The URL can be used to link to this page

Home My WebLink About[00] Agenda • fp&n: \ CITY OF ST. J OSEPH www.cityofstjoseph.com St.Joseph City Council April 4, 2013 7:00 PM Administrator 1. Call to order—Pledge of Allegiance ludy Weyrens 2. Public Comments Mayor 3. Approval of the Agenda Rick Schultz 4. Consent Agenda a. Minutes—Requested Action: Approve the minutes of March 21. Councilors b. Bills Payable—Requested Action: Approve check numbers 046382-046421, Steve Frank payroll EFT#000780-000784 and accounts payable EFT#001609-001610. Bob Loso Renee Symanietz5. City Engineer Reports Dale Wick a. 2013 Street Project b. Phase II CR 2 Sidewalk 6. Director of Public Works Report a. Request to Purchase vehicle(s) b. Cloverdale Park c. Compost Permit 7. Administrator Reports a. IPAD Purchase b. 8. Mayor Reports 9. City Council Reports 10. Adjourn • zs College Avenue North • PO Box 668 • Saint Joseph, Minnesota 56374 Phone 32.0.363.7LOi Fax 3zo.363•034L This page intentionally left blank 4B Council Agenda Item MEETING DATE: April 4, 2013 AGENDA ITEM: Bills Payable – Requested Action: Approve check numbers 046422-046462 and payroll EFT # 000785-000789. SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. Bills Payable –Checks Mailed Prior to Council Approval includes check numbers 046422 through 046442 payroll EFT # 000785-000789 in the amount of $40,580.37. and Bills Payable –Checks Not Mailed - Waiting Council Approval includes check numbers 046443 through in the amount of $87,584.98. 046462 The bills payable do not include any membership dues. BUDGET/FISCAL IMPACT: $128,165.35 various funds ATTACHMENTS: Request for Council Action – Bills Payable Bills Payable – Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approval of disbursements as presented . This page intentionally left blank CITY OF ST JOSEPH Bills Payable– Checks Mailed Prior to Council Approval Check #Vendor NameCommentsAmount FUNDDEPT OBJ 000785SENTRY BANKEE H S A w/h reg pp 6$1,039.05101 000786EFTPSFederal/FICA w/h reg pp 6$4,155.16101 000786EFTPSFederal/FICA w/h reg pp 6$4,495.86101 000787COMMISSIONER OF REVENUEState w/h reg pp 6$1,799.77101 000788PERAPERA w/h reg pp 6$7,893.26101 000789ING LIFE INS & ANNUITY COMPANYdeferred comp w/h reg pp 6$925.00101 046340ALL STAR TROPHYtrophies/medals - Joe Town Snow Town$119.1921541430308 046422BECC CORPmeasurement kit - water$845.6460149410220 046423BOUND TREE MEDICAL, LLCFD hand cleaner/electrode pads$86.9410542270220 046423BOUND TREE MEDICAL, LLCFD hand cleaner/electrode pads$174.2210542270220 046424BRILL, SHIRLIE AND MARKreimburse EMT-Basic test$15.0010542240443 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3410141430321 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3560249490321 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3560149490321 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3415046500321 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3410542250321 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3410145201321 046425CENTRYLINK20 sets of 229 numbers - 3/10-4/9/13$10.3410142151321 046426CITY OF ST. JOSEPHreimburse postage$1.0610141430322 046427CITY OF WAITE PARKreimburse bus to airport - FEMA training$127.1110142500331 046428GA INDUSTRIES, LLCrubber flapper - WTP1/WTP2$132.4360149420220 046428GA INDUSTRIES, LLCrubber flapper - WTP1/WTP2$132.4360149421220 046428GA INDUSTRIES, LLCdisc arm assembly, bushing shaft$1,856.2660249473220 046429GRANITE ELECTRONICS, INCrepair PW radio$133.9960149440220 046429GRANITE ELECTRONICS, INCrepair PW radio$133.9960249450220 046429GRANITE ELECTRONICS, INCrepair PW radio$133.9810145202220 046429GRANITE ELECTRONICS, INCrepair PW radio$133.9810143120220 046429GRANITE ELECTRONICS, INCear piece mic, jack adapter-Magaard$147.0110142120171 