HomeMy WebLinkAbout[05b] Trail Extension(.[TV OF S'1: J06iE.PH
MEETING DATE:
AGENDA ITEM:
April 4, 2013
CR 2 Trail, Phase II
Council Agenda Item 5(b)
SUBMITTED BY: Administration /Engineering
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council has requested funding for phase II of the CR 2 Trail through
APO Funding with possible funding in 2017.
BACKGROUND INFORMATION: You may recall we submitted to the APO for the 2017 TIP solicitation for
federal enhancement project funding for "phase 2" of the CSAH 2 /MN Street Trail. Scott Mareck called and
indicated that there's potential availability of the 2015 money (est. $130,000), and Scott was only checking
in to see if St. Joseph would have an interest in it should it become available. The cost share on this particular
funding would be City 85% and Federal 15 %.
Scott didn't mention anything about Mn /DOT's recommendation as much as he said it would be the APO's policy
to look to other unfunded projects on the TIP to utilize excess proceeds. Scott also didn't elaborate on what,
if any, type of project ranking /selection process might apply, say at the TAC or executive board level.
ATTACHMENTS:
Request for Council Action
Trial Enhancement Application
REQUESTED COUNCIL ACTION: Provide direction to staff
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Part o - POrla�ed AppHcaUon
Applicant: City of St. Joseph
Project Name: CSAH 2/Minnesota Street Pedestrian Trail Improvements
Central Minnesota Area Transportation Partnership
c/o Minnesota Department of Transportation
7694 Industrial Park Road
Baxter, MN 56425 -8096
(218) 828 -5700
Application Deadline: Friday, January 13, 2012
TABLE OF CONTENTS
Table of Contents
Section 1 — General Instructions
Section 2 — Project Summary
Section 3 — Eligibility Criteria
Section 4 — Project Information
Section 5 — Budget Information
Section 6 — Project Timeli
Section 7 — Evaluation Criteria
Appendices
1
2
3
C!
5
0
7
0
a Area Transportation Partnerships--------------------------------- Al
o RDCIMPO Boundary Map --------------------------------- ----- - - - -A2
o fist of Contacts ---------------------------------------------------- - - - -A3
o Evaluation Criteria Instructions ------------------------ --- - - - - -- B1
o Program Requirements ---------------------------------------- - - - - -- C1
o Sample Resolutions -------------------------------------------------- D1
Page 1 October 2011
I Secbon I -- General Imtruc##ons I
Part B is the Project Application to request federal transportation enhancement funds. Applicants
completing Part B should have already completed Part A (Pre - Application Planning Checklist) to
ensure their eligibility to receive and manage federal transportation enhancement funds for the
proposed project.
Part B requests additional details about the project applicant and their proposed project, including
anticipated benefits, detailed budget information, financial plan, maintenance plan, project timeline,
etc. This information will be used to evaluate, rank, and select projects for future transportation
enhancement funding.
Applicants must complete Sections 1 through 6 of the application and include any maps or graphics
they feel would be helpful in reviewing and evaluating your project proposal.
Please submit 22 copies of your completed project application to the designated regional contact
person in your area no later than Friday, January 13, 2012. Applications received after this deadline
cannot be considered for funding.
