest Receivable $94.69 $0.00 $94.69 $0.00 G 346-20200 Accounts Payable -$297.50 $297.50 $0.00 $0.00 G 346-25310 Appropriated Fund Balance -$3,993.77 $45,037.95 $40,332.74 $711.44 FUND 346 2011A Pumper Truck Certific $0.00 $85,370.69 $85,370.69 $0.00 $0.00 $713,652.35 $713,652.35 $0.00 �f�� � CITY OF ST JOSEPH �ao5��2 sPa9eM � �� Fire Check Register Check # Search Name Comments Amount DEPART OB] FUND Period 7 July DEPART 42210 Fire Administration 045588 SENTRY BANK-CREDIT CARD fire dept toner $50.35 42210 200 105 045583 NIEL MEIERHOFER grant writer services-FD $400.00 42210 300 105 001582 COMMISSIONER OF REVENUE June sales/use tax $7.74 42210 441 105 045575 ]OHNSON,BRENT E. Class B driver's license $35.00 42210 446 105 DEPART 42210 Fire Administration $493.09 DEPART 42220 Fire Fighting 045573 FIRE EQUIPMENT SPECIALTIES INC discount -$0.60 42220 210 105 045573 FIRE EQUIPMENT SPECIALTIES INC 1.5",2.5"swivel gaskets-FD $60.15 42220 210 105 045541 LEES ACE HARDWARE FD small tools for cleaning tru $51.45 42220 240 105 045541 LEES ACE HARDWARE discount -$0.65 42220 240 105 045571 ALLIED WASTE SERVICES June Fire Hall refuse services $41.91 42220 384 105 045606 ROSENBAUER MINNESOTA,LLC 2012 Pumper Trudc $4Z,605.42 42220 585 105 045606 ROSEN&4UER MINNESOTA,LLC 2012 Pumper Truck $57,000.00 42220 585 105 DEPART 42220 Fire Fighting $99,757.68 DEPART 42240 Fire Training 045588 SENTRY BANK{REDTf CARD fire conference hotel(2) $479.72 42240 331 105 DEPART 42240 Fire Training $479•72 DEPART 42250 Fre Communications 045534 CENTRYLiNK telephone WTP2/PD/Tl Line $101.18 42250 321 105 045535 CENTURYLINK BUSINESS SERVICES long distance telephone 5/24- $4.79 42250 3Z1 105 045568 TDS METROCOM analog telephone 6/13-7/12/ $51.04 42250 321 105 045569 VERIZON WIRELESS cell phone 6/4-7/3/12 $32.47 42250 321 105 045572 CENTRYLiNK 20 sets of 229#s-7/10-8/9/ $10.43 42250 321 105 DEPART 42250 Fire Communications $199.91 DEPART 42270 Medical Services 045533 CENTRAL MCGOWAN,INC medical oxygen $21.05 42270 210 105 DEPART 42270 Medical Services $21.05 DEPART 42280 Fre Station and Building 045588 SENfTRY BANK-CREDrf CARD FD fertilizer $35.42 42280 210 105 045588 SENTRY BANK-CREDIT CARD fire hall-bulbs/floor cleaning $78.34 42280 210 105 045541 LEES ACE HARDWARE disaount -$0.19 42280 220 105 045541 LEES ACE HARDWARE fire hall lamp $15.02 42280 220 105 045556 INNOVATIVE CONCRETE CONSTR LLC repair curbing/concrete fire h $350.00 42280 220 105 045595 XCEL ENERGY gas/eledric services 5/19-6/1 $692.32 42280 381 105 045595 XCEL ENERGY gas/electric services 5/19-6/1 $37.20 42280 383 105 DEPART 42280 Fre Station and Building $1,208.11 DEPART 42281 Community Room 045550 ZIPP,]OANNE M. ]une fire hall cleaning $60.00 42281 300 105 DEPART 42281 Community Room $60.00 Period 7 July $102,219.56 Period 8 August DEAART 42210 Fire Administration 045646 LEAGUE OF MN CIfIES INS TRUST workers comp premium 8/8/1 $7,398.30 42210 151 105 045637 BANYON DATA SYSTEM POS Support $52.94 42210 215 105 045708 �NYON DATA SYSTEM Payroll Support $43.37 42210 215 105 045646 LEAGUE OF MN CIRES INS TRUST workers comp deductible-Si $169.55 42210 300 105 001585 COMMISSIONER OF REVENUE July sales/use tax $18.44 42210 441 105 r� S�� CITY OF ST JOSEPH �oios��2 s:s� PM �'��������"" - � Fire Check Register Page2 Check # Search Name Comments Amount DEPART OBJ FUND DEPART 42210 Fire Administration $7,682.60 DEPART 42220 Fire Fighting 045620 HOLIDAY STORES fed tax refund/rebates -$27.78 42220 235 105 045620 HOLIDAY STORES June/July fuel charges $267.48 42220 235 105 045691 BP federal tax rebate -$9.73 42220 235 105 045691 BP July/August fuel charges $173.41 42220 235 105 045671 LEES ACE HARDWARE glue strips/wire hooks $14.47 42220 240 105 045612 ALLIED WASTE SERVICES )uly fire hall refuse services $41.91 42220 384 105 045679 FIRE EQUIPMENT SPECIALTIES INC move from 585 to 580 $1,177.60 42220 580 105 045671 LEES ACE HARDWARE hitch/ball mount-6 wheeler $35.41 42220 584 105 045667 FIRE EQUIPMENT SPECIALTIES INC discount -$119.30 42220 585 105 045667 FIRE EQUIPMENT SPECIALTIES INC firefighter