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Reserve euy-Down $24,000 $21,4$0 Fire Board Percent Budget Debt Totai B�et% Budget$ Bu�M Proposed 2014 BudgM Contril�tion Contribution CoMribution l�crease l�ease pty of St.Joseph 46.56% 100,454.78 42,324.52 142,77930 9.23% 12,069.10 St.Joseph Tawnst�ip 31.81% b8,644.86 28,922.07 97,5b6.93 fi.49% 5,945.25 St.Wendel Township 21.63% 46,669.% 19,663.41 66,333.37 9.26% 5,620.21 215,769.60 90,910.00 306,679.5Q 23,634.56 Resenre euy-Down $15,Q00 $25,SOQ Flrc Board VerceM Budget Debt Total Budget% Budget S Budget Potential 2015 gu�et CpMributipn CoM►ibution CoMritxttion inCrease lncrease City of st Joseph a6.56% 105,603.i8 a3,67a.6b i49,277.84 a.5596 6,a98.54 St.loseph Tawnship 31.81% 72,162.97 29,844.68 102,007.65 4.55% 4,4A0.72 S�Wendel Township 21.63% 49,061.84 20,290.67 69,352.SU 4.55% 3,019.14 226,827.99 93,810.00 320,537.99 13,958.39 Reserve Buy-Oown $iQ,00A $25,SUQ Firc Board Percent Budget Oebi Total Budget% Budget$ Budget Potentiai 2016 Budget CoMributk>n Cont�ibutiao CoM�iMnion Increase Mtrease City of St.Joseph 46.564b 111,082.5$ 45,583.47 156,6Gb.p5 4.95% 7,388.21 St.J�eph Township 31.81% 75,907.26 31,149.05 107,p56.31 4.95% 5,048,67 St.Wendei Townshfp 21.63% 51,607.49 21,177.48 72,784.97 4,95% 3,432.45 238,597.33 97,910.00 336,50733 15,869.34 Reserve 8uy-Pown $8,500 $25,000 Flre&Qard Percent Budget Oebt Totai Budget% Budget$ Budget Potential 2017 Budget Cpnt�ibution Contribution ContribuLion lnvease increase City of St.)�eph 46.56% 115,G75.3S 46,468.05 162,143,4p 3.50% S,d77.35 St.Joseph Township 31.81% 79,045.64 31,753.51 114,799.21 3.50% 3,�42.90 St.Wendei Township 21.b3% 53,741.23 21,588.44 ?5,329.67 3.50% 2,544.70 248,462.28 99,830.Qp 348,272.28 11,764.95 2013 gercent change remained the same as 2012 due to little rnnstruction and no annexation requests made for taxable properiy. Reserve Buy-Oown $S,OfJO $20,OOf� St.loseph Community�ire Department Summary o1 Fire Goniributions 2q14 Oratt Budgei Alternatives Fire Board Perce�t Budgei Debt Total Budget Fina12013 Budget Contribution Contributian Contribution City of St.loseph 46.1$% $6,137.25 A4,S72.94 130,710.1$ St.Joseph Tawnship 32.37% 60,378.14 31,243.52 91,b21.67 �`��i� � � t`�`'�;``��;. St.Wendel Township 21.45%, 40,OQ9.51 20,703.54 60,713.15 �'��'�� ` � ��" 186,525.00 96,S20A4 283,045.00 �� W�� y �� fireBoard.. Per+cent <�� *� x�� t w..�TM.k�a�r��f!�;!�NMt1} Totai Dollar Percent Bud$et Dratt 2Q34 gudget ' � �„ �""`��.°. ��t.��,; Gontribution Change Change City of St.Joseph 46.56% 97,689.51 42,$59.92 140,549.43 9,834.25 7.53% St.loseph Township 31.81% 66,755.23 29,287.93 96,043.17 4,421.50 4.83% St.Wendei Township 21.53% 45,385.25 19,912.15 65,297.44 4,584.25 7.55% 2t?9,830.00 92,060.Q0 301,890.00 18,845.00 6.66% o�� v ,.� �� '��BudgMt Contr�bution Cont�ttion Conh�ibution p�a�ge �U�iange � City of St.Joseph 46.56% 89,5A2.13 42,859.92 132,402.04 1,691.86 1.29% St.Joseph Township 31.81% 61,187.79 29,287.93 90,475.72 {7,145.94j -1.25% St.Wendel Township 21.63% 41,6Q0.08 19,912.15 61,S12.23 799.08 1.32% 192,330.00 42,Ob0.OQ 284,390.00 1,345.00 0.48% . ... . ....... ,.. . _.. _ .. . ....,. ... ,.•. . ,.. , Pertent Budgtt Debt Totsl Doila� Perceat Budget CcMtributio� Contributia� t�MbuUa► Change Cbange Gty af St.Joseph 46.56% 88,378.21 42,859.92 131,238.13 527.95 0.4096 St.Joseph Township 31.8196 6Q,392.44 29,28Z93 89,680.37 (1,941.29) -2.1296 St.Wendel Tawnship 21.6396 41,059.35 19,912.15 60,971.49 258.34 0.43% 189,830.OQ 92,060.OQ 281,890.OQ {1,155.00) -0.4196 .,. . g.. ........ �......_ . . ... .... .. ., �: Pe►cent Bud et Debt Total Doliar Percent Budget Cantributian Cantributian C.ontribution ChanEe Change City af St.Joseph J 46.56% 86,050.39 42,859.92 128,910.31 (1,749.88) -1.38% St.loseph Township 31.8196 58,$01.74 29,287.93 88,089.68 (3,531.99) -3.85% St.Wendel Township 21.63% 39,977.87 19,912.15 59,890.02 (823.13) -1.3696 184,830.00 92,06Q.Q0 276,890.00 (6,155.QQ) -2.17% St.loseph Community fire Department 2014 Draft Operaiional Budget Summary 96 of Total 2Q14 Operating Expenditure Budget $ 154,670.00 �5�2.6% 2014 Salary Expenditure Budget 90,610.00 30.86% 2014 Capital Expenditure Budget 51,7Q0.00 17.61% less:Community Raom Budget {3,4Q0.00) -1.15% Expenditures ta Cover $ 293,580.00 2014 St.loseph Twp Revenue Budget $ 66,755.23 23.9696 2Q14 St.Wendel Twp Revenue Budget 45,3$5.25 16.29% 2014 St.loseph City Revenue Budget 97,689.51 35.0796 2014 Other Revenues 68,750.00 24.68% Revenues Budgeted to Cover�p. $ 27g,5gp.pp Expenditures over Revenues $ (15,(�1t?) Govered by Operating Reserve $ 15,OQ0 Summary of Estimated Market Values(EM1�: 2014 2013 St.Joseph Twp EMV 209,571,000 31.