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St. Joseph
Economic Development Authority
Meeting Notice
Wednesday, September 25, 2013
Administrator 5•00 p.m. Clty Hall
Judy Weyrens '
Mayor
Richard Schultz 1. Call Meeting to Order.
coun��iors 2. Approval of Agenda.
Steve Frank
Bob Loso
Renee Symanietz 3. Public Comment
Dale Wick
4. Approval of Minutes.
EDA a. August 28, 2013 Regular Meeting
Dale Wick, Chair
Doug Danielson
Steve Frank 5. Accounts Payable and Financial Report.
Larry Hosch a. Approval of Accounts Payable and Financial Reports
Gary Osberg
6. Business.
a. Hotel Study RFP
b. Downtown Properties
c. Market Outreach Event
d. Billboard Proposition
e. Business Development Update
7. Board Member Announcements.
8. Adjournment.
A QUORUM OF THE CITY COUNCIL MAY BE PRESENT AT THIS MEETING.
THIS PAGE INTENTIONALLY LEFT BLANK
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CITY OF ST.JOSEPH
ECONOMIC DEVELOPMENT AUTHORITY
Meeting Minutes—Wednesday August 28, 2013
Present: Board Members Doug Danielson, Steve Frank, Larry Hosch (5:15 — 5:45), Gary Osberg, and
Dale W ick.
Absent: None.
Also present EDA Director Cynthia Smith-Strack.
Call to Order.
Chairperson Wick called the August 28, 2013 meeting of the St. Joseph EDA to order at 5:00 p.m.
Agenda.
Chairperson Wick introduced the agenda.
Motion by Danielson, second by Osberg fo approve the agenda as presented. Motion carried 4-0.
Public Comment.
None.
Approval of Minutes.
Chairperson Wick introduced the minutes from the July 24, 2013 regular EDA meeting.
Motion by Frank, Second Wick to approve the Ju/y 24, 2013 minutes as presented. Motion carried 4-0.
Accounts Payable and Monthly Report.
Chairperson Wick introduced the agenda items and reviewed accounts payable for July 2013. Included in
the amount was $2,622.62 (MDG contract and mileage) and the check register. Wick also alluded to the
financial reports included in the packet.
Wick inquired as to why there were negative interest earnings of ($239.44) in the Summary Treasurer's
Report. Strack noted she would consult with Finance Director Bartlett regarding the item.
Motion by Wick, Seconded by Osberg to approve the accounts payable and financial reports as
presented. Motion carried 4-0.
Approval of TIF Disbursements.
Chairperson Wick introduced TIF disbursement for Millstream Shops/Lofts and the St. Joe Meat Market.
He noted the memo referenced"First State Bank"which should be"Sentry Bank".
Strack noted the payment for Millstream Shops/Lofts was $17,102.50 or 90% of the first half taxes
received. The payment to St. Joe Meat Market was $1,771.05 or 95%of the increment received.
Osberg inquired as to how long TIF payments are made. Strack noted it is dependent on the type of
district. The Millstream TIF was a redevelopment district with a 25 year term, the Meat Market was an
economic development district with a term of nine years. Both were established as 'pay as you go'
arrangements which meant a specified portion of the taxes were rebated to the property owners.
Motion by Osberg, Second Danielson to approve T/F disbursements in the amounts specified. Motion
carried 5-0.
Membership in Greater St. Cloud Development Corporation -2013
August 28, 2013 EDA Meeting Page 1
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Wick introduced the agenda item and noted the EDA had discussion on joining the Greater St. Cloud
Development Corporation for the remainder of 2013 but had not formally provided for membership. The
fee for membership included in the invoice from GSCDC is$2,500.
Motion Osberg, Second Steve Frank to join the Greater St. Cloud Development Corporation with Da/e
Wick being the EDA Representative to the Corporation. Motion carried 4:0.
Hotel Concept.
Wick introduced the agenda item. Strack noted that at the previous EDA meeting the Board directed staff
to contact the City of Crookston and other Cobblestone communities regarding their experience with the
Cobblestone Hotel group. She was also directed to research hotel/hospitality market study providers. The
direction was subsequent to discussion regarding a proposal from the Cobblestone group.
Strack reported that several communities with similar populations in other areas were contacted regarding
the hotel, whether or not a market study was completed, and whether or not financial assistance was
issued for the project. She noted eight communities were contacted. In addition she called the City of
Cokato and researched activity in the City of Glencoe. Both communities has recently completed market
studies as the request/direction of Cobblestone representatives.
Strack noted four of eight communities had commissioned market studies when working with
Cobblestone. The other four did not. A total of seven of the eight communities had provided financial
assistance (most often tax increment financing and/or abatement) to the Cobblestone Hotel project in
their jurisdiction. The cities of Cokato and Glencoe had completed market studies and were now in the
process of securing investors.
In addition, Strack noted she researched eight hospitality market research firms at the request of the
EDA. Two were suggested by EDA Board Member Osberg (Maxfield and Patek Hospitality Consultants),
Three were recommended by Cobblestone (Hospitality Marketers International, Hospitality Consultants,
Inc. and Core Distinction Group); all three had close ties to Cobblestone in previous hotel projects. The
remaining three (LHR Hospitality Management, HVS Hotel Management, and Hospitality Consultants
Group)were identified through a web search.
Osberg stated he preferred a research group without ties to Cobblestone.
