HomeMy WebLinkAbout[04a] Minutes
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Pursuant to due call and notice thereof, the St. Joseph City Council met in regular session on Thursday,
Feb 7, 2013 at 7:00PM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance.
Members Present: Mayor Rick Schultz, Councilors Renee Symanietz, Dale Wick, Steve Frank, Bob Loso
and City Administrator Judy Weyrens
City Representatives Present: Police Chief Pete Jansky, Public Works Director Terry Thene, Finance
Director Lori Bartlett and City Engineer Randy Sabart.
Others Present: Laurie Ziebell, Telizia Calloway, Sue Palmer, S. Kara Hennes, Stephanie Drikell
Public Comments: No one present wished to speak.
Wick made a motion to approve the agenda with the deletion of 4(a)
Approval of the Agenda:
minutes, remove for discussion 4(c) donations and add 4(d) Conduit Debt and 4(e) Tri Cap;
seconded by Symanietz and passed unanimously.
Wick made a motion to approve the consent agenda as follows; seconded by
Consent Agenda:
Symanietz and passed unanimously.
a. Removed
b. Bills Payable – Approved check numbers 046203 - 046285 payroll EFT # 000765-000769.
c. Removed for discussion
Donations: Frank stated that he would like to acknowledge the donations received by the city. The City
received the following donations: $6.00 disc golf; $ 2,000 from the St. Joseph Lions to be used for the
Wick
Archery Range and $8,283.00 from C & L Excavating for material and staff for the archery range.
made a motion to accept the donations for the purposes stated; seconded by Symanietz and
passed unanimously.
Public Hearing, Conduit Debt: Mayor Schultz opened the public hearing for the refinancing of conduit debt
issued in 2001. Weyrens clarified that in 2001 the City was approached by Opportunity Matters (formerly
known as Independence Center) to issue debt using the City of St. Joseph’s name for a facility in the City
of Waite Park. Organizations that function/serve a public purpose are allowed to issue debt through a
municipality using the City’s General Obligation backing for a lower rate. At this time Opportunity
Matters is refinancing their debt, using the City of Sartell as the host City. MN Statute requires a public
hearing for the reassignment of such debt.
There being no one present wishing to speak the public hearing was closed at 7:05 PM.
Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2013-007
Giving Host Approval to the City of Sartell for the Issuance of a series of 2013 Health Care
Facilities Revenue Refunding under MN Statute 469.152 through MN Statute 469.1655. The motion
was seconded by Loso and passed unanimously.
Public Hearing—Proposed Application for CDBG Funding: Mayor Schultz opened the public hearing and
stated the purpose of the hearing is to identify community development and housing needs, including the
needs of very low and low income persons as well as other needs of the community that might be
addressed through the Community Development Block Grant. Laurie Ziebell, Central MN Housing
Partnership (CMHP) approached the Council to discuss the proposed grant application. Ziebell stated
that the CMHP is working on behalf of the City of St. Joseph to submit a grant application for rehab of
single family dwellings of income qualified residents. The target area for the grant is single family
dwellings south of CR 75 between 1st Avenue and 5th Avenue and north of Baker Street.
Ziebell stated that CMHP mailed notices to property owners in the target area and invited them to an
open house that was held immediately before this Council meeting. The small Cities grant program helps
cities with housing rehab provided they meet the following criteria: 1) benefit low to moderate income
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residents; 2) eliminate slum and blight conditions; 3) eliminate urgent threat to health and safety. Ziebell
further stated that if funded the grant would provide up to$21,000 for qualified residents to make
improvements to their homes, such as windows and siding. The funding is in the form of a loan, and if the
residents remain at their home for seven years, the loan is forgiven.
There being no one present wishing to speak, the public hearing was closed.
Frank made a motion empowering the Mayor and Administrator to execute Resolution 2013-008
authorizing submittal of a grant application to the Department of Employment Development,
naming the Mayor and Administrator as authorized representatives to act on behalf of the City of
St. Joseph. The motion was seconded by Symanietz and passed unanimously
Public Hearing – Street Light Utility: Mayor Schultz opened the public hearing and stated the purpose of
the hearing is to consider the adoption of an Ordinance that will implement a utility fee to maintain a city-
wide street lighting system. The proposed Ordinance will provide a mechanism whereby all property
owners in the City of St. Joseph will be billed a proportionate share of the operation and maintenance of a
city-wide street lighting system.
Weyrens stated she received written testimony from Bernie and Betty Schloemer questioning the utility
fee and applicability. Weyrens stated, like the storm water utility fee, the street light utility fee is for the
operation, maintenance and capital of the overall street light system. It is difficult to explain to residents
that they are not paying for the street light near their property or they are not dismissed for paying the fee
as they do not have a street light; rather they are paying for all the lights. The street light utility fee covers
all the street lighting including the semaphore lights. As residents (long term and short term) walk along
the sidewalks or drive along the street, they receive a benefit from any lighting. It is this cost that the City
is distributing amongst all property owners.