$1% 214,955,70Q 32.379b St.Wendel Twp EMV 142,482,200 21.6396 142,482,200 21.45% St.Joseph City EMV 306,685,9Q0 46.S696 3Q6,685,900 46.18% 658,739,1QQ 100.0096 664,123,800 100,0096 Note:St.Joseph Township was partially annexed by the City of Waite Park and no longer in#he St.Joseph fire dist�id. The EMV for the portion annexed by Waite Park is$5,785,700. ADM was constructed in the St.Joseph Township adding$401,OOQ in EMV for the St.Joseph�re distritt. 5t,Joseph Community Fire Repartment Fire Board Summary Infarmation Fire Depanment Operations{Fund 105) Debt Service Contributions(Fund 33I,346j 2Q14 P�oposed eudgltr AugUSt 7�2Q13 2014 2023 2022 2411 Operating Budget 296,980.Q0 287,175.00 284,445.00 2$1,195.00 Revenue Credit (68,750.00) (68,750.OQ) {67,550.00) (65,SOO.OQ) Equipment Reserve (15,400.00) (28,500.00j {33,SOp.00) (15,000.00) less 8udget-Community Room (3,404.00j {3 400.00j (3,500.00 , l (4,0oo.00j Budget to be funded 209,830.Q0 186,525.00 179,895.00 196,695.00 Fire Station Costs P&i anly,no 596 118,160.00 120,010.00 118,900.00 83,080.00 Less levy Redurtion {25,SOp.Opj {20,500.00) (19,t355.00j (12,Q00.00) Revenue Credit (600.OQ) (2,99U.00) (2,20Q.00) (1,200.00) Budget W be funded 92,060.00 96,520.Q0 97,645.00 b9,880.00 City of Si.Joseph Cost Appartlor�ment A6.56% 46.1896 4?.3896 47.32% Budget Costs 97,689,51 86,137.25 85,234.25 93,076.07 Fire Staton Costs 42,859.92 44,572.94 46,264.20 33,067.23 St.Jaseph Tawnship �Cos[Apportionment 31.81% 32.379b 31.18% 3135% Budget Costs 66,755.23 60,378.14 56,091.26 61,663.88 Fre Staton Costs 29,287.93 31,243.52 30,+445J1 21,9Q7.38 St.Wendel Township Cost Apportionment 21.44% 21.45% 21.44% 21.33% Budget Costs 45,385.25 40,009.61 38,569.49 41,955.04 Fire Statdn Costs 19,912,15 20,703.54 20,935.09 14,905.40 This page Intentionatly left bia�k 00 00 0 00000000 oog °og °o °o °o °o g � 0 0 0 0 o g o 0 0 0 0 0 0 o g o 0 y � O O O O p O O O O O O O O p O O p O O O O C LL pp�„� Vl Vf O S O O �/1 O O O O O O O O O O O O S O O O S �/1 O O u1 V� �n Vf n �/1 O O O �n O O Vf O u1 Vf rv N u1 v1 O O N � N .�-� �-1 V O Ol '-I O O 1� N vt u1 O O �--� ti M 1/1 m '-I '-I rl Q '-1 rl 40 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O y ^ O C O O p O O O O O O O O p O O O O O O p C pp� Vl Vf O S O O ✓� O O O O O O O O O O S O S O O O O uf O O �/1 �/1 ✓1 Vf h �/1 O O O �/1 O O Vf O �/1 u1 N N Vl �/1 O O N 7 N .--I �-1 V Q 00 O O O 1� N V1 Q vi Vf .-� .ti M1 01 m '-I '-1 C '-1 rl �O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O y � O C O p O p O O O O O O O O O O O p O O O O p C pp�„� V1 L!f O O O 8 1n O O O O O O O O O O 8 O S O O O O uf O O � Vf O n �n O O O �n O O vf �n �n N N v1 Vi O O N � N � .-1 v v n 01 O O � ri V1 evj N e/1 .� � M Vf m r-1 e-I C � 'i tD O O O S O O O O O O O O O O S O O O O S O O O O O y � O O O p O O O O O O O O O O O O O p O O O O O O OD�y �n Vf O O O p O O O O O O O O O O O O S O O O O u1 'D p O O �/1 Vf O O �/1 O �/1 O O Vt O O S O ✓1 V1 N N �/1 �/1 O O N m N f-i �••j N N ✓1 1� O O I� N Vl a � � .-� �'-� t+1 � r+t M Ol O1 O O �/1 00 I� O O O O O 1� O V n 1� N N O V 00 � o o m m v v o �n n o 0 0 o rn �n o o � �n u+ m rn o 0o a ,p ,,, o c � ri N N �o oi r.i o 0 0 0 o v o v v � i: � o 0o vi �„� L V1 uf V �} �O lD Ol V1 N V1 O ✓t O V l0 O � M N N I� 01 l/1 rl O 0 �p N N V C �/1 1f1 1`N M N O N O R N V1 tD �+1 M N O� V t� 1� N �p N N W 00 � N Ol Ol 1� 00 Ql N I� M lf1 M 0p .-1 rl O 00 1� l0 �-1 m "" rl rl rl N R M M M � wd t�'1 P'1 M �--I ll1 � N M O O O O O O O O O O O O O O p O p O O O O O o O O S O S O O O O O O O O S O O O O O O O O O O W a O O O p O p O O O O O O O O p O O p O p O O O O O M'y O O O O O p O O O O O O O O O O O O O O O O O O � O O O �n Vf O O �/1 O O V1 O O O O u1 O V1 N N tV �n �/1 O S 1� m N .