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PW-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2014 - 2018
PROJECT TITLE: Seal Coating/Crack Filling Streets TOTAL COST: varies each year
2014 BUDGET: $50,000.00 PROJECT CATEGORY: Improvements other than Buildings
DESCRiPTION: Street Maintenance Program(Seal Coating and Crack Filling)
.IUSTIFICATION: Account Code: E101-43120-530/390-43120-530/new-43120-530
The street maintenance program began in 2004. The 2013 budget request was$107,000 that included$17,000 to
seal coat 14'of the 38'bituminous surface on East MN Street;however,the County opted not to seal coat in 2013
and wait to resurface in 2017. Staff suggests budgeting more funds for 2014 and beyond for street maintenance.
With the increased oil costs,the costs per year should increase to maintain coverage on the crack filUseal
coat/patching maintenance plan. In addition to the City streets,the County has East Mn St in their 5-year CIP plan
for 2017 to resurface. The City will bear the cost of 14'of the street width. The City will also be responsible for
the full width of Minnesota St between College Ave and 1 st St SE. Staff estimates the City portion to be$257,000.
Staff recommends updating the Street Maintenance Plan for seal coats,crack fills,overlays and reconstructions.
The estimated cost is$10,000 to be funded over 2 years. The current plan expires in 2014.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2014 2015 2016 2017 2018 Total
General Fund:
Streets 40,599.00 50,000.00 95,000.00 95,000.00 100,000.00 100,000.00 480,599.00
Professional Services 5,000.00 5,000.00 10,000.00
Street Improve Debt
County 257,000.00 257,000.00
PROJECT COS7S
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing annually Construction
Equipment and Other 737,599.00
NEIGHBORHOOD: Total $737,599.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-3
PW-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2014 - 2018
PROJECT TITLE: Public Works Vehicle-General Maintenance TOTAL COST: $46,000.00
2014 BUDGET; $7,000.00 PROJECT CATEGORY Equipment
DESCRIPTION: 1 ton Truck
.IUSTIFICATION: Account Code: E490-43120/45202-550/601-49440-550/602-
49480-550
PW requests the replacement of the 1984 Chevy diesel truck#27 in 2015 with a 1 ton diesel pickup. The
replacement budget includes a tow package and Whelen strobe lights. The cost estimate is based on
purchasing through the State Venture contract and does not reflect trade in values for old vehicles. Staff
recommends funding the vehicle reserve account for future truck replacements. Staff estimates truck#29
and possibly another truck will need to be replaced in 2018. Most of the general maintenance truck fleet
were purchased in 2005/2006. The trucks have a useful life of 5-7 years;however,PW staffhas maintained
the vehicles to extend the life of the trucks. The sell or trade-in values will help fund replacement vehicles.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2014 2015 2016 2017 2018 Total
EQUi�Certificate-2015 10,000.00 50,000.00 60,000.00
General Fund E,�uipment:
Streets 87.50 1,750.00 2,000.00 2,500.00 3,000.00 3,500.00 12,837.50
Parks 1,087.39 1,750.00 2,000.00 2,500.00 3,000.00 3,500.00 13,837.39
Water 9,734.37 1,750.00 2,000.00 2,500.00 3,000.00 3,500.00 22,484.37
Sewer 9,'I34.38 1,750.00 2,000.00 2,500.00 3,000.00 3,500.00 22,484.38
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2015,2018 ongoing Construction
Equipment and Other 131,643.64
NEIGHBORHOOD: Total $131,643.64
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-4
Pw-14Q2
CITY QF ST. JOSEPH
CAPITAL. IMPROVEMENT PLAN
2014 - 2018
PROJECT TITLE: Data Base Software 70TAL COST: $10,000.40
2014 BUDGE7: $250.00 PROJECT CATEGORY Computer Software
DESCRIPTIQN: Banyon Property Management
JUSTIFIGATION: Account Codes: E 490.43120-582
The grawth of St.Joseph has made it diffcult to keep track af the parcels and property specific matters. The
software company used by the City of Fund Accounting and Utility Billing offers a module for property
management. This soi�ware allows the tracking of zoning,legal description,permits,vialations,land use
considerations to name a few. 'The program also manages special assessments,licenses and permits. This is
saftware that can be shared by aU departments of the City and used daily.The software upgrade was a prior
recommendation of the Auditor.