Sue Palmer, Vice-President of Finance for the College of St. Benedict spoke in objection to the proposed
street lighting fee. Palmer stated that the College, like the City, is reliant upon users/taxpayers to fund the
overall operation of their organization and questioned the allocation of expenses. While the draft
Ordinance states that the fee will be charged on a fair, appropriate and reasonable basis, it is difficult
from the proposed fee to determine the fairness as the City is proposed a flat fee based on units. She
stated that in her opinion the College does not benefit or receive City services. The students residing at
the College do not consume services in the same manner as long term residents. They are only here for
nine months and many of those residents or parents of residents pay taxes in other jurisdictions.
In addition she stated that the College pays for their owner heating, water, sidewalk and streets including
capital costs and on-going maintenance fees. The College provides lighting within the campus and on
the perimeters; therefore she questioned the applicability of the fee to the College. In fact, the College
opted to install decorative street lights on the east side of College Avenue which is a benefit to the City,
yet the City does not have to contribute to the capital, maintenance or operation.
Palmer stated that the proposed fee charges one unit fee per resident dwelling unit/dorm regardless of
the number of residential units in a building or the type of residential use. A single family house which
may have many residents will be charged the same as a single dormitory room. In her opinion many
more people in single family home will benefit from the street, light and utility than residents per dorm
room. The City proposed to charge the City 691 units per billing cycle, which would fund approximately
25% of the total utility. She also questioned the fee for commercial/industrial property as they are only
charged one unit per business regardless of how big they are. She suggested that it may be more
equitable to base the fee for commercial/industrial on the size of the business or frontage. Fees should
be less per capita in high density areas like the college or large apartments.
Palmer stated that she has looked at other cities that have implement a street light utility and they
recognize disparity and reduce the per lineal foot. Additional the City of St. Cloud placed a cap on the
number of units that could be applied to anyone property. She suggested the city could consider an
alternative manner or consider applying a credit for those providing street lighting. The college
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understands the challenges of tight budgets and they have tried to be a good neighbor by cost
participating in various studies and making a voluntary contribution to the City annually. Palmer
requested the City meet with representatives of the College to discuss what might seem to be a fair
payment between the two.
S. Kara Hennes, representing the Sisters Order of St. Benedict questioned the applicability of the fee to
the Monastery. She stated that the Monastery has added a significant number of lights within their
property for safety as the lights provided by the City do not provide enough light. The cost of all internal
lights are paid and maintained by the Monastery. Residents that walk through the monastery property
benefit from the lighting, yet they do not contribute towards the cost. Hennes requested the Council
reconsider the application of the street light utility fee as it relates to the Monastery of St. Benedict.
Wick reminded the Council that during the budget discussion for 2013 he urged the Council to continue
discuss on the street light utility in 2013 as it was not ready for implementation. The Council opted to
remove the street lighting expenditure from the levy and now find themselves in a situation where the fee
has to be adopted or the City will face a budget shortfall of nearly $ 51,000. Schultz stated that while he
understands the concern of Wick, the Council had considerable discussion on the street light utility and it
was ready for implementation. The City considered applying the fee on a per acre basis or frontage fee
but the setup fees were not reasonable based on the projected revenue. The City had looked at a
number of sample Ordinances from Cities that have imposed a street light utility and they were all
different including a per unit and per acre basis.
Schultz made motion to authorize the Mayor and Administrator to execute Resolution 2013-009a
Adopting Ordinance 47 Establishing as Street light unity and establishing a per unit fee of $ 1.50
per month as outlined in the Ordinance. The motion was seconded by Loso.
Ayes: Schultz, Loso, Symanietz
Nays: Frank, Wick Motion carried 3:2:0
Schultz made motion to authorize the Mayor and Administrator to execute Resolution 2013-009
authorizing summary publication of Ordinance 47, Street Light Utility. The motion was seconded
by Wick and passed unanimously.
City Engineer Reports
2013 Wastewater Project – City Engineer Randy Sabart presented the Council with a scope of work for
the proposed 2013 Lift Station Improvement. The proposed project includes evaluating the piping,
controls, backup power and wet well capacity. The next step in the project is to order a feasibility report
to determine the cost of the project. Sabart stated that estimated cost of the feasibility report is $
Frank made a motion to authorize the feasibility report for the 2013 lift station
18,900.00.
improvement at an expenditure of $ 18,900; seconded by Wick and passed unanimously.
North Corridor Study – Sabart and Schultz stated they have been approached by the Area Planning
Organization as to the status of the North Corridor Study. Sabart stated that in April 2012 the Council had
opted to stop the study and turn back any remaining federal funds as the area abutting the proposed
corridor was not ready or likely for development in the near future. The City Council did not wish to
allocate funds for a project that did not have a return on the investment. The staff and Mayor relayed the
information to the APO and the Director requested the City reconsider. Since that time the APO
requested the city move forward to accept the program funds for the Right of way acquisition. Therefore,
at this time the City should take formal action to either suspend the City or move forward. Schultz
reminded the Council that an additional reason the City opted to withdraw is the proposed road connects
to the City of St. Cloud and they do not see the connection as important or needed. If the City withdraws
at this time the APO has indicated that the future corridor may no longer be eligible for federal funding.