--I rl N N M V1 1� 00 L!t N Vi N O O �'-� � M Oi m ,� .+ a m m m m o o vi oo � o 0 0 0 0 o a n i. 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JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system 2014 BUDGET: $1,000:00 PROJECT CATEGORY;Computer Equipment DESCRIPTION: Computer Hardware/Software .IUSTIFICATION: Account Code: E105-42210-581/582 To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for fire training lessons,weather reports,grant administration,reporting and various administrative tasks. A new desktop computer was purchased in 2010 with connections to the City's server and electronic database. The fire dept purchased 2 desktops in 2011,one in dispatch and one in the fire chiefs office. The desktops are connected to the City's server along with a scanner and new copier/printer. Funding to continue for future replacements typically in 3-5 years for computer equipment. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2018 2017 2018 Total Fire Administration: Computer Hardware (3,450.03) 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,549.97 Computer Software 200.00 0.00 50.00 50.00 50.00 50.00 400.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2014,2015,2016, Construction ongoing Equipment and Other 1,949.97 NEIGHBORHOOD: Total $1,949.97 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-2 f .:.e�li �a�� ✓. CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Turnout Gear Replacement TOTAL COST: Varies 2014 BUDGETc ' $SQ0.00 ' PROJECT CATEGORY Other Equipment DESCRIPTION: Fire Fighting Other Equipment JUSTIFICATION: Account Code: E105-42220-580 As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not used directly for fire fighting,but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The Fire Board approved the purchase of 18 sets of turn- out gear in 2012 using this reserve fund. NFPA standards state that fire fighters turn-out gear is only good for 10 years. The Fire Chief has set up a timeline showing when the gear needs to be replaced. Each year, there may be as few as 1 or 2 and up to 5-10 sets that will need to be purchased. Along with that,whena a new fire fighter joins the department and gets the minimum requirements,they are then fitted for their new gear. Each set,which includes a pant and coat, costs about$1,800 each. Boots and helmets are not included in this price as they will be reused when possible. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fi tin� Maint. Reserve Fund 17,947.99 500.00 500.00 500.00 500.00 500.00 20,447.99 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 20,447.99 NEIGHBORHOOD: Total $20,447.99 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FlRE-3 '�u^h� .^�.:��#:r CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT T17LE: Mule ATV/Pump/Tank TOTAL COST: $15,000.00 2Q14 BUDGET; $S00`:00 PROJECT CATEGORY:Equipment Reserve DESCRIPTION: Replace Off Road Grass Rig .IUSTIFICATION: Account Code: E105-42220-584 The grass rig was replaced in 2012,including a new pumper,trailer and equipment. The rig was funded with a DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an expected replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000 in a trade- in or sell. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fi ting: Fire Fighting Equip (1,296.05) 500.00 500.00 750.00 750.00 750.00 1,953.95 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2024 Construction Equipment and Other 1,953.95 NEIGHBORHOOD: Total $1,953.95 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-4 ��`�: f��'1.4Q4 : �� CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Extrication Equipment TOTAL COST: $25,000.00 2014 BUDGET: $2,000.00 PROJECT CATEGORY:Equipment DESCRIPTION: Extrication Equipment JUSTIFICATION: Account Code: E105-42220-584 As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The department currently has 2 sets of extrication equiprnent. One set is approximately 15 years old,the other set is about 6 years old. The equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit between 2015 -2017. The equipment cost may go down due to the pump for the extrication equipment being added to the 2012 pumper tnzck. It may be possible to only pay for the tooling part of the extrication equipment in 2017. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fighting_ Equipment Reserve 13,562.40 2,000.00 2,000.00 4,000.00 4,500.00 4,500.00 30,562.40 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017, ongoing Construction Equipment and Other 30,562.40 NEIGHBORHOOD: Total $30,562.40 Presented to the Fire Board on Approved� Denied Tabled Comments � Approval to Purchase Date Authorizing Initials Date FIRE-5 � F.D-'I�O�i,z. CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Rescue Van TOTAL COST: $120,000.00 2014 BUDGETc `$3,000.00 PROJECT CATEGORY Equipment Reserve DESCRIPTION: Comparable unit to our Ford 350(Diesel) .IUSTIFICATION: Account Code: E105-42220-584 We respond to approximately 300 calls per year. The rescue van responds to 99%of the calls. The Fire Board approved to purchase a new 2012 Ford Chassis with a gas engine and a reconditioned box,and trade in the 1996 rescue van. The 2012 rescue van was purchased from Arrow Manufacturing, Inc. for$79,360 (after a $20,000 trade in value for the 1996 van). The department took delivery of the new van in December 2012. Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10 years. The estimated price of a new rescue van in 2022 is $160,000 plus the trade in or sell of the 2012 van. Funds should continue to be put aside for the future rescue van replacements. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fighting: Fire Fighting Equip 26,259.58 3,000.00 5,000.00 7,500.00 8,500.00 9,500.00 59,759.58 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 120,000.00 NEIGHBORHOOD: Total $120,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-6 . F��1��6 � CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Pumper Truck TOTAL COST; $500,000.00 2014 BUDGET:' $5,4f�0.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Engine#1 JUSTIFICATION: Account Code: E105-42220-584/585 Mainline pumper-current pumper 2012 freightliner. The Department took delivery of the 2012 pumper truck in August 2012. The pumper truck was purchased from Rosenbauer Minnesota,LLC. in the amount of$483,011. The 2012 truck was funding by the sale of the 1997 freightliner to the City of Elrosa for$60,000 ,reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032(20 years maacimum). Anticipate a portion of the cost to be covered by an equipment bond since the cost is prohibited from funding each year through reserves. Reserves will be set aside to minimize the bond costs. The preliminary costs to plan the specifications,bidding and manufacturing the pumper truck will take approximately 2 years. The estimated cost of a new pumper truck in 2032 is approximately$750,000. Some expenditures will be incurred in 2030 and 2031. The total cost does not reflect a trade- in value for the 2012 model. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fi tin� Fire Fighting Equip 44,323.77 5,000.00 7,500.00 9,000.00 10,000.00 11,000.00 86,823.77 Equipment Bonds 0.00 PROJECT COSTS PROJECT STQRTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2032,ongoing Construction Equipment and Other 86,823.77 NEIGHBORHOOD: Total $86,823.77 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-7 r, F�-'14D7 �� CITY OF ST. JOSEPH . CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TtTLE: Ladder Truck TOTAL COST: $1,000,000.00 2014 BUDGETt $7,500.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Ladder Truck#2 JUSTIFICATION: Account Code: E105-42220-585 The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore,the replacement is scheduled for 2021. The current ladder truck cost $365,000. By 2021 a new ladder truck is estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area and the height of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of the cost of the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. The total cost does not reflect any trade-in value for the 2001 truck. PROJECT COSTS AND FUNDlNG SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fi htin� 0.00 0.00 0.00 Fire Fighting Equip 29,750.00 7,500.00 10,000.00 10,000.00 10,000.00 10,000.00 77,250.