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Home My WebLink About[08] Stearns County Wide Mitigation Plan 8 Council Agenda Item MEETING DATE: February 21, 2012 AGENDA ITEM: Police Chief Report – Emergency Mitigation Plan SUBMITTED BY: Police Chief aka EMS Director BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Stearns County is responsible for administering any/all Federal Disaster Funds. In order to be able to utilize funding in the event of a disaster the City has to have submitted a Mitigation Plan. The purpose of the Mitigation Plan is to identify potential needs in the event of a disaster to keep the City running. All EMS Directors in Stearns County have been participating in discussion and formulating plans based on the categories outlined by Stearns County, and used by FEMA. Each EMS Director correlated the potential Hazards to their community and identified goals with objectives, strategies, responsible party, time frame and cost. This process started in October and a preliminary plan was submitted to Homeland Security, which was accepted. To finish the process each community is being asked to submit a resolution supporting the Stearns County Mitigation Plans. Pros:  If the City is not part of the Stearns County Plan, funding would not be available  Homeland Security manages the federal funds and if a community is awarded federal disaster funding and they do not spend all the funds, Cities that have signed the resolution would be eligible to submit a request to remedy on of the hazards. For example, the City would like to secure additional generators and homeland security announces they have excess funds, we could make application to purchase the generator at 20% local match. There is no guarantee that we would be awarded the funds, as the funds are available nationwide, but we would have an opportunity. ATTACHMENTS: Request for Council Action Resolution 2013-012 Adoption of the Stearns County Mitigation Plan Extract of Mitigation Plan as it relates to St. Joseph REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2013-2012 Adoption of the Stearns County Mitigation Plan. This page intentionally left blank Resolution 2013-012 Adoption of the Stearns County All-Hazard Mitigation Plan WHEREAS, the City of St. Joseph has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, and WHEREAS, the Act establishes a framework for the development of a multi-jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and business; and WHEREAS, the Stearns County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Stearns County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Stearns County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Stearns County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Stearns County All-Hazard Mitigation Plan will make the county and participating jurisdictions eligible to received FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED that the City of St. Joseph supports the hazard mitigation planning effort and wishes to adopt the Stearns County all-Hazard Mitigation Plan. Adopted by the council this day of , 2013. ____________________________ Rick Schultz, Mayor ____________________________ Judy Weyrens, Administrator This page intentionally left blank Stearns County All-Hazard Mitigation Plan Update — Information Needed As part of the Stearns County All Hazard Mitigation Plan Update, information on several topics is needed to complete this update from all participating municipalities. We would appreciate it if you would provide answers or other information to the questions below no later than October 1, 2012. The information needed is below. Name of erson completing this form: ,,/eta' i ,c%s Title: e,,l c f C%-if Community:_51 ti,J The Minnesota DNR indicates that your community does not participate in the National Flood Insurance Program. Is this correct(circle one)? ES NO If you do participate,please answer the following questions: - How long have you participated in NFIP? /I/ - How do you participate? ,4,14 - How are floodplains regulated in your community? Ni4 - How will future NFIP compliance be attained? /ti`¢ Please include a copy of your ordinances and/or regulations for floodplains. Attached to this letter are the strategies for your community that have been identified in the plan. For each strategy identified,there is a location for you to indicate the benefit and impact that completing this would have on your community's population. You'll also notice a blank next to each strategy. Please rank these strategies in order of priority— with 1 being the top priority. Each eligible project that is listed in the plan for the individual community must have a strategy for each hazard related to that project. For each of your projects listed in the plan,please verify that a valid strategy exists for the hazards related to that project. What the Department of Homeland Security and Emergency Management is looking for is will this hazard be addressed through building code changes, zoning codes, etc. Along with this we need to know if the strategy is new, completed, deferred, deleted or ongoing. Strategies: • Public service announcements in radio, newspaper explaining warnings and procedures 0 • Door to door leaflets handed out by Boy Scouts or other volunteers Responsible Parties: St.Joseph Emergency Management and Fire Departments Time Frame: Annually Estimated Cost: Under$500 Goal 3—Hazardous Materials: Objectives: • Reduce the number of residential,commercial and vulnerable populations residing within one-mile of a hazardous materials facility or transportation corridor Strategies: • Developing and enforcing all-hazards building codes • Mitigation should be incorporated into land use management plans Responsible Parties: St.Joseph Emergency Management and Fire Department Time Frame: Review and Change Ordinances Annually Cost: Staff Time 4.22.3 Hazard:Fire Goal 1 —Fire: Objectives: • Provide fire departments with accurate listings of available resources Strategies: • Create comprehensive resource list for all FDs in the area showing all equipment available(a"flip chart"),maintain the list on a regular basis Responsible Parties: St.Joseph Emergency Management Time Frame: Annually Estimated Cost: $50 per year 4.22.4 Hazard: Winter Storm Goal 1 —Winter Storm: Objectives: • Increase local power generation capabilities • Try to ensure local power redundancy Strategies: • Acquire portable generators with universal mountings • All Hazard Mitigation Plan Update • STEAR 119348 Stearns County Page 185 Objectives: • Increase the conununication ability of emergency responders Strategies: • Give emergency responders priority access to cellular telephone service in the event of an emergency in case of cell phone network overload • Acquire a mobile communication trailer • Purchase 800 MHz radios for fire,police and street department Responsible Parties: St.Joseph Administrator Time Frame: As needed • Estimated Cost: Unknown Goal 5—Violent Storms: Objectives: • Provide timely warning to the people of St.Joseph who are outside at the time of pending dangerous weather • Provide better coverage on the south side of St.Joseph especially in and around the Kennedy Community School area and pending Saud River Park area Strategies: • Encourage adequate funding for new siren on the far south side of St.Joseph Responsible Parties: Emergency Management Time Frame: 2-5 Years Estimated Cost: $20,000 4.22.2 Hazard:Hazardous Materials Goal 1—Hazardous Materials: Objectives: • Increase local resources for dealing with hazmat situations Strategies: • Encourage local fire departments to undertake hazmat training • Identify and contact local personnel who are trained in hazmat issues,develop cooperative relationship • Increase the number of hazardous materials exercises in the city Responsible Parties: St.Joseph Emergency Management Time Frame: Annually Estimated Cost: $2,500.Funding could come from a State Homeland Security and Emergency Management Grant Goal 2—Hazardous Materials: Objectives: • Increase public awareness All Hazard Mitigation Plan Update STEAR 119348 Stearns County Page 184 4.22 St. Joseph Goals, Objectives, and Mitigation Strategies 4.22.1 Hazard: Summer Storms Goal 1—Violent Storms: Objectives: • Increase cooperation between government and the private sector • Increase cooperation between jurisdictions and agencies 0 Strategies: • Send letters to mobile home park managers • Seek out local partners for fund-raising efforts • Coordinate Skywarn program and Fire Departments with Skywarn training • Make the Skywarn activation page that FDs receive more specific—area affected, magnitude of event,etc. Responsible Parties: St.Joseph Emergency Management Time Frame: Annually Estimated Cost: $500 Goal 2—Violent Storms: Objectives: • Increase warning capabilities Strategies: • Distribute more weather radios to businesses,clinics,daycares,etc. • Purchase outdoor warning sirens. Responsible Parties: St.Joseph Emergency Management Time Frame: Annually Estimated Cost: $21,000—Funding could come from a Homeland Security Grant Goal 3—Violent Storms: 6 Objectives: • Increase the safety of new and existing structures Strategies: • Require safe rooms or basement in patio homes,require tie downs for mobile homes Responsible Parties: St.Joseph Planning and Zoning Time Frame: Annually Estimated Cost: $100 Goal 4—Violent Storms: elIncrease the communication ability of emergency responders All Hazard Mitigation Plan Update STEAR 119348 Stearns County Page 183 • Create and maintain list of cities'power generation capabilities such as portable generators available to the city Responsible Parties: St.Joseph Emergency Management Time Frame: Annually Estimated Cost: Responsibility of local business,schools,and municipal government $20,000-$50,000 per unit Goal 2—Winter Storm: Objectives: • Increase reliability of electrical utilities Strategies: 0 • Communities pass an ordinance that states they will bury all above ground electrical utilities • Bury above ground electrical utilities Responsible Parties: Stearns County Municipalities,and public utilities Time Frame: Apply after each presidential disaster declaration for an affected community Estimated Cost: Dependant on the size of the community Goal 3—Winter Storm: Objectives: • Provide the citizens of St.Joseph with uninterrupted power due to storms 0 • Provide the citizens of St.Joseph the ability to get answers and do emergency business in an extended power outage Strategies: • Bury overhead power lines and prevent power outages due to storms • Have the ability to keep the police and city offices,city maintenance facility functioning in an emergency or extended power outage Responsible Parties: City Government Time Frame: 6-9 Years Estimated Cost: $5,000,000 4.22.5 Hazard:Water Contamination Goal 1—Water Contamination: Objectives: 19 • Prevent water contamination by an outside threat Strategies: • Do not allow unauthorized personnel access to your facilities • Ensure that chemical manufacturer and delivery companies have a Quality Assurance/Quality Control program • Check all deliveries to ensure they are the chemicals that were ordered Responsible Parties: Municipal water treatment facilities All Hazard Mitigation Plan Update STEAR 119348 Stearns County Page 186 Time Frame: Immediately Estimated Cost: Staff time and alarm system cost$10,000-$50,000 Goal 2—Water Contamination: Objectives: • Prevent water contamination by an insider threat Strategies: • Perform a thorough check of employee credentials • Secure access to remote chemical addition points • Consider deploying a user authentication method such as one-time passwords,smart cards or biometric ID's Responsible Parties: Municipal water treatment facilities Time Frame: Begin immediately Estimated Cost: Depends of the type of security system used Goal 3—Water Contamination: Objectives: 0 • Provide safe,clean water to the people of St.Joseph Strategies: • Provide better security in and around the well head area and also the water treatment facilities consisting of cameras and well head covers Responsible Parties: City Council,City Public Works,City Engineer Time Frame: 2-5 Years Estimated Cost: $20,000 All Hazard Mitigation Plan Update STEAR 119348 Stearns County Page 187 Have these priorities changed in recent years? If so how, and why? Please provide responses no later than October 1,2012 so the plan can be completed and forwarded to FEMA. If you have questions,please contact Erin Hausauer at 320.259.3940 or Erin.HausauerAco.stearns.mn.us. Sincerely; Steams County Emergency Management This page intentionally left blank