Frank stated that he does not support spending money just to utilize federal funds and he would like to
recognize a return on the investment before spending additional funding. Wick questioned if the
documents that have been produced to date can be used in the future. Sabart responded that the City
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did receive a benefit from the study. The road alignment has been outlined and can be used for planning
purposes as well as some of the preliminary environmental assessments. Sabart stated that the City did
Loso made a motion to
receive a benefit from the work that was done and it will be helpful in the future.
affirm the suspension of the North Corridor Study; seconded by Wick and passed unanimously.
MnDOT Partnership Agreement: Sabart presented the Council with a Master Partnership Agreement
between the State of MN and the City of St. Joseph. The purpose of the agreement is to allow for
cooperative or collaborative use of personnel, services and equipment. If the City constructed a street
project utilizing federal funds, the City would be required to use the State testing lab. Previously the City
has executed a Master Partnership Agreement which expired on December 31, 2012. The State
encourages municipalities to execute new contracts as one expires so that in the event of an emergency
the process for using State resources is not delayed. If for example the City needed a backup generator
due to a weather event, the City could not access one if a current agreement is not in place. Weyrens
clarified that the agreement does not bind the City or create a liability; rather it provides for sharing of
resources when needed.
Frank questioned if this agreement would have applied when the City was negotiating easement rights
along the rail road tracks. Sabart stated that since we were negotiating with MnDot it would not have
applied, but it would apply if the City needed assistance in negotiating right-of-way for projects not
involving the State of MN. Wick questioned if the agreement is similar to the agreement that just expired,
to which Sabart responded yes.
Wick made motion to authorize the Mayor and Administrator to execute Resolution 2013-010
empowering the Mayor and Administrator to execute the Master Agency Agreement between City
of St. Joseph and State of Minnesota. The motion was seconded by Frank and passed
unanimously.
Committee Reports
EDA – Wick reported that the EDA meet recently welcoming new member Gary Osberg. The Board also
elected the following officers: Chair, Dale Wick; Vice Chair, Doug Danielson; Treasurer, Larry Hosch;
Secretary, Steve Frank. In addition the EDA reviewed the 2012 Annual Report which will be presented to
the City Council on February 21, 2013.
Planning Commission: Schultz reported that the Planning Commission conducted a public hearing for the
proposed amendment to the R1 Zoning District regarding non-owner occupied rental. The
recommendation will be presented to the Council at the February 21, 2013 meeting.
Personnel Committee: Schultz reported that he and Wick, Personnel Committee, met with representative
of the non-union employees to discuss compensation for 2013. The Personnel Committee is
recommending the Council approve the same compensation provided to members of the LELS Union.
The compensation would result in the non-union employees receiving a 1.5% wage increase in January
and July and the City contributing $ 4,000/$ 2,000 (family/single) to the individual employees HSA
account and the City contributing 80% of the insurance premium. Wick stated that in the past the non-
union employees have contributed more to their insurance and he would support phasing in the reduction
of deductible. Loso stated that it was his understanding that the Council already acted on the non-union
employee compensation and it was the same as the AFSCME contract. Finance Director Lori Bartlett
presented the Council with a financial summary of the proposed compensation and illustrated that whilt
the City is contributing more to the deductible for the non-union employees, the employees are paying
more for the premium; therefore, total compensation is comparable. Wick stated that at the end of 2013
the City will be paying similar amounts for insurance and both union contracts expire in 2013. Therefore,
the City has the ability to negotiate with all bargaining units at one time, providing for continuity. Loso
affirmed that the negotiating committee worked hard to change the insurance with the AFSCME unit and
he does not wish to take a step backwards in negotiations. Schultz affirmed that the City is paying
similar amounts, it is just how it applies that is different. The following table illustrates the annual
employee insurance cost for the contract years 2012 – 2013:
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2012 - 2013 Impact of Insurance Contributions
Total Annual Contributions
Single AFSCME 10,065.60
LELS 11,065.60
Exempt 10,422.40
Family AFSCME 29,001.60
LELS 31,001.60
Exempt 28,909.20
Loso made a motion to approve the following compensation for non-union employees: Wage
Increase – 1.5% January 1 and July 1; Employer Health Insurance Contribution Premium: 80%;
Employer Health Insurance Deductible - $ 4,000 Family; $ 2,000 Single. The motion was seconded
by Wick and passed unanimously.
