HomeMy WebLinkAbout[07a] Electronic Packet
CITY OF ST. JOSEPH
CITY COUNCIL IPAD USE POLICY
Section 1. Purpose
The City Council has determined that the provision of iPads to members of
the City Council will assist them in the efficient performance of their duties. This policy is
adopted by the City Council and constitutes its mutual statement of what are, and are not,
appropriate uses for these important technology tools.
Section 2. Receipt of iPad by City Council Members
The City will issue each City Council
Member an iPad, a charging cable/adapter, and a protective cover (collectively “City iPad”),
which shall at all times remain City property. Any iPad accessories desired by a City Council
Member in addition to those provided by the City shall be purchased by the City Council
Member at his or her own expense and shall remain the property of such City Council Member.
Before being issued the City iPad, a City Council Member shall sign an acknowledgment of this
policy.
Section 3. Care of iPad
Each City Council Member is responsible for the general care of his or
her City iPad. Further, City iPads must remain free of any writing, drawing, stickers or labels
that are not the property of the City. Each City Council Member shall take reasonable steps to
prevent his or her City iPad from being stolen or damaged. City iPads that malfunction or are
damaged must be reported to the City Administrator. The City will be responsible for repairing
City iPads that malfunction.
Section 4. Software on iPad
The software and applications installed by the City must remain
on the City iPad in usable condition and be readily accessible at all times. From time to time, the
City may add or upgrade software applications for use by City Council Members such that
individuals under this policy may be required to check in their City iPad with the City
Administrator for a periodic update and syncing. Files from sources that a City Council Member
may have any reason to believe may be untrustworthy shall not be downloaded. If technical
difficulties occur or illegal software is discovered, the City iPad will be restored from a backup
image maintained by the City and certain information on the device may be lost. The City shall
not be responsible for the loss of any software or documents deleted due to a restoration. A City
Council Member shall not do anything to gain root access to the iPad operating system (i.e.
“jailbreaking”). Further, the illegal installation of copyrighted materials on a City iPad is strictly
forbidden, as is the illegal transmission of copyrighted materials.
Section 5. Acceptable Use
The City iPad provided by the City is a tool for conducting City
business. Thus, City Council Members shall use the City iPad primarily for City business related
purposes. Under no circumstance shall any City iPad be used for political campaign purposes.
City Council Members using the City iPad are acting as representatives of the City and
inappropriate communications or content on the City iPad can give rise to claims of
discrimination, harassment, defamation and copyright infringement. As such, City Council
Members must act in such a way not to damage the reputation of the City by creating, reviewing,
storing, transmitting, or intentionally receiving communications, files, or documents that are or
could be interpreted as being intimidating, harassing, unlawful, or containing hostile, degrading,
sexually explicit, pornographic, discriminatory, or otherwise offensive references. Any
communication that violates applicable laws and regulations is not allowed.
Incidental and occasional personal use of the City's electronic communication systems via the
iPad is acceptable, provided such use complies with the following:
It does not interfere with the business of the City.
It does not violate open meeting law.
It does not result in an expense for the City.
It does not include abusive, profane or offensive language.
It does not involve criminal activities, including the illegal use of copyrighted material.
It does not involve online gambling websites.
It does not involve the viewing or distributing of pornographic or sexually related
material.
It does not involve viewing or distributing material related to the intolerance of a gender,
race, ethnicity, religion, or protected class.
It does not relate to political campaigns.
Section 6. Data on City iPads
The City iPads are public property. All documents, files and e-
mail messages created, received, stored in, or sent from any City iPad are governed by the
Minnesota Data Practices Act and other relevant City policies regarding data storage and
electronic communications.
City Council Members shall have no expectation of privacy in connection with the use of a City
iPad and shall use the devices accordingly. The Minnesota Data Practices Act may require that
the contents of the City iPads may be disclosed within or outside the City without the permission
of the individual at any time.
Section 7. Apple ID
Each City Council Member will be required to obtain a personal Apple ID.
At the request of the City Council, City Council Members may be required to download certain
applications to facilitate the performance of City Council duties. Any costs associated with such
required downloads shall be reimbursed by the City. All other download costs shall be the
personal responsibility of the City Council Member.
Section 8. Return of iPad
A City Council Member shall return his or her City iPad to the City
Administrator in good condition (reasonable wear and tear excepted) when his or her term of
service ends on the City Council. The City shall have no responsibility for saving a City Council
Member’s private software or data upon the return of the City iPad.
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iPad Acknowledgement
I acknowledge receipt of the ST. JOSEPH CITY COUNCIL IPAD USE POLICY. I understand
and agree to abide by the policy at all times.
By initialing each space below, I acknowledge receipt of the following:
_____ iPad (Serial number:__________________________)
_____ iPad charging cord
_____ iPad cover
Dated:___________________________
COUNCIL MEMBER
_________________________________
Print Name
_________________________________
Signature
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