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Home My WebLink About[02] Overlay Project • CM'OF ST.JOSEPH Council Agenda Item MEETING DATE: April 25, 2013 AGENDA ITEM: Public Hearing—2013 Bituminous Overlay Improvement SUBMITTED BY: Engineering/Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: As part of the budget process,the City reviewed the Street Maintenance Schedule and prioritized streets that needed improvement due to wear. Budget restrictions have limited the projects/improvements that could be completed; however,the City tries to maximize the life of the infrastructure while monitoring the financial capability. The roads included in the proposed 2013 Improvement area are in dire need of repair and on April 4, 2013 authorized a public hearing on the improvement. BACKGROUND INFORMATION: The public hearing process is regulated through the 429 process which includes a series of resolutions that must be adopted by the Council. The City Council has already completed the first resolution by accepting the feasibility report calling for a public hearing. Part of the public hearing is to provide a reasonable estimate as to the cost of the project and impact to residents. Included in the information for the packet is a preliminary assessment roll. The purpose of this hearing is not to focus on the assessment. At this time the project is not designed and the numbers are merely an estimate. Residents will have an opportunity at a later time to discuss the assessments when final numbers are available. The Council has had considerable discussion on the portion that should be assessed. The Council at the April 4 meeting discussed financing the project through a GO Special Assessment Bond, assessing 60%of the street cost. Costs that are not paid through assessments will be paid through a general tax levy over a 15 year period. ATTACHMENTS: Request for Council Action Hearing Notice Summary of Feasibility Report (Feasibility Report handed out at April 4 meeting) Proposed Schedule Proposed Resolution REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2013- 018 ORDERING IMPROVEMENT AND PREPARATION OF PLANS for 2013 Street Improvement. (Note: A 4/5 vote is required to order an improvement.) This page intentionally left blank NOTICE OF HEARING ON IMPROVEMENT TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of St.Joseph will meet in the St.Joseph Community Fire Hall, 323 4th Ave NE at 6:30 PM on Thursday,April 25, 2013 to consider the making of an improvement on the following streets: Baker Street, from 2nd Avenue SE to 7th Avenue SE; 7th Avenue SE from Baker Street to Minnesota Street E; Ridgewood Court, from Ridgewood Road(CR 134)to the cul-de-sac,approximately 1,100 feet west of Ridgewood Road(CR 134); Cedar Street E, from 1st Avenue NE to Northland Drive; 1st Avenue NE, from Cedar Street to Date Street E; Date Street E, from College Avenue N(CSAH 2)to 1st Avenue NE; Date Street W, from 1st Avenue NW to College Avenue N(CSAH 2); and 1st Avenue NW, from CSAH 75 to Date Street W by bituminous overlay,pursuant to Minn. Stat. §§ 429.011 to 429.111. The area proposed to be assessed for such improvement includes benefiting property in the area described above. The estimated cost of the improvement is $450,000. Additional information on the proposed street improvement project can be viewed on the City's Home Page, www.cityofstjoseph.com. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Judy Weyrens Administrator Publish: April 12 and April 19, 2013 This page intentionally left blank 2013 Bituminous Street Improvements Feasibility Report Highlights Project Location Street Name From To 1st Ave NW CSAH 75 Date St W Date St W 1st Ave NW College Ave(CSAH 2) Date St E College Ave (CSAH 2) 1 st Ave NE 1 st Ave NE Date St E Cedar St Cedar St 1s'Ave NE Northland Dr Ridgewood Ct cul-de-sac at west end Ridgewood Rd(CR 134) Baker St E 2"d Ave SE 7th Ave SE 7th Ave SE Baker St E Minnesota St E 1 Project Location in '_" 1� - _ m, 5n.. %--,• .. .-f ':.I,i..it k A. .� S _ 1 T3DH(MYI g2/.�YGl:1 r. c,.,,t B g Existing Conditions • Existing Streets in Project Area: — Identified in 2008 Pavement Maintenance plan for overlay improvements • Except Ridgewood Ct — 21 to 23 years old • Ridgewood Ct (old CR 134) possible exception — no historical data available — Preventive Maintenance work performed to date • Seal coat (1st Ave, Date St, Cedar) • Crack sealing 2 Existing Conditions Public Utilities — Old cast iron water main (1949-1950) beneath 1st Ave NW and Cedar St (west of Powerhouse Equipment) — Old water main replacement identified in CIP, but timing has been linked to redevelopment of surrounding property • Water main has been operational — Ridgewood Court • No water main (private wells) • Sanitary sewer available, but not connected Proposed Improvements • 1.5-inch Bituminous Overlay — 6 foot-wide edge mill ramisemal =MT m MOIII[ Omar Cm-WNW 1100101000 COJItT WIMP mar 1111 