City Administrator Reports
Charter Franchise Agreement: Weyrens stated the franchise agreement with Charter Communication
expires in 2014 and the cities of Waite Park, Sartell and Sauk Rapids have retained the services of Moss
& Barnett to negotiate the renewal. The city of St. Joseph has been asked to participate with the cost
being shared between the four cities. The review process will include services provided and offerings to
each municipality. Loso questioned if the City could require Charter to remove all wire that is currently
not used and to bury all above ground wires, to which Weyrens stated she would request such. When
questioned if St. Cloud is participating, Weyrens stated that they have opted to complete a more
extensive review process, of which the other cities were not interested in. Frank stated that St. Joseph is
in a good position as we have competition and residents can chose their provider and negotiate with them
as well. Wick questioned if the City could request Wi-Fi services for a future community center or for City
Hall. Weyrens stated that she can add Wi-Fi services to the request.
Schultz made a motion to authorize the Mayor to execute the Joint Representation Agreement
between the Cities of Sartell, Sauk Rapids, Waite Park and St. Joseph and Moss & Barnett to
review the Charter Franchise Agreement. Review the agreement should include: possible
extension of Wi-Fi to city facilities and removal of unused lines and burying of above ground
lines. The motion was seconded by Symanietz and passed unanimously.
City Attorney Appointment: Schultz requested the Council discuss the appointment of City Attorney. The
City requested request for proposals for attorney services and interview the four firms submitting a
proposal. While only three members of the City Council could attend the interviews, he is ready to make
a recommendation, but since this a key consultant he questioned if the City should narrow the firms to
two and meet a second time so that all council members could meet the proposed firms. Loso stated that
he too is ready to make a recommendation but would entertain the opportunity to narrow the field to two
firms and meet again. It was the consensus of those present for the initial interview (Schultz, Loso,
Frank) that the top two firms were Flaherty and Hood and Jovanovich Kadlec and Athman. Weyrens will
schedule a second interview for the Council. Schultz stated that he would welcome the department
heads at the interview as well.
Only one firm submitted a proposal for prosecution services and that was Jovanovich Kadlec and
Athman. Loso stated that it was his understanding the Council already agreed to keep the prosecution
with the City of St. Cloud. Schultz affirmed that the Council did not take formal action on the prosecuting
attorney. Wick requested clarification on the cost. Weyrens stated that the City of St. Cloud charges the
Loso made a
City $ 36,000 annually which was less than the fee charged by Rajkowski Hansmeier.
motion authorizing the Mayor and Administrator to execute the 2013 Agreement for Legal Services
between the City of St. Cloud and the City of St. Joseph. The motion was seconded by Schultz.
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Police Chief: Weyrens presented the City Council with two options for hiring the Police Chief. Option one
provides for an internal posting and filing while the second process is an external/internal posting. If the
internal posting process is selected, the City could make a decision on the Police Chief within 30 days of
posting. If the external/internal process is used it is anticipated the new Chief could be hired by June 1.
Loso made a motion to utilize and internal/external process for the Police Chief search. The
motion was seconded by Symanietz.
Discussion: Wick requests clarification on the proposed process for internal selection and
utilization of an interim Chief. Weyrens stated that if the internal process would allow the City to appoint a
candidate as Interim Chief, giving the City and internal candidate the opportunity to see if the position was
a good fit for both. If not, the City could then go through the external process. Weyrens and Jansky
stated that the City of Sartell used the internal process appointing Jim Hughes as Interim Police Chief. As
a designated time, the City and Hughes agreed that he would become the new Police Chief.
Jansky stated that the City has two strong internal candidates and requested the Council consider using
the internal process appointing one of the candidates as Interim Chief. If it does not work out, the City
can always go through an external process. He reminded the Council that when he was hired the Police
Department had an image issue which has been resolved and the members of the department helped
resolve the issue. Therefore, it seems that an internal candidate would be a good fit and they could
continue to lead the department as it is today and the department would continue to function as it does
today or better. The council has the opportunity to some time and headache by promoting internally.
Wick and Schultz both affirmed that they like to promote from within as, while Frank stated that he likes
rewarding people internally, but is also interested in what candidates are available externally. Loso stated
that he would like to see what candidates are available externally, while encouraging internal candidates
to apply as well. Schultz questioned if the two options could be combined, interviewing internal
candidates and soliciting external.
Weyrens stated that the job description needs to be revised as it is weak for education and experience.
She stated that she will solicit job descriptions from the area Chief and work with Jansky on the final
document. The Council authorized Weyrens revise the job description adding qualifications and
experience.
Frank made a motion to conduct an internal search and if the search is not successful to
complete an external search. The motion was seconded by Wick.
The Council spent considerable
time discussing if the amended motion was appropriate as it is a different action than the original motion.
Wick withdrew his second to the motion therefore the motion to complete an internal search failed
for lack of a second.
Schultz called the question on the original motion to complete an internal/external serach.