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2021 Construction Equipment and Other 77,250.00 NEIGHBORHOOD: Total $77,250.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-8 ;�FD�-��08��. CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Grass Rig#3 TOTAL COST: $80,000.00 2014 BUDGET: ' $8,000.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Grass Rig#3 JUSTIFICATION: Account Code: E105-42220-585 Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore,the replacement is scheduled for 2017. The Fire Chief believes the grass rig may last longer than 20 years-based on the number of calls over time. By 2017 a new rig is estimated to cost over$80,000. The Fire Chief would like to look at the possibility of writing an AFG grant to replace this truck. It is the feeling of the Fire Department to go to a CREWCAB truck that will allow us to haul more personnel to the scene. Our currect truck can haul two fire fighters, and the truck is set up to have a minimum of nine fire fighters to run. The Fire Chief will request the AFG grant to the Fire Board in August 2013. Some of the equipment from the 1997 grass rig may be reused for the new rig. The total cost does not reflect any trade in value for the 1997 grass rig. PROJECT COSTS AND FUNDlNG SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fightin� 0.00 0.00 0.00 Fire Fighting Equip 30,000.00 8,000.00 10,000.00 10,000.00 10,000.00 10,000.00 78,000.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017, ongoing Construction Equipment and Other 78,000.00 NEIGHBORHOOD: Total $78,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-9 ' � ; FD�'14�9 ; CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Tanker Truck#4 TOTAL COST: $300,000.00 2Q14 BUDGET: $5,000.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Tanker Truck#4 JUSTIFICATION: Account Code: E105-42220-584 Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional for approximately 20 years;therefore,the replacement is scheduled for 2019. By 2019 a new truck is estimated to cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The city's public work's staff and fire fighters have made repairs to keep the truck functional. The repair costs continue to rise each year for this vehicle. In 2012,the tanker was taken down to Rosenbauer in South Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The repairs were covered by the tank warranty. The warranty will run out in 2019. The Department had Engle Manufacturing give us an estimate of replacing the tank if the Fire Board and Department felt it worth while in the future. Anticipate a portion of the costs to purchase a new tanker truck to be covered by equipment bonds and trade in of the 1999 tanker. City Public Works expressed interest in purchasing the 1999 tanker when a new tanker is purchased by the Fire Dept. The estimated trade in value in 2019 is $35,000. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Equip Cert. 2019 0.00 Trade In 2019 0.00 Fire Fightin�: Fire Fighting Equip 34,250.00 5,000.00 7,500.00 7,500.00 7,500.00 7,500.00 69,250.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019, ongoing Construction Equipment and Other 69,250.00 NEIGHBORHOOD: Total $69,250.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-10 ' �D�;141�`,`,� CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 20143 - 2018 PROJECT TITLE: Air Packs/Air Tanks TOTAL COST: Varies 2Q13 BUDGET: $2,000.00 PROJECT CATEGORY;Other Equipment DESCRIPTION: Fire Fighting Equipment .IUSTIFICATION: Account Code: E105-42220-585 The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks, and 30 fire fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in 2028,the Fire Chief recommends replacing eight(8)tanks every three years starting in 2016 (2019, 2022, 2025,2028). This would always leave the Department with roughly 40 tanks after the first 15 years. Each tank will cost about$900-$1,000. The Department is in the process of trying to sell the old air packs. Any proceeds from the sell will be placed in this Equipment Reserve account. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fightin� FF Equipment 0.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 10,000.00 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other NEIGHBORHOOD: Total $0.