HomeMy WebLinkAbout[06] Fire Relief Report
6
Council Agenda Item
MEETING DATE: June 4, 2013
AGENDA ITEM: Fire Relief Report
SUBMITTED BY: David Salzer, St. Joseph Fire Relief Association
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Annually the Council receives the report.
BACKGROUND INFORMATION: The Fire Relief Association is a separate entity from the St. Joseph
Volunteer Fire Department. The St. Joseph Relief Association manages the retirement for the volunteer
Fire Department. The Mayor and Administrator/Clerk are financially responsible and attend the
quarterly meetings. Annually the Relief Association must present the Council with a financial statement
illustrating the fund status and required municipal contribution.
This fund is audited separately from the City Audit and the Relief Association is responsible for the
independent audit. Like the City Audit, this information is filed with the State of Minnesota. This year
the Fire Relief Association changed auditors and engaged KDV, the same auditors the City uses. The
change provided for quicker turn around and ease.
Page 4 & 5 of Form SC-12 illustrate the required contribution for 2013. As can be seen on the attached
the projected municipal requirement is $ 15,736 compared to $ 18,830 for the current year. Therefore
the contribution is reduced.
The Council does not need to approve this report; rather they must accept the report authorizing the
administrator to execute the same. This report is a mechanism to assure that Councils are aware of the
condition of the retirement fund and have advance notice of any required contribution. The reports are
due to the State prior to Cities preparing their budget so the shortfall can be included. Due to
retirements and a sluggish market the liability has not changed much over the last three to four years.
BUDGET/FISCAL IMPACT: Inclusion of $ 15,736 for the 2014 Budget
ATTACHMENTS: Request for Action
Summary Financial Report
REQUESTED COUNCIL ACTION: Accept the Fire Relief Report and authorize the Administrator to
execute the Fire Relief Report indicating that the Fire Relief has presented the report to the City Council
identifying the liability for 2014.
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Form SC-13 Page 1
Schedule Form for Lump-Sum Pension Plans
Reporting Year 2013
Determination of PIan Liabiiities and Required Municipal Contribution for 2014
Relief Association: Saint Josevh Fire Relief Association County/ Stearns
Counties:
Enter Annual benefit level in effect for 2013: 1,800
(If you change your benefit level before 12/31/2013,the SC must be recalculated at the new level.)
2013 2014
Subtotal of Pa e 1 Liabili -Active Members 472,464 519,372
Active Member Information Please Enter Dates in this format: 4J19/2013
Lea�es of To end of 2013 To end of 2014
Absence
Fire Department and Breaks Retum to
Date of EnuY in Service yeus Yeazs
Birth Date Service Member of Accrued of Accrued
Name StStllS (months) ? Service Liability Service Liability
1 Marthaler,James Active 09/14l1954 10/11/1977 0 � 36 64,800 37 66,600
2 Lowell,William Active 09/19/1965 08/13/1985 0 ❑ 28 50,400 29 52,200
3 Torborg Randy Active O1/03/1964 O1/10/1989 0 � 25 45,000 26 46,800
4 Lyon,Mike Defened 02/25/1965 11/03/1992 0 � 21 � 22 0
5 Winter,Mark Active 10/31/1966 11/03/1992 0 � 21 37,800 22 39,600
6 Honer,7ustin Active 07/27/1973 11/OS/1996 0 � 17 28,080 18 30,564
7 Taufen,7et�' Active 03/10/1973 11/OS/1996 0 � 17 28,080 18 30,564
8 Krekelberg,Kurc Active 10l09/1967 OS/11/1999 0 � 15 23,472 16 25,704
9 Philli ,Paul Active 10/13/1978 OS/11/1999 0 � 15 23,472 16 25,704
10 Simon,Keith Active 02/03/1978 08/08/2000 0 � 13 19,260 14 21,312
11 Loso,Andrew Active 06/22/1979 04/09/2002 0 � 12 17,316 13 19,260
12 Brill,Shirlie Active 09/13/t471 OS/Ol/2004 0 � 10 13,680 11 15,444
13 Cherne,Amanda Active 04/04/1984 OS/O1/2004 0 � 10 13,680 11 15,444
14 7acobson,Ken Active 03/08/1968 OS/O1/2004 0 � 10 13,680 11 15,444
15 Prom,7ohn Active 03/11/1977 OS/O1/2004 0 � 10 13,680 11 15,444
16 Crue,7arrett Active Ol/27/1977 07/12/2005 0 � 8 10,368 9 ll,988
17 Muyres,Dan Active 08/OS/1981 07/12/2005 0 � 8 10,368 9 11,988
18 Salzer,David Active 09/03/1981 07/12/2005 � � 8 10,368 9 11,988
19 Schloemer,7osh Active 10/13/I986 10/ll/2005 0 � 8 10,368 9 11,988
20 Gilitzer,Eric Active OZ/20l1989 06/10/2008 0 � 6 7,380 7 8,856
21 Koutoupas,Greg Active 04/12/1973 O1/13/2009 0 � 5 6,OI2 6 7,380
22 Louwagie,Keith Active OS/OS/1975 O1/13/2009 0 � 5 6,012 6 � 7,380
23 Arms,Brian Active 04/04/1980 07/13/2010 0 � 3 3,420 4 4,680
24 Johnson,Brent Active 03/16/1992 07/13/2010 0 � 3 3,420 4 4,680
25 Schmotzer,Mike Active 12/23/1985 07/13/2010 12 � 2 2,232 3 3,420
26 Young,Sharon Active 08/1�/1968 06/14/2011 � 3 3,420 4 4,680
27 Folkerts,Mike Active 07/29/1981 02/14/2012 � 2 2,232 3 3,420
28 Molitor,Cory Active 12/18/1984 02/14/2012 � 2 2,232 3 3,420
29 Schmidt,Ron Active 04/10/1971 02/14/2012 ❑ 2 2,232 3 3,420
30 Choose Status � 0 0
31 Choose Status � 0 0
Form SC-13 Saint Joseph Fire Relief Association Page 2
Deferred Member Information (fully or partially vested)
See separate instructions regarding completion of the below fields.
