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Home My WebLink About[05a] Minutes Oct 18th/Nov1/Nov 15 October 18, 2012 Page 1 of 4 Pursuant to due call and notice thereof, the St. Joseph City Council met in regular session on Thursday, October 18, 2012 at 7:OOPM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors Renee Symanietz, Dale Wick, Steve Frank, Bob Loso and City Administrator Judy Weyrens Citv Representatives Present: Finance Director Lori Bartlett, Police Chief Peter Jansky Others Present: Lisa Ruprecht, Rachel Dunham, Melissa Flaig, Sarah Fiedler, Sara Mickolichek, Sarah Dingmann, Jenny Brattensborg, Tom Klein, Dean Connolly Public Comments: No one was present who wished to speak. Approval of the Aqenda: Symanietz made a motion to app genda with the following changes: Weyrens requested to remove item 4(a)and o t d of the agenda a closed meeting to discuss labor strategy. Schultz would lik d item review the Rules of Order. Council will move into a closed session in pursuan �t, 'Minnesota 13(d)to discuss labor strategies.The motion was seconded by Loso a.n .passed unanimou Consent Aqenda: Loso made a motion to approve�� consent enda with moval of item 4(a). The motion was seconded by Wick and passe �. :animQ�l� ;. ��=v a. Deleted y b. Bills Payable—Approved c ;"ck�umbers 04581 - � 874, payroll EFT#00 23-000727 and accounts payables 001588-�0 5�� c. Treasurer Report—Approved t e.Se�p�'�2Q��2 and 3 • er Treasurer's Report d. Donations—Accepted the dona�"i" �ns and�t � ;purpose '' tated. � Rules of Order. Mayor�_ : , � that he w �nted to v��. .' � ule - Order regarding communicating effecti . t Coun eetings. �l1/�il ��.�encou � Eouncil members to speak at meetings, he requeste ' t they wai 3 q;speak until�cognized an t be respectful of others opinions. Park Board Budqet: Park B Ch ' nderson:�appeared before the Council to discuss the proposed b�� ``��20�12. He �� t �t;� � ding h�s:decreased over the years due to the lack of park dedicatimn u �`�I-ie��nder� ds the re�`� i `;to.cu#�parks and recreation funds during budget � ��r�..�� years, �'��ver, when people look a�''=, ing to a co :��unity they do consider the amenities. ��P w, o �� Regarding'�"��.¢udget, $400 h`�a ��een incl�� d in the budgeted for flowers at Monument Park. The Park Board is propo��ir��to make impr`i��isments�Q��overdale Park. The long-range plan of the City guides Cloverdale Parl�io�+ards a Zen or rYieditative park which has a proposed development cost of$ 250,000. � �.,_ Using the same cancept, the Park Board requested a local vendor, Scenic Specialties, to design a concept plan for the park;including a cost estimate. The concept plan included a cost estimate of$ 22,000. Anderson stated.tfiat before the Park Board is ready to move forward they will seek public input as he has already received cortiments regarding the lack of playground equipment. �:.::. Frank questioned the dedication fees listed on the Park Board Financial Statement regarding the Army Reserve Center. Weyrens stated that the Army Reserve project is in the planning stages and it is uncertain as to whether or not they will be platting and if they do not, a dedication fee is not collected. Frank questioned if the project for Cloverdale Park will be competitively bid to which Anderson stated yes. Wick questioned the proposed trail path for the Cloverdale Park project and whether it would be paved or gravel. Anderson informed Council it is to be concrete. Wick also inquired about the$7500 dollar expenditure in 2012 for a memorial. Finance Direct Lori Bartlett stated that expenditure related to the Scoreboard in Schneider Field. Wick made a motion to accept the proposed 2013 Park Board Budget.The motion was seconded by Symanietz and passed unanimously. Administrators Report October 18, 2012 Page 2 of 4 Leqislative Priorities: Weyrens shared that the next Inter Governmental Meeting will be held on Tuesday, October 30, 2012. The area Administrators met on October 12, 2012, to discuss the draft Joint Legislative Priorities List, using the 2012 Legislative Priorities a guide. The items completed have been removed and two new areas have been added. One addition is to request changes to the 429 Statutes regarding minimum assessment ratio needed for bonding purposes and to include language to allow for benefit for underground infrastructure. The seconded item is modifications to the Government Data Practices regarding when names of victims need to be provided to the media and a second provision to keep private email addresses of residents paying their utility bill through email. Weyrens stated the request for modifications to the Data Practices Act is a result of the Verso accident. Frank stated that he does not support the proposed priority regardingy��ninent domain as he has concerns when government takes public property for private. In aki f he stated that while is a ��< supporter of the North Star commuter train, he does not see an�� nce that the link from Big Lake to St. Cloud is a financially feasible. Therefore, this priority ma �� reality. � . �� ::"��,. Communitv Siqn: Weyrens reported that she has been��ng with f��1��Feneis,from Custom Signs to replace the existing community sign located on CR 7 ��d��ollege Aven�� is anticipated that the new sign will cost approximately$ 100,000 and Feneis h�s��"�fered to serve as��oker for the sign, paying for the cost of the sign in exchange for collecting the rew�,nue. The City would be al�pwed 00:20 seconds per minute to advertise community events on the sign 7�i�e�.emainmg ti�ne would b�� ted to the business sponsors which Feneis would solicit. In addition, Fenei��uld ma��e the sign in '�iir�g the rotating messages. Feneis offered a second alternative where he wot�ld jta��assist the City wrtti�e construction and the City would pay for the sign and con�r�l�the advertising�ev�nue. This scenario viiould be cash V`��` neutral for the first five years, and would require personnel to�blici#sponsors for the sign. {`� \` i\�� hH `� ' . The Council concurred that the City is not in a'�osition,#d�construct�'n anage the sign and prefer the option with Feneis controlling the;sign. Weyr�{is clarifiec�that the City ��wn the City, as in the past and x�� :��.