Page 2 October 2011
Section 2 -- Project Summary
APPLICANT ORGANIZATION
Applicant's Agency /Organization — Must indicate one of the following:
❑ State Agency ® Municipal/County Govt. ❑ MPO ❑ Quasi - Governmental ❑ Tribal ❑ Other
Name: City of St. Joseph
Project Manager: Judy We revs
Address: 25 College Avenue North
Title: City Administrator
Telephone: 320.363.7201 1 Fax: 320.363.0342
Email: 'we rens@cityofstjoseph.com
Project Contact if different from Project Manager): Randy Sabart, PE
Title: Consulting City Engineer
Telephone., 320.229.4348
Fax: 800.908.8166
1 Email: rsabart sehinc.com
SPONSORING AGENCY
Name: NIA
Address:
PROJECT NAME
CSAH 2/Minnesota Street Pedestrian Trail Improvements
PROJECT LOCATION
Along the realigned CSAH 2 and Minnesota Street West corridor in St. Joseph and St. Joseph
Township
PROJECT DESCRIPTION summa
Construction of a graded - separated, bituminous bicycle and pedestrian trail
Length:approx. 0.9 mites Width: 10 feet paved width
Quantity:
Begin Termini:Stearns Co. CSAH 21CR 51 Intersection End Termini - Minnesota St W14th Ave NW
intersection
(specify where applicable)
COST SUMMARY
RIGHT -OF -WAY NEEDS
*Federal Funds Requested: $711,280
Property to be purchased? ®es ❑no
* *Total Local Matching Funds: $177,820
Easements needed? ®es ❑no
Total Eligible Project Cost: $889,100
Donated Property? ®yes ❑no
** *Show the matching percentage (matching funds =total
eligible project cost): 20.0%
The applicant recommends that this project be selected for funding through the Transportation Enhancement
Program and attests a commitment to the project's development, implementation, construction, maintenance,
management,.ar�etfi ncing.
Signafure Title Date
T is plication must be accompanied by a resolution from the appropriate sponsoring agency showing a
wl gness to guarantee at least a 20 percent matching funds. The sponsor will also be responsible for
assurin g future maintenance of the completed project by resolution. See Appendix)
*Minimum Federal Request: $50,000
"Minimum Total Project Cost: $100,000
`Minimum Match: 20%
Transportation enhancement activities are a provision under the 2005 Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for
Users (SAFETEA -LU). States are required to retain the highest of either 10 percent of their SAFETEA -LU Surface Transportation Program funds or the
FFY 2005 enhancement level for transportation enhancements. The Central Minnesota ATP annually makes transportation enhancements eligible for
federal SAFETEA -LU funding. The ATP relies upon the input from its four regional planning partners in setting transportation priorities for non -MnDOT
projects seeking federal funds targeted to the ATP area. Regions are responsible for reviewing all qualifying transportation enhancement applications.
Further, regions reserve the right to limit the number of and amount awarded to each transportation application recommended to the ATP for inclusion
in the Statewide Transportation Improvement Program. Regions base their determination on their review of each application and consideration of other
transportation priorities, including highway, bridge, and public transit projects.
Page 3 October 2011
Section 3 - Eligibility Criteria
SAFETEA -LU defines 12 exclusive activities that qualify for federal enhancement funds.
Check ( ✓) all that apply (refer to Examples of Eligible Enhancement Projects in Part A of the
Enhancement Application for assistance):
® Facilities for pedestrians or bicycles
® Safety and educational activities for pedestrians and bicyclists
❑ Acquisition of scenic easement and scenic or historic sites
❑ Scenic or historic highway programs
❑ Landscaping or other scenic beautification
❑ Historic Preservation
❑ Rehabilitation and operation of historic transportation buildings, structures or facilities
❑ Preservation of abandoned railway corridors
❑ Control and removal of outdoor advertising
❑ Archaeological planning and research
❑ Environmental mitigation of pollution due to highway runoff or reduce vehicle - caused
wildlife mortality
❑ Establishment of transportation museums
❑ Historic Grouping
❑ Scenic Environmental Grouping
® Pedestrian and Bicycle Facilities Grouping
In Minnesota, the 12 federal categories cited above have been placed into the following three
groups. Check (✓) all that apply:
❑ HISTORIC. This includes acquisition of historic sites, historic highway programs, historic
preservation, rehabilitation, and operation of historic transportation buildings, structures, or
facilities, archaeological planning and research, and establishment of transportation museums.
❑ SCENIC AND ENVIRONMENTAL. This includes acquisition of scenic easements and scenic
sites, scenic highway programs, landscaping and other scenic beautification, control and
removal of outdoor advertising, and mitigation of water pollution due to highway runoff.
® PEDESTRIAN AND BICYCLE FACILITIES. This includes provision of facilities for bicycles and
pedestrians, preservation of abandoned railway corridors (including the conversion and use
thereof for pedestrian or bicycle trails), and provision of safety /educational activities for
pedestrians and bicyclists.