046430JOHN DEERE FINANCIALMidwest Machinery-hub and key - plow$57.6710143125230 046431KATIES KENNELSdog boarding 1 day - Greunke$23.5110142700300 046432MINNESOTA BENEFIT ASSOCIATIONApril life insurance - Klein$63.34101 046433MINNESOTA TRAVEL MANAGEMENTFeb squad lease #7285$513.8010142152414 046433MINNESOTA TRAVEL MANAGEMENTFeb squad lease #7002$828.5210142152414 046433MINNESOTA TRAVEL MANAGEMENTFeb squad lease #7723$614.0410142152414 046433MINNESOTA TRAVEL MANAGEMENTFeb squad lease #7314$617.1210142152414 046434MN CHAPTER IAAI2013 membership dues - FD, Brill$25.0010542240433 046435MVTL LABORATORIES, INCwastewater testing - pH$14.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - CBOD/TSS$78.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - CBOD/TSS$39.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - pH$7.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - Grease & Oil$55.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - Sulfide$25.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - pH$7.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - Grease & Oil$55.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - Sulfide$25.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - Phosphorus$17.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - CBOD/TSS$39.0060249480312 046435MVTL LABORATORIES, INCwastewater testing - Phosphorus$17.0060249480312 046436NCPERS GROUP LIFE INSURANCEApril life insurance - Marthaler$9.00101 046437OFFICE TEAMOffice Specialist week ended 3/15/13$810.4010141430300 046437OFFICE TEAMOffice Specialist week ended 3/8/13$810.4010141430300 046438PRECISE REFRIGERATION INCWTP2 Triangle Tube boiler$7,707.0060149421220 046439SENTRY BANK-CREDIT CARDkeyboard pad$4.2960343230210 046439SENTRY BANK-CREDIT CARDawards card-$1.7265149490215 046439SENTRY BANK-CREDIT CARDawards card-$1.7260343230210 046439SENTRY BANK-CREDIT CARDmain lift station air filter/freshener/disinfectant$17.1160249480220 046439SENTRY BANK-CREDIT CARDawards card-$1.7160249490210 046439SENTRY BANK-CREDIT CARDkeyboard pad$4.2960249490210 046439SENTRY BANK-CREDIT CARDawards card-$1.7260149490210 046439SENTRY BANK-CREDIT CARDkeyboard pad$4.2960149490210 046439SENTRY BANK-CREDIT CARDkeyboard pad$4.3065149490215 046439SENTRY BANK-CREDIT CARDfuel #94$141.7410143125235 046439SENTRY BANK-CREDIT CARDweed control$11.8010145202230 046439SENTRY BANK-CREDIT CARD50# lime - sewer$10.7260249450210 046439SENTRY BANK-CREDIT CARDfuel #89$128.9610143125235 046439SENTRY BANK-CREDIT CARDrivets$16.6110145201210 046439SENTRY BANK-CREDIT CARDcity hall roof de-icing kit$59.0510141942220 046439SENTRY BANK-CREDIT CARDannual MRWA conference - Sworski$97.5060249450331 CITY OF ST JOSEPH Bills Payable– Checks Mailed Prior to Council Approval Check #Vendor NameCommentsAmount FUNDDEPT OBJ 046439SENTRY BANK-CREDIT CARDPD red/white stripe tape$51.8510142120210 046439SENTRY BANK-CREDIT CARDmail water samples$2.7560149440322 046439SENTRY BANK-CREDIT CARDpermits to acquire hand gun$34.0910142120350 046439SENTRY BANK-CREDIT CARDWTP2 cement/pipe$13.2860149421220 046439SENTRY BANK-CREDIT CARDannual MRWA conference - Torborg$97.5060249450331 046439SENTRY BANK-CREDIT CARDannual MRWA conference - Torborg$97.5060149440331 046439SENTRY BANK-CREDIT CARDmail wastewater samples$29.9260249480322 046439SENTRY BANK-CREDIT CARDpens$9.6410141430200 046439SENTRY BANK-CREDIT CARDfire conference hotel$180.6210542240331 046439SENTRY BANK-CREDIT CARDawards card-$38.9310141530200 046439SENTRY BANK-CREDIT CARDannual MRWA conference - Sworski$97.5060149440331 046439SENTRY BANK-CREDIT CARDwiring harness #25$2.7010145202230 046439SENTRY BANK-CREDIT CARDboards/commissions name plates$16.9410141120200 046439SENTRY BANK-CREDIT CARDwiring harness #25$2.6960149440230 