boots-Honer $45.95 42220 585 105 045667 FIRE EQUIPMENT SPECIALTIES INC 7 sets turnout gear $11,929.95 42220 585 105 045679 PROMOTIONAL RESOURCES INC 28 FD shirts w/embroidery $1,177.60 42220 585 105 045679 FIRE EQUIPMENT SPECL4LTIES INC move from 585 to 580 -$1,177.60 42220 585 105 DEPART 42220 Fire Fighting $13,52937 DEPART 42250 Fire Communications 045668 GRANITE ELECTRONICS,INC radio antenna kit-FD $29.00 42250 220 105 045615 CENTRYLINK Tlline Aug $101.18 42250 321 105 045616 CENTURYLINK BUSINESS SERVICES long distance telephone]uly $4.08 42250 321 105 045626 MIDCONTINENT COMMUNICATIONS Fiber lines-Aug $250.00 42250 321 105 045661 CENTRYLINK 20 sets of 229#'s-8/10-9/9/1 $1036 42250 321 105 045684 TDS METROCOM analog telephone 7/Z3-8/12/ $51.07 42250 321 105 045685 VERIZON WIRELESS cell phones 7/4-8/3/12 $32.47 42250 321 105 045709 CENTURYLINK BUSINESS SERVICES long distance telephone 7/24- $5.04 42250 321 105 045716 MIDCONTINENT COMMUNICATIONS fiber lines Sept. $250.00 42250 321 105 DEPART 42250 Fire Communications $733.20 DEPART 42260 Fire Repair Service 045677 NORTH CENTRAL BLUE BIRD BUS SL valve handle#1 $14.87 42260 220 105 DEPART 42260 Fire Repair Service $14.87 DEPART 42280 Fire Station and Building 045641 COLD SPRING ELECTRIC,INC repair light at fire hall $80.19 42280 220 105 045720 XCEL ENERGY gas/electric charges 7/18-8/1 $693.82 42280 381 105 045720 XCEL ENERGY gas/electric charges 7/18-8/1 $39.61 42280 383 105 DEPART 42280 Fire Station and Building $813.62 DEPART 42281 Community Room 045671 LEES ACE HARDWARE limeaway,bowl cleaner-FD $20.56 42281 210 105 045688 ZIPP,]OANNE M. July fire hall deaning $45.00 42281 300 105 DEPART 42281 Community Room $65.5b Period 8 August $22,839.22 Period 9 September DEPART 42210 Fire Administration 045729 HENKEMEYER,MARJORIE refund fire hall reservation 9/ $85.00 42210 1Q5 045739 ST.JOSEPH FIRE RELiEF ASSN calendar donation-Jaycees $250.00 42210 105 045751 LEAGUE OF MN CI'fIES INS TRUST deducdble billing-Simon $617.50 42210 300 105 001587 COMMISSIONER OF REVENUE August sales/use tax $4.06 42210 441 105 DEPART 42210 Fire Administration $956.56 DEPART 42220 Fire Fighting 045732 LEES ACE HARDWARE FD wire,connector,funnel $18.22 42220 210 105 r� CITY OF ST JOSEPH 10/05/12 3:51 PM �� �������� Fire Check Register Page 3 Check # Search Name Comments Amount DEPART OBJ FUND 045800 ALIX AIR APPARATUS,INC Engine#1 extracation host co $541.16 42220 210 105 045815 VIKING INDUSfRIAL CENTER,INC recalibrate gas monitors/oxyg $355.62 42220 210 105 045766 BP Aug/Septfuel $598.70 42220 235 105 045766 BP Aug/Septfed Wxrebate -$34.79 42220 235 105 045724 ALLIED WASTE SERVICES August Fire Hall refuse servic $41.91 42220 384 105 045793 ST.]OSEPH FIRE RELIEF ASSN reimburse State 2%Fire Aid $35,284.50 42220 447 105 045736 PROMOTIONAL RESOURCES INC FD button shirt-Cherne $41.20 42220 580 105 DEPART 42220 Fire Fighting $36,846.52 DEPART 42240 Fire Training 045755 MN STATE FIRE CHIEFS ASSN Fire Chief conference-Taufe $420.00 42240 331 105 045791 SENTRY BANK-CREDIT CARD house buming training-ice/wa $22.95 42240 443 105 DEPART 42240 Fire Training $442.95 DEPART 42250 Fire Communications 045725 CENTRYLINK Sep Tl Line $101.18 42250 321 105 045760 TDS MEfROCOM analog telephone 9/13-10/12 $51.04 42250 321 305 045762 VERIZON WIRELESS cell phones 8/49/3/12 $32.56 42250 321 105 045768 CENTRYLINK 20 sets of 229 numbers 9-/10 $10.37 42250 321 105 DEPART 42250 Fire Communications $195.15 DEPART 42260 Fire Repair Service 045791 SENTRY BANK-CREDIT CARD #4 hardware $137.78 42260 230 105 DEPART 42260 Fire Repair Service $137.78 DEPART 42270 Medical Services 045767 CENTRAL MCGOWAN,INC medical oxygen $25.77 42270 210 105 DEPART 42270 Medical Services $25.77 DEPART 42280 Flre SWtion and Building 045816 XCEL ENERGY electric/gas services 8/16-9/1 $539.09 42280 381 105 045816 XCEL ENERGY electric/gas services 8/16-9/1 $39.21 42280 383 105 045753 METRO PLUMBING&HEATING,INC commerdal water softener-F $4,500.00 42280 530 105 DEPART 42280 Fire Station and Building $5,078.30 DEPART 42281 Community Room 