Page 4 October 2011
Section 4 — Project Information
I . Describe why this project is important to your community and how it will improve existing
conditions.
The City of St. Joseph's master Park and Trail System Plan identifies a need for trail
improvements and safer access on the west side of St. Joseph to regionally significant
recreation destinations that include both the Wobegon Trail and Millstream Park at CSAH 3,
and Kraemer Lake - Wildwood County Park along CR 51.
With the forthcoming realignment of CSAH 2 between 1 -94 and CR 75 in 2012, a new minor
arterial will be constructed to accommodate higher speed commuter and truck traffic along
CSAH 2. To help mitigate the access and safety impacts associated with the new highway,
the City intends to build in 2012 a first phase of trail improvements parallel to CSAH 2 and
CSAH 3 between the Wobegon Trail and Minnesota Street West. Without a grade- separated
facility, pedestrians and bicyclists destined for Kraemer Lake Park or the Wobegon Trail via
CSAH 2 would have to use the paved shoulders adjacent fast moving traffic.
The anticipated benefits include safer and improved pedestrian /bicyclist access to several
regional recreation destinations on the west side of St. Joseph. The proposed trail also
expands the recreational opportunities associated with an alternative mode of transportation
and potentially helps reduce the number of vehicular trips that may otherwise occur.
2. Describe the main users by type or classification and the approximate number of users to be
served by the proposed project.
The main users of the proposed improvements will be bicyclists, pedestrians, roller - bladers,
and runners in the communities of St. Joseph and St. Joseph Township as well as visitors
utilizing the connected regional facilities (ie Wobegon Trail). The proposed improvements are
adjacent to the College of Saint Benedict/Monastery as well as several residential
subdivisions on the west side of St. Joseph, The City of St. Joseph's Comprehensive Plan
guides the future land use for much of the land adjacent the trail to a combination of light
industrial and commercial use. Thus, the proposed facility will also have appeal to
employers /employees desiring nearby fitness opportunities. The proposed improvements
may also be utilized by the St. John's University users desiring a circuitous link between the
College of Saint Benedict campus and the Wobegon Trail.
3. Describe any current and/or previous uses of the project area.
There are areas where the proposed facility may share the existing vehicular transportation
use by the state, county, and local governments owning the adjacent public street rights of
way. However, there are areas where the existing property use is agricultural, urban
residential, and educational /institutional.
Page 5 October 2011
4. Explain current and future ownership of the property.
Where the proposed facility can be accommodated by the existing rights of way, the
ownership of the property is public. It is estimated that approximately 0.7 mi on the western-
most segment of the proposed improvements will utilize publicly -owned property or
easement. Depending on the ultimate alignment chosen, property on the eastern -most
segment of the project is privately owned urban residential or privately owned
educational /ecclesiastical property.
5. Explain how your agency will provide the necessary local match to leverage the federal
transportation enhancement funds requested and cover any additional (or ineligible) costs
required for the completion of your project.
The City of St. Joseph has passed a resolution providing for the minimum 20% local match.
The City anticipates also pledging revenues from a local sales tax levy for the trail
improvements.
6. Explain the 20 -year maintenance plan and any maintenance agreements that will be required
with other agencies for your proposed project.
Presently, there are no anticipated maintenance agreements for the proposed trail facility
between the City of St. Joseph and other adjacent agencies (ie Stearns County, St. Joseph
Township). The City of St. Joseph presently funds maintenance of their local trail system
through the City public works budget. Pavement maintenance activities on other local trails
have included scheduled crack filling /sealing and application of bituminous pavement
sealer/rejuvenators at appropriate intervals.