Ayes: Schultz, Wick, Symanietz, Loso
Nays: Frank Motion Carried 4:1:0
Conduit Debt: Weyrens stated that she was contacted by Mary Ipple of Briggs and Morgan questioning if
the City of St. Joseph would be the host agency for a conduit debt for Catholic Charities. The project is in
the City of St. Cloud, but they will not have bonding capacity available in 2013. Catholic Charities project
will required debt in the amount of 5 M. While the debt is not a liability of the City, the City limited to
issuing 10 million for bankable debt. Since St. Joseph does not have plans to issue 5 M in debt the City
could be the host City. In exchange for using the City of St. Joseph, Catholic Charities will pay the City of
Schultz made a motion
St. Joseph $ 20,000, which is a reasonable rate within what area cities charge.
to allow Catholic Charities to issue debt using the City of St. Joseph as the host City. The motion
was seconded by Symanietz and passed unanimously.
Tri Cap Busing: Weyrens reported that she received notification that beginning July 1, 2013 Tri Cap will
no longer be able to provide one day a week bus services for the City of St. Joseph. The decision to
cease bus service is based on MnDot standards for ridership. The service is not financially feasible;
therefore, if the City has interest in continuing the service, the City would be required to subsidize the
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program at a rate of $ 324 per week. Weyrens clarified that residents still have the opportunity to call Tri-
Schultz made a motion to thank Tri-cap for their effort, and unfortunately the
Cap for dial-a-ride.
City does not have funding to continue busing service. The motion was seconded by Loso and
passed unanimously.
Mayor Reports
Upcoming Events: Schultz reported that he will be hosting a Town Hall meeting next Saturday at the
Local Blend.
Activities: Schultz reported on the following: 1) Received a letter from the Frisbee Golf Association
th
thanking the City and staff for their assistance for the January 19 tournament; 2) reported on the
different LGA proposals one of which provides additional aid for communities with a disproportionate
amount of tax exempt properties; 3) requested to establish a joint meeting with the Council and all City
Boards and Commissions; 4) the St. Joseph Lions are seeking a project and will be meeting with the Park
Board.
APO: Reported on the APO Executive meeting at which time they discussed how projects are added to
the priority list and funded. Recently Heritage Road was added as a project and does not meet the APO
guidelines for funding. Members questioned the process used and if any City can add projects regardless
of APO Guidelines. This matter will be discussed again at the Full APO Meeting.
Joe Town/Snow Town: Frank and Schultz questioned the process needed to secure a temporary
wine/beer license for the Joe Town/Snow Town event that is scheduled for next weekend. The Park
Board has been meeting with Coborn’s to offer wine and beer but they need a license. Weyrens stated
that if Coborn’s has a caterer’s license they can provide the service with the City issuing a temporary
outdoor license. Jansky expressed frustration with the lateness of the application and lack of attention to
detail such as a plan to assure that minors are not served. Weyrens stated that an outdoor license would
require a certificate of insurance illustrating the City as an additional insured.
Wickmade a motion to issue a one day temporary wine/beer license for the Joe Town/Snow Town
event sponsored by the St. Joseph Park Board, provided the vendor providing the wine and beer
has a MN Caterer’s License and provides the City with a certificate of insurance with the City
listed as an additional insured. The motion was seconded by Symanietz and passed
unanimously.
Council Reports
FRANK – No Report
LOSO – No Report
WICK – No Report
SYMANIETZ – Reported that the Facility Committee will be hosting on open house on February 12 at
7:00 PM.
MayorSchultz motions to adjourn; Loso seconds 9:10 PM
Adjourn:
Judy Weyrens
Administrator
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Pursuant to due call and notice thereof, the St. Joseph City Council met in regular session on Thursday,
Feb 21, 2013 at 7:00PM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance.
Members Present: Mayor Rick Schultz, Councilors Renee Symanietz, Dale Wick, Steve Frank, Bob Loso
and City Administrator Judy Weyrens
City Representatives Present: Police Chief Pete Jansky, Public Works Director Terry Thene, Finance
Director Lori Bartlett and City Engineer Randy Sabart.
Others Present: Cynthia Smith-Strack, Teliza Calloway
Public Comments: No one present wished to speak.
Symanietz made a motion to approve the agenda as presented; seconded
Approval of the Agenda:
by Wick and passed unanimously.
Losomade a motion to approve the consent agenda as follows; seconded by
Consent Agenda:
Wick and passed unanimously.
a. Minutes –Approved the minutes of December 6, 2012 and January 17, 2013.
b. Bills Payable – Approved check numbers 046286-046330 payroll EFT #000770-000774 and
accounts payable EFT # 001603-001606.
c. Transfers – Authorized the 2012/2013 transfers as provided for in the adopted 2013 budget.
d. Treasurer’s Report – Accepted the January Treasurer’s Report.
2012 Annual EDA Report: EDA Director Cynthia Smith-Strack appeared before the Council to present
the 2012 annual EDA Report. She stated that the annual report details the highlights of activity and
includes economic data such as taxes, income and growth. The report takes approximately 10-15 staff
hours to complete and includes utilization of multiple resources.