045797 WERNER ELECTRIC SUPPLY light bulbs $69.23 42281 210 105 045779 MEfRO PLUMBING&HEATING,INC Fire hall restroom repair kitJw $160.82 42281 220 105 045742 ZIPP,JOANNE M. dean fire hall-August $78.75 42281 300 105 DEPART 42281 Community Room $308.80 Periqd 9 September $43,991.83 $169,050.61 �r� CITY OF ST JOSEPH �0�05��2 sPa9eM �'� ����� Fire Board Revenue Current Period:September 2012 2012 QTD 2012 Account Descr YTD Budget Amount YTD Amt FUND 105 Fire Fund R 105-42210-33160 Federal Grants-Other $800.00 $0.00 $3,000.00 R 105-42210-33400 State Grants and Aids $39,000.00 $35,941.50 $40,997.00 R 105-42210-33500 Other Governmental Unit $1,000.00 $0.00 $0.00 R 105�2210-34202 Special Fire Service $179,895.00 $58,996.54 $148,944.03 R 105�2210-34203 Fire Fighting Reimbursement $750.00 $0.00 $591.70 R 105-42210-34781 Fire Hall Rental $3,000.00 $810.00 $3,065.00 R 105�2210-36210 Interest Earnings $6,000.00 $3,424.76 $9,449.98 R 105-42210-36230 Contributions-General $15,500.00 $1,000.00 $1,000.00 R 105-42210-36260 Surplus Property $0.00 $0.00 $5,056.00 R 105-42210-36300 Reimbursement $1,500.00 $195.00 $200.00 FUND 105 Fire Fund $247,445.00 $100,367.80 $212,303.71 FUND 331 2011A Refunding Fire Hall R 3311+2210-31010 Current Ad Valorem Taxes $31,320.00 $4,701.39 $15,671.31 R 331�2210-31013 Special Levy-FD,St.Jce Twp $20,750.00 $10,708.00 $21,4I6.00 R 331�2210-31014 Special Levy-FD,St.Wendel $14,120.00 $3,681.52 $11,044.55 R 331-42210-36210 Interest Eamings $1,200.00 $861.39 $2,075.90 R 331-49302-39310 General Oblig.Bond Proceeds $0.00 $0.00 $0.00 FUND 331 2011A Refunding Fire Hall $67,390.00 $19,952.30 $50,207.76 FUND 346 2011A Pumper Truck Certificate R 346�2210-31012 Special Levy-Ciry St.Joe $14,885.00 $4,449.91 $9,565.68 R 396�2210-31013 Special Levy-FD,St.]ce Twp $9,860.00 $2,257.43 $6,772.28 R 346-42210-31014 Special Levy-FD,St.Wendel $6,710.00 $1,552.26 $4,656.77 R 346�2230-36210 Interest Eamings $1,000.00 $4,541.62 $16,688.39 R 346�9302-39310 General Oblig. Bond Proceeds $0.00 $0.00 $0.00 FUND 346 2011A Pumper Truck Certificate $32,455.00 $12,801.22 $37,683.12 $347,290.00 $133,121.32 $300,194.59 fi CITY OF ST .�OSEPH 10/05/12 3:50 PM ��{������� Fire Board Expenditures Page 1 Current Period:September 2072 2012 DEPART YTD QTD 2012 DEPART Descr Account Descr Budget Amount YTD Amt FUND 105 Fire Fund DEPART 42210 Fire Administration 42210 Fire Administration E 105-42210-151 Workers Comp.Insur. Prem. $7,735.00 $7,398.30 $7,398.30 42210 Fire Administration E 105-42210-200 Office Supplies $500.00 $50.35 $135.59 42210 Fire Administration E 105�2210-215 Software Support $2,375.00 $96.31 $1,925.16 42210 Fire Administration E 105-42210-220 Repair and Maintenance $300.00 $0.00 $0.00 42210 Fire Administration E 105-42210-300 Professional Services $750.00 $1,187.05 $1,187.05 42210 Fire Administration E 105-42210-301 Audit&Accounting Services $11,350.00 $0.00 $0.00 42210 Fire Administration E 105-42210-304 Legal Fees $1,000.00 $0.00 $0.00 42210 Fire Administration E 105-42210-305 Medical&Dental $3,500.00 $0.00 $535.75 42210 Fire Administration E 105-42210-322 Postage $50.00 $0.00 $0.00 42210 Fire Administration E 105-42210-340 Advertising $100.00 $0.00 $0.00 42210 Fire Administration E 105-42210-410 Rentals $200.00 $0.00 $49.81 42210 Fire Administration E 105-42210-441 Sales&Use Tax $0.00 $30.24 $43.53 42210 Fire Administration E 105-42210-446 License $100.00 $35.00 $70.00 42210 Fire Administration E 105-42210-581 Computer Hardware $350.00 $0.00 $193.26 42210 Fire Administration E 105-42210-582 Computer Software $50.00 $0.00 $0.00 DEPART 42210 Fire Administration $28,360.00 $8,797.25 $11,538.45 DEPART 42220 Fire Fighting 42220 Fire Fighdng E 105-4222Q-101 Salaries $80,000.00 $0.00 $39,215.00 42220 Fire Fighting E 105-42220-122 FICA Contributions $4,960.00 $0.00 $2,431.33 42220 Fire Fighting E 105�2220-125 Medicare Contributions $1,160.00 $0.00 $568.65 42220 Fire Fighting E 105-42220-210 Operating Supplies $3,000.00 $974.55 $2,093.86 42220 Fire Fighting E 105-42220-211 AWAIRE Supplies $200.00 $0.00 $0.00 42220 Fire Fighting