The Gity purchased the soflware in 2007. The additional budget items are to maintain the data base as the
City continues ta grow. 7'he upgrades are also necessary to be able to view the data base with other software
programs at the same time. A large widescreen monitor will needed to view the data(the number of monitors
will be detennined by job classification). Funds are aiso budgeted within other depactments to help update
the system. lncluded in
this budget is updating Dataview with a map layer for signs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding P�ior
Source Years 2014 2015 2016 2017 2018 Total
Public Works: 0.00
Streets 2,St?O.OQ 250.00 250.00 250.00 250.00 250.00 3,750.00
0.00
0.00
0.00
PROJECT GOSTS
PROJECT STARTING DATE: 2007 Prelimina�ies
Land Acquisition
PROJEC7 COMPLETION DATE: ongoing Const�uction
Equipment and Other 3,7S0.4Q
NEIGHBORHOOD: Totai $3,750.00
Presented ta the City Cauncil on Appraved Denied Tabled
Comments
Approval to Purchase Date Authorizing initials Date
PW-5
PW-14Q6
CITY QF ST. JOSEPH
CAPlTAL lMPROVEMENT PI,.AN
2014 - 2018
PROJEGT TITI.E: Used Plow T�uck TOTAL COST: $50,000.00
2014 BUDGET: �2,000.00 PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Used plow truck
JUSTIFICATION: Account Code: E490-43125-580
Staff will look for a used or passbily a demo plow truck in 2015 to replace the 1989 plow truck#89. Plow
Uuck#90 is also a 1989 truck. Trucks#89 and#90 were purchased used from the City of Apple Valley. In
2015,staff w71 analyze the candition of both plow trucks to determine which one is in most need of
replacement. The useful life of a ptow truck is 13-I S years. Staff has maintained the trucks to extend the
lives. The old plow trucks will be sold or traded for the replacement. The tota!cost reflects the sell or trade
in value. The total cost is the estimate for a newer version of a used plow truck. The plow truck not replaced
in 2015 wili tikely need replacement by 201 S.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding P�ior
Source Years 2014 2015 2Q16 2017 2018 Totai
Enuipment Cert.2015l2018
Snow Removal 43,OQ0.00 40,000.00 83,000.00
General:
Snow Removal 2,500.00 2,OOQ.00 2,SOQ.00 3,OOQ.QO 3,QQ0.00 4,OQ0.00 17,000.00
PRQJECT COSTS
PROJECT STARTiNG DATE: 2Q04 Preliminaries
�a�d Acquisition
PROJECT COMP�ETION DATE: 2015,201$,ongaing Canstruction
Equipment and Other 100,000.00
NEIGHBQRHOOD: Tatal $I00,000.00
Presented to the City Cauncil on Approved� Oenied Tabled
Camments
Approval ta Purchase Date Authorizing initials Date
PW-6
PW-1409
ClTY QF ST. JQSEPN
CAPITA� IMPROVEMENT Pt�►N
2014 • 2018
PROJECT T1TLE: Skid Steer Loader TOTAL COST: $50,0(?0.00
2014 BUDGET: $4,OOO.QO PROJECT CATEGORY: Heavy Machinery
QESCRIPTION: These units run the snow blower in small areas-also used for streedpark maintenance
JUSTIFICATION: AccouM Coda: E490�43125l45202-580,Enew-43125-580
The skid loaders are used far parks arzd streets throughaut the year. The City currently has two skid laadecs. Staff is
recommending replacement on the older unit(]997 JD#21)in 2015 with a 2015 model depending on its condition.
Maintenance upkeep may extend the life fiuther. It is anticipated that the attachments will fit the new model and not
need to be replaced. The total cast is an estimate for the skid loader only including trading in the old skid loader. As
trails are added for snow removal staff witl be requesting a Tool Cat that handles all universal skid loader
attachments including snow blowers and blades. The Tool Cat can also be used for many other maintenance tasks
year round. The useful life of a skid loader and Tool Cat is approximately 10-I S years.