046439SENTRY BANK-CREDIT CARDink cartridge - finance$97.2510141530200 046439SENTRY BANK-CREDIT CARDwiring harness #25$2.7010143120230 046439SENTRY BANK-CREDIT CARDshop supplies$175.4610145201210 046439SENTRY BANK-CREDIT CARDfuel #27$18.1560249450235 046439SENTRY BANK-CREDIT CARDfuel #27$18.1560149440235 046439SENTRY BANK-CREDIT CARDfuel #27$18.1510145202235 046439SENTRY BANK-CREDIT CARDfuel #27$18.1510143120235 046439SENTRY BANK-CREDIT CARDrink cell phone$16.1110145123321 046439SENTRY BANK-CREDIT CARDCounty portal$1.0010141430300 046439SENTRY BANK-CREDIT CARDwiring harness #25$2.6960249450230 046439SENTRY BANK-CREDIT CARDmouse gel rest$8.5460343230210 046439SENTRY BANK-CREDIT CARDbulb #89, filters #23$60.3910143125230 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $32.7310142120215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $32.7360249490215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $32.7360343230215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $32.7365149490215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $32.7360149490215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $16.3710143120215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $32.7310141530215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $159.6410141430215 046440SHIFT TECHNOLOGIES, INC.GBWARE 1yr support/firewall & mail cert $16.3610145202215 046441SPRINT NEXTEL- INVOICINGsquad mobile units 2/15-3/14/13$159.9610142151321 046442UNIFORMS UNLIMITED, INCX26 taser cartridges$1,610.7410142140210 TOTAL BILLS PAYABLE MAILED $ 40,580.37 CITY OF ST JOSEPH Bills Payable– Checks Not Mailed – Waiting Council Approval Check #Vendor NameCommentsAmount FUNDDEPT OBJ 046443BPmarch fuel$1,140.1710143125235 046443BPmarch fed excise tax rebate-$7.3060249450235 046443BPmarch fed excise tax rebate-$68.5810143125235 046443BPmarch fuel$121.3260249450235 046444CENTRAL HYDRAULICS, INCspring - plows$22.7310143125220 046444CENTRAL HYDRAULICS, INCeye bolt kit/cutting edge - plows$452.4910143125220 046445CITY OF ST. CLOUDFeb 10 SIS III debt$1,508.0060249480418 046445CITY OF ST. CLOUDFeb PFA loan$23,603.0060249480418 046445CITY OF ST. CLOUDFeb 99 biosolids debt$931.7360249480419 046445CITY OF ST. CLOUDFeb wastewater treatment$12,030.2260249480419 046445CITY OF ST. CLOUDFeb 09 SIS I/II, Tri-City lift station debt$7,854.0060249480418 046446CUMMINS NORTH CENTRAL, INCfire hall generator service$426.4710542280300 046446CUMMINS NORTH CENTRAL, INCWTP2 generator service$1,233.9460149421220 046446CUMMINS NORTH CENTRAL, INCmain lift station generator service$236.0060249480220 046447DESIGN ELECTRICAL, INCcity hall repair 2 recessed cans/emergency lights$444.0510141942220 046447DESIGN ELECTRICAL, INCWTP2 wired new boiler$150.9160149421220 046447DESIGN ELECTRICAL, INCPW bldg installed 2 receptacles on ceiling$212.5010145201220 046448HAWKINS, INCaxone 15 - WTP2$933.2060149421210 046448HAWKINS, INCaqua hawk - wastewater treatment$805.3060249480210 046448HAWKINS, INCazone 15 - WTP1$242.9060149420210 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$14.7710143120235 046449HOLIDAY STORESFeb/Mar fuel$1,836.6510142152235 CITY OF ST JOSEPH Bills Payable– Checks Not Mailed – Waiting Council Approval Check #Vendor NameCommentsAmount FUNDDEPT OBJ 046449HOLIDAY STORESFeb/Mar fuel$105.0210542220235 046449HOLIDAY STORESFeb/Mar fuel$253.9210143120235 046449HOLIDAY STORESFeb/Mar fuel$253.9210145202235 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$3.8710143125235 046449HOLIDAY STORESFeb/Mar fuel$56.5310143125235 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$14.7710145202235 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$109.0910142152235 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$27.6660149440235 