�� after five years the City cot�d`e�ercise the option to manage�h��duertisin�. During the first five years the City would be respoRsi�i7e for the electricity and cable f�odem�s t��:the past.The expense would be about$1200 a year for�h;e�ity. Weyre�s presented��i'��City with a��aft of a proposed agreement �,. between the City and Ferleis#or the Cornmunity Sign�Loso stated that the agreement should be clear as to the types of advertising th�;�ity wUl be permitted during the 00:20 time allotment. When questioned for the next st��in the process, We�yrens statec!`that once the�contract is executed, Feneis will begin solicitin��dv�►�isers a�d:has 90 cJa�i�to secure four sporlsors which meet City approval. At this time the ,, sign wq�l,d�b`�e constructed Jansky`�uestioned if the.Ci��+will be able to place public service ��,, announce��nts on the sign�to which Weyrens responded yes, but they will be placed by Feneis. � � ,;y n�. ,, ,�y hr. Wick made a motion authorizi°ng the Mayor„and Administrator to execute the agreement between Rich Feneis antl�the City of St. Joseph for the construction and management of a community sign to replace the existing sign located on CR 75 and College Avenue. The motion was seconded by Frank and passed unanimously ,L Ordinance Amendment—Noise'Ordinance 102: Weyrens presented the Council with an amendment to the Noise Ordinance 102. The amendment corrects inconsistencies between Ordinance 55 and 102 and formalizes the noise violation policy as it relates to rental property. In addition, the proposed amendment adds the restrictions for construction noise that is currently identified in the subdivision ordinance. Schultz and Frank requested the Ordinance be modified to include current terms as the existing Ordinance seems outdated. Loso made a motion to table the discussion on Noise Ordinance. The motion failed due to lack of second. Frank questioned the reference to exhaust in the noise Ordinance and why such language is in a noise Ordinance as exhaust does not create noise. The Council concurred to remove the reference to exhaust. Wick requested clarification in regard to the provision for construction noise and questioned if that related to home projects. Weyrens stated that the construction times relate to construction projects that create October 18, 2012 Page 3 of 4 noise that can be heard beyond the property line. The majority of complaints regarding construction are new construction and utility improvements. Ordinance Amendment—Ordinance 112: Ordinance Prohibiting Disruptive Intoxication. Jansky explained the background for this Ordinance and that the State of Minnesota does not have a public intoxication law.Where the City has problems is with large crowds. This Ordinance would allow for better crowd management. The Ordinance has been adopted by several other Cities. Ordinance 112 would only affect the individual breaking the law. Frank would like to see more defined language with the Ordinance. Jansky expressed that the language being used is standard in law enforcement State-wide and will hold up in court. Ordinance Amendment—Ordinance 74: Keg Permits. Jansky comm � ed that the City of St. Cloud has this Ordinance along with several other communities. It would re .: ividuals to purchase a permit if they intend to have a keg within the City limits. Jansky explain this permit will afford the police department the opportunity to know the location of parties. T ' process would not change the existing Ordinance that limits the number of kegs per prope�; ,, � o �� eyrens clarified that the retail store selling the keg does not have any obligation to en t�rce he Ordi Ae. Symanietz wanted clarification on how the process would work. Schultz "mended that -�e� ouncil should investigate what the policies are for the City of St. Cloud for t . �it process. There i - . cern regarding multiple permits being filed from neighboring addresses o - leases are written for ro : entals at the same property so multiple permits are not given out. �: Ordinance Amendment—Ordinance 75• sky stated tha�the��y has once before c-;� �dered adopting a Social Host Ordinance, but delayed a - sed on a pending case for the same Ordinance in St. Cloud. The matter was resolved withou erefore, Jans,�k,�requested the Council again consider adopting such an Ordinance. Th rp the Social"'Hqst Ordinance is to hold the property ��-�M- owner or tenant responsible for behaviors t ; ` ccu � esult of alcohol or from large gatherings which become disruptive. The purppse,.:is to discou - under ��ossessiorl and consumption of alcohol, even if done within the canfines'iif 2�rivate res� �- ce, �`�i� ��v o hold persons criminally responsible � �� ,,�, who host events or ga#hF�.r�ngs wher�persons un�.