PROJECT GQSTS AND FUNDING SOURCES BY YEARS:
Project Funding P�iar
Source Years 2014 2015 2016 2�tt 2018 Total
ui ment Certificate-2015J201
Snow removal 34,500.00 35,Q00.00 b9,50Q.04
General Lew:
Snowremoval(l/2) 4,750.00 2,UOO.OQ 2,000.00 2,500.00 2,SOO.OQ 2,500.00 Ib,250.QQ
Parks(U2) 2,750.00 2,000.00 2,000.00 2,SQ0.00 2,5(►Q.00 2,500.00 14,250.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminariea
Land Acquisitian
PRtiJEGT COMPLETION DATE: 2015,2018,ongoing Gonstnactian
Equipment and Other 64,040.00
NEIGHBORHOOD: Total $60,OOO.QO
Presented to the City Council on Approved� Denied Tabled
Cammenrs
Approval to Purchase Date Authorizing initiais Date
PW-8
PW-1407
CITY OF ST. JOSEPH
CAPtTAL iMPRQVEMENT PLAN
2014 - 2018
PROJECT TITLE: Street Sweeper TOTAI COST: $12$,000.00
2014 BUDGET: $12,OOQ.OQ PROJECT CATEGORY: Heavy Machinery
DESCRIPTtt}N: Demo Street Sweeper
JUSTIFICATION: Account Code: Enew-43220-580,651-499p0-580,490-4322Q-
580
This piece of equipment has a lot of moving parts that wear in a very dirty/gritty environment.Theequipment will
need to be evaluated on a yearly basis. The life expectancy is 7-10 years due to the wear and tear. The City sold
the 1977 sweeper to ASTECH in 2012 for$1,500. The praceeds weze applied to future sweeper purchases. The
1997 Elgin street sweeper is at its useful life and maintenance costs are increasing. The 1997 EIgin sweeper witl
be traded in when a new sweeper is purchased providing there is value left. Staff recommends purchasing a new
(or demo)street sweeper in 2015. Funds should cantinue to be set aside for future replacements to minirnize future
debt costs. !f the City prefers the purchase of a dema sweeper,a commitment may be required very early in the
new year to hold a machine due to the competitive demand for these units. If the sweeper breaks down beyond
repair,ASTECH has agreed to contract with teh City to street sweep with an annual estimated cost of$49,280
(spring and fall sweep).
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2014 2015 2016 2017 2018 Total
F�uivment Cert. 2015
Street Sweeping 98,SOQ.Q4 98,SOO.Op
General:
Street Sweeping I,SO4.00 4,000.00 4,QOO.OQ S,OOO.OQ 8,000.00 8,OQ0.00 33,SQQ.40
Storm Water Utility 4,000.00 8,OOQ.00 8,400.00 $,QOQ.OQ 8,000.40 8,OQ0.4Q 44,000.00
PROJECT COSTS
PROJECT S7ARTING DATE: 20Q7 Prelimina�ies
Land Acquisition
PROJECT COMPLETION DATE; 20 t 5,ongoing Constructlon
Equipment and Other 128,000.00
NEIGHBORHOOD: Totai $128,000.00
Presented to the City Council on Approved Denied Tabled
Commenis
Approval to Purchase Date Authorizing Initials Date
PW-21
PW-1411
CITY QF ST. JOSEPH
CAPITAL IMPRQVEMENT PLAN
2014 - 2018
PROJECT TITLE: PW Building Expansion TOTAL CQST: $400,OOQ.QO
2014 BUDGET: $0.00 PROJECT GATEGORY: Buildings
DESCRIPTION: Cold starage east of new shop
JUSTIFICATION: Account Coda: E490-45201-520,new debt fund
The cold storage at the Old Maintenance shop has reached its use;Ful life and now requires substantial repairs. The
new public warks building property has room to add cold storage next to the shop. The praperty is already owned
by ihe Gity. The addition will help further consolidate equipment for the Maintenance Department. Construction
management is expected ta be kept local. The cold storage addition is scheduled for 201$,the year the current
public works building bonds are paid off. Since the addition would not be built far a few years,the repairs and
maintenance an the current cold storage building will increase.
Project Funding Priar
Saurce Years 2Q14 2015 2016 2017 2018 7otal
General Fund E ui ment:
Maintenance Shop 0.00 0.00
Issue Debt-20l 8 40U,000.00 400,QQO.OQ
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018 Construction 300,000.00
Equipment and Other 100,OQ0.00
NEIGHBORHC?t?D: Total $400,OOQ.00
Presented to the City Cou�cil on Appraved Denied Tabled
Camments
Approval to Purchase Date Authorizing Initials Oate
PW-10
PW-1404
CITY QF ST. J4SEPH
CAPITAL IMPR4VEMENT PL.AN
2014 - 2018
varies-depends on
PROJECT TITIE: Contingency Funds TOTAL COST: n�eds
201A BUQGET: $S,OOQ.OQ PROJECT CATEGORY Et�uipment
DESCRIPTION: Unexpected Equipment Breakdawns
JUSTIFICATION: Account Code: 490-452ot-58o
Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or
replacement. This is a contingency fund ta be used by Public Works under the General Fund. No
new funds were budgeted for 2009 through 2013. Staff recommends to start funding again in 2014
to bring the balance to a minimum af$50,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Fu�ding Prior
Source Years 2014 2015 2016 201T 2018 Total
General Fund Equi�ment: 0.00
Maintenance 36,156.86 5,040.Q0 5,000.00 5,0(?O.QO 5,000,00 S,OOO.QO 61,156.86
0.00
4.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2005 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongaing Construction
Equipment and Other 61,156.86
NEIGHBORNOOD: Totai �61,156.86
Prese�ted to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-11
PW-1413
CITY OF ST. JOSEPH
CAPITAL IMPRQVEMENT PI..AN
2014 - 2018
PROJECT TITI..E: Radia System TfJTAt.GpST: $31,200.OQ
2014 BUDGET: $2,OOQ.00 PROJECT CATEGORY Camznunication Equipment
DESCRlPTION: 800 MHz XLT 2500 Radios
JUSTIFICATION: Account Code: Ea90-a5201-580
PW added 10 radio units in 20Q8 using reserve budgeted funds and the 2Q08 equipment certificate. PW will
need to add cammunications to the department to maintain communications with seasonal emptoyees,future
staff,and emergency vehicles. Repairs and replacements will be needed as required. Tt►e estimated life of the
radios is 8-1Q years,putting the replacement year approximately 2017/201$. The estimated cost per unit of
$2,600 includes programming.