Page 6 October 2011
Section 5 — Budget Information
Detailed Project Budget (2016 $'s)
Items Eligible for Reimbursement:
Estimated
Quantity
Unit Cost
Total Cost
Mobilization
1 lump sum
$20,000
$20,000
Traffic control, striping
1 lump sum
$17,000
$17,000
Bituminous trail construction (grading, excavation,
paving)
4,000 LF
$49.50
$197,950
CIP retaining wall
1,000 SY
$80
$80,000
Driveway restoration
315 SY
$30
$9,450
Fencing/railing
675 LF
$30
$20,250
Trail lighting
1 lump sum
$120,000
$120,000
Storm sewer, culverts, drainage
1 lump sum
$30,100
$30,100
Erosion controllturf restoration /tree replacement
4 acres
$12,925
$51,700
CONSTRUCTION TOTAL
(2012 $'s)
$546,450
CONSTRUCTION TOTAL 2016 $'s - 4
years @ 3.5% infl. = 1.188 mult.
$649,183
CONSTRUCTION TOTAL 2016 $'s w110% Construction Contingency)
$714,100
Right of way/easements
1 lump sum
$175,000
$175,000
LINE A: TOTAL
$889,100
Items Not Eligible For Reimbursement:
Estimated
Quantit
Unit Cost
Total Cost
$0
LINE B: TOTAL
$0
Administrative Costs - prelimina and construction en gingering
ROW acquisition* appraisal/legal/engineering fees
$25,000
Preliminary, design, & construction engineering fees
$180,000
Materials testing, soil borings
$15,000
Legal, fiscal & administrative
$65,000
LINE C: TOTAL
$285,000
Total cost of proposed project:
LINES A, B, & C TOTALED
$1,174,100
Items not eligible for enhancement funding:
LINE B & C TOTALED
$285,000
Total of eligible costs minimum of $100,000
LINE A TOTAL
$889,100
Page 7 October 2011
Financial Request*
Item
Amount
Percent of Total
Federal Enhancement Funds Requested
(maximum 80 %) (0.8 x $889,100)
$711,280
80%
Local Financial Match
$21820
0.3%
Local Soft or In -kind Match
$175,000
19.7%
* Calculation based on eligible costs from Line A above.
Page 8 October 2011
Please answer the questions below to assist reviewers in determining whether your proposal's project
schedule is realistic and achievable.
QUESTIONS TO BE ADDRESSED:
1. Are project segments or phases prioritized?
® Yes ❑ No
If so, please indicate priority and schedule for each phase.
The project application represents a second phase of trail construction. The City is pursuing
locally- funded construction .of the first phase of trail improvements (magenta- colored line on
project location exhibit) in conjunction with the CSAH 2 realignment in 2012. The first
(2012) phase will connect at the Wobegon Trail at CSAH 3 at the project's north end and
temporarily connect to Minnesota Street approximately 1,450 feet east of CSAH 2 at the
south end. The 2016/2017 phase would see a trail segment constructed along CSAH 2
between CR 51 and Minnesota Street. It would also construct a trail segment on Minnesota
Street between a point 1,450 feet east of CSAH 2 and 4th Avenue NW.
2. When will the project manager be selected? (month and year)
It is anticipated that City staff will serve as the project manager.
3. What environmental document path will the project most likely follow, i.e., Project
Memorandum, Project Path Report, Environmental Assessment, etc.?
Project Memorandum
4. When will the environmental document be completed? (month and year)
July 2015
5. When will plans be prepared? (month and year)
December 2015
6. When will construction bids be advertised? (month and year)
February 2016
7. When will bids be opened? (month and year)
March 2016
8. When will construction begin? (month and year)
May 2016
9. When will construction be completed? (month and year)
June 2017
Page 9 October 2011
5�-.-TO-Sir-P4 C.!Mll o-Z IXAIL
Projects will be scored based on the responses provided the following five criteria. (Refer to
Evaluation Criteria Instruction at Appendix B1 for assistance in completing this section.)
1. Is your project identified in a statewide, regional, or local plan, which has been adopted by
federal, state, regional, or local agencies? gy- /as- 0 -25 POINTS
® Yes ❑ No
2. Describe how your project completes a larger project, concept, or plan. 0 -25 POINTS
The proposed facility is identified as a future trail system link in the City of St. Joseph's
master Park and Trail System Plan prepared in November 2008. The proposed trail
provides an access fink to regional recreation facilities and destinations including Millstream
Park, the Wobegon Trail, and Kramer Lake Park. It also improves a circuit link involving the
Wobegon Trail and CR 51 between the College of Saint Benedict and St, John's University
campuses.