- � �s o a�;-��-�r�ssess or consume alcohol regardless of the persor�liosting the e�r�%nt or gath � �� upplied the�cohol. Jansky explained that there have been several instances where th��'private part � ' ted they did not supply the alcohol to the individual under the age of 21 ar�d thi U,�d�nance wo ffer better enforcement. Loso inquired if there is ��i��y�� d�� y � a State law cav�rar�g;t�h�s issue J�n$ky repliedt�es, tha �te Statute does cover this topic, but it does not ,�i��iii r�'�� y�i�ii�� clarify if tt1L��a divid�a�%w�i°o;;�s under a�e brings th�e�ir�ov�rn ��C�"ohol and the Host knowingly allows the consumptaori of alcohol 'Tij%Qrdinance will make the,Host criminally responsible. Jansky reported '��oii. i//�� `� �� °_� meetings�w�th both colleges��e been�ield and they are very supportive of the Ordinance. This °%i� �i!/j/. � * �� Ordinanceinrould make only the erson(sj w�Q are responsible for the resident in violation of the �c��///i ��3 Ordinance. The Gouncil requeste�,additional,information on the Ordinance to which Weyrens stated that ��,� ��-, she will contact the;St Cloud City Atf rney to see if he would be willing to come and discuss their experiences. '��,� ` i ��;��,oy �,/� Council Waqes:Weyren�y,ad��sed the Council if they intend to modify their wages in 2013 any action must �i/ �%//i/f��%r be ratified before the elecfior�;oj�/��ovember 6, 2012. Weyrens provided the Council with a summary of the area City Council compen��on and most Cities have moved towards a set fee, not a per meeting fee. Frank suggested moving to a standardized fee and felt it may less complicated. Loso felt it would be more efficient. The Council will continue the discussion at the November 1, 2012 meeting. Sunset Ridqe Plat: Weyrens reported the Joint Planning Board has been working on a plat entitled Sunset Ridge which is owned by the Roman Notch Trust. One of the major discussion items is access and the need to have access for the future both to the east and west. City staff has forwarded the proposed easements to Stearns County Environmental Services for consideration. The Joint Planning Board will be considering this matter on October 29, 2012. While the plat is located in the Township, it falls within the Orderly Annexation area where the Joint Planning Board has final authority. Weyrens stated that as with plats in the City, the developer will be required to enter into a development agreement to memorialize the terms and conditions of the plat. October 18, 2012 Page 4 of 4 Mayor Report Meetinqs Attended: Schultz reported that over the past could of weeks he attended the following meetings: October 10—attended a listening session with Michelle Bachman's Deputy Chief of Staff Robert Boland. Transportations issues were discussed along with healthcare, and there were many interesting ideas shared. , They also shared their concern with the access to propane in rural Minnesota and how cost prohibitive it was to bring in. October 11 —attended the APO executive committee meeting at which they announced changes in the Federal formulas for allocation of more funds internally. Ther ,tiw�s a discussion for maintenance versus new projects. A full Board study is required regarding fund `�' t�must be used or they will be lost. �. .e.. A request from The Greater St. Cloud Area Corp.for money w� " roved and they are not members of the APO. This is the first time that the APO has granted monies,:fo N on-member. Questions were raised ,a��. on how it will affect future funding availability. There wtll be;;� �� ,ssions within the APO on how to distribute the funds to non AP members. �� , �R.�� Coun ' R� orts ��::W Frank—No report � : Loso-- No report � �` �� : ,� Wick-- No report '„�'X,r,,� Y' Symanietz--No report �� . Closed meetinq: A moti � ��u �� by Wic '�go mto;��e, mee�ng pursuant to MN Statute 13(d)to discuss lab � egies. motion �' onded k��manietz and passed unanimously.Weyre n firmed t �o action w ' > ur when the�ouncil comes out of closed session. Ad'ourn Wick�ii�ac�e�a�'notion "�� '°��"��PM� �,;e motion was seconded by Loso and passed ui��t�iYiio�'sI� k� , �� : E�� o �; Judy Weyrens��k �:�� <,� Administrator '�� y� � ;� �, �, �,. �� November 1, 2012 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, November 1, 2012 at 7:00 p.m., in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Renee Symanietz, Bob Loso, Steve Frank and City Administrator Judy Weyrens City Representatives Present: Finance Director Lori Bartlett, Police Chief Peter Jansky, Public Works Director Terry Thene, City Engineer Randy Sabart and City Attorney Tom Jovanovich. Others Present: Murray Mack, Tom Peck, Steve Plantenberg PUBLIC COMMENTS No one was present who wished to speak. Approval of the Apenda: Frank made a motion to approve da with the following changes: Item 8.5 will be added to the agenda and the Council w' e a closed session in pursuant to State Statue to discuss labor strategies.The mo ' s seco by Symanietz and passed unanimously. Communitv Center Discussion: Weyrens stated t agemeister and Mack repared a summary of options for the proposed government center includi evaluatio f the forme nedy School. At this time Murray Mack approached the Council and sta at d � e analysis ; variable were considered and he a considerable amo n . f information e encouraged C - �cil Members to ask questions throughout the presentatior� �£ he following is mary of the discussion regarding utifization of the former Kennedy site: • A portion of the former Kennedy Sc oQl is le , Little Academy and Head Start. The Little Saints Acad .. Id have to��.kate in o � er spa his was the choice building for the project. The' ��, s�� < ,.ough 201��,1,d th � s�� rent � ith the School District. Timing would need tc� ��n �nsidere his buildm�� o �be ac � �� • Photographs ;;hen sho %° Council a�, existing cor of the building. The building was built in 1966 with�� dition �ed in 1970. � � • The res#r. m facilitie '�ul � = e reco ��ured to meet current building code requirements �� g��a d�'�I� ��n�cal fixt c: o°1ci ha.