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-11 ; ,,,F��'��;.*.; CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Equipment Replacement TOTAL COST: Varies 20'14 BUDGET: '$5,U00.00 PROJECT CATEGORY Other Equipment DESCRIPTION: Fire Fighting Equipment .IUSTIFICATION: Account Code: E105-42220-585 As the fire fighting equipment ages,replacements will be required. This replacement fund is for items directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. In 2012,the Department wrote an AFG grant that was awarded in 2013 for new air packs. The grant was a95/5 grant, 5%coming out of this reserved fund FD-1410. The air packs are now funded under their own CIP form FD-1417. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Fightin� FF Equipment 42,440.90 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 67,440.90 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 67,440.90 NEIGHBORHOOD: Total $67,440.90 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-12 F��°1:�'I'1 } CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: 800 Mhz Radios TOTAL COST: $75,000.00 2014 BUDGET: $10,00Q.00 PROJECT CATEGORY: Other Equipment DESCRIPTION: Motorola XLT 2500 Portable Radios JUSTIFICATION: Account Code: E105-42250-580 The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a grant in 2007. The radios have a life of 8-10 years. The next replacement is scheduled for 2017. The cost per radio is currently about$2,400 per radio with the programming. The estimated replacement cost in 10 years is $3,000. The Police Chief has mentioned Stearns County may switch over to a 900MHz radio system in a few years. The current radios can operated from 700-900 MHz. Grant funding availability is unknown,but will be pursued by the Police Chief and Fire Chief. The Fire Dept submitted a 50/50 DNR grant for replacement batteries for the current radios. The DNR grant was denied for 2012. In 2013,the Fire Department wrote a 50/50 DNR grant for six batteries and one battery charging station. The Department is still waiting to hear if the grant was awarded. The Department's cost of 50%will come from this reserve fund. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Communications: 0.00 0.00 Radio Reserve 25,500.00 10,000.00 12,000.00 12,500.00 15,000.00 10,000.00 85,000.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017,ongoing Construction Equipment and Other 85,000.00 NEIGHBORHOOD: Total $85,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-13 � .F�r��;.,° CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE; Equipment Replacement TOTAL COST: $3,000/year 2014 BUDGET: $500.00 PROJECT CATEGORY;Other Equipment DESCRIPTION: Communications Equipment .IUSTIFICATION: Account Code: E105-42250-580 As the fire fighting communications equipment ages,replacements will be required. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per year(totals approximately$3,000)under this capital item. The fire dept received a 50/50 DNR grant to replace 8 pagers in 2009 in the amount of$2,000. The Fire Dept purchased 14 new Minitor V pagers in 2011. By 2012,all pagers must be at least a Minitor V in order to work with the EMS system. The department currently has 31 pagers. The Fire Dept submitted a 50/50 DNR grant for 4 more pagers. The DNR grant was not funded for 2012. In 2013,the Fire Department wrote a 50/50 DNR grant to fund two pagers. The Department has not heard if the grant will be awarded. If the grant is awarded, 50%of the cost will come from this reserve account. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Communications: 0.00 0.00 Radio Reserve 2,634.04 500.00 500.00 500.00 500.00 500.00 5,134.04 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 5,134.04 NEIGHBORHOOD: Total $5,134.04 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-14 ` :FD�14��.�`�� CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Equipment Replacement TOTAL COST: Varies 2014 BWDGET: $200.00 ' PROJECT CATEGORY Other Equipment DESCRIPTION: Medical Equipment JUSTIFICATION: Account Code: E105-42270-580 As the medical services equipment ages,replacements will be required. The replacement for medical services equipment can vary depending on medical calls received each year. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds go back into the equipment reserve fund. The department has received community donations for medical equipment the last couple years,but may not be available for future needs. The most recent donation was a defibulator in 2009 with an estimated value of$1,500. In 2013, two defibulators were purchased through the police department equipment certificate at a cost of$1,710 each. PROJECT COS7S AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Medical Services: 0.00 0.00 Other Equip 1,127.57 200.00 200.00 200.00 200.00 200.00 2,127.57 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 2,127.57 NEIGHBORHOOD: Total $2,127.57 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-15 f D-'1414 : : CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Building Repairs/Updates TOTAL COST: varies 2014 BUDGET: $1,500.00 PROJECT CATEGORY:Improvement other than building DESCRIPTION: Unexpected Building Repairs/Replacements JUSTIFICATION: Account Code: E105-42280-530 The Community Fire Hall was constructed in 1997. The City issued debt in 1997,refunded in 2005 and 2011, with payrnents until 12-1-17. As the building ages,replacements will be needed to maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is likely the roof will need to be changed within the next 10 years. In addition,the floor in the apparatus bay may need some repair or replaced in the next 10 years. The floor is showing a lot of wear. This capital item allows for setting money aside in the building reserve fund until a major repair is required. By setting money aside each year,the Fire Board will not feel large spikes in the annual budget. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2Q17 2018 Tota! Fire Station&Buildin�: 0.00 0.00 0.00 Bldg Fund Reserve 28,776.92 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 36,276.92 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLE710N DATE: 2017, ongoing Construction 36,276.92 Equipment and Other ! NEIGHBORHOOD: Total $36,276.92 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-16 k�,f< �n�� . ��....ti� s �R�,a CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application 2014 BUDGET: $500.00 PROJECT CATEGORY:Improvement other than building DESCRIPTION: Seal/Sh-ipe Parking Lot JUSTIFICATION: Account Code: E105-42280-530 Routine maintenance recommended every 5 years. The cost per coat is approximately$5,000. The last sealcoat was done in 2011 for$2,630 plus the cost of striping. The 2011 sealcoating was done in combination with the City's scheduled sealcoating project. The striping costs are in addition to the sealcoat pricing. Future sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a cost savings. The Fire Chief was notified in 2013 by City Maintenance that the parking lot should be replaced due to its age and wear. Maintenance recommends getting quotes for replacement soon. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Station&Buildin�: 0.00 0.00 Improvements other 0.00 than Building 18,491.92 500.00 500.00 500.00 500.00 500.00 20,991.92 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 20,991.92 NEIGHBORHOOD: Total $20,991.92 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-17 i ...n:.:#��"T��.v..,� CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT TITLE: Paint Fire Hall TOTAL COST: $7,000.00 2014 BUDGET; $1,OOOtUO ` PROJECT CATEGORY;Improvements other than Building DESCRIPTION: Paint All Red Exterior Trim/Doors JUSTIFICATION: Account Code: E105-42280-530 Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008. The painting will need to be updated in approximately 8 years. The estimated cost is $7,000 per application. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2014 2015 2016 2017 2018 Total Fire Station&Buildin�: Improvements other 0.00 than Building 6,450.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 11,450.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2016, ongoing Construction Equipment and Other 11,450.00 NEIGHBORHOOD: Total $11,450.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-18 This page intentianally left biank.