Wick asked Strack about Maxfield Research. Strack noted Maxfield was well known and well respected in
providing municipalities market studies, mostly related to housing and commercial studies. She was not
aware of a specialty in the hospitality market.
Hosch recommended the EDA take care to ensure market research firms are well respected.
Wick inquired as to any of the Board Members had any qualms about how a hotel study may impact the
Super 8. Through consensus the EDA Board indicated qualms were absent.
Frank stated the McComb Study from 2007 did not include lodging in square footage demand
calculations. He noted when SCSU completes studies clients occasionally call years afterward with
questions regarding what was incorporated in the study. He suggested McComb Group be contacted to
determine whether or not this information was available through background for the 2007 market study.
Frank noted that if he were to consider investment in a hotel, he would not do so without having
independently researched the business opportunity further. Frank opined he was in favor of considering
incentives for a project but was not sold on a full-blown market study.
The EDA directed Strack to follow up with McComb Group regarding information contained in the 2007
market study.
Frank opined the market could determine when/if a hotel was feasible.
August 28, 2013 EDA Meeting Page 2
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Wick noted that Cobblestone could undertake a study independently if they thought St. Joseph was a
profitable site for a mid-scale hotel.
Danielson opined a market study would be a way to encourage investors to take a look at a hotel concept
near I-94 and CSAH 2. A potential means to start development in the area.
Osberg opined the logical expectation is there is demand for commercial development adjacent to I-94.
He questioned the EDA's role in jump-starting development in the area. He opined a market study is one
means of getting the ball rolling toward development at 94.
Wick noted someone was needed to catch the ball as well.
Osberg stated he supported a study, he felt strongly the EDA needed to undertake a study to initiate
development.
Frank noted he could appreciate Osberg's comment but in his view the company should undertake
market research, not the EDA.
Osberg suggested soliciting proposals from the final three hospitality research firms identified in the staff
memo. He noted soliciting proposals in response to an RFP would not bind the EDA to undertaking a
study.
Danielson stated the EDA has agreed development at I-94 and CSAH 2 is the priority. He opined studies
in the past have been successful in identifying opportunities upon which the private sector has then
capitalized.
Osberg stated that perhaps the owners of property adjacent to I-94 would sell to real estate development
professionals and not attempt to act as developers themselves.
Hosch opined a market study could be premature as the preferred location was not serviced by municipal
utilities at the present time.
Osberg stated the EDA needed to do something.
Hosch and Wick noted the Council hasn't decided to extend sewer to the preferred development area at
this juncture.
Motion Oberg to contact final three hospitality firms identified in fhe staff inemo with a request for
proposals including pricing and methodo/ogy.
Osberg stated he was trying to push the ball off the mountain, get the ball rolling.
Danielson inquired as to what action had been taken to further development of I-94/CSAH 2.
Wick noted the Council had met, a sewer main capacity study had been completed, and the Council
would consider how to proceed. It was certain the City would not assume financial responsibility for sewer
extension.
Danielson stated he understood funding options were limited and the EDA had a finite amount of capital
to invest in business opportunities. However, he noted return on this investment could be considerable.
Second by Danielson.
Frank stated he supported keeping the ball rolling but didn't support moving forward at this time. Wick
concurred.
August 28, 2013 EDA Meeting Page 3
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Osberg stated he would investigate other sources of funding for this study.
Frank inquired as to whether or not Brian Schoenborn had been contacted regarding a study.
Motion carried 4-1, with Frank voting nay.
Meetings with Downtown Property Owners.
Wick introduced the agenda item. Strack noted Hosch (was) volunteered to follow up with the owner of
property at 117 and 121 Minnesota Street West.
Hosch noted he did speak to the property owner. The property owner also owns student rental houses at
403, 409, and 413 College Avenue North. The property owner would be interested in selling properties
north of CSAH 75, but not really 117 and 121 Minnesota Street West.
Hosch stated in years past the properties adjacent to Minnesota Street were considered for
redevelopment. Hosch inquired as to whether the property owner would consider alternative uses for 117
and 121 at this time. Hosch stated the property owner didn't have any real interest in reuses at this time.
Strack asked whether Hosch thought the property owner would consider an offer. Hosch thought the
property owner would consider an offer.
The Board next considered property owners listed on a spreadsheet in the packet. Staff was directed to
follow up on property at 1S�Avenue NW and the property at 13 Ash Street.
Osberg requested maps of the Downtown area be stored in the conference room for ready reference at
future EDA meetings.
Danielson noted he was somewhat uncomfortable with spot development and with the EDA holding
property until development occurs.
Wick noted any property purchased would have to make sense for future parking or quick turnover.
Strack inquired as to interest in reaching out to property owner at 117, 121 Minnesota through a realtor.
Consensus supported.
Frank requested input on reaching out to JR Mobile. Frank noted synergy in cleaning up area and helping
business owner.Wick floated the idea of a land swap.All noted outdoor storage could be limited.
City Wi-Fi.
Wick introduced the agenda item and requested information from Osberg. Osberg stated he had attended
a Chamber of Commerce meeting where technology was discussed. He noted he had a brief
conversation with Blake Thoennes from Computer Repair Unlimited regarding city wi-fi. Osberg thought it
was something the EDA should have knowledge of and/or discuss.
Wick stated he had addressed the potential to have a City wi-fi network available for use at City Parks.