- -�°, e upd��ed. The building would have to be modified to eet� andica�p acCessibili� requiremen s� � I�°' • �ie gymnasium is'��ir%�dequa ape and f � ons well for what its purpose is. Suggestions er'.,` ,made on how�o�est use��,�gYmnasium space. • The� oi ers are 45-years�old and�s ''° of the piping in the building is asbestos wrapped. Because ,;.,.;. of the age,of the system rt has run its.;�,e course and would need replacing. New heating, cooling and ventilation would be needed. • The existing roof is 20-yearsf;old and would need total replacement. The exterior is a granite veneer which is located righ#`next to the concrete block. There is no insulation in the exterior walls. The project would be required to adhere to energy efficiency codes. The granite veneer would need a lot of tucl� pointing. • The building does have power and some communication lines run throughout the building, but is not suited for today's technology. It would be necessary to insure that the cycle of the building would carry the City for the next 30-50 years. • It would also be prudent, with the age of the building, to address the plumbing, waste systems, etc. It would be necessary to consider replacement of these items because they are close to running their life expectancy. • The building is not historically significant; therefore the City would only be dealing with the problems associated with retrofitting a building and not historic items. • Mack presented a diagram of a new site plan. The plan showed the West side as the main entry of the facility. They would expand the existing parking and additional parking would be added. The old foundations from temporary classrooms would need to be removed. There is an November 1, 2012 Page 2 of 4 allowance for drainage. An overlay was presented as to how they would implement the program requirements. • The biggest issue was defining the large area for council chambers and the police department garage. Mack explained that the best area for councif chambers was is in the center media space. A corridor would be added for access to the six-rental rooms.A new lobby space would be added. A moveable wall could be added between the gym and community room. The existing kitchen would remain and be gutted. It would be replaced with a minimal kitchen. • City Hall would be located as you come in the front door. • Police Department would be located behind the City Hall area. The Police Department would have a waiting area, reception area, several offices.A corridor would then lead you into the parking garage and locker rooms. There would also be space for a holding area. In order to accommodate the police garage the floor would need to be '; . ved and replaced with a concrete floor. • Mack explained when comparing the Kennedy site to t��isting facility, or something off site, �t�t��::. the City will gain approximately an extra 7,000 sq.f � �t��en what it takes if the City started with a clean building on a site that we can organiz �� r a��; re efficiently. • The Kennedy site is about 30,000 sq. feet Th �ussed prog: eeds are roughly 22,000 sq. feet. A list was presented of all the items th�t=:,, . d need to be� ssed along with factors to be considered. �� • There is a lot of opened land to be develo��K��nd plenty of street acc ss'z� ��;. � • A cost analysis was presented with different v��xt�bles to be�onsidered. � ,�� .„ �'�� '�� Summary o f discussions on a l tem��e v�tions: �� ;� �'�i��a • One option included adding o �to f�1e ?ustmg buildi°� nother option for the existing site �� included adding a second floor�. k�p��verythin ��pne level the option did not meet all program requirements � ��Q� ' ' • A new two stot��b°u�1�11ng was also��je ng con��This vvo��tl provide the City with all program requ�remen�s at x�he ewstin��a ��°� ��,, � � • There is a sate�on Highw��5 for sale � � vailable��ild a new building but not an ideal choice becau�e of the ditc��nd other la;.��issues. It would be hard to fit a building there with all the program �-Equirement� , ��, • T re�s another 10�au�ailab� I� I��aan Hill�� roughly two acres.There is plenty of room on ��{h��i��1�`b�ild what fih�e rogra i, s �� `<.,s� d�3�a�� xa �,. � .x� �^a��' ua � `v �,, x Loso mqL�i��d if the buildin��3rppose ��'�he current s�t�could aecommodate a second floor to which �� Mack respq�ded that significan�tructu�e modification would be required. Platenberg presented the cost analysis to the Council along wi��he differet7ces of each. The costs were broken down and defailed. These figures incl�uded land, buil��t�s, remocfe#s, etc. Considerations were made for parking, locations and operational cbst��There was fu�fher discussion about purchasing additional lots for parking if the community facility reri�a��ed onsite�A�the discussion progressed there was a conversation about space constraints with the exisfing build�ng and staying at the current location. Mack stated that staying at the current location will not m�eet all;of�the program needs requested. He