HomeMy WebLinkAbout[05c] Road Closure Millstream Arts �
crr�'UF h'T.J03F.PH Council Agenda Item 5 C
MEETING DATE: August 1, 2013
AGENDA ITEM: Millstream Arts Festival—Street Closure Request
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Each year the Council receives and approves a similar request as the
event has not caused disruption in the City.
BACKGROUND INFORMATION: The Millstream Arts Festival will be held on September 29, 2013
between 11:00 AM and 5:00 PM. The artist will set up early that morning. In order to provide a safe
environment,the Millstream Arts Committee has requested authorization to close Minnesota Street
from 2"d Avenue NW to the eastern edge of the Millstream Shops and Lofts and College Avenue North,
north to the east/west alley(% block). The Committee does have a plan for detour and will work with
Stearns County and the St.Joseph Police Department.
Since Minnesota Street is a County Road,County approval is needed as well as City approval. The
organizers will be securing approval of Stearns County and requesting City approval. As with the St.
Joseph Parish,a certificate of insurance will be provided naming the City and County as insured. The
Committee has also provided the City with the proposed detour which is part of the Stearns County
Application.
The Millstream Committee will be in contact with the property owners affected by the Millstream Arts
Festival. With regard to St.loseph's church,the committee will be opening the road for access to the
parking lot and closing the parking lot after the 10:00 AM mass.
ATTACHMENTS: Request for Council Action
Stearns County Road Closure Application
Map of Area
Millstream Arts 2013 Information
REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Street Dance Road Closure
Permit Application as presented to allow the Millstream Arts Festival to utilize MN Street and College
Avenue North for the event to be held on September 29, 2013.
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STREET DANCE ROAD CLOSURE PERMIT APPLICATION
Road# CR 2, MN Street and College Avenue N
Name of City St. Joseph Date of Closing September 29, 2013
Sponsoring Organization Millstream Arts Festival
Time of Closing: Beginning 6:00 AM Ending 8:00 PM _
Event Coordinator Mike McDonald Telephone 320-363-4173 _
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Address 213 – 13 Ave SE; St. Joseph MN 56374 _
A map of the proposed road closed area and detour route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway, subject to the
following provisions:
I. That a specific time and date is set for the road closure and such use shall not exceed
14 Hours.
2.
That a definite detour route is established.
3.
That adequate police coverage of the closure and direction of the detour traffic is
available. Coordination with local police and the Steams County Sheriff is required.
4.
That the detour route is marked with standard traffic control signs so as to leave no doubt
as to the intended route. Failure to provide adequate signing may result in the Steams
County Sheriff ordering the highway reopened to traffic.
5.
That no stands, buildings, tents or other encroachments be permitted within the
highway right of way.
6.
That the event coordinator be responsible for all costs involved, including
providing police coverage for traffic control.
7.
That the event coordinator shall be responsible for all Necessary Street cleaning to
Steams County's satisfaction.
Date: Requested By:
Signature and Title of Local Authority
Date: Requested By:
Signature and Title of Local Authority
A representative of the Steams County Highway Department may arrange to meet with the
applicant and review the proposed closure area and detour route prior to the date of the street
dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
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