Please enter dates in this format: 4/19/2013
Total Deferred Member Liabilities 2013 200,772
Total Deferred Member Liabilities 2014 210,810
1 Enter all information as it pertains to this member.
Benefit Level Months of
Member Name: Loso, Frank at Separation: 1,500 Service Are Paid
Minimum Years Required to Vest: 10 DOB: 03/27/1959 Deferred Interest Paid �
Service Dates: Entry: O1/10/1978 Separation: 08/11/1999 (Check ifoffered.)
LOAs and BIS(in months): — 0 Vesting%: 100
Return to Service Member? � (Check if applicable.) If Interest is Paid, Choose Type:
Total Service: Years: 21 Months(if paid): Board set ROR up to 5%
3013 Estimated Liability: 51,309 Period Interest is Paid:
2014 Estimated Liability: 53,874 Status: Deferred Full Years
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1982: % 1987: % 1992: % 1997: % 2002: o.00 % 2008: o.00 %
1983: % 1988: % 1993: % 1998: % 2003: s.00 % 2009: s.00 %
1984: % 1989: % 1994: % 1999: s.00 % 2004: s.00 % 2010: s.00 %
1985: % 1990: % 1995: % 2000: o.00% 2005: s.00 % 2011: s.00 %
1986: % 1991: % 1996: % 2001: o.00% 2006: s.00 % 2012: s.00 %
+Rate of return is calculated usin the earnin s ro�ected on Pa e 4 of this form. 2007: s.00 % 2013: s.00 %+
2 Enter all information as it pertains to this member.
Benefit Level Months of ✓ �
Member Name: Pfannenstein, Darrell at Separation: 1,800 Service Are Paid
Minimum Years Required to Vest: 10 DOB: 07/02/1961 Deferred Interest Paid � '
Service Dates: Entry: O1/08/1980 Separation: �5/28/2010 (Check ifoffered.)
LOAs and BIS(in months): n 12 Vesting%: 100
-�r-
Return to Service Member? (Check if applicable.) If Interest is Paid, Choose Type:
Total Service: Years: 29 Months(if paid): 4 Board set ROR up to 5%
2013 Estimated Liability: 62,906 Period Interest is Paid:
2014 Estimated Liability: 66,051 Status: Deferred Full Months
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1982: % 1987: % 1992: % 1997: % 2002: % 2008: %
1983: % 1988: % 1993: % 1998: % 2003: % 2009: %
1984: % 1989: % 1994: % 1999: % 2004: % 2010: s.00 %
1985: % 1990: % 1995: % 2000: % 2005: % 2011: s.00 %
1986: % 1991: % 1996: % 2041: % 2006: % 2012: s.00 %
+Rate of return is calculated using the earnin s rojected on Pa e 4 of this form. 2007: % 2013: s.00 %+
,.-
Form SC-13 Saint Joseph Fire Relief Association Page 2 - Cont.
3 Enter all information as it pertains to this member.
Benefit Level Months of J �°�
Member Name: Lyon, Mike at Separation: 1,800 Service Are Pa� ,
^�J
Minimum Years Required to Vest: 10 DOB: 02/25/I965 Deferred Interest Paid "�"��'�
Service Dates: Entry: 11/03/1492 Separation: 12/27/2013 (Check ifoffered.)