also explained the revisions to the building floor plan and the coinpro7nises that would need to be made to meet as the programs needs. Schultz expressed his concerns about the future and having the need for more staff and where the City would put them.Weyrens questioned Sabart if the City could submit a grant proposal through the Legacy program for purchasing the existing site/building for the historical society. Sabart stated that it would be difficult to secure the needed funding and would probably not score high enough. Wick explained that some of the Citizens are looking for something more like the Whitney Center. Mack suggested keeping just the gymnasium and cafeteria area of the building and tear down the rest and rebuild a new facility. Frank suggested using a private corporation to build a facility and City Hall would lease the building from the corporation. Mack suggested leasing the Kennedy facility from the School District and they could maintain it. There was more discussion about the Indian Hills site and its location. November 1, 2012 Page 3 of 4 The Council questioned if the building project could be phased. Mack responded that any project could be phased and the phasing will add additional costs. The most cost efficient manner to building is the complete project. But due to financial constraints it is not uncommon for companies and governments to build in phases. The City must decide what the priorities are. Schultz talked about the future needs of the city but right now the main objective is the community facility. Frank would like to see the facilities closer together so citizens would not need to drive to each location. There are many advantages to the Indian Hills property that would meet those needs. A motion was made by Frank that the Kennedy site option be removed for consideration as a possible community facility. Motion was seconded by Loso and passed unanimously. Weyrens suggested having another meeting on Thursday, November the 8th at 6:00 p.m., to discuss the Northland and Indian Hills locations. The anticipated goal is to make a:decision on the final direction that the Council would like to pursue. ��' ' �� Council Compensation: Weyrens presented the Council withr�i��r4�osed compensation schedule that �.��s.�. �,•�� included information on establishing a fixed salary and one�,usi�ng a fixedymonthly salary and the current method using a per meeting fee for all approved meeti ' - ttended. The,`',nformation also included the compensation for area cities illustrating that the majo communities�t�'�i iz�a fixed fee schedule. Frank and Loso suggested the City continue with ; e rate structure fo�ouncil compensation. Loso made a motion to keep the current Coun 5 ;embers'salaries wheie th�y are with no cost of �� living increase. Motion was seconded by Symanie °:and passe unanimousl %�,.. Communitv Survev: Weyrens presente # e Council with % ;unity survey prepar�! by the League of MN Cites. The survey is part of the e Funding mecharji �measuring performance and encouraging communication with reside s��,�T�e 5�rvey must��,�cyflmpleted and received by the Council prior to December 31, 2012 for the City to re��eiv��9�'1�4 in 2013 Af er reviewing the proposed questions, Frank suggested the City add a question on°�5atisfac�on�nnth the Cit efi�se program. The Council �� concurred to add the quest o ,t, e survey. �Wick made a motion au�hor;izing survey form and questionnaire with the.i�t usi� ��fuse, dis�rib,uting t�te�survey thro g'h the City website. The motion was seconde w r_��Syman �� nd passe��u�i��iimously:��, .- �,�.�� :: ��ae' 2013 Budqet: Frank inqurre�d�if there � � been any�l�evelopment on the budget that Council should be aware of.Weyrens respond ��t t . , 1 � w item th�City received was the final numbers from the �' ,� Count and ouC market value a �` � " �� y : � ` an anti�ipated. So the impact to the tax rate is a little b ud eet A special meetmg has bee-� hedule` ��1o;vember 20th, 2012 at 6:00 p.m., to discuss the 9 inistrator Report _ e:�� Libertv Pointe Weyrens reported that City staffi has met with the board of the Homeowners Association regarding the private improvement�t�`t the Liberty Pointe. Due to the depth of the utilities the staff is recommending the City not assum��tMe improvements as public and as an alternative provide snow f ,<:�: removal services for three fo five�;years, or until the undeveloped lots are developed. The Association has agreed to the terms and will make fhe necessary improvements such a lowering a manhole and adding signage before the City begins snow removal. Final documents will be drafted for the next Council meeting. Mayor Report Countv Parks: Stearns County Parks has received an appraisal on the southern 20 feet of the rail corridor between St. Joseph and Waite Park and anticipate applying for legacy funding to construct the trail. Stearns County will be setting aside funding to purchase the needed corridor. APO: The APO full board met with The Greater St. Cloud Development and they have set aside funds for a transportation study. There was a discussion on this and it was moved that the Executive Committee would determine what to do with the study and will work on policies for non-APO members requesting funds from the APO. November 1, 2012 Page 4 of 4 Joint Planninq: Joint Planning met on October 29th, both the Township and City came to an agreement regarding the large lot housing development. The development will be required to provide easements for future road corridors. Interqovernmental Meetinq: Schultz also attended the Area Cities meeting on October 30th to look at legislative priorities for the group.There was a presentation about the Health Care Act, by Dave Borgert of CentraCare which was very informative. Coalition of Greater MN Cities: The Coalition of Greater Minnesota Cities Annexation Land Use Committee met and the revisions will go forward to the fall conference. There are very few changes explained Schultz. The document will be distributed to City Council ;�r�bers. Upcominq Meetinas: Schultz will be attending the Mayor's Pray��-� eakfast, at the St. Cloud Civic Center on Thursday, November 8�h, 2012. �t � -� Council Repo s�� ' �.