PROJECT COSTS AND FUNOING SOURCES BY YEARS:
Project Funding Prio�
Source Years 2014 2015 2016 2017 2015 Total
General Fund Equi,praent: p.00
Maintenance � 7,OOO.QO 2,OOOA4 2,000.00 2,000.00 2,OQ0.00 2,OQ0.00 17,000.00
Equip Certificate 2018: 0.00
Maintenance 14,200.00 14,20Q.00
0.00
PROJECT COSTS
PROJEC7 STARTING DATE: 2407 preliminaries
Land Acquisition
PROJEGT GOMPI.ETiON DAT�: 2018,ongoing Construction
Equipment and Other 17,000.00
NEIGNBORHOOD: Total $17,000.00
Presented to the City Councii on Approved Denied Tabled
Comments �
Approval to Purchase Date Authorizing Initialx Date
PW-12
PW-1415
CITY OF ST. JQSEPN
CAPtTAL IMPR4VEMENT PLAN
2014 - 2018
PROJECT TITLE: 1545 Lawn Tractor&Broom,Mawer,Cab T�TAL COST: $34,540.00
2014 BUDGET: $6,565.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Front mount unit,grass cutting-broom sidewalks-rinks
JUSTIFICATIC?N: Account Godes: E490-45201-580,E4S0-45202-580
The 2Q10 John Deere 1545 is a heavily used piece of cquipment in the parks,streets and snow remaval.This
equipment should be traded in and replaced with new when it has reached its useful life. T'he useful Iife is 5
years. The tractor would be purchased with a broam and snow blawer attachment. The 2010 model would
be traded in for a 2415 JD 1545.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Yea�s 2014 2015 2016 2017 2018 Total
trade-in 8,500.00
General Lew-
Parks(2/3) 9,2?5.00 4,37S.00 4,3'75.00 3,70{?.00 3,?OQ.00 3,7Q4.OQ 29,025.00
Maiutenance(1/3) 3,690.00 2,19Q.00 2,195.00 1,845.00 I,845.00 1,845.00 13,610.00
PRQJECT COSTS
PROJECT STARTING DATE: 2plp Preliminaries
Land Acquisitian
PROJECT COMPLETtON DATE: 20I5,angoing Construction
Equipment and Other 42,635.OQ
N£IGHBORHOOD: Tatal $42,635.Q0
Presented to the City Council on Approved T Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Oate
PW-13
PW-1414
CITY C?F ST, J4SEPH
CAPITA� IMPRtaVEMENT PLAN
2�14 - 2018
PROJECT TITLE: Future Park lmprovements TOTAL COST: varies
2014 BUDGET: $10,000.00 PROJECT CATEGORY Parks
DESCRIPTION: Park Improvements
JUSTIFICATlON: Account Gode: E490-0.5202-534
The funds for this capital item will be used for in-house park impravements and repairs. ln 2013,$6,000 was
used in Millsiream Park to stap erosion of the warning track in the softball fields. In addition, $3,000 was
budgeted and transferred to the Park Board for park improvement projects. Staff recommends$3,000 of the
2014 budget to set aside for the Park Baard since the Park Board has not received a significant amount of
pazk dedication fees to fund park improvements and development. Also,the Park Board requests$1,000 per
year for park programming such as the Millstream Arts Festival SK run and winter carnival.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding P�ior
Source Years 2014 2015 2016 2017 2018 Total
General Lew:
Parks 22,Q02.79 6,000.00 9,040.00 9,0OO.OQ 9,000.00 9,Q00.00 64,OQ2.79
Park Board Improvements 3,000.40 3,000.00 3,000.00 3,000.00 3,Q00.00 15,040.00
Park Board Programs 1,QOO.OQ 1,000.04 1,000.00 1,004.OQ 1,000.00 5,000.00
PROJECT COSTS
PROJECT STARTING DATE; ZQ07 Preliminaries
Land Acquisltion
PROJECT COMPLETION DATE: ongoing Constructian
Equipment and Other fi4,OQ2.79
NEIGHBQRHOOD: Total $64,002.79
Presented to the City Council on Approved_ Denied Tabled
Commenfs
Approval to Purchase Date Authorizing initials �ate
PW-14
