HomeMy WebLinkAbout[08a] Park Board
8(a)
Council Agenda Item
MEETING DATE: August 1, 2013
AGENDA ITEM: Park Board = 5K
SUBMITTED BY: Administration / Park Board
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Park Board has been working on
starting some active recreation program, such as the winter event and now they are looking at a 5K in
conjunction with the Millstream Arts Festival. The Park Board approved an expenditure budget of
approximately $ 2,600 with a revenue budget of $ 3,200.
PREVIOUS COUNCIL ACTION: The 2013 CIP for the Public Works Department included $ 6,000 for Park
Development. As is customary, after the budget is approved and we are in the budget year the
appropriate capital improvement funds are transferred. Therefore, the Council approved a transfer of $
6,000 for park development from the General Fund to the Park Fund. The funds were specifically
targeted for Park Development.
BACKGROUND INFORMATION: During the discussion of the Park Board 5k, the Board discussed the
need for a budget to plan the 5K and indicated they were going to use part of the $ 6,000 budget CIP
transfer for seed money, with anticipation of reimbursing the funds from participation fees. However,
since the Council approved the transfer for a specific purpose, it can only be used for that purpose and
any other use would have to be approved by the City Council. While the Council can designate the funds
for the event, another option is to use the funds in the gambling fund that were turned over to the City
a couple of years ago. There is approximately $ 4,000 in the fund that is not designated for winter
recreation. If the registrations did not cover the costs the Park Board would reserve their Park
Development money by using the gambling funds. The funds received were a one time contribution.
ATTACHMENTS: Request for Council Action
Park Board Budget
REQUESTED COUNCIL ACTION: Accept the budget for the 2013 5k Run and designate which funds will
be utilized.
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7/26/2013
To: Judy Weyrens, St. Joseph City Administrator
St. Joseph City Council
From: John Anderson, St. Joseph City Park Board Chair
Re: Authorization on the use of funds from General Fund
The St. Joseph Park Board in collaboration with the College of St. Benedict is in the
planning process for the Millstream 5K run/walk to take place the morning of and
th
preceding the Millstream Arts Festival on September 29.
The 5K will involve some upfront costs including; professional race timing by Pickle
Events; Tee shirts for participants; and awards including medals and overall trophy.
Preliminary estimates on these costs are as follows
Race timing by Pickle Events $1200.00
150 T-shirts @ $7.00 each $1050.00
Awards 42 medals @ $4.00 $168.00
Overall champion trophies male + female $50.00
Promotional Costs $200.00
Total $2668.00
These costs will be offset by registration fees paid by participants but as this is a first
time event the amount of the offset is by no means guaranteed. We have several factors
that will help this be a successful event. St. Bens is promoting and sponsoring the
children’s 1K run/walk to happen on the same morning at no cost to participants and
Millstream weekend is also St. John’s Homecoming weekend.
Preregistration estimate 100 participants @ $20.00 per participant $2000.00
Same day registration 50 participants @25.00 per participant $1250.00
Total $3250.00
These costs and revenue projections are based on my experience, as an organizer of the
Granite City Days 5K, run in June 2013 as a first time event. A wildcard that is not
predictable is of course the weather, but my experience has proven that 5K participants
are a hardy lot. We would ask that any amount over the actual expense be used for park
improvements.
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