� FRANK Area Joint Plannina Board: Met with the St. Clou t Planning Board. A di 'on was held about the Trail Legacy Grant and the Mississippi River Projec . LOSO-- No Report � �� ; . WICK EDA: The EDA met recently and discusse follo� The B - '' ts and St. Johns University Free Enterprise Group attended eting to se w they = ��SSist t al businesses with planning and design marketing; ur BFA G ., . s to = -de�, ��e�lo Cu a, Scenic Signs, Millstream Cottages and Kay's K' ,;, 3)�th has rec d � rveys�j�� pusinesses that that have responded to the Busi xpansio ; �rvey on t site; 4)disc�ssed the Small Cities Development Grant has come to the co ion the� � would be ". . competitive by leaving out the commercial component in the Grant. Th ly agreed% proceed with the Central Minnesota Housing Partnershipx��!� . ° �_ =�comm �_� �p:� .�, ��-�: ��`�y� � SYMAI�I�'i Z ,�, ,�� , � Meetinqs Att�nded: Attended � ame m d gs as Schultz and refers to the Mayor Report, Area Cities meeting AP��'�e Joint Towns= ,nd Join `��ties meetings. The APO meetings for the full board are cancelled for N��1ber and Dec��er. �� Closed Meetinp: Wick��ade a mot��n to go to into closed session pursuant to MN Statue 13d.05 ��E E . ��' subd 3 to discuss labor�str.ate e.egarding the AFSCME Labor Agreement.The motion was seconded by Symanietz�N" � as, ed unanimousty. Weyrens clarified that the Council will adjoum immediately following the clo ,;�"meeting without any action occurring. Adiourn:Adiourn: Wick made a motion to adjourn at 9:45 PM; seconded by Loso and passed unanimously. November 15, 2012 Page 1 of 4 Pursuant to due call and notice thereof,the St. Joseph City Council met in regular session on Thursday, November 15, 2012 at 7:OOPM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Steve Frank, Bob Loso and City Administrator Judy Weyrens Citv Representatives Present: City Engineer Randy Sabart, Police Chief Pete Jansky, Public Works Director Terry Thene, Finance Director Lori Bartlett. Others Present: Ryan Lemeiux, Stephanie Drickel, Teizia Callaway PUBLIC COMMENTS Approval of the Agenda: Loso made a motion to approve a. The motion was seconded by Wick and passed unanimously by those present. Consent Aaenda: Loso made a motion to approve nsent agen follows: a. Removed b. Bills Payable—Requested Action: Ap check nu bers 0458 874, payroll EFT# 000723-000727 and accounts payables 0 -001 c. Treasurer Report-Reques - ction: Acce 012 and 3`d Qu Treasurer's Report including the gamb rt and accep a e donations for their s ated purposes. d. Transfers—Requested Act t the dona nd their purposes as stated. e. Grant—Requested Action: o � Administ > o execute the grant agreement with the Initiative Foundation for the se �.the fisc nt for a$ 5,000 Grant for the Minnesota Str et. The motion was seco- by d pass ous = those present. �s Noise Violation 310 Old a 52: yrens pres ted the Council with an alleged noise violation that occurred at 310 Old Highwa� on 0, 2012. � e property owner has not requested an evidentiary�h r�n �f t erefore : ; now e that a noise violation did occur and once ��,,,� �, . � , that action ts,comp�ete � :s dispo y must b ere� Loso made a motion estabfishing that a ex£ �.f�" � " !f��"�.4 noise viol�tion did occu,r-o;,Octo 1, 2012 a < _; . Old Highway 52. The motion was seconded by Wick�and,passed unan. usly b � ° se present by those present. �� Ryan Lemeiux s oke on his beh If°�u-,He apo � �ed for the actions of his tenants and he stated that he �� reviews with all ten�nts the policies �r being a good neighbor. Lemeiux stated that the tenants are students at St. John's University ar� fhey made an unfortunate mistake. Frank stated that based on the police report there were"other inciden�#s; however, they were not at the level for citation. Lemieux stated that he was unaware of the other`acti�ons. Loso stated he is perplexed as to why students feel a need to scream in the streets in the sarl��iours and what goes through their minds. This type of behavior would most likely not be tolerated at sCtiool or home. The tenants iive in a neighborhood and should be respectfuf of the area. Lemeiux stated that he cannot speak on behalf of the students nor does he condone their actions. He has many rental properties and takes the matter seriously. Mickey Mendoza tenant at 310 Old Highway 52, apologized to the Council and to those that were impacted by their actions. He stated that they have had some issues in the past and they have learned from their mistake. Rob Sibrant stated that he too is a tenant and apologized for their actions. Frank made a motion to assess a penalty of$250.00 to the property owner of 310 Old Highway 52. The motion was seconded by Loso and passed unanimously by those present. November 15, 2012 Page 2 of 4 Faciiitv Discussion: Weyrens stated