PW-1412
CITY QF ST. JOSERH
CAPITAL iMPRQVEMENT PLAN
2014 - 2018
PROJECT TITLE: Rough Cut Mower TQTAL COST: $l 0,640.00
2014 BUDGET; $1,790.00 PRQJEC7 CATEGORY;Equipment
DESCRIPTION: Rough Cut Mower
JUSTIFICATION: Account Codes: E49Q-45202•580
The existing rough cut mower wauld be traded in and replaced with a new model.A rough cut mower was
purchased in 2010 using proceeds from the 2010 equipment certificates. Replacement of the mower
expected in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
P�oject Funding Prior
Saurce Years 2014 2015 2016 2017 2018 Totai
trade-in 2,600.00
General Lew:
Pazks 2,250.00 1,790.00 2,OOO.QO 2,000.00 1,430.00 1,430.00 1Q,900.00
PROJECT COSTS
PROJECT S7ARTING DATE: 20l l Preliminaries
Land Acquisition
PR�JECT COMPlET10N DATE: 2016,ongoing Gonstruation
Equipment and Other 10,900.00
NEIGHBORHOOD: Total $10,900.00
Presented to the City Councit on Approved Denied Tabied
Comments
Approval to Pu�chase Dete Authorizing Initials Date
PW-15
PW-1418
CITY (JF ST. JOSEPH
CAPITAL. iMPRQVEMENT PLAN
2014 - 201�
PROJEGT TITLE: Millstream Fond TOTAL COST: $12,000.00
2014 BUDGET: $1,400.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Dredge Millstream Pond-fishing area
JUSTIFICATION: Account Code: E490-45202-530
The Millstream Park pond has been a fishing amaction since the park was developed. The fishing area was dredged
in 2Q I 1 to remove all the sediments that have accumulated thraugh the years. The dredging is required to be
completed in the winter months according ta the MN DNR. The pond dredging should be completed every 8-10
years. The next time the pond dredging should be completed is about 2020.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years Z014 2015 2016 2017 2018 Total
General Fund:
Parks Levy 0.00 1,4QO.Q0 1,SQ0.04 1,600.00 1,7Q4.00 1,800.00 8,000.40
PRt?JECT COSTS
PROJECT STARTING DATE: 201 l P�elirninaries
Land Acquisition
RRC?JECT GOMPLETION DATE 2020,ongoing Constructlon
Equfpment�nd Other 8,4Q0.00
NEIGHBORHOOD: Tota! $8,000.00
Presented to the City Councii on Approved Oenied_ Tabied
Comments
Approval to Purchase Date Authorizing Initials Date
PW-16
PW-1424
CITY OF ST. JQSEPH
CAPITAL IMPROVEMENT P�AN
2014 - 2018
PROJECT TITLE: Federal Sign Reflectivity Mandate TOTAL COST: varies-as needed
2014 BUDGET: $2,000.00 PRQJECT CATEGORY: Minor equipment
DESCRIPTION: Federal mandate to inventory,test and replace signs based on reflectivity
JUSTIFICATION: Accou�t Code: E101-43120-580
The State of Minnesota has adopted a new Federal Highway Administration's standards requiring agencies to
maintain traffic signs to a minimurn level of retroreflectivity along all raads. The City implemented a sign
assessnnent and management method,including an inventory af the signs in 2Q11. The compliance date for meeting
retroreflectivity requirements on all regulatory,warning and ground-maunted guide signs is January 2015. For
overhead guide signs and street name signs, the compliance date is January 2018. Staff is aware of the sign
condition and the age of the signs within City limits. Currently, staff replaces signs if damaged ar missing. As
signs are replaced to meet retro reflectivity, Staff will laak at combining street signs with stop signs on intersections
to reduce the number of sign posts. New posts and hardware will be needed to combine signs to one post. The St.