E 105-42220-220 Repair and Maintenance $0.00 $0.00 $0.00 42220 Fire Fighting E 105-42220-235 Motor Fuel $2,000.00 $967.29 $2,657.87 42220 Fire Fighting E 105-42220-240 Small Tool&Minor Equipment $500.00 $65.27 $65.27 42220 Fire Fighting E 105-42220-317 Other fees $0.00 $0.00 $0.00 42220 Fire Fighting E 105-42220-361 General Liability Insurance $10,885.00 $0.00 $10,364.67 42220 Fire Fighting E 105-42220-384 Refuse Disposal $675.00 $125.73 $335.28 42220 Fire Fighting E 105-42220�20 Depreciation $0.00 $0.00 $0.00 42220 Fire Fighting E 105�F22201147 State Aid Reimbursement $39,000.00 $35,284.50 $37,284.50 42220 Fire Fighting E 105-42220�48 Pension Relief Fire Fund $12,750.00 $0.00 $0.00 42220 Fire Fighting E 105-42220-580 Other Equipment $500.00 $1,218,80 $2,314.06 42220 Fire Fighting E 105-42220-584 Equipment Reserve $2,500.00 $35.41 $19,352.05 42220 Fire Fighting E 105-42220-585 Firefighter Equipment $34,000.00 $111,462,02 $111,681.04 DEPART 42220 Fire Fighting $192,130.00 $150,133.57 $228,363.58 DEPART 42240 Fre Training 42240 Fire Training E 105-42240-104 Taxable Per Diem $2,500.00 $400.00 $400.00 42240 Fire Training E 105-42240-122 FICA Contributions $150.00 $24,80 $24.80 42240 Fire Training E 105-42240-125 Medicare Contributions $50.00 $5.80 $5.80 42240 Fire Training E 105-42240-331 Travel&Conference Exper�se $3,000.00 $285.48 $785.48 42240 Fire Training E 105-42240-433 Dues&Memberships $785.00 $0.00 $1,086.00 42240 Fire Training E 105-42240-443 Personnel Training $8,000.00 $22.95 $5,431.70 DEPART 42240 Fire Training $14,485.00 $739.03 $7,733.78 DEPART 42250 Fire Communications 42250 Fire Communicatio E 105-42250-220 Repair and Maintenance $500.00 $29.00 $129.11 42250 Fire Communicatio E 105-42250-320 Communication Support $2,000.00 $0.00 $0.00 42250 Fire Communicatio E 105-42250-321 Telephone $5,400.00 $1,099.26 $4,009.48 42250 Fire Communicatio E 105-42250-580 Other Equipment $5,000.00 $0.00 $0.00 �(� CITY OF ST JOSEPH �0�o5��z 3P 9e 2 �� ������ Fire Board Expenditures Current Period:September 2012 2012 DEPART YTD QTD 2012 DEPART Descr Account Descr Budget Amount YTD Amt DEPART 42250 Fire Communications $12,900.00 $1,128.26 $4,138.59 DEPART 42260 Fire Repair Service 42260 Fire Repair Service E 105�2260-101 Salaries $4,140.00 $500.72 $2,381.14 42260 Fire Repair Service E 105-42260-121 PERA Contributions $300.00 $36.24 $172.49 42260 Fire Repair Service E 105�2260-122 FICA Contributions $235.00 $28.41 $136.41 42260 Fire Repair Service E 105-4ZZ60-125 Medicare Contributions $55.00 $6.65 $31.90 42260 Fire Repair Service E 105-42260-130 Health Ins-Deductible $300.00 $0.00 $140.63 42260 Fire Repair Service E 105-42260-131 Health Insurance $470.00 $101.93 $444.03 42260 Fire Repair Service E 105-42260-132 Dental Insurance $165.00 $16.19 $67.79 42260 Fire Repair Service E 105-42260-133 Life Insurance $10.00 $1.05 $4.61 42260 Fire Repair Service E 105-42260-134 Disabilty Insurance $45.00 $5.78 $8.41 42260 Fire Repair Service E 105-42260-136 Fringe Benefits-Employee $0.00 $0.00 $0.00 42260 Fire Repair Service E 105-42260-171 Clothing Allowance $0.00 $3.01 $20.51 42260 Fire Repair Service E 105-42260-210 Operating Supplies $0.00 $0.00 $0.00 42260 Fire Repair Service E 105-42260-220 Repair and Maintenance $500.00 $14.87 $73.69 42Z60 Fire Repair Service E 105-42260-230 Vehicle Repair&Maintenance $6,000.00 $137.78 $1,376.17 DEPART 42260 Fire Repair Service $12,220.00 $852.63 $4,857.78 DEPART 42270 Medical Services 42270 Medical Services E 105-42270-210 Operating Supplies $1,500.00 $46.82 $1,279.77 42270 Medical Senrices E 105-42270-220 Repair and Maintenance $250.00 $0.00 $0.00 42270 Medical Senrices E 105-42270-300 Professional Services $500.00 $0.00 $0.00 42270 Medical Services E 105-42270-580 Other Equipment $200.00 $0.00 $0.00 DEPART 42270 Medical Services $2,450.00 $46.82 $1,279.77 DEPART 42280 Fre Station and Building 42280 Fire Station and Bu E 105-42280-210 Operating Supplies $0.00 $113.76 $172.44 42280 Fire SWtion and Bu E 105-42280-220 Repair and Maintenance $3,500.00 $445.02 $3,576.62 42280 Fire