that the Council previously discussed options for constructing a community facility or government center. Staff was requested to provide financial impact on the different options. The following is a summary of impact: Option One New construction of a government center with an anticipated cost of six million would require an annual levy of approximately$ 450,000 for a period of 20 years. Option Two New Construction of a community center only with an anticipated cost of two million dollars would require an annual levy of approximately$ 191,000 for a period of 15 years. Weyrens stated that the Council would also have an option of buying land at this time and waiting to some point in the future to construct. The impact of the land purchas ould be dependent on the location and selling price so a financial summary was not prepared�� ' is time the Council needs to provide direction on the community center. The City has a cont,� , ��h an architect and construction manager for the design of a community center. �= � u�>. Frank stated that he is not in any hurry to complete a stu��!. '°oso inq if the City has to pay the architects regardless of their decision.Weyrens stated ��we do have cts with both firms for a product and contract price. She stated she was un �m�' n as to the languag he contract but the sum of both contracts is approximately$ 74,000.00 Loso expressed that the big push was to expand City fac�►#ies and��s:planning be� ' 2008 and has ��. � �� now recently grown to include a comm ' center in his opir�r�L„so does not think ity can afford �� the project with all of the other projects. rees the City s[iould�buy the land and pay or it with sales tax money then build the facility in incre � uggested f��aum� the City offices where they are. � ��,�. Loso shared his concerns about usage of � �� m �:� �r, facility F�e;fi�lt�that better planning is needed. � � Wick supports choosing a oc� c��n,and at lea throu � lannin se. He would support designing the facility rat a�� a �� ng for the�� tract ��othmg��rank stated that people have an expectation for gouer�,t,'�ent to °�.��oney that�l �� ; ;�xe� r�;��qllected. He concurred with Wick that we should continue.t�j;e.tplanning =.cess. Fra ;�� ressed that��ouncil should take some time with the decision process °�,, �\� � � Wick explain��at w have t �`b�t�+� o t ��uapmen��the repairs and new HVAC. The City was � �� . . holding off�ornpye�in f e�eede irs as i t�e exi�tin uilding were added on too, it would change the HVAC,requirements��:�City c� �� ove forwatd;;w�� the repairs as original bonded. Every time �� Counci l has;::ha d a discussio r��a .�u t t h ��li ty is has been a com bina tion o f Ci ty o f fices a long wi t h t he `;\a��\ ��\ � community��nt�er.Wick comm r��d thaY# has been no discussion regarding a stand-alone community cen�e�r He suggest�o°��Iding t �.�o rooms with room to add the City offices at a later date. �� °�� Schultz stated he appreciates the i �mental approach. Schultz likes the idea of people investing in ��\ �� downtown and has conce�ns abo ��oving everything out of downtown. He would like to continue having a presence in downtown��e„is co,,c,�-ned about moving the Government Center, Police Department, a �< ��u� � community room, etc. "�y � �� Schultz would like to move forward with the idea of building in stages. He suggested that this may need to go back to the Facilities Committee to decided what fits in what spaces and how can move forward in the next couple years. Schultz would like to determine what is in a community room. He does not see the value in building just a meeting space. He envisions a space that is active. A facility that residents would feel comfortable coming in and having a cup of coffee and reading a newspaper—a facility that could be utilized for something other than a meeting room. He would like to see a facility that could house events such as weddings along with other activities. He wants a building that is function and will get used. He explained that he is not certain how to go through the filtering process and what goes where, but he would definitely like a presence downtown. He shared his concerns about moving the entire facility out of the downtown November 15, 2012 Page 3 of 4 area. Schultz feels that this project should go back to the Facility Committee for additional discussion and planning. The committee should just focus on what is needed for the community center excluding the Government offices. Schultz does not want to delay this project but feels that Council needs to be clear on what is needed. Wick shared the concerns of the Facility Committee. Weyrens shared with Council that the current space will work for a few years and even if the building was to be sold the repairs on the HVAC system would still need to be done. These repairs would not take place until spring. Loso commented that he would support the project returning to the Facility Committee excluding the City offices and Police Department. He would like to see the Committee just focus on the community center. He also would like to see what the operational costs would be.Weyrens expressed that she feels the community thinks that this would be at no charge to the patrons. She expressed that the usage charg hould be made clear to the community. The Fire Hall is a good example. Some residents woul�w o use the facility but do not want to pay a usage fee because they live in the town. They think the ar; aying for it through other mechanisms.Wick agreed there should be a user fee. � p Schultz questioned the opinion of the EDA on the dow �° n area. Wi ted that they have not had this discussion before. Schultz likes the idea of havi ��acilities in on r ce and prefers keeping it downtown, but he doesn't feel it will work. If you s�t ;y ,o ing at the archite ojections for parking it may be counterproductive to the mission of the EC� , . chultz is very adaman out having a government facility in downtown. Frank concurred wrt;y .chultz, tha ost comm - � �would like to have some faction of government in the downtown area. .