Jaseph Lion's Club has donated funds for the purchase of signs within the City which has been greatly appreciated.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2014 2015 2016 2017 2Q18 Total
General Fund:
Streets 14,098.51 2,000.00 2,Q00.40 2,000.40 2,000.00 2,440.00 24,098.51
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries $2,0OO.OQ
�and Acquisition
PR4JECT COMPLETION DATE: )!5,201$,ongoing Gonstructlon
Equipment and Other 8,000.00
NEIGHBORHOOD: To#ai $10,000.00
Presented to the City Council on Approved Denied Tabied
Comments �
Approval to Purchase Date Authorizing initials pate
PW-97
PW-1416
CITY OF ST. JOSEPH
CAPITAL IMPR4VEMENT PLAN
2Q14 - 2t118
PRC?JECT TITLE: John Deere 997 Z Trak Mawer TOTAL CQST: $8,000.00
2014 BUDGET: $1,OQO.QO RROJECT CATEGORY:Minor eyuipment
DESCRIPTION: JD 997 Z Trak
JUSTIFICATIQN: Account Gode: E49o-a52o2-580
The 2Q12 JD 947 Z Trak mower is a zero tuxn mower used in parks, fire hall,water plant areas. The mower is
heavily used, 1'he Z Trak will be traded in far a new model when it has reached its useful life. The useful life is
7 years. The total cost estimate reflects the net due after trading in the 2012 rnodel.
PROJECT GOSTS AND FUNDING SOURCES BY YEARS;
Project Funding Prior
Saurce Years 2014 2015 2016 2p17 2018 Totai
General Fund:
Parks 2,373.74 1,000.00 1,000.Q0 1,000.00 1,0Q0.00 1,000.00 7,373.74
0.04
0.00
PROJECT C(?STS
PRfJJECT STARTING DATE: 2011 Preliminaries
L.and Acquisitian
RROJECT COMPLETION DATE 2019,ongoing Construction
Equipment and Other 7,373.74
NEIGHBORHQOD: Totai $7,373.74
Presented ta the City Council an Approved Denied Tabled
Comments �
Approval to Purchase Aate Authorizing Initiais Oate
PW-18
PW-1425
CITY QF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2014 - 2418
PROJECT TITLE: John Deere Frant End Laader TOTAt�COST: $190,440.00
2014 BUDGET: $6,000.00 PROJECT CATEGORY;Minor eyuipment
DESCRlPTION: JD Front End Loader
JUSTIFICATIC?N: Account Code: E490-45202I43120/43125-580/E603-43230-580
Staff recammends budgeting for the future replacennent of the 2002 Jahn Deere Loader. With the increased miles
of streets maintained by the City and the future anticipation of the County roads turned over to the City this
equipment will be important to keep in the fleet to maintain continued level of service and minimize overtime for
plawing. 'T'he front end loader is very efficient far snow removal. It would also be used for ather routine
maintenance activities in streets and parks. The 2002 loader wauld be traded in to offset the cost of a new
machine. The City extended the life of the 2002 loader with the purchase of the 2013 loader. As a result,staff
recommends replacement possibly in 2018. The condition afthe loader wiil be evatuated to see if it can be used
langer. The useful life is typically 10-I S years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2014 2015 2Q16 201? 2018 Total
General Fund:
Parks(1/4) 3,0OO.OQ 1,500.00 1,SOOAO 1,SOO.QO 1,SOQ.00 1,500.00 1Q,500.00
Snow Removal(1/2) 6,000.00 3,000.00 3,0OO.OQ 3,QQ0.00 3,QOQAO 3,OQ0.00 21,OOQ.00
Trade in 3U,OOOAO 30,OOO.QO
Equipment Certificate-2018:
Snow Removal 130,000.00 130,004.00
Refuse Fund(1/4 4,500.00 1,SOOAO 1,SOO.OQ 1,500.00 1,540A0 1,500.00 12,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPI.ETION DATE: 2018,ongoing Gonstructio�
Equipment and Other 203,500.00
NEIGHBORNOOQ: Total $2Q3,500.00
Presented to the City Council on Approved Denied_ Tabied
Comments
Approval to Purchase Oate Authorizing tnitials Date
�w-�s
PW-1426
C1TY OF ST. JASEPH
CAPITAL. IMPROVEMENT PLAN
2014 - 201$
PROJECT TITLE: Memorial Park grading TOTAL COST: $25,000.40
2014 BUDGE7: $25,000.00 PROJECT CATEGORY: Minor equipment
DESGRIPTION: Grading hill and parking area at Memarial Fark
JUSTIFICATtON: Accau�t Code: E490-45202-530
The hiil sides af the Memorial basball park are in need of grading and seeding. These slopes are unsafe to
maintain and shauld be graded to a cnaintenance friendly slope. This project could possibly be completed with
the Park Tenace project in the future. The hill that residents use for sledding should be reshaped to force sledders
to the north and not toward the bleachers.