3. Explain the degree to which a project addresses issues /needs in one, two, or three of the three
groupings (Section 2 -- Eligibility) established for Minnesota's process. 0 -15 POINTS
Historic Grouping 61,- S I S
Scenic Environmental Grouping G /!;-
s /5_
Pedestrian and Bicycle Facilities Grouping
The proposed trail facility improves the route safety used by pedestrians and bicyclists that
will access both the Wogebon Trail and Millstream Park at CSAH 3 and the Stearns County
park along CR 51. CSAH 2 is designed as a minor arterial with a design speed of 55 MPH
and a projected 2031 ADT of 9,900. Given the anticipated volumes and speed of traffic,
the City of St. Joseph believes a grade- separated trail facility provides a safer means of
transportation than the highway shoulders afford.
4. Describe adjacent land use and the relationship to the proposed project. Ibl10 0 -10 POINTS
The adjacent land use along Minnesota Street within the boundaries of St. Joseph is urban
residential and institutional (College of Saint Benedict). Outside the municipal city limits,
the land use is primarily agricultural with some nearby low density residential use. Where
possible, the intent would be to utilize as much of the existing public road right of way as
can accommodate the proposed trail facility and the drainage ditch /snow storage needs.
5. Explain the project's relationship to transportation system (e.g. function, proximity, impact)
0 -25 POINTS
Page 10 October 2011
The City of St. Joseph's sidewalk system on Minnesota Street presently terminates near
the 4t" Avenue NW intersection. West bound pedestrians and bicyclists must use the CSAH
2/Minnesota Street shoulders if they are bound for the Kramer Lake County Park. Upon
completion of the CSAH 2 bypass improvements (and in the absence of the proposed 2012
and 2016117 trail improvements), west or north bound users would also have to use the
highway shoulders to access the Wobegon Trail or Millstream Park on the north end of the
City. The proposed pedestrian trail would function as a safer alternative to an on -road
bikeway on CSAH 2 and help mitigate the impact of the CSAH 2 realignment and
associated truck and commuter traffic patterns, particularly for users destined for Millstream
Park or the Wobegon Trail.
TOTAL POINTS 0 -100 POINTS
Page 11 October 2011
RESOLUTION 2012 -001
Resolution of support from sponsoring agency.
Be it resolved that City of St. Joseph, Minnesota act as sponsoring agency for a
"Transportation Enhancements" project identified as CSAH 2/Minnesota Street Pedestrian Trail
Improvements and acknowledges herewith that it is willing to be the project sponsor, knowing
full well that such sponsorship includes a willingness to secure and guarantee the local share of
costs associated with this project and responsibility for seeing this project through to its
completion, with compliance of all applicable laws, rules and regulations.
Be it further resolved that Judy Weyrens, City Administrator is hereby authorized to act
as agent on behalf of this applicant.
Agreement to Maintain Facility
Whereas, the Federal Highway Administration (FHWA) requires that states agree to
operate and maintain facilities constructed with federal transportation funds for the useful life of
the improvement and not change the use of right of way acquired without prior approval from the
FHWA; and
Whereas, Transportation enhancement projects receive federal funding from the Surface
Transportation Program (STP) of the Transportation Equity Act: A Legacy for Users
(SAFETEA -LU); and
Whereas, the City of St. Joseph, Minnesota is the project sponsor for the transportation
enhancement project identified as CSAH 2/Minnesota Street Pedestrian Trail Improvements; and
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA,
THAT:
The City of St. Joseph, MN, hereby agrees to assume full responsibility for assuring the
operation and maintenance of property and facilities related to the aforementioned transportation
enhancement project will be faithfully executed by the appropriate responsible parties.
This Resolution is adopted by the City Council this 5`h day of January, 2012.
ATTEST
(./ 4)14 S
J y Weyr ns, Admi istrator
&Lit
Rick Schultz, M yor