Frank distributed printed information to EDA Board Members. He stated he had worked in the early
1980's with the Mn. Public Utilities Commission on research relating to equitable access to the internet.
Frank noted as time has progressed communities that have been proactive in establishment of
broadband infrastructure have had varying degrees of success. Most notably City broadband in
Monticello has not performed as expected financially.
Frank stated he was intrigued by Google's efforts. He opined access to technology is a basic right. Frank
also stated that in his opinion communities most at risk for falling behind technology are those without
August 28,2013 EDA Meeting Page 4
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private sector service providers. He characterized service availability in St. Joseph as competitively priced
and widely available due to the presence of several providers.
Frank further stated that some communities define high speed internet access as a 'public service' and
provide access at all public service buildings and parks but not at homes and businesses.
Wick noted existing franchise agreements require 'free' service be provided to public buildings.
Frank noted that those franchise agreements and the investments locally by large telecommunications
providers have led to good speeds, good access, and controlled costs. He noted providing wi-fi at public
parks may be categorized as a 'public service'.
Wick stated he favored the idea of wi-fi in parks but opined it is probably not an EDA issue.
Osberg stated he had learned a lot from the discussion but didn't think anything more needed to be done.
Wick noted the City Council may talk about this issue further in the future.
Business Development Report.
The report was acknowledged.
Board Member Announcements.
Hosch and Osberg exited the meeting.
Danielson requested an update on the status of a government center and community center. Wick noted
the government center was in the design stage with an architect and that a new community center group
had been formed.
Danielson noted the gathering space at St. Joseph Catholic Church was now open.
Adjournment.
Motion by Frank, Seconded by Danielson fo adjourn the EDA meeting at 6:15 pm. Motion carried 3-0.
August 28, 2013 EDA Meeting Page 5
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CITY OF ST. JOS�PH
�ww.cityof stjoseph.com
DATE: August 21, 2013
MEMO TO: St. Joseph Economic Development Authority
FROM: Cynthia Smith-Strack Municipal Development Group
Administrator
Judy Weyrens RE: Accounts Payable
Aug Financial Reports
Mayor
Richard Schultz
A. Accounts Payable:
Councilors Following are Accounts Payable for the EDA's Consideration.
Steve Frank
Bob Loso Payable To For Fund Amount
Renee Symanietz MDG, Inc. Aug. Econ. Dev. Service 150-46500-300 $ 2,622.62
Dale wick $2,200 services, $422.62 mileage
Total $ 2,622.62
EDA
Doug Danielson *Plus invoices noted on enclosed check register.
Steve Frank
Larry Hosch Through August 31'Sta total of 287.50 contract hours have been provided; 132.500 hours
Gary Osberg remaining on contract.
Dale Wick
Action:
A MOTION is in order to approve the Accounts Payable.
B. Financial Report:
August financial reports are attached for your consideration.
The reports consist of:
1. Monthly Report.
2. Balance Sheet.
3. EDA revenue to date.
4. EDA expenditures to date.
5. Check Register
6. CIP Summary
A MOTION is in order to approve the Financial Reports.
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�� INVOICE
MUNICIPAL DlVELOPMlNT GROUP� INC.
25562 WILLOW LANE
NEW PRAGUE,MN 56071 City Of St. Joseph
952-758-7399 Attn: Judy Weyrens
FAX:952-758-3711
staff@municipaldevelopmentgroup.com City Adminlst�atOr
PO 668
St. Joseph, MN 56374
Invoice Date 9-10-13 Payment Terms: 30 days Customer ID#:
STJ13EDA
Project Aug Economic Development Services
Amount: $2,200.00 Monthly contract fee
422.62 748 miles x .565
$2,622.62
Code to: 150-46500-300 for general EDA
Remit To: Municipal Development Group, Inc.