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$31.9760249450235 046449HOLIDAY STORESFeb/Mar fed tax refund/rebates-$6.1910542220235 046449HOLIDAY STORESPD squad washes and refund-$1.4010142152230 046449HOLIDAY STORESFeb/Mar fuel$611.4360149440235 046449HOLIDAY STORESFeb/Mar fuel$414.4260249450235 046450J. P. COOKE COMPANYstamp - UB$8.9065243160220 046450J. P. COOKE COMPANYstamp - UB$8.9065149490200 046450J. P. COOKE COMPANYstamp - UB$8.9060343230200 046450J. P. COOKE COMPANYstamp - UB$8.9060249490200 046450J. P. COOKE COMPANYstamp - UB$8.9060149490200 046451KEEPRS, INC/CY S UNIFORMSservice stripes/patches/name tag-Klein$19.3810142120171 046451KEEPRS, INC/CY S UNIFORMScargo pants - Reserves-Bigler$49.9910142120102 046451KEEPRS, INC/CY S UNIFORMSservice tabs/name tag - Pfannenstein$24.3510142120171 046452KERN, DEWENTER, VIERE, LLCinterim audit billing$15,000.0010141540301 046453MANEY INTERNATIONAL INC.plow #91 inspect for oil leaks, $731.6610143125230 046453MANEY INTERNATIONAL INC.lug, light - plow$52.1810143125230 046453MANEY INTERNATIONAL INC.plow brakes #91$991.7210143125230 046454MCDOWALL COMPANY, INCroof inspection/repairs - FD$561.0010542280220 046455MELROSE 1 STOPswitch - plow$26.2610143125230 046456NELSONS TOILET RENTALA1 Memorial Park 1/22-2/18/13$80.1620545203410 046456NELSONS TOILET RENTALA1 Memorial Park 3/5-3/8/13$9.1620545203410 046456NELSONS TOILET RENTALA1 Klinefelter Park 2/19-3/18/13$80.1620545203410 046457NEOPOST GREAT PLAINSM4000 mailer service contract 4/1-3/31/14$121.6210141430300 046457NEOPOST GREAT PLAINSM4000 mailer service contract 4/1-3/31/14$121.6210142120300 046457NEOPOST GREAT PLAINSM4000 mailer service contract 4/1-3/31/14$121.6210145201300 046457NEOPOST GREAT PLAINSM4000 mailer service contract 4/1-3/31/14$121.6360149440300 046457NEOPOST GREAT PLAINSM4000 mailer service contract 4/1-3/31/14$121.6360249490300 046457NEOPOST GREAT PLAINSM4000 mailer service contract 4/1-3/31/14$121.6360343230300 046458SCHWEGEL COMMUNICATIONS INCreplace phone in fire hall$206.7210542250220 046459SEH, INCAPO$68.5010143131303 046459SEH, INCEmergency Management$68.5010142500300 046459SEH, INC2013 Sidewalk project$2,956.3320045202303 046459SEH, INCStreets/General engineering$939.0510143131303 046459SEH, INCSt. Joseph Church Hall$68.5010143131303 046459SEH, INCCR75 Sewer$945.0060249480303 046459SEH, INCNorth Corridor$204.8039043120303 046459SEH, INCProfessional Plat$82.2010143131303 046459SEH, INC16th Ave 2010 project$116.6734543120303 046459SEH, INCMSA$158.8510143131303 046459SEH, INCCR2 Trails$348.5520045202303 046459SEH, INCEhlert development$13.0010143131303 046459SEH, INCCR2 street turn back$351.4620045202303 046459SEH, INCI94 development$159.6610143131303 046459SEH, INCArmy Reserve$252.4010143131303 046459SEH, INCNorth Corridor$109.6039043120303 046459SEH, INCStreet Light Utility fund$137.0065243160303 046459SEH, INCsewer$54.8060249490303 046459SEH, INCTelecomm services$684.5010143131303 046459SEH, INCCR75 sewer project$68.5060249480303 046460STEARNS COUNTY AUDITOR-TREASUR2013 tower property taxes$876.0060149440437 046461STRATEGIC EQUIPMENTsoap to wash gear - FD$108.0210542220210 046462XCEL ENERGYgas/electric services 2/18-3/19/13$215.9965243160386 046462XCEL ENERGYgas/electric services 2/18-3/19/13$655.5410542280383 046462XCEL ENERGYgas/electric services 2/18-3/19/13$680.5610542280381 046462XCEL ENERGYgas/electric services 2/18-3/19/13$778.7460149421383 046462XCEL ENERGYgas/electric services 2/18-3/19/13$1,699.8660149421381 046462XCEL ENERGYgas/electric services 2/18-3/19/13$3.9310142500326 046462XCEL ENERGYgas/electric services 2/18-3/19/13$193.3810145202381 046462XCEL ENERGYgas/electric services 2/18-3/19/13$382.8810145201383 TOTAL BILLS PAYABLE NOT MAILED $ 87,584.98 TOTAL BILLS PAYABLE $ 128,165.35 This