Station and Bu E 105-42280-300 Professional Services $1,000.00 $0.00 $993.72 42280 Fire Station and Bu E 105-42280-381 Electric Utilities $4,900.00 $1,925.23 $5,119.60 42280 Fire Station and Bu E 105�2280-383 Gas Utilities $6,500.00 $116.02 $2,134.70 42280 Fire SWtion and Bu E 105-42280-520 Buildings&Strudures $0.00 $0.00 $0.00 42280 Fire Station and Bu E 105-42280-530 Improvements Other than Bldg $2,500.00 $4,500.00 $4,500.00 DEPART 42280 Fre Station and Building $18,400.00 $7,100.03 $16,497.08 DEPART 42281 Community Room 42281 Communiry Room E 105-42281-210 Operadng Supplies $500.00 $89.79 $221.63 42281 Community Room E 105-42281-220 Repair and Maintenance $2,000.00 $160.82 $451.64 42281 Communiry Room E 105-42281-300 Professional Services $1,000.00 $183,75 $547.50 42281 Community Room E 105-42281-410 Rentals $0.00 $0.00 $0.00 DEPART 42281 Community Room $3,500.00 $434.36 $1,220.77 FUND 105 Fire Fund $284,445.00 $169,231.95 $275,629.80 FUND 331 2011A Refunding Fire Hali DEPART 47300 Bond Payment(P&I) 47100 Bond Payment(P E 331-47100-600 Debt Service-Principal $70,000.00 $70,000.00 $70,000.00 47100 eond Payment(P E 331-47100-611 Bond Interest $6,080.00 $4,300.00 $7,883.33 47100 Bond Payment(P E 331-47100-620 Agent Fees $0.00 $0.00 -$332.50 47100 Bond Payment(P E 331-47100-621 Financing Fees $3,805.00 $0.00 $332.50 DEPART 47100 Bond Payment(P&I) $79,885.00 $74,300.00 $77,883.33 FUND 331 2011A Refunding Fire Hall $79,885.00 $74,3QU.00 $77,88333 FUND 346 2011A Pumper Trudc Certificate f� CITY OF ST JOSEPH 10/05/12 3:50 PM �����-����� Fire Board Expenditures Page 3 Current Period:September 2012 2012 DEPART YTD QTD 2012 DEPART Descr Account Descr Budget Amount YTD Amt DEPART 47100 Bond Payment(P&I) 47100 Bond Payment(P E 346-47100-600 Debt Service-Principal $35,000.00 $35,000.00 $35,000.00 47100 Bond Payment(P E 346-47100-611 Bond Interest $7,820.00 $4,030.00 $7,388.33 47100 Bond Payment(P E 346-47100-620 Agent Fees $0.00 $0.00 -$297.50 47100 Bond Payment(P E 346-47100-621 Financing Fees $2,140.00 $0.00 $Z97.50 DEPART 47100 Bond Payment(P&I) $44,960.00 $39,030.00 $42,388.33 FUND 346 2011A Pumper Truck Certificate $44,960.00 $39,030.00 $42,388.33 $409,290.00 $282,561.95 $395,901.46 St.Joseph Fire Department Capital improvement Plan-for Payable 2012 Fire Board final 2012 Capital Budget Adopted December 15,2011 As of September 30,2012 12/31/2031 as of 9/30 Available GraMS/ as of 9/30 s � �a�6� i/ ° Purchased Reserve y �ti " Adjustments Spent �t'v�� � " ;. ; CIP# Account Code Department ObjeM Year Description Funds � � 2012 2012 ' � � K�i� �;: ;� FD-1201 105-42210-581/582 Fire Administration Computer Hardware/Software 2010/2011 3 Computers 43.23 r ,,, 193.26-� 249.97 � Total Pire Administration Computer Hardware/Software 43.23 - 193.26 � ` 249.97 � FD-1202 105-42220-580 Fire Fighting Other Equipment n/a Repiacement z4,392.00 � �/ ' i,00OAO z,31a.o6;� �3,577.94 � Total Fire Fighting Other Equipment 24,392.00 �; 1,000.00 2,314.06 �', 23,577.94 „��` � � � � . � ! � FD-7203 105-42220-584 Fire Fighting Equipment Reserve 1999 6 Wheeler 13,000.00 % � � �% 8,056.00 19,352.05 '� 1,703.95 �; FD-1204 105-42220-584 Fire Fighting Equipment Reserve 1996/2005 Extracation Equip 9,o62.ao �� 11,562.40 ; FD-1205 105-42220-584 Fire Fighting Equipment Reserve 1997 Rescue Van 120,000.0o r � f�; � �' 120,000.00 �j � �. Total Fire Fighting Equipment Reserve 142,062.40 , 8,056.00 19,352.05 133,266.35 � � �� � '�'' �, FD-1206 105-42220-5$5 Fire Fighting Firefighter Equipment 1995 Pumper Truck 53,s65.00 � � , 99,605.42 � (a5,7ao.42) x�>, FD-1207 105-42220-585 Fire Fighting Firefighter Equipment 2001 Ladder Truck#2 13,zso.00 � �,�13 , 23,250.00 - FD-1208 105-42220-585 Fire Fi htin Firefi hter E ui ment 1997 Grass Ri #3 19,000.00 � �?