25562 Willow Lane
New Prague, MN 56071
Dates-EDA Hour
August 7, 2013 EDA Office Hours: C. Strack 8.00 Hour
August 14, 2013 EDA Office Hours: C. Strack 8.00 Hour
August 20, 2013 EDA Office Hours: C. Strack 3.25 Hour
August 21, 2013 EDA Office Hours: C. Strack 8.00 Hour
August 28, 2013 EDA Office Hours: C. Strack 9.25 Hour
Total Au ust 2013 36.50 Hour
Total Contract Hours August 31, 2013: 287.50 Hours
Thank you! We appreciated the opportunity to work with youl
Check No. Principal
Date:
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St. Joseph Economic Development Authority
Summary Treasurer's Report - Fund 150
August 2013
Fund 150, EDA Balance as of December 31,2012(audited) 77,651.57
Year to Date Revenue:
Interest Eamings (335.04)
Ad Valorem Taxes 65,505.67
Total Revenue 65,170.63
Year to Date Expenditure Total bv Proiect:
Market Development 5,759.72 *'
Business Development 11,094.53 "'
Organizational Development 3,674.37 *"
Infrastructure Development - **
Workforce Development - **
20,528.62
Year to Date Expenditures bv Obiect:
Board Stipends -
Staff Salaries (107.14)
Workers Comp Premium (2.57)
Office Supplies -
Software Support (622.93)
Municipal Development Group (15,185.40)
Legal/Engineering Fees -
Telephone (517.24)
Postage -
Business Luncheon -
Marketing (236.07)
Advertising (30.62)
Rentals(Postage Machine) -
EDA Programs (5,639.39)
Total Expenses (22,341.36)
Fund Summaries as of August 31,2013:
EDA Fund Balance- Fund 150-unaudited 120,480.84
Designated for Capital Programs 41,357.32
Designated for DEED Housing Projects 15,368.57
Undesignated 63,754.95
TIF 2-1 Millstream Shops and Lofts Fund Balance- Fund 157 12,463.82
TIF 2-2 St.Joseph Meat Market Fund Balance- Fund 158 (559.39)
Revolving Loan Fund Balance-Fund 250 28,025.73
**Detail available upon requesf
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CITY OF ST. JOSEPH 09/11/13 9:22 AM
Page 1
EDA Balance Sheet
Current Period:August 2073
YTD YTD Current
FUND Descr Account Descr Begin Yr Debit Credit Balance
FUND 150 Economic Development
Economic Development G 150-10100 Cash $79,525.68 $88,503.97 $48,048.81 $119,980.84
Economic Development G 150-10450 Interest Receivable $75.73 $0.00 $75.73 $0.00
Economic Development G 150-10700 Taxes Receivable-Delinquen $893.10 $0.00 $893.10 $0.00
Economic Development G 150-13113 Due From other Gov t Units $351.51 $0.00 $351.51 $0.00
Economic Development G 150-15500 Due From Other Fund $500.00 $0.00 $0.00 $500.00
Economic Development G 150-20200 Accounts Payable -$2,801.35 $2,801.35 $0.00 $0.00
Economic Development G 150-22204 Deferred Revenue -$893.10 $893.10 $0.00 $0.00
Economic Development G 150-24415 Design.Fd Bal-Capital Proj -$13,296.71 $0.00 $0.00 -$13,296.71
Economic Development G 150-25310 Appropriated Fund Balance -$64,354.86 $48,476.05 $91,305.32 -$107,184.13
FUND 150 Economic Development $0.00 $140,674.47 $140,674.47 $0.00
FUND 157 TIF 2-i Millstream
TIF 2-1 Millstream G 157-10100 Cash $10,832.25 $41,894.06 $40,262.49 $12,463.82
TIF 2-1 Millstream G 157-10450 Interest Receivable $12.43 $0.00 $12.43 $0.00
TIF 2-1 Millstream G 157-13113 Due From other Gov t Units $0.00 $�.0� $0.00 $0.00
TIF 2-1 Millstream G 157-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
TIF 2-1 Millstream G 157-25310 Appropriated Fund Balance -$10,844.68 $40,274.92 $41,894.06 -$12,463.82
FUND 157 TIF 2-1 Millstream $0.00 $82,168.98 $82,168.98 $0.00
FUND 158 TIF 2-2 Meat Market
TIF 2-2 Meat Market G 158-10100 Cash $30.02 $2,424.00 $2,513.41 -$59.39
TIF 2-2 Meat Market G 158-20500 Due To Other Fund -$500.00 $0.00 $0.00 -$SOO.OU
TIF 2-2 Meat Market G 158-25310 Appropriated Fund Balance $469.98 $2,513.41 $2,424.00 $559.39
FUND 158 TIF 2-2 Meat Market $0.00 $4,937.41 $4,937.41 $0.00
FUND 250 Revolving Loan Fund
Revolving Loan Fund G 250-10100 Cash $22,746.98 $5,574.63 $295.88 $28,025.73
Revolving Loan Fund G 250-10450 Interest Receivable $24.25 $0.00 $24.25 $0.00
Revolving Loan Fund G 250-11900 Notes Receivable $36,130.90 $0.00 $36,130.90 $0.00
Revolving Loan Fund G 250-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
Revolving Loan Fund G 250-22204 Deferred Revenue -$36,130.90 $36,130.90 $0.00 $0.00
Revolving Loan Fund G 250-25310 Appropriated Fund Balance -$22,�71.23 $320.13 $5,574.63 -$28,025.73
FUND 250 Revolving Loan Fund $0.00 $42,025.66 $42,025.66 $0.00
$0.00 $269,806.52 $269,806.52 $0.00
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CITY OF ST. JOSEPH 09/11/13 9:22 AM