PRQJECT COSTS AND FUNDING SOURCES BY YEARS:
ProJect Funding Prior
Source Years 2014 2015 2016 2017 2018 Totai
General Fund:
Parks OAO 0.00 4.00 0.00
Fark Temace Debt:
Parks 25,000.40
PROJECT COSTS
AROJECT STARTiNG DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2014 Constructia�
Equipment and Other 0.00
NEIGHBORHOAD: Total $Q.OQ
Presented to the City Council on Approved Denied Tabled
Camments �
Appraval to Purchase Date Authorizing initials Date
PW-2Q
PW-1431
CITY OF ST. JOSEPH
CAPITAL. IMPROVEMENT PLAN
2014 - 2018
PROJECT TITLE: Patch Wagon TOTAL COST: $35,OQ0.00
2014 BUDGET: $0.00 PROJECT CATEGQRY; Minor equipment
�ESCRIPTION: 2 ton Patch Wagon for Street Patching
JUSTIFlCATION: Account Code: E490-43120-580/new-43120-580
The patch wagon will be used for pot hole patching throughaut the City. The wagon will keep the bituminoas
raix hot while the crews are working in the streets. If bituminaus gets cold it cannot be used. This would allow
staff to patch in cotder weather and be more timely in the maintenance. The tatal cost reflects a quote for a new
2 ton patch wagon. Staff will research purching a used patch wagon also.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
P�oject Funding Prior
Source Years 2014 2Q15 2016 2017 2018 Totai
Fqn�.Cert. 201$
Streets 5,400.40 5,000.00
General Lew:
Streets 0.00 4,000.00 5,000.00 6,000.00 7,000.00 $,4Q4.04 30,040.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Pretiminaries
Land Acquisition
PROJECT COMPLETION DATE 2018,ongaing Construction
Equipment and Other 35,000.00
NEIGHBORHOOD: Total $35,000.00
Presented to the City Council on Approved Denied Tabled
Comments
App�oval to Purchase Oate Authorizing Initials Date
PW-26
PW-1432
CITY OF ST, J4SEPH
CAPITAL IMPROVEMENT PL.AN
2014 - 2Q18
PROJECT T17LE: Used Fire Tanker Truck#4 TOTAI.COST: $35,000.04
2014 BUDGE7: $0.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: 3,OOQ gallon used Tanker Truck
JLISTIFICATION: Account Code: E490-43120-580/aew-43120-580
The Fire Dept is budgeting to replace the 1994 tankez truck in 2419 when it reaches its useful life. The 3,000
gallon tanker had the leaky tank repaired under warranty in 2012. The warranty will expire in 2Q 19. Public
Works would look to purchasing the 1999 tanker from tl�e Fire Dept once a new tanker is purchased if the
condition of the Uvck is still useful. Public Works is budgeting the trade in value to compensate the Fire
District for the purchase. The estimated trade in value is$35,000. The 1999 cost was$147,594. The
replacement estimate is$3Q0,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Projsct Funding Prior
Source Years 2014 2015 2016 2017 2018 Total
General Lev�•.
Streets O.OQ 3,000.00 4,OOQ.00 5,500.00 6,500.00 7,500.00 26,SQ0.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETIQN DATE 2019 Construction
�quipment and Other 26,500.00
NEIGHBORHOOD: Totai $26,SQ4.00
Presented to the City Cauncil on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing initiais Date
PW-27
PW-1427
CITY +QF ST. JOSERH
CAPITAI. IMPROVEMENT PL.AN
2014 - 2018
PROJECT TITLE: John Deere Gator TOTAI.COST: $12,OQ0.00
2014 BUDGET: $O.QO PROJECT CATEGOR'Minor equipment
DESCRIPTION: Water hanging flowers,Miscellaneous tasks
JUS7IFICATION: Acca,mt code: 4so-as�2o-ssoraso-as2o2-sso
Staff purchased a used 2006 John Deere Gator plus a trailer for watering the flower pats an City light poles and for other
miscellaneous tasks. This equipment makes it safe and efficient far watering. The gator is used for many other projects
dwtir�g the summer months such as painting,garbage pick up,rock hauling,etc. The useful life is estimated to be 10 years
on a new piece of equipment. The City estimates five years use fox the used gator. The gator can be traded in when
replaced in appraximately 2Q18 with a newer version.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding P�ior
Soufce Years 2014 2015 2016 2017 2018 Total
Eq,uip Cert.2018 S,Q40.00 S,OOO.QO
Trade In 2,40Q.00 2,OOQ.40
General Eauiu:
Stxeets SQ0.00 500.44 500.40 500.00 500.00 2,SQ0.00
Parks 5(?O.OQ SU0.00 SW.00 50(1.QQ 500.00 2,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminariss
�and Acquisition
PROJEC7 COMPIETION DATE: 2018,ongoing Con�truction
Equipment and Other 12,000.00
NEIGHBORHOOD fiotal $12,000.00
Presented to the City Council on Approved Denied Tabled
Commenu
Approval to Purchase Date Authorizing initials Date
Pw zz
PW-1428
CITY OF ST. JQSEPH
CAPITAL. tMPROVEMENT PU4N
2014 - 2018
PROJECT TITIE: Wing Deck Mower TOTA4 CC?ST• $25,000.04
2014 BUDGET: $2,000.00 PROJECT CATEGORY: Minor equipment
DESCRIPTIC?N: 14'wing deck mower
JUSTIFICATION: Account Cade: E490-45202-530
Tlae 14'wing deck mower rnaws large areas of grass in the City.T'his equipment assists staff in keeping up with ihe
maintenance of t1�e parks. The cost reflects the price of a replaced mower. A trade in value may be available for this
equiprnent. The useful life is estimated to be 7 years.