�,=e- y Frank stated that he is agreeable with buil�ing..over time. H ; � or having a master p an that will �� y� require the city to build step-by-step. It may take three to five y , �;to complete. � � � � Wick asked Bartlett about the cash balancesfrpm th�-:�Gtober state cted sales tax and what has been allocated from those fu d-s� Bartlett confirmed that the =was$1. lion collected and about �.: $900,000 of those fund . � ,� � ommitted�for pro�ects �#`�a�e alre�� been approved.Weyrens explained that some o unds h � already been spen#`for pa ,,,'�"ts to Steams County. She also � � �y ,��. �� informed Council that 8'�million of t�e�sales tax i��ancommitted that could be used as revenue stream. �i ,� Schultz questioned W ick if h �-uld a ��nc,bers to t[�e Facility Committee to have the bigger discussion � ��G��'Id Iso be advanta eous to determine what an o erational as to what�� t��o a communa �� g p � u ,.:�a `' /%// ��/%io �%,,,. budget rni h�.�Oo�ic like Wick ques�o ed the sfat�s��fif�e architectural contract and implications of s� -�� yiiair ��/e��ti//o�� delaying a tion. Jansky eit�ressed t�aat�before the aP��tects are called back in decisions must be made �ar� by the car�m�ttee as to what is going in't�his building and what kind of use it will have—Schultz agreed. r x�� '� �ir � �� , . a�%ao It was decided that the Committee will seek furtj�er information and input regarding just the community ,,:.. center and will th��t'bring the inforrriation bacK to Council. �:; � Engineer/Public Works Director Reports �; , �� Storm Water Ordinance 1Neyrens stated that the City has recently received notification from MPCA that the City does not have an Ortlinance managing illicit discharge and provided samples that could be modified and adopted. City Engineer Randy Sabart staied that the current General Storm Water Permit required of the City requires that we prohibit contamination in the storm sewer. Staff will draft a proposed ordinance for Council consideration at the next Council meeting. Proiect Update-Countv Road 2: Sabart reported that the majority of the trail grading and paving has been completed on the County Road 2 trail. The construction of the trail on the north of CR 3 has been graded to the gravel base but will not be completed until 2013. The contractor is still ordering signs and box culverts as well as working on lighting for the intersection. November 15, 2012 Page 4 of 4 Administrator Reports Fire Relief Board: Schultz reported that the Fire Relief Association is working on re-establishing their 501 3(c)status and as part of that process they need to establish what happens to unobligated funds in the event the Relief Association dissolves. The Relief Association has requested that the City Council amend the bylaws of the Relief Association to indicate that in the event of dissolution, all remaining funds will be turned over to the City of St. Joseph to be used for public safety or fire education. Frank made a motion to accept the recommendation of the Fire Board amending the by-laws as stated above. The motion was seconded by Wick and passed unanimously by those present. Libertv Pointe: Weyrens presented the Council with a resolution wh � : y the City would remove snow from Jefferson Lane for the 2012/2013 season. MN Statute inclu � rovision whereby the City can remove snow in developments with five or more undeveloped I erty Pointe currently has nine lots underdeveloped. Loso made a motion authorizing the Ma. dministrator to execute resolution 2012-0017 providing snow removal on Jeffe, a the Liberty Pointe Subdivision. The motion was seconded by Wick and passed una;`i:,, sly. �`�;.. Snow Joes Trail Request: Weyrens reported that '`' ow Joes are seeki roval to mark lot line west of the McDonalds facility from the Wobegon ;:� ��:to CR 133 as a snowm � ,��trail and to continue using Elm Street to approach CR 133. The Council �fied that th cannot gra.'E��p�roval to use �� private property, but they would allow access to Elm S r�F��o th� :�� snowmobiler�Cduld access CR 133. Wick made a motion to grant sr�owmobile trail ap�� ±� �essing Elm Street�to connect to �� CR 133. The motion was seconded by�Schultz and passe�,a animously by those present. �'� Mayo� � � j e orts �� Updates: Schultz reported�J t��ew websi�e'��s live an � >��ssible t � �Public; 2)the R1 Rental Housing Committee has�i sh�t��=meeting and vir�N�forw �. ;_-�� omme��►'�ation to the Planning ��< �� . � �� Commission and upo�i�t�ie��approva�iiu{II be forw�rded fi�e Ci � ��cil for discussion; 3)will be part of � s _ � �� ai. „ � �� the Coalition LGA and P�o�erty Tax C�mittee {� � �� \ ;' x �\� �� ,,�Council Re orts �� ,� �� w� �� FRANK epo'rt � q�� , � `� �y � � ��. �'y ^� � �� :�;,�, LOSO ��-Report � °� ��"�` � � "``�"� ��\�\... W ICK-No epor� �� s� � � Adiourn: Wick made a,motion to adjourn; seconded by Schultz and passed unanimously by those present. �� ,= �,�� , ��:��` Judy Weyrens Administrator