Page 1
EDA Expenditure Report
Current Period:August 2013
2013 August 2013
Account Descr YTD Budaet 2013 Amt YTD Amt
FUND 150 Economic Development
E 150-46500-101 Salaries $0.00 $0.00 $91.92
E 150-46500-103 Legislative Bodies $1,260.00 $0.00 $0.00
E 150-46500-121 PERA Contributions $0.00 $0.00 $6.67
E 150-46500-122 FICA Contributions $0.00 $0.00 $5.66
E 150-46500-123 Deferred Comp-Employer $0.00 $0.00 $1.57
E 150-46500-125 Medicare Contributions $0.00 $0.00 $1.32
E 150-46500-151 Workers Comp.Insur. Prem. $10.U0 $2.57 $2.57
E 150-46500-200 OfHce Supplies $500.00 $0.00 $0.00
E 150-46500-215 Software Support $540.00 $0.00 $622.93
E 150-46500-300 Professional Services $28,000.00 $2,056.66 $15,185.40
E 150-46500-303 Engineering Fee $2,000.00 $0.00 $0.00
E 150-46500-304 Legal Fees $1,000.00 $0.00 $0.00
E 150-46500-321 Telephone $785.00 $69.90 $517.24
E 150-46500-322 Postage $350.00 $0.00 $0.00
E 150-46500-328 Marketing $8,000.00 $0.00 $236.07
E 150-46500-331 Travel&Conference Expense $150.00 $0.00 $0.00
E 150-46500-340 Advertising $500.00 $0.00 $30.62
E 150-46500-410 Rentals $0.00 $0.00 $0.00
E 150-46500-433 Dues&Memberships $0.00 $0.00 $0.00
E 150-46500-434 Certification Fee $0.00 $0.00 $0.00
E 150-46500-582 Computer Software $0.00 $0.00 $0.00
E 150-46500-588 EDA Programs $33,500.00 $1,457.15 $5,63939
E 150-46500-622 TIF/Abatement Payments $50,000.00 $0.00 $0.00
E 150-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
FUND 150 Economic Development $126,595.00 $3,586.28 $22,34136
FUND 157 TIF 2-1 Millstream
E 157-46500-101 Salaries $0.00 $0.00 $91.92
E 157-46500-121 PERA Contributions $0.00 $0.00 $6.67
E 157-46500-122 FICA Contributions $0.00 $0.00 $5.66
E 157-46500-123 Deferred Comp-Employer $0.00 $0.00 $1.57
E 157-46500-125 Medicare Contributions $0.00 $0.00 $1.32
E 157-46500-131 Health Insurance $0.00 $0.00 $0.00
E 157-46500-132 Dental Insurance $0.00 $0.00 $0.90
E 157-46500-133 Life Insurance $0.00 $0.00 $0.08
E 157-46500-134 Disabilty Insurance $0.00 $0.00 $0.51
E 157-46500-300 Professional Services $0.00 $81.00 $81.00
E 157-46500-317 Other fees $0.00 $0.00 $0.00
E 157-46500-331 Travel&Conference Expense $0.00 $0.00 $0.00
E 157-46500-340 Advertising $0.00 $0.00 $30.63
E 157-46500-622 TIF/Abatement Payments $0.00 $0.00 $17,102.50
E 157-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
FUND 157 TIF 2-1 Milistream $0.00 $81.00 $17,322.76
FUND 158 TIF 2-2 Meat Market
E 158-46500-101 Salaries $0.00 $0.00 $128.70
E 158-4b500-121 PERA Contributions $0.00 $0.00 $9.31
E 158-46500-122 FICA Contributions $0.00 $0.00 $7.94
E 158-46500-123 Deferred Comp-Employer $0.00 $0.00 $2.18
E 158-46500-125 Medicare Contributions $0.00 $0.00 $1.86
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CITY OF ST. JOSEPH 09/11/13 9:22 AM
Page 2
EDA Expenditure Report
Current Period:August 2013
2013 August 2013
Account Descr YTD Budget 2013 Amt YTD Amt
E 158-46500-131 Health Insurance $0.00 $0.00 $0.00
E 158-46500-132 Dental Insurance $0.00 $0.00 $0.91
E 158-46500-133 Life Insurance $0.00 $0.00 $0.07
E 158-46500-134 Disabilty Insurance $0.00 $0.00 $0.52
E 158-46500-300 Professional Services $0.00 $0.00 $0.00
E 158-46500-340 Advertising $0.00 $0.00 $30.63
E 158-46500-622 TIF/Abatement Payments $0.00 $0.00 $1,771.05
FUND 158 TIF 2-2 Meat Market $0.00 $0.00 $1,953.17
FUND 250 Revolving Loan Fund
E 250-46500-300 Professional Services $0.00 $0.00 $0.00
E 250-46500-304 Legal Fees $0.00 $0.00 $0.00
E 250-46500-317 Other fees $0.00 $0.00 $0.00
E 250-46500-434 Certification Fee $0.00 $0.00 $0.00
E 250-46500�55 Revolving Loan Proceeds $0.00 $0.00 $0.00
FUND 250 Revolving Loan Fund $0.00 $0.00 $0.00
$126,595.00 $3,667.28 $41,617.29
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CITY OF ST. JOSEPH 09/11/13 9:22 AM
Page 1
EDA Revenue Report
Current Period:August 2013
2013 August 2013
FUND Descr SOURCE SOURCE Descr YfD Budaet 2013 Amt 1?D Amt
FUND 150 Emnomic Development
Economic Development 31010 Current Ad Valorem Taxes $126,095.00 $0.00 $65,505.67
Economic Development 34150 TIFJMIF Deposit $0.00 $0.00 $0.00
Economic Development 36210 Interest Earnings $500.00 -$95.60 -$335.04
Ewnomic Development 39201 Transfers from Other Funds $0.00 $0.00 $0.00
FUND 150 Economic Development $126,595.00 -$95.60 $65,170.63
FUND 157 TIF 2-1 Millstream
TIF 2-1 Millstream 33050 Tax Increment $0.00 $0.00 $19,002.78
TIF 2-1 Millstream 33404 Maricet Value Credit $0.00 $0.00 $0.00