Smith-Strack stated the core functions of the EDA include: Organizational Development, Business
Development, Infrastructure Development, and Market Development. In looking at the allocation of time
spent on each function, the majority of EDA efforts were focused on Business Development, followed by
organizational development and then market development. EDA staff conducted the following activities:
followed up on twenty different business contacts and cultivated 20 new contacts; researched 23 new
businesses and provided technical assistance to 15 contacts; conducted a business expansion/retention
survey garnering a 30% response rate; provided data for the new website; and provided articles to the
Newsletter inserted with the utility bills.
The report includes a historical analysis illustrating the market value and tax capacity changes from the
year 2008 to the present. Since 2008, the commercial/industrial tax base has increased over 6% percent,
meeting one of the goals of the EDA. With regards to unemployment and wages the report shows we
continued to add jobs despite the recession. Over the past five years the population of St. Joseph has
increased from 6,066 to 6,579 and household increasing from 1,743 to 1,857.
The EDA continues to work towards their goal of diversifying the tax base and during 2012 they continued
to meet with property owners near CSAH 2 for a potential commercial development and parkway
business center. The EDA recognizes the financial impact of extending utilities to the area adjacent to
CR 2 and continue to look at alternatives and opportunities. The EDA assisted the City in completing an
application through the Central MN Housing Partnership for housing rehabilitation. In addition the EDA
administered local grant programs such as the Business Façade Architectural Grant and Demolition
Grant Program.
In 2013 the EDA looks forward to continuing discussions with the property owners adjacent to CR 2,
monitoring the economic impact of the CSB/SJU housing requirement, marketing opportunities in St.
Joseph, responding to inquiries and continue proactive follow up of viable leads/prospects, continuing to
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pursue revitalization within the downtown and implementing and administering technical and financial
incentive programs.
Symanietz thanked Smith-Strack for the presentation expressing appreciation for the dedication of the
EDA. Loso questioned Smith-Strack as to how many of the goals of 2012 came to fruition. Smith-Strack
responded the EDA individual strides towards the goals but the goals are long-term and more broad
based than what an individual objective or work strategy would be; therefore progress has been made on
the majority of EDA goals. She also clarified that the economic development is considered a marathon
and not a sprint; therefore it takes time and patience.
Mayor Schultz questioned the status of the downtown project and how the EDA is addressing the need to
develop shovel ready sites, parking and transition planning. Smith-Strack states that the EDA continues
to look at the downtown area and it falls under the broad goal of revitalization. The EDA recently mailed a
survey to all property owners located in the B1 Zoning District soliciting ideas and looking for
opportunities. The EDA will be reviewing the survey results at the next regular meeting. Schultz
questioned if the EDA has noticed a change in attendance since the meetings have been moved from
3:00 PM to 5:00 PM. Wick stated that the impact was greater for members as attendance has not
changed.
Loso made a motion to accept the 2012 EDA Annual Report; seconded by Schultz and passed
unanimously.
City Engineer Reports
Antenna Modification: Sabart reported that the City has received a request from Sprint to modify their
existing antennas located on the Water Tower. Procedurally the City required a deposit and a full set of
plans for review. Sabart stated that a staff member in SEH specializes in telecommunications and
reviews the plans for impact to the water tower. The City is looking to assure that any modifications do
not compromise the integrity of the water structure and they are mounted in a safe manner. The project
as proposed by Sprint includes upgrading three antennas on top of the water tower and also removing old
equipment after the new equipment has been tested and is working.
Weyrens stated that the current lease agreement with Sprint expires in 2014 and the City will notify them
of intent to renegotiate the rate. The current lease is silent with regards to temporary antennas, but in
contacting cities through the finance listserv, a fee is collected and rates vary. Weyrens stated that she
contact representatives for Sprint and requested a lease payment equal to the current rate in the existing
agreement which would be approximately $ 6,000. While this is on the high side for temporary they
offered $ 3,600 in a one-time payment. Weyrens stated that minimally she would expect a one-time
payment of $ 5,000.
Schultz questioned the impact of antennas when the City needs to complete maintenance. Sabart
responded that the lease agreement does include a provision whereby the antenna vendors have to
vacate the tower for maintenance. Typically the vendors will install temporary towers on the ground
during this time.
Symanietz made a motion to authorize the Mayor and Administrator to execute an agreement
permitting Sprint to modify the antennas on the water tower, placing three temporary towers on
the site for up to six months. In addition, Sprint will submit a one-time payment to the City for the
temporary towers, with the amount to be negotiated by the Administrator. The motion was
seconded by Wick and passed unanimously.
Sidewalk Improvements: Sabart reminded the Council that the City will be opening bids for the 2013
proposed sidewalk improvements on February 28, 2013 for consideration at the March 7 council meeting.