page intentionally left blank This page intentionally left blank This page intentionally left blank JD Loader pros and cons Repair and maintenance will be less with the loader • 24 years age difference in age between the loader and trucks#89 • The loader will not carry salt which causes corrosion, three salting trucks will be sufficient. • Warranty • DOT sticker is not required on the loader • 2002 John Deere Loader#19 will extend its useful life Fuel savings • The loader uses off road fuel which is typically .40 cents less per gallon than on road fuel • $9,000 is budgeted for fuel in the Ice and snow removal line item; I estimate$1,800.00 for a plow truck. I estimate a 720.00 savings in fuel on a winter like 10/11 Efficiency • Cul-de-sacs are plowed with much more efficiency and the residents have called requesting this equipment to plow there cul-de-sacs due to the ability to place the snow in appropriate places. The City has not hauled snow from the cul-de-sacs for several years unless there is no more space for snow.There are 20 current cul-de-sacs with 3 more proposed. Two in the Villages of Millstream and one more at the west end of Mn St when the Co 2 bypass is constructed. The visibility when operating the loader is much improved and will show time savings. Estimated 1 to 1 1/2 hrs per plow event. • You will see an increased quality of the work Additional Street Maintenance • Rivers Bend, Grace View,Villages at Millstream is developments that have been added in the last couple of years.There is discussion of adding Liberty Point also. • When the county turns back Mn St to the City we will be responsible for the street maintenance out to the new Co Rd 2 Alignment. 8th Ave NE by the proposed McDonalds will also be additional due to increased traffic on that street.This street typically has not been on the County priority list. I talked to the county and they estimate 2013/2014 for turn back of roads. Cons • Price Option 1 Sell 1989 plow truck#89 and not replace Existing conditions • The tires for#89 are not made any more for the existing rims,the rims and tires would both need to be replaced. • The hydraulic brake lines are rusting coming through the fire wall of the truck. • The sander has reached its useful life .CIP PW 1308 can be eliminated from the CIP • The metal on the box is worn thin from 24 years of corrosion. • Electrical issues • The main cylinder of the box is leaking fluid and should be repaired or replaced. • The plow mount is worn to the point it does not mate with the plow properly. • Increasing difficulty to DOT. • Takes up space in the shop. Sell 1986 Champion Road Grader Existing conditions • Hydraulics is leaking a large amount of fluid • Hydraulic pistons are worn and leaking • Tires are starting to rot due to age; staff found two used tires last year to keep it operational. • This would be costly to repair when needed • Cutting edges are worn quickly on this piece of equipment. • If this equipment is sold in operating condition it will be worth more. • Takes up a large amount of shop space Cons • Ice pack on streets would have to be treated chemically to soften the pack;this could take several days depending on temperature.We would not have the ability to peel ice pack on the streets. • If the council does not like the ice pack on the street staff will have to expend overtime to not let the snow get packed down by traffic before the full plow event. Cost • By selling this equipment the sale price could be used to help offset the cost of the new loader. PW-1325 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2013 - 2017 PROJECT TITLE: John Deere Front End Loader TOTAL COST: $193,412.70 2013 BUDGET: $181,412.70 (PROJECT CATEGORY: Minor equipment DESCRIPTION: JD Front End Loader