TIF 2-1 Millstream 34150 TIF/MIF Deposit $0.00 $0.00 $0.00
TIF 2-1 Millstream 36210 Interest Earnings $0.00 -$15.38 -$60.88
FUND 157 TIF 2-1 Millstream $0.00 -$15.38 $18,941.90
FUND 158 TIF 2-2 Meat Market
TIF 2-2 Meat Market 31050 Tax Increment $0.00 $0.00 $1,864.26
TIF 2-2 Meat Market 34150 TIF(MIF Deposit $0.�0 $U.00 $0.00
TIF 2-2 Meat Market 36210 Interest Earnings $0.00 -$036 -$0.50
TIF 2-2 Meat Market 39201 Transfers from Other Funds $0.00 $0.00 $0.00
FUND 158 TIF 2-2 Meat Market $0.00 -$0.36 $1,863.76
FUND 250 Revolving Loan Fund
Revolving Loan Fund 36210 Interest Earnings $300.00 -$26.20 -$133.90
Revolving Loan Fund 39320 Revolving Loan Principal $7,095.00 $593.50 $4,706.77
Revolving Loan Fund 39321 Revolving Loan Interest $985.00 $80.05 $681.63
Revolving Loan Fund 39322 Revolving Loan Origination $0.00 $0.00 $0.00
FUND 250 Revolving Loan Fund $8,380.00 $647.35 $5,254.50
$134,975.00 $536.01 $91,230.79
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CITY OF ST. JOSEPH 09/11/13 9:22 AM
Page 1
EDA Check Register
CHECK
# Search Name Comments FUND DEPART Amount
046577 SUNSET MFG CO.,INC, recode flower brackets to EDA 150 46500 $80531
046753 SENTRY BANK-CREDIT CARD recode flower fasteners to EDA 150 46500 $85.88
046869 CENTRYLINK 20 sets 229/WTP2/PD phone A 150 46500 $12.10
046870 CEMURYLINK BUSINESS SERVICES long distance telephone-July 150 46500 $4.27
046900 LEAGUE OF MN CIfIES INS TRUST Workers Comp 2013/2014 150 46500 $2.57
046913 CENTRYLINK Tl line August 150 46500 $50.36
046947 CENTURYLINK BUSINESS SERVICES Aug long distance telephone 150 46500 $3.17
046951 ]OVANOVICH,KADLEC&ATHMANN July attorney-Shops/Lofts loan 157 46500 $81.00
046957 MUNICIPAL DEVELOPMENT CORP ]uly EDA-BFA loans 150 46500 $207.45
046957 MUNICIPAL DEVELOPMENT CORP July EDA-mtgs w/qualified proj 150 46500 $358.51
046957 MUNICIPAL DEVELOPMENT CORP July EDA-website 150 46500 $245.21
046957 MUNICIPAL DEVELOPMENT CQRP July EDA-business retention/ex 150 46500 $1,434.05
046957 MUNICIPAL DEVELOPMENT CORP July EDA-organization develop 150 46500 $377.40
$3,667.28
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. CITY OF ST. JOS�PH
w�-w.ci ryo(stjoseph.com
Administrator Date: August 21, 2013
Judy Weyrens Memo To: Members of the EDA
Mayor City Administrator Weyrens
Rick Schultz Memo From: Cynthia Smith-Strack-MDG, Inc.
Councilors RE: Hospitality Feasibility Report RFP Solicitation
Steve Frank
Bob Loso
Renee Symanietz gackground:
Dale wick At the previous meeting the EDA requested MDG prepare and distribute a request for proposals
EDA (RFP)to selected hospitality research firms. An RFP has been prepared and distributed to three
firms in the Twin Cities: Hospitality Consulting Services, LHR Hospitality Management, and
Doug Danielson Leines Hotel Advisors. A copy of the RFP solicitation is attached. Please note the RFP includes
Steve Frank a disclaimer allowing the City/EDA to accept or reject any/all proposals.
Larry Hosch
Gary Osberg The RFP reflects a submission deadline of September 27th. It also provides for the formation of
Dale wiok a selection subcommittee or review by complete EDA. In addition the RFP provides for the
potential to interview candidates or not to interview candidates.
In addition I contacted Jim McComb from McComb Group LTD regarding scope of information
gathered in the market research study. McComb noted hospitality and lodging were not
parameters included in the study.
Action:
Input on the next step—consideration of proposals—is kindly requested. Specifically whether or
not the full EDA wishes to review the responses, appoint a sub-committee, discuss at a later
date, or proceed differently.
��
THIS PAGE INTENTIONALLY LEFT BLANK
�v
. +
ST.JOSEPH EDA
PO BOX 668
ST.JOSEPH, MINNESOTA 56374
Phone (320)363-7201
Fax(320)363-0342
Request For Proposais: Hotel Feasibility Report
St. Joseph Minnesota
DUE DATE/TIME:
September 27, 2013 — 4:30 p.m.
All proposals shall be organized in the format specified and submitted electronically in portable document format
(PDF)to:cstrackCa�municiqaldevelo�ment4rouo com Receipt of electronic submittals shall be confirmed via email.
If you do not receive an email confirming receipt of the RFP,you must contact Cynthia at the number/address which
fOIIOWS. SUBMITTALS SHALL NOT EXCEED TEN(10�PAGES IN LENGTH.
In addition to the required electronic submittal, supplemental printed copies may be submitted to the City of St.
Joseph by the above stated due date and time.