Frank questioned the need to extend sidewalks if they are not available for pedestrian use. He noticed
residents walking in the street on CR 133 as the sidewalk have not been maintained nor is the County
clearing the snow at the intersection or median. Sabart and Thene agreed to follow-up on this matter.
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Update - Western Sewer Extension: Sabart reported that he and Public Works Director Terry Thene have
been reviewing alternatives for extending sanitary sewer to the area adjacent to CR 2. In order to
determine if the existing pipes have enough capacity, the flow will have to be measured. Since the City
does not have meter for measuring flow, they are contacting MN Rural Water to borrow flow meters and
anticipate this happening in March. One the capacity is determined he will provide additional information
to the Council.
Fire Board: Loso reported that the Fire Board met on February 20, 2013 and discussed the following:
approved two fire fighters to attend the State Fire Convention; discussed the need to purchase additional
turnout gear but are waiting in anticipation of securing FEMA funding; the City is accepting applications
for firefighters as a result of recent retirements; and the Board viewed the new rescue van as it is in
service.
Ordinance Amendment – R1 Rental Housing: Schultz reported that the Planning Commission conducted
a public hearing to consider amending the R1, Single Family Zoning District to allow for non owner
occupied rental units under certain conditions. The amendment would allow a resident who has owned
the home as their primary residence for one year and have actively trying to sell their home (at least 3
months) without success to make application for an Interim Use Permit for a one year non owner
occupied rental license, renewable for one additional year. The Planning Commission clarified that the
permit cannot be expanded beyond two years and the City should include an expiration date on the
certificate of compliance so that tenants are aware that the rental license is temporary and provisional.
The Planning Commission also requested that the City Council review the impact of the proposed
amendment 18 months after adoption.
Schultz stated that he received a phone call requesting the City Council consider extending the period of
time the property owner would have to own the home before making application for an interim use permit
beyond one year. Wick stated that he concurs as one year would allow people to purchase a home and
flip it in one year or allow students to purchase a home, graduate and then the property the following
year. He recommended the time period be extended to at least two years. Loso asked for clarification as
to whether or not one of the qualifying factors is that the property has to be there primary residence to
which Weyrens confirmed. Symanietz and Loso concurred the term of ownership should be extended to
two years.
Frank stated that originally he was opposed to the change, but feels that the Planning Commission and
Housing Committee did a lot of work and he supports there concept. Frank questioned how the proposed
amendment would impact a property owner who sells their property using a contract for deed. Weyrens
stated that if a property is sold contract for deed and the same, it is considered ownership and they would
not need a rental license.
Frank stated that he is trying to look at it from both the perspective of the person renting and the neighbor
who now has a rental unit in an R1 area where when they bought the property they had a certain
expectation of a lifestyle and after making a large investment are now living in perhaps a different kind of
neighborhood. He questioned how tenants know their rights or the terms of a rental license. Weyrens
stated that the City inspects the property annually checking for life safety issues. All landlords are
provided a list of items that are required and a license will not be issued until all the requirements are
satisfied.
Frank questioned the enforcement of Ordinances and how compliance is achieved. For example he has
called the City Office regarding garbage cans that sit on the street beyond the Ordinance limits. Weyrens
stated that depending on the type of complaint the matter is either referred to the Public Works Director or
the Police Chief. Frank acknowledged the Police Department is under staffed and they must prioritize,
but he questioned the effectiveness of Ordinances if they are not enforced. He also questioned over
occupying of rental units and enforcement. Weyrens stated that it is difficult to enforce some of the rental
code and if the City sends a compliance order to someone that is alleged to have a rental unit and they
say it is family living with them, staff does not have any evidence to contradict. Frank questioned the
ability of the City to revoke or suspend a rental license. Weyrens stated that it is difficult to suspend a
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rental license as the City has tried before to suspend a license based on multiple noise violations. The
tenant’s attorney was able to delay the process until the school year ended and the suspension was not
upheld. These matters are out of the control of the City and we have to rely on the Court system.
Wick questioned if the proposed amendment includes language that the renewal of an Interim Use Permit
is not automatic and is conditional upon compliance and that it is not renewable beyond the two year
period. Additionally, the amendment should include the same provisions as are required for owner
occupied rental licenses stated in 52.27 Subd. 5(a) requiring that the property is the applicants primary
residence.
Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2013-013
amending Ordinance 52.27 allowing for non owner occupied rental units in the R1 zoning district
under certain conditions outlined inn 52.27 5(b). The amendment includes the following additional
changes: 1) the property owner must be a natural person; 2) the property has to be listed as the
property owners primary residence for at least two years; 4) the renewal of a granted Interim Use
Permit can be renewed for an additional provided the owner makes application for such and
completes the rental license process; 5) Under no circumstances shall the interim use permit be
extended beyond two years. The motion was seconded by Schultz and passed unanimously.
Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2013-014
authorizing Summary Publication of the amendment to Ordinance 52.27. The motion was
seconded by Symanietz and passed unanimously.