NOW( O/n WPICI 17 TO 111' Iwo tr TO 1Y n/• n•Sllm MAX W Ilan MO=COSMIO OOUI —1 RnYI0R EM°cum •01•CO101CO:CLIIO wnDICOS TAO(COAT •CUTER(TI.) 3 Proposed Improvements • Reclaim and Pave — Pulverize existing pavement into aggregate mixture — Pave new bituminous base and wear course Mak nnawom CCM auccters —tr Immo Km cam -rnr•s TAM COAT r IMMO.ran COMIC anumous=LAY Proposed Improvements • Other Improvements — Replace sidewalk pedestrian ramps at intersections for ADA compliance — Replace Street Name/Regulatory signs as needed — Replace parking stall, cross walk, stop bar, and center line striping (Cedar St)as may be disturbed 4 Opinion of Probable Costs Item Cost Construction $307,300 Contingency $30,800 Engineering $52,300 Soil Borings $3,500 Fiscal, Legal, and $30,800 Administrative Total $424,700 Opinion of Probable Costs by Project Area Type of Project Area Improvement Cost 1 St Ave NW, Date St, Overlay $208,200 1st Ave NE, & Cedar St y Baker St & 7th Ave SE Overlay $151,000 Ridgewood Ct Overlay & $65,500 Reclaim/Pave Total $424,700 5 Project Funding by Area 60% Special 40% City Project Area Assessment Subsidy Total 1st Ave NW, Date St, 1st Ave $111,3001 $96,2002 $208,200 NE, & Cedar St Baker St& $90,600 $60,400 $151,000 7t"Ave SE Ridgewood Ct $39,300 $26,200 $65,500 Total $241,200 $183,5003 $424,700 1 Includes$50,339 as City Cost for Cedar St south frontage(CSAH 75) 2 Includes$22,700 for sidewalk pedestrian ramps(ADA compliance) 3 Actual est. City cost is$183,500+$50,339=$233,829(55%) Preliminary Special Assessments 60% Project Area Assessment Rate 1st Ave NW, Date St, 1St Ave $20.81/L I N FT NE, & Cedar St Baker St & 7th Ave SE $27.32/LIN FT Ridgewood Ct $0.09/SQ FT' 1 Parcel size and shape does not lend itself well to frontage/footage assessment methodology 6 04/15/13 2013 BITUMINOUS OVERLAY IMPROVEMENT ST. JOSEPH, MN STJOE 123390 File 25 Assessment Schedule PUBLIC IMPROVEMENT HEARING SEH present Feasibility Report 03/14/13 Council authorize Public Hearing 04/04/13 Advertise Public Hearing Sent by City (Publish TWO times in the official paper at least one week apart.At least 3 days must elapse between last publication date&date of hearing. St.Cloud Times Deadline: 2 days prior ?-by City Publish: Wed.- Saturday ?-by City Hearing Notification Mailing to residents Sent by City 04/11 (At least 10 days prior to hearing this notice must also be mailed to the owner of each parcel.) Public Improvement Hearing 04/25 4th Thursday (special mtg) Council Authorize Design Are easements required? None anticipated. Preliminary Utility Meeting(30-50%complete) Send for Permit Checks City Review Council Authorize Advertisement 05/16/13 3rd Thursday Finance and Commerce Sent by SEH Deadline Day before 05/20/13 Publish Tues-Saturday 05/22&05/29 St.Cloud Times Sent by SEH Deadline 2 days prior 05/20/13 Publish Wed.-Saturday 05/22&05/29 Council Resolution Declaring Cost to be Assessed 06/06 1st Th 05/16 06/20 Council Resolution for Hearing on Proposed (Same date Assessment auth to Adv) Bid Date 06/12 Wed 06/12 06/12 ASSESSMENT HEARING Advertise Assessment Hearing Sent by City (Publish TWO times in the official paper at least one week apart.At least 3 days must elapse between last publication date&date of hearing. St. Cloud Times 06/10 05/20 07/01 Deadline 2 days prior 06/12&06/19 05/22&05/29 07/03 &07/10 Publish Wed.- Saturday Assessment Notification Mailing to residents Sent by 06/18/13 06/06/13 07/03 City (At least 2 weeks prior to hearing this notice must also be mailed to the owner of each parcel) Assessment Hearing 07/02/13 Tues 06/20 3rd Th 07/18 3rd Th (07/02/13 Regular Council Mtg Date) Award(07/02/13 Regular Council Mtg Date) 07/02/13 Tues 06/20 3rd Th 07/18 3rd Th Substantially Complete This page intentionally left blank Resolution 2013-018 Ordering Improvement and Preparation of Plans 2013 Street Improvement Project WHEREAS, a resolution of the city council adopted on the 4th day of April, 2013, fixed a date for a council hearing on the proposed improvement of the following area: Baker Street, from 2nd Avenue SE to 7th Avenue SE; 7th Avenue SE from Baker Street to Minnesota Street E; Ridgewood Court, from Ridgewood Road (CR 134) to the cul-de-sac, approximately 1,100 feet west of Ridgewood Road (CR 134); Cedar Street E, from 1st Avenue NE to Northland Drive; 1st Avenue NE, from Cedar Street to Date Street E; Date Street E, from College Avenue N (CSAH 2) to 1st Avenue NE; Date Street W, from 1st Avenue NW to College Avenue N (CSAH 2); and 1st Avenue NW, from CSAH 75 to Date Street W by bituminous overlay AND WHEREAS,ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 25th day of April,2013,at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of April, 2013. 3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of the tax exempt bond. Adopted by the council on this 25th day of April, 2013. Rick Schultz, Mayor Judy Weyrens,Administrator This page intentionally left blank