POINT OF RECEIPT:
Electronic Submittal(REQUIRED)•
cstrack a(�municipaldevelo�mentqrou�com
Mailin4 Address:
Cynthia Smith Strack, EDA Director
City of St.Joseph
P.O. Box 668
St. Joseph, Minnesota 56374-0668
Phvsical Address•
Cynthia Smith Strack, EDA Director
City of St. Joseph
25 College Avenue North
St. Joseph, Minnesota 56374-0668
Requests for information regarding this RFP shall be directed in writing to Cynthia Smith Strack at
cstrack anmunicipaldevelo�mentaroun com or by phone at(612)232-7399. Written requests are preferred.
Page 1 of 18
a �
Request For Proposals: Hotel Feasibility Report
St. Joseph Minnesota
OVERVIEW
The City of St. Joseph Economic Development Authority (EDA) wishes to advance the development of a hotel
facility near the full access intersection of Interstate 94 and CSAH 2 in St.Joseph.The specific site is represented in
Appendix A attached hereto.
The goal of the St. Joseph(EDA)is to determine if a hotel is feasible by the private sector at the proposed site. If a
hotel is not fully feasible by the private sector, it is the City's desire to determine what financial gap might exist that
could be filled by public incentives. The EDA intends to provide the resulting feasibility report to potential hotel
developers, management companies, and brands who may be interested in participating in a hotel project.
The successful bidder shall produce a hotel feasibility report which:
1. Assesses historic, present, and future demand and supply of hotel accommodation;
2. Considers the demand for other hotel facilities, such as meeting areas, restaurants, bars, and recreational
facilities and recommends the optimal development strategy;
3. Reviews and suggests the appropriate brand strategy for the subject site;
4. Includes an Internal Rate of Retum calculation and supporting written discussion which concludes whether
or not a project is financially feasible at the proposed location(with and/or without public incentive);
5. Includes an analysis of what financial gap may exist that could be filled by public incentives;and,
6. Estimates operating income and expenses for ten years following the opening of the hotel if the study
concludes a hotel is financially feasible at the proposed location.
If at any point the successful bidder determines a hotel is not feasible at the proposed site, even with
public incentives,the bidder shall immediately notify the St.Joseph EDA and halt further analysis.
The successful bidder must proceed in a cost effective and efficient manner as the budget for this project is$10,000.
For background information a community profile is attached to this RFP as Appendix B.
Page 2 of 18
�O�
PROPOSAL REQUIREMENTS
One electronic response must be submitted to St.Joseph EDA Director Cynthia Smith Strack no laterthan 4:30 p.m.
on Friday, September 27, 2013.Any response, modification, or amendment received after the due date and time is
late. No late response, modification, or amendment will be accepted. Supplemental printed copies of the response
may be submitted to the City of St.Joseph EDA.
Proposals are limited to ten(10)pages in length. The response should be clear, concise,and simple.
Proposals must include the eight(8)elements as identified in the"Organization of RFP"section which follows.
Proposals must include the release as contained in Appendix C and executed by an authorized representative of
the responding firm.
SELECTION OF PROPOSER
All proposals received will be reviewed by the City of St.Joseph EDA and/or a sub-committee thereof. Responses
will be evaluated based on the following rating:
25%Qualifications
45% Suitability of Approach and Process
3�%C�
100%Total
Discussions may be conducted with Proposers determined by the City and/or EDA to be reasonably likely to be
selected for the project.
In addition, one or more Proposers may be invited to interview.
However, the City and/or EDA may accept a Proposal without discussion or interview.
SELECTION TIMELINE
Proposals are due on: Friday, September 27�h by 4:30 p.m.
The St.Joseph EDA and/or a sub-committee thereof will review the proposals.
Proposers may be interviewed at the October 23, 2013 EDA meeting.
On October 23,2013 the EDA will make a recommendation to the City Council to(a)approve a selected Proposer or
(b)reject any/all proposals.Alternately,the EDA may request more information or postpone action on a Proposal or
Proposals.
If a recommendation is forwarded to the City Council, the Council would take action on the recommendation at its
next Regular Meeting.
Following contract execution the hotel feasibility study is anticipated to begin by January of 2014.
Page 3 of 18
a3
ORGANIZATION OF RFP
The following eight(8)elements must be included in the RFP response in this order. For convenience in review,
please organize your proposal in a manner which includes the corresponding reference number, letter, and/or
Roman numeral.
1. A brief description of the presenting firm or department.
2. Names, contact numbers, and email addresses of professionals who will be involved in the project.
3. History of the presenting organization including number of similar projects completed in the previous five(5)
years and simple aggregate percentage of your firms' total receivables similar projects have comprised
over the previous five(5)years.
4. Abbreviated qualifications and experience of all involved in the project.
5. A detailed description of the approach or process that your firm will undertake to specifically accomplish the
following in a concise, clear,and simple manner:
A. Assess historic, present, and future demand and supply of hotel accommodations. '
i. The hotel feasibility study must evaluate the local markeUtrade area and conclude whether
the proposed site is suitable for hotel development.
ii. The hotel feasibility study shall examine the local competitive market with regard to existing
and proposed demand for hotel accommodation.
iii. The hotel feasibility study shall determine which market segments are likely to experience
growth.
iv. The hotel feasibility study shall provide an opinion on whether there is likely to be favorable
or unfavorable changes in the local hotel market.