LOAs and BIS(in months): ❑ 0 Vesting%: 100
Return to Service Member? (Check if applicable.) If Interest is Paid, Choose Type:
Total Service: Years: Z 1 Months(if paid): 1 Board set ROR up to 5%
2013 Estimated Liability: 39,847 Period Interest is Paid:
2014 Estimated Liability: 41,839 Status: Deferred Full Months
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1982: % 1987: % 1992: % 1997: % 2002: % 2008: %
1983: % 1988: % 1993: % 1998: % 2003: % 2009: %
1984: % 1989: % I994: % t999: % 2004: % 2010: %
1985: % 1990: % 1995: % 2000: % 2005: % 2011: %
1986: % 1491: % 1996: % 2001: % 2006: % 2012: %
+Rate of return is calculated usin the earnin s ro'ected on Pa e 4 of this form. 2007: % 2013: s.00°/a+
4 Enter all information as it pertains to this member. �W
Benefit Level Months of
Member Name: Karnik, Jeff at Separation: 1,800 Service Are Pai "`'� ` `
Minimum Years Required to Vest: 10 DOB: 09/22/1965 Deferred Interest Paid
Service Dates: Entry: 07/12/1988 Separation: 12/14/2010 (Check if offered.)
LOAs and BIS(in months):�- Vesting%: 100
Return to Service Member? (Check if applicable.) If Interest is Paid, Choose Type:
Total Service: Years: 22 Months(if paid): 5 Board set ROR up to 5%
2013 Estimated Liability: 46,710 Period Interest is Paid:
2014 Estimated Liability: 49,046 Status: Deferred Full Months
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1982: % 1987: % 1992: % 1997: % 2002: % 2008: %
1983: % 1988: % 1993: % 1998: % 2003: % 2009: %
1984: % 1989: % 1994: % 1999: % 2004: % 2010: %
1985: % 1990: % 1995: % 2000: % 2005: % 20I1: s.00 %
1986: % 1991: % 1996: % 2001: % 2006: % 2012: s.00 %
+Rate of return is calculated usin the earnings ro�ected on Pa e 4 of this form. 2007: % 2013: s.00%+
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Form SG13 Saint Joseph Fire Relief Association Page 4
Calculation of Normal Cost
2013 2014
Totai Active Member Liabilities 472,464 519,372
Total Deferred Member Liabilities 200,772 210,810
Total Unpaid Installments 0 0
Grand Total Special Fund Liability A. 673,236 B. 730,182
Normal Cost (Cell B minus Cell P,) C. 56,946
Projection of Net Assets for Year Ending December 31,2013
Special Fund Assets at December 31,2012 (RF-12 ending assets) 1 598,851
Projected Income for 2013
State Fire Aid (2012 aid may be increased by up to 3.5%) D. 36,519
Municipal/Independent Fire Dept.Contributions E. 18,830
Interest/Dividends F. 15,000
Appreciation/(Depreciation) G. 20,000
Member Dues (If deposited in Special Fund) H.
Other Revenues I.
Total Projected Income for 2013 (Add Lines D through I) 2 90,349
Projected Expenses for 2013
Service Pensions J. 47,245
Member Names: Neil Loso
Other Benefits K.
Administrative Expenses L.
Total Projected Expenses for 2013 (Add Lines J through L) 3 47,245
Projected Net Assets at December 31,2013 (Add Lines 1 and 2,subtract Line 3) 4 641,955
Projection of Surplus or(Deficit)as of December 31,2013
Projected Assets (Line 4) 5 641,955
2013 Accrued Liability (Page 4,cell A) 6 673,236
Surplus or(Deficit) (Line 5 minus Line 6) 7 (31,281)
Form SC-13 Saint Joseph Fire Relief Association Page 4-Cont.
Calculation of Required Contribution
Deficit Information-Original Deficit Information-Adjusted
Amount Retired Amount Retired Amount Left
Year Incurred Ori inal Amount as of 12/31/2012 Ori inal Amount as of 12/31/2013 to Retire 1/1/2014
2004 0 0
2005 0 0
2006 0 0
2007 0 d
2008 0 0
2009 165,526 138,558 165,526 165,526
2010 0 0
2011 8,360 0 8,360 8,360
2012 54,075 0 54,075 22,794 31,281
2013
Totals 227,961 138,558 227,961 196,680 31,281
Normal Cost (Page 4,cell C) 8 56,946
Projected Administrative Expense Enter 2012 Admin Exp here: 9 4,455 4,611
Amortization of DefiCit (Total of Original Amount column x 0.10) 10 22,796
10%of Surplus (Line 7 x 0.10) 11 0
State Fire Aid 12 36,519
Member Dues 13 0
5%of Projected Assets at December 31,2013 (Line 4 x 0.05) 14 32,098
Required Contribution (Add Lines 8,9 and 10,subtract Lines 11,12,13 and 14. If negative,zero is displayed.) 15 15,736
The required contribution must be made during 2014.
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