JUSTIFICATION: 'Account Code: E490-45202/43120/43125-580/E603-43230-580 Staff recommends purchasing a 2nd JD front end loader with blade and wing for snow removal. With the increased streets and future county turn backs to the City this equipment will be important to maintain continued level of service and minimize overtime for plowing streets. The front end loader is very efficient for snow removal. It would also be used for pushing compost, brush and other routine maintenance activities in streets and parks. Useful life is 10-15 years. The 1986 Champion grader will be traded in for$18,500.00 towards the purchase of the loader. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2013 2014 2015 2016 2017 Total _ General Fund: Parks(1/4) 3,000.00 0.00 1,500.00 1,500.00 1,500.00 1,500.00 9,000.00 Snow Removal (1/2) 6,000.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 18,000.00 Trade in Grader 18,500.00 18,500.00 Equipment Certificate-2013: Snow Removal 162,912.70 162,912.70 Refuse Fund: Compost Fees(1/4) 3,000.00 0.00 1,500.00 1,500.00 1,500.00 1,500.00 9,000.00 PROJECT COSTS PROJECT STARTING DATE: 2011 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2013, ongoing Construction Equipment and Other 217,412.70 NEIGHBORHOOD: Total $217,412.70 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-19 CITY OF ST. JOSEPH CITY COUNCIL IPAD USE POLICY Section 1. Purpose The City Council has determined that the provision of iPads to members of the City Council will assist them in the efficient performance of their duties. This policy is adopted by the City Council and constitutes its mutual statement of what are, and are not, appropriate uses for these important technology tools. Section 2. Receipt of iPad by City Council Members The City will issue each City Council Member an iPad, a charging cable/adapter, and a protective cover (collectively “City iPad”), which shall at all times remain City property. Any iPad accessories desired by a City Council Member in addition to those provided by the City shall be purchased by the City Council Member at his or her own expense and shall remain the property of such City Council Member. Before being issued the City iPad, a City Council Member shall sign an acknowledgment of this policy. Section 3. Care of iPad Each City Council Member is responsible for the general care of his or her City iPad. Further, City iPads must remain free of any writing, drawing, stickers or labels that are not the property of the City. Each City Council Member shall take reasonable steps to prevent his or her City iPad from being stolen or damaged. City iPads that malfunction or are damaged must be reported to the City Administrator. The City will be responsible for repairing City iPads that malfunction. Section 4. Software on iPad The software and applications installed by the City must remain on the City iPad in usable condition and be readily accessible at all times. From time to time, the City may add or upgrade software applications for use by City Council Members such that individuals under this policy may be required to check in their City iPad with the City Administrator for a periodic update and syncing. Files from sources that a City Council Member may have any reason to believe may be untrustworthy shall not be downloaded. If technical difficulties occur or illegal software is discovered, the City iPad will be restored from a backup image maintained by the City and certain information on the device may be lost. The City shall not be responsible for the loss of any software or documents deleted due to a restoration. A City Council Member shall not do anything to gain root access to the iPad operating system (i.e. “jailbreaking”). Further, the illegal installation of copyrighted