` � 26,000.00 9 9 9 4 P 9 ; , � FD-1209 105-42220-585 Fire Fighting Firefighter Equipment 1999 Tanker#4 17,250.00 � ; 29,z5o.00 ; FD-1210 105-42220-585 Fire Fi htin Firefi hter E ui ment n/a Re lacement a7,9o2.27 � �� ' '` g g g q p p ;� , % 12,075.62 � 40,826.65 Total Fire Fighting Equipment 151,Z67.27 �, - 311,681.04;�;' 73,586.23 � x j� FD-7217 105-42250-580 Fire Communication Other Equipment 2007 800 MHz Radios 11,000,00 y � �� / 15,500.00 i FD-1212 105-42250-580 Fire Communication Other Equipment n/a Replacement 9,728J5 '� 10,228J5 � Total Fire Communicatioes Equipment 20,728J5 � �'�r - - � 25,728J5 �' � � ; FD-1213 105-42270-580 Medical Services Other Equipment n/a Replacement 727.57 � � � f 927.57 Total Medical Services Equipment 727.57 - - 927.57 �"' � �,: FD-1214 105-42280-530 Fire Station&BuildincEquipment Reserve n/a Building Repairs 31,500.00 � � 4,500.00� 28,000.00 ` FD-1215 105-42280-530 Fire Station&Buildinc E ui ment Reserve 2011 Sealcoatin 17,a91.92 � � ' Y ` j q P 9 i�; 17,991.92 FD-1216 105-42280-530 Fire Station&Buildinc Improvements other than Buildin 2008 Painting 4,450.00 =� 5,450.00 � Totai Fire Station&Building Improvements other than Building 53,441.92 �,,,,/ r - 4,500.00 � 51,441.92 � � ;. Total Capital lmprovement-Fire Fund 392,663.14 , ,,, ; 9,056.00 138,040.41 � �3���.7� ,'; Note: The fire department is funded by the City of St.Joseph,St.Joseph Township and St.Wendei 7awnship. ,�lI/G�� Board Agenda Item CI7']'f}P'liT.,lilS[�PH MEETING DATE: November 7,2012 AGENDA ITEM: 2013 Budget—Requested Action: Review the Fire Department Budget with final recommendations for the funding level SUBMITTED BY: Finance PREVIOUS BOARD ACTION: The Fire Board recommended a preliminary 2013 budget of$283,045, a 1.98%increase with reserve buy downs of$29,000 in operations and$21,480 in debts. The City Council approved the preliminary budgedlevy on September 6,2012. BACKGROiJND INFORMATION: The Fire Board discussed reducing the budget buy-downs in future budget requests due to the lack of reserves to fund the buy-downs. The Board requested a schedule of possible funding over the next five years to begin discussions with the Township Boards and City Council regarding an increase in the future fire department budgets. Enclosed is a spreadsheet that shows an estimated incremental increase of the fire department's budget through 20�7. The market value allocation is the same as the 2012 allocation. There is not an anticipated change in services. However,the City of Waite Park approved annexing a portion of St.Joseph Township. Although the market value for St.Joseph Township will be reduced,the coverage area(and related costs) for St.Joseph will be reduced also. The five year estimate does not include the annexation by Waite Park. BUDGET/FISCAL IMPACT: 2013 Budget by community: City of St.Joseph $134,106.72 St.Joseph Township $ 88,253.43 St. Wendel Township $60,684.85 ATTACHMENTS: RBA—2013 Final Budget Recommendation 2013 Projected Fire Contributions—Five Year Summary REQITESTED BOARD ACTION: Recommend the fina12013 fire department budget in the amount of$283,045.00. THIS PAGE INTENTIONALLY LEFT BLANK ri CITY OF ST JOSEPH 11/02/12 9:34 AM ������ �� 2013 Preliminary Fire Board Revenue Budget Page 1 Council Approved September 6,2012 2012 2012 2013 SOURCE SOURCE Descr 2010 Amt 2011 Amt YTD Amt Budget Budget FUND 105 Fire Fund 33160 Federal Grants-Other $0.00 $0.00 $3,000.00 $800.00 $3,000.00 33400 State Grants and Aids $37,814.00 $37,877.00 $40,997.00 $39,000.00 $39,000,00 33500 Other Governmental Unit $0.00 $2,945.00 $0.00 $1,000.00 $1,000.00 34202 Special Fire Service $194,350.04 $196,695.02 $179,894.95 $179,895.00 $186,525.00 34203 Fire Fighting Reimbursement $1,310.00 $2,493.30 $591.70 $750.00 $750.00 34781 Fire Hall Rental $2,530.00 $3,000.00 $3,235.00 $3,000,00 $3,400.00 36210 Interest Earnings $12,134.30 $12,507.56 $9,449.98 $6,000.00 $8,000.00 36230 Contributions-General $19,655.33 $15,750.00 $1,000.00 $15,500.00 $15,500.00 36260 Surplus Property $0.00 $3,000.00 $62,056.00 $0.00 $0.00 36300 Reimbursement -$246.60 $2,554.84 $200.00 $1,500.00 $1,500.00 FUND 105 Fire Fund $267,547.07 $276,822.72 $300,424.63 $247,445.00 $258,675.00 FUND 331 2011A Refunding Fire Hail 31010 Current Ad Valorem Taxes $30,416.50 $30,695.72 $15,671.31 $31,320.00 $25,595.00 31013 Special Levy-FD,St.Jce Twp $21,980.24 $21,907.40 $21,416.00 $20,750.00 $16,855.00 31014 Speaal Levy-FD,St.Wendel $13,999.28 $14,905.38 $14,726.07 $14,120.00 $11,590.00 36210 Interest Eamings $2,969.73 $15,689.22 $2,075.90 $1,200.00 $1,010.00 39310 General Oblig. Bond Proceed $0.00 $430,000.00 $0.00 $0.00 $0.00 FUND 331 2011A Refunding Fire Hall $69,365.75 $513,i97.72 $53,889.28 $67,390.00 $55,050.00 FUND 346 2011A Pumper Truck Certificate 31012 Special Levy-City St.Joe $0.00 $0.00 $9,565.68 $14,885.00 $20,135.00 31013 Special Levy-FD,St.JoeTwp $0.00 $0.00 $6,772.28 $9,860.00 $13,240.00 31014 Special Levy-FD,St.Wendel $0.00 $0.00 $6,209.03 $6,710.00 $9,105.00 36210 Interest Earnings $0.00 $8,491.25 $16,68839 $1,000.00 $500.00 39310 General Oblig.Bond Proceed $0.00 $6,537.00 $0.00 $0.00 $0.00 FUND 346 2011A Pumper Truck Certificat $0.00 $15,028.25 $39,235.38 $32,455.00 $42,980.00 $336,912.82 $805,048.69 $393,549.29 $347,290.00 $356,705.00 r� CITY OF ST JOSEPH 11/02/12 9:31 AM �� ���'-'� '� 2013 Preliminary Fire Board Expenditure Budget Page 1 Council Approved September 6,2012 2012 2012 OBJ OBJ Descr 2010 Amt 2011 Amt YTD Amt YTD Budget 2013 Budget FUND 105 Fire Fund DEPART 42210 Fire Administration 151 Workers Comp.Insur.Prem. $7,276.22 $7,128.71 $7,398.30 $7,735.00 $8,200.00 200 Office Supplies $576.07 $806.92 $306.89 $500.00 $500.00 215 Software Support $2,599.34 $2,068.98 $1,925.16 $2,375.00 $2,410.00 220 Repair and Maintenance $665.58 $2,843.95 $0.00 $300.00 $300.00 300 Professional Services $909.68 $90.00 $3,340,98 $750.00 $750.00 301 Audit&Acrnunting Seroices $10,119.27 $10,250.31 $0.00 $11,350.00 $11,600.00 304 Legal Fees $0.00 $345.88 $27.00 $1,000.00 $1,000.00 305 Medical&Dental $5,273.91 $8,325.07 $3,093.25 $3,500.00 $3,500.00 322 Postage $10.03 $0.00 $0.00 $50.00 $50.00 340 Advertising $105.92 $0.00 $101.00 $100.00 $100.00 410 Rentals $216.06 $40.00 $49.81 $200.00 $200.00 441 Sales&Use Tax $62.77 $80.99 $49.34 $0.00 $0.00 446 License $282.50 $175.00 $70.00 $100.00 $100.00 581 Computer Hardware $6,491.15 $988.59 $193Z6 $350.00 $500.00 582 Computer Software $0.00 $0.00 $0.00 $50.00 $0.00 DEPART 42210 Fire Administration $34,588.50 $33,144.40 $16,554.99 $28,360.00 $29,210.00 DEPART 42220 Fire Fighting 101 Salaries $62,942.50 $67,875.00 $39,215.00 $80,000.00 $80,000.00 122 FICA Contributions $3,902.45 $4,208.26 $2,431.33 $4,960.00 $4,960.00 125 Medicare Contributions $912.74 $984,21 $568.65 $1,160.00 $1,160.00 210 Operating Supplies $3,006.18 $6,204.55 $2,263.06 $3,000.00 $3,000.00 211 AWAIRE Supplies $788.69 $0.00 $22Z4 $200.00 $200.00 220 Repair and Maintenance $6.41 $33.91 $0.00 $0.00 $0.00 235 Motor Fuel $2,818.56 $2,372.77 $3,308.72 $2,000.00 $2,200.00 240 Small Tool&Minor Equipment $467.85 $353.57 $131.43 $500.00 $500.00 317 Other fees $0.00 $0.00 $0.00 $0.00 $0.00 361 General Liability Insurance $8,923.21 $10,710.42 $10,364.67 $10,885.00 $10,885.00 384 Refuse Disposal $610.32 $656.15 $377.19 $675.00 $675.00 420 Depreciation $0.00 $0.00 $0.00 $0.00 $0.00 447 State Aid Reimbursement $31,914.00 $35,452.00 $37,284.50 $39,000.00 $39,000.00 448 Pension Relief Fire Fund $22,890.00 $9,806.00 $0.00 $12,750.00 $18,830.00 580 Other Equipment $1,863.27 $5,878.02 $2,314.06 $500.00 $500.00 584 Equipment Reserve $0.00 $0.00 $19,352.05 $2,500.00 $2,000.00 585 Firefighter Equipment $0.00 $5,982.64 $111,681.04 $34,000.00 $24,500.00 DEPART 42220 Fire Fighting $141,046.18 $150,517.50 $229,313.94 $192,130.00 $188,410.00 DEPART 42240 Fire Training 104 Taxable Per Diem $0.00 $0.00 $400.00 $2,500.00 $2,500.00 122 FICA Contributions $0.00 $0.00 $24.80 $150.00 $150.00 125 Medicare Contributions $0.00 $0.00 $5.80 $50.00 $50.00 331 Travel&Conference F�cpense $594.79 $0.00 $785.48 $3,000.00 $2,500.00 433 Dues&Memberships $721.00 $781.00 $1,086.00 $785.00 $785.00 443 Personnel Training $9,612.34 $3,757.98 $5,726.70 $8,000.00 $8,000,00 DEPART 42240 Fire Training $10,928.13 $4,538.98 $8,028.78 $14,485.00 $13,985.00 DEPART 42250 Fire Communications 220 Repair and Maintenance $306.53 $1,011.50 $129.11 $500.00 $500.00 320 Communication Support $520.00 $1,271.17 $0.00 $2,000.00 $2,000.00 321 Telephone $5,372J1 $5,393.90 $4,458J0 $5,400.00 $5,400.00 580 Other Equipment $2,703.94 $8,094.71 $0.00 $5,000.00 $10,500.00 DEPART 42250 Fire Communicatio $8,903.18 $15,771.28 $4,587.81 $12,900.00 $18,400.00 t� CITY OF ST JOSEPH 11/02/12 9:32 AM �*�f�������"" _ � 2013 Preliminary Fire Board Expenditure Budget Page2 Council Approved September 6,2012 2012 2012 OBJ OBJ Descr 2010 Amt 2011 Amt YTD Amt YTD Budget 2013 Budget DEPART 42260 Fire Repair Service 101 Salaries $3,571.94 $3,177.54 $2,570.49 $4,140.00 $4,280.00 121 PERA Contributions $250.15 $230.29 $186.21 $300.00 $310.00 122 FICA Contributions $204.83 $180.39 $147.63 $235.00 $265.00 125 Medicare Contributions $47.88 $42.12 $34.52 $55.00 $b5.00 130 Health Ins-Dedudible $256.37 $214.28 $140.63 $300.00 $300.00 131 Health Insurance $737.04 $743.42 $469.72 $470.00 $360.00 132 DentalInsurance $89.58 $93.67 $71.26 $165.00 $180.00 133 Life Insurance $6.53 $6.68 $4.83 $10,00 $15.00 134 Disabilty Insurance $20.79 $23.43 $8.76 $45.00 $45.00 136 Fringe Benefits-Employee $6.12 $0.00 $0.00 $0.00 $0.00 171 Clothing Allowance -$6.12 $17.70 $21.68 $0.00 $0.00 210 Operating Supplies $0.00 $0.00 $0.00 $0.00 $0.00 220 Repair and Maintenance $422.59 $890.05 $510.46 $500.00 $500.00 230 Vehicle Repair&Maintenance $6,468.26 $6,766.95 $1,759.86 $6,000.00 $6,500.00 DEPART 42260 Fire Repair Service $12,075.96 $12,386.52 $5,926.05 $12,220.00 $12,820.00 DEPART 42270 Medical Services 210 Operating Supplies $927.36 $1,710.57 $1,299.Z9 $1,500,00 $1,500.00 220 Repair and Maintenance $0.00 $0.00 $0.00 $250,00 $250.00 300 Professional Services $0.00 $0.00 $0.00 $500.00 $0.00 580 Other Equipment $0.00 $0.00 $0.00 $200.00 $200.00 DEPART 42270 Medical Services $92736 $1,710.57 $1,299Z9 $2,450.00 $1,950.00 DEPART 42280 Fire Station and Building 210 Operating Supplies $188.45 $112.22 $172.44 $0.00 $100.00 220 Repair and Maintenance $3,866.28 $5,641.02 $3,659.62 $3,500.00 $4,000.00 300 Professional Services $1,082.09 $1,489.04 $1,141.90 $1,000.00 $1,000.00 381 Electric Utilities $5,955.89 $6,627.93 $5,807.77 $4,900.00 $4,900.00 383 Gas Utilities $3,961.55 $4,260.97 $2,245.87 $6,500.00 $6,500.00 520 Buildings&Structures $0.00 $325.00 $0.00 $0.00 $0.00 530 Improvements Other than Bldg $0.00 $3,250.00 $4,500.00 $2,500.00 $2,500.00 DEPART 42280 Fire Station and B $15,054.26 $21,706.18 $17,527.60 $18,400.00 $19,000.00 DEPART 42281 Community Room 210 Operating Supplies $386.52 $202.95 $221.63 $500.00 $400.00 220 Repair and Maintenance $515.72 $2,252.34 $526.64 $2,000.00 $2,000.00 300 Professional Services $367.50 $1,002,67 $618.75 $1,000.00 $1,000.00 410 Rentals $0.00 $0.00 $0.00 $0.00 $0.00 DEPART 42281 Community Room $1,269.74 $3,457.96 $1,367.02 $3,500.00 $3,400.00 FUND 105 Fire Fund $224,793.31 $243,233.39 $284,605.48 $284,445.00 $287,175.00 FUND 331 2011A Refunding Fire Nall DEPART 47100 Bond Payment(P&I) 600 Debt Senrice-Princ+pal $55,000.00 $490,000.00 $70,000.00 $70,000.00 $70,000.00 611 Bond Interest $20,857.50 $19,125.70 $7,883.33 $6,080.00 $7,200.00 620 Agent Fees $249.93 $332.50 -$332.50 $0.00 $450.00 621 Financing Fees $0.00 $11,853.21 $332.50 $3,805.00 $0.� DEPART 47100 Bond Payment(P $76,107.43 $521,311.41 $77,883.33 $79,885.00 $77,650.00 FUND 331 2011A Refunding Fire $76,107.43 $521,311.41 $77,883.33 $79,885.00 $77,650.00 FUND 346 2011A Pumper Truck Certificate DEPART 47100 Bond Payment(P&I) 600 Debt Service-Prindpal $0.00 $0.00 $35,000.00 $35,000.00 $35,000.00 ri CITY OF ST JOSEPH 11/02/12 9:32 AM ������'���� 2013 Preliminary Fire Board Expenditure Budget Page 3 Council Approved September 6,2012 2012 2012 OB] OBJ Descr 2010 Amt 2011 Amt YTD Amt YTD Budget 2013 Budget 611 Bond Interest $0.00 $0.00 $7,388.33 $7,820.00 $7,360.00 620 AgentFees $0.00 $297.50 -$297.50 $0.00 $0.00 621 Financing Fees $0.00 $10,736.48 $297.50 $2,140.00 $0.00 DEPART 47100 Bond Payment(P $0.00 $11,034.48 $42,38833 $44,960.00 $42,360.00 FUND 346 2011A Pumper Truck $0.00 $11,034.48 $42,388.33 $44,960.00 $42,360.00 $300,900.74 $775,579.28 $404,877.14 $409,290.00 $407,185.00