PRClJEC7 GOSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Ysars 2014 2Q15 2016 2017 2018 Total
General Fund:
Parks 0.04 2,000.0(? 2,000.00 2,OOQ.00 2,(�0.00 2,000.00 10,000.00
Eqaip Cert 2015
Parks 16,0OO.Ot? 16,000.00
Trade in S,OQO.OQ S,OOO.OQ
PROJECT C�?STS
PROJECT STARTING DATE: 2013 Preliminaries
�and Acquisitiion
PROJECT COMPlET10N DATE 2015,ongoing Construction
Equipment and Other 31,400.00
NEIGMBORHOQD Total �31,OQO.OU
P�esented to the City Council on Approved �enied Tabled
Comments
Approva)to Purchase Date Autharizing Initiafs Date
PW-23
PW-1429
CITY QF ST. JOSEPH
CARITAL IMRROVEMENT PLAN
2014 - 2018
PROJECT TITLE: Trail and Parking I.ot Maintenance TOTAL COST: wilt yary by projec�
2014 BUDGETc $8,OQO.OQ PROJECT CATEGQRY: Minor equipment
DESCRIPTlON: Trail and Farking Lot Maintenance for City Properties(excluding Fire Hall)
JUSTIFICATION: Account Gode: E490-�A52Q2-530
The City Council has requested a trail and parking lai maintenance plan for the City. Currently the City has 22,873 feet
of bituminous trail and 16 parking pads and lots that reyuire maintenance. The fire hall parking lot is budgeted under the
Fire Deparhnent fund. SEH will assist the City to create a maintenance plan at a cost of$5,000. The plan will assist
staff with future buclgeting requirements. The 2014 budgei includes the SEH plan plus$3,000 to begin funding the
maintenance projects.
PROJECT C4STS AND FUNDING SOURCES BY YEARS:
Praject Funding P�io�
Source Years 2014 2015 2016 2017 2018 Totai
Streets 0.00 $,OOp.40 5,000.00 S,OOO.QO S,OW.00 S,OOO.W 28,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 prvalimina�ies
Land Acquisition
PROJECT COMPLETION DATE: 2014,ongoing Construction
EquipmeM and Uther 28,000.00
NEIGHBORHOOQ: Total $28,OOO,QO
Presented to the City Council on Approved Denied Tabled
Comments
Approvai to Purchase Date Authorizi�g Initials Qate
PW-24
PW-1430
GITY C?F ST. JOSEPH
CAPITAL IMPRQYEMENT PLAN
2014 - 2018
PRQJECT TITLE: Minnesoka Street Landscaping TOTAL COST: $110,000.OQ
2Q14 BUDGET: $0.00 PROJECT CATEGORY: Minor equipment
DESCRIPTIUN: Rehabilitation of pavers,planters and trees along Minnesota Sbreet
JUSTIFICATIpN: Account Cade: E390-43120-530
`The City collected pledges to beautify Minnesota Street beginning in 2002. Street pavers,planters,trees and benches
were added. In recent years,the raats of the trees are causing the planters and pavers to lift. 'The sidewalk is also
getting pushed up. Staff has priced the repair of the pavers and tree planters along Minnesota Street from Chapel Ln
to 1 st St SE.The price is approximately$103,553 plus maintenance install time for colared concrete with tree grates
and up to$170,OQ0 for paver replacements with built up tree planters ta fix the beautification project.The colored
concrete are priced aut in 3 phases with this Capital form;however,the project could be dane in one year with an
overall savings of$3,000.This will require further discussion with the Council. The project is a repair project;thus,
funding is limited.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Priar
Saurce Years 2014 2015 2016 2017 2018 Totai
Debt Service Reserves
Streets 110,043.25 110,043.25
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
RROJECT CQMPLETION DATE 2013 Canstruction
Equipment and Other 110,043.25
NEIGHBORHOOp: Totai $110,043.25
Presented io the Ciry Council on Approved Denied Tabled
Comments
Appraval to Purchase Date Authorizing Initials Date
PW-25
Tb�i:page inte�ionally lett bl�uolc