materials on a City iPad is strictly forbidden, as is the illegal transmission of copyrighted materials. Section 5. Acceptable Use The City iPad provided by the City is a tool for conducting City business. Thus, City Council Members shall use the City iPad primarily for City business related purposes. Under no circumstance shall any City iPad be used for political campaign purposes. City Council Members using the City iPad are acting as representatives of the City and inappropriate communications or content on the City iPad can give rise to claims of discrimination, harassment, defamation and copyright infringement. As such, City Council Members must act in such a way not to damage the reputation of the City by creating, reviewing, storing, transmitting, or intentionally receiving communications, files, or documents that are or could be interpreted as being intimidating, harassing, unlawful, or containing hostile, degrading, sexually explicit, pornographic, discriminatory, or otherwise offensive references. Any communication that violates applicable laws and regulations is not allowed. Incidental and occasional personal use of the City's electronic communication systems via the iPad is acceptable, provided such use complies with the following:  It does not interfere with the business of the City.  It does not violate open meeting law.  It does not result in an expense for the City.  It does not include abusive, profane or offensive language.  It does not involve criminal activities, including the illegal use of copyrighted material.  It does not involve online gambling websites.  It does not involve the viewing or distributing of pornographic or sexually related  material. It does not involve viewing or distributing material related to the intolerance of a gender, race, ethnicity, religion, or protected class.  It does not relate to political campaigns. Section 6. Data on City iPads The City iPads are public property. All documents, files and e- mail messages created, received, stored in, or sent from any City iPad are governed by the Minnesota Data Practices Act and other relevant City policies regarding data storage and electronic communications. City Council Members shall have no expectation of privacy in connection with the use of a City iPad and shall use the devices accordingly. The Minnesota Data Practices Act may require that the contents of the City iPads may be disclosed within or outside the City without the permission of the individual at any time. Section 7. Apple ID Each City Council Member will be required to obtain a personal Apple ID. At the request of the City Council, City Council Members may be required to download certain applications to facilitate the performance of City Council duties. Any costs associated with such required downloads shall be reimbursed by the City. All other download costs shall be the personal responsibility of the City Council Member. Section 8. Return of iPad A City Council Member shall return his or her City iPad to the City Administrator in good condition (reasonable wear and tear excepted) when his or her term of service ends on the City Council. The City shall have no responsibility for saving a City Council Member’s private software or data upon the return of the City iPad. 2 iPad Acknowledgement I acknowledge receipt of the ST. JOSEPH CITY COUNCIL IPAD USE POLICY. I understand and agree to abide by the policy at all times. By initialing each space below, I acknowledge receipt of the following: _____ iPad (Serial number:__________________________) _____ iPad charging cord _____ iPad cover Dated:___________________________ COUNCIL MEMBER _________________________________ Print Name _________________________________ Signature 3 This page intentionally left blank 4