Community Center: Wick stated that he and Symanietz conducted an informational meeting regarding
the proposed community center on February 12, 2013, at which time one person was present. Wick
provided the Council with the following information that was also presented on February 12:
The first input session conducted by the facility community was attended by 25 to 30 residents
who requested the community center include active recreation such as fitness center, basketball
court and walking track.
While reviewing existing recreational opportunities in St. Joseph, Wick discovered that residents
have access to facilities at CSB with two different levels available ranging from $ 125/year to $
300 depending on the services desired. CSB also offers a month rate of $ 35 for the top level.
Kennedy School offers a walking program for $ 5.00 per year or an 18 session fitness program for
$ 18.00.
If the City opted to construct an active recreation center residents will have to expect a user fee or
membership as the operation will rely on both general tax levy and user fees. The Becker
Community Center has a monthly user fee of $ 28.00.
Based on the Becker Community Center, the City could anticipate an annual operating budget of
$ 900,000 with 50% covered through user fees and debt fees of $ 194,564 (using a 2.5M facility).
The projected tax impact on a $ 150,000 home is $ 250 and residents would then have to also
pay the user fees.
Wick stated that the Facility Committee is seeking direction as to whether the City moves forward with the
original concept of adding a community room and moving the Council Chambers to the upper level or
construing a stand-alone facility for active recreation. Loso stated that his opinion is that we should move
forward with the original concept of adding community room as it’s within fiscal constraints. He further
questioned the impact of the St. Joseph Parish Fellowship Hall and if that facility will capture the events
that would typically occurs in the community room. Loso stated it is his opinion that the City cannot afford
to remodel and expand the City Offices. He is not a believer in believer in building the biggest and best.
The City purchased the former Credit Union for the expansion of a meeting room and he requested the
Council follow through with the original plan.
Frank stated that he would prefer to discuss the matter when it is published as an agenda item where
residents have the opportunity to provide feedback and not just at open to the public. He stated that he
would prefer to see if CSB would provide a long term commitment offering resident the opportunity to use
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their facilities. The Council requested to discuss this matter at the next meeting, publishing the
opportunity for input.
Stearns County Emergency Services Mitigation Plan: Police Chief Jansky stated that all the area
Emergency Services Directors have been working on establishing mitigation plans to provide access to
FEMA funding. Stearns County has lead the efforts and created a Stearns County Mitigation Plan. This
plan includes a mitigation plan for all the Cities in Stearns County. The plan was submitted to Homeland
Security for Preliminary Approval which has since been approved. At this time all the Cities must adopt a
resolution officially adopting the mitigation plan.
The benefit of approving the mitigation plan is that not only would funds be available in the event of a
disaster, but if federal funds are appropriated to an agency and they are not used, the remaining funds
are available to Cities with a mitigation plan to fund items contained within. For example, if the City of
Duluth does not use all the funds appropriated for the flooding, the funds go back to Homeland Security
and the City could make application to purchase a generator, as we have identified that as a need. The
funds are competitive with Homeland making the decision who receives the surplus funding. If the City is
successful in receiving funding, the City cost share is 20% of the project.
Loso made a motion to authorize the Mayor and Administrator to execute Resolution 2013-2012
Adopting Stearns County’s Mitigation Plan; the motion was seconded by Wick and passed
unanimously.
Administrator Reports
Sales Tax Update: Weyrens reported that a hearing on the extension of the local one-half cent sales tax
is scheduled for February 26, 2013 at 2:30 PM. The lobbyist hired by the City has requested some minor
changes to the legislation to which the area Administrators concurred. One of the changes included
removing community facilities from the list of regional projects. The Council questioned when the regional
project was identified to which Weyrens stated that the proposed Legislation includes a list of potential
regional projects and once the extension is approved the area Cities will meet and determine the regional
project. The list of regional projects includes the following: 1) St. Cloud Regional Airport; 2) Regional
Transportation Improvements; 3) Regional Aquatics Center; 4) Regional Public Library; 5) Regional Parks
and Trails.
Mayor Reports
APO: Schultz reported on the APO Executive Meeting which included the following: 1) Discussed the
logistics of how a project (Heritage Road) that was not previously on the Federal Priority List was added
and the Board expressed concern the member cities must follow the protocol for adding project and
bypassing the process will not be tolerated; 2) The APO is soliciting applications for new transportation
study funds; 3) the APO will be hosting an open house on the 2035 Transportation.
City Council Reports
FRANK: Expressed concern that Fire Hydrants are surrounded by snow and ice to which Thene stated
that staff is working on cleaning hydrants.
LOSO: Questioned the condition of East MN Street to which Thene stated the staff is working on
repairing potholes.
WICK: Reported the next EDA meeting is scheduled for February 27, 2013 at 5:00 PM.
SYMANIETZ: Commended the public works department for the snow removal.
Wick motions to adjourn; Loso seconds at 8:00PM and passed unanimously.
Adjourn:
Judy Weyrens
Administrator