B. Discuss the demand for other hotel facilities, such as meeting areas, restaurants, bars, and
recreational facilities and recommend the optimal development strategy.
i. The feasibility study shall recommend appropriate facilities, highlighting the number of
guestrooms that the market can sustain with an indication of the number of food and
beverage outlets, meeting space, recreational facilities, and parking facilities that should
be developed.
ii. While the feasibility study may highlight existing facilities in comparable hotels within the
local market, the feasibiliry study shall comment upon the facilities that are not available
and are required by the current market and what may be required in the future.
iii. The feasibility study shall address the competitive positioning of the subject hotel in relation
to the market.
C. Review and suggest the appropriate brand strategy for the subject site.
D. Produce an Internal Rate of Return calculation and supporting written discussion which concludes
whether or not a project is financially feasible at the proposed location with and/or without public
incentive. If public incentive needed to fill a gap, identification of the extent of gap likely.
Page 4 of 18
� y
E. Estimate operating income and expenses for ten years following the opening of the hotel if the
study concludes a hotel is financially feasible at the proposed location.
6. An itemized table illustrating proposed fee(s)and a timeline corresponding to individual elements as
required by#5 above(approach/process). In addition the proposal shall include a statement specifying a
"not to exceed"cap on the project, including all associated expenses.
7. A summary of three(3)similar projects conducted for municipalities within the previous five(5)years.
8. Brief references(contact name, phone number, and email address)from municipal clients for whom your
organization has completed similar projects.
PROJECT DELI VERABLES
The successful bidder shall issue one (1) completed study. The successful bidder shall provide two (2) printed
copies of the completed study,one non-bound reproducible printed copy of the study,and one electronic copy of the
study.
MISCELLANEO US INFORMA TION
Without liability on the part of the St.Joseph EDA and/or the City of St.Joseph,the City/EDA reserves the right to(a)
accept or reject any or all proposals in any order of combination, (b) accept or reject portions of the proposal, (c)
make modifications to the work after submission of proposals, and/or(d)waive any formalities in proposals, based
solely on the Ciry/EDA's analysis of the proposals received including the cost thereof if it is deemed in the best
interest of the City of St. Joseph/St. Joseph EDA to do so.
The City of St.Joseph and the St.Joseph EDA shall not pay any costs incurred by any proposing company for time
and/or materials used to prepare the response or make the presentation(s)related to this RFP.
The successful bidder shall be required to enter into a written service contract with the St. Joseph EDA.
Any submitted proposals become the property of the City of St.Joseph EDA.
Page 5 of 18
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� ' '� � Population 6,581
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� .,.�. � �'�' � Labor Force 4,038
_ , ��,. �..._,.�- .; .
� , ., . _ a� :�� �":'r; . '�r i Job Growth Rate 24.8496
w' ,� .� v. �� �, �.� ,t :�....w, UnemploymeM Rate 5.8096
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- Median Age 23.57
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__ � ' '„/ ,� . +'� � . � � Bachelors Degree or Higher 32.3946
`�. "�= --— -- —- �-- - Nigh School Degree or Higher 91.74
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White Collar Workers 57°
4 �` —_ - _ Blue Collar Workers 42%
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� Universities in Community 1
" ���w ' '""' -- _ "'�...w�;��� Universities within SO Miles 5
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Household Ezpenditures(Average� $ 49,873
Househo�Income�Median� $ 55,940
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tirpwts in Community none
Airports within SO Miles 1
Distance to Interstate(Miles� In Community
Distance to RAail(Miles� In Community
latitude 4S56S255153
longitude •9431105
Demographic Indicators
MFI near$60K.Average age 23.57 years. Two-thirds have post-secondary
education experience. Unemployment at 5.8%. Largest occupational classes for
residents: administrative/support, education, executive/management, production, � i ' ' �
and sales. Residents contribute nea�ly$3.5M to tax deductible causes annually.
Residents spend nearly$2.5M annually on gift giving.
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3�
APPENDIX"C"
CERTIFICATION
The undersigned Proposer certifies that it has not:
1. Provided an illegal gift or payoff to a Ciry officer or employee or former City officer or employee or his or her
relative or business entity;
2. Retained any person to solicit or secure this contract upon an agreement or understanding for commission,
percentage, brokerage, or contingent fee, other than bona fide employees or bona fide commercial selling
agencies for the purpose of securing business; or
3. Knowingly influenced and hereby promised that it will not knowingly influence any City o�cer or an
employee or former City officer or employee to break any applicable ethical standard or rules.
The undersigned Proposer certifies that:
1. The Proposal is made in good faith.
2. The Proposal is made in conformity with the specifications and qualifications contained in the Request.
Name of Proposer:
Name of Authorized Representative:
Signature of Authorized Representative:
Address:
City/State/Zip:
Telephone Number: Fax Number:
Web Site Address:
Email Address:
Date Signed:
Page 18 of 18
3$
. CITY OF ST'. JOS�PH
��vw.cityo(stjoscph.com
Administrator Date: August 21, 2013
Judy Weyrens Memo To: Members of the EDA
Mayor City Administrator Weyrens
xiok s�hultZ Memo From: Cynthia Smith-Strack- MDG, Inc.
Councilors
Steve Frank RE: Downtown Properties
Bob Loso
Renee Symanietz gaCkg�ound:
Dale wiok At the June 26, 2013 regular meeting the EDA reached consensus that the development of
EDA renderings or drawings of the Downtown was not a priority. Instead the EDA decided to reach
out to individual property owners that expressed an interest or intent in changing their property
Doug Danielson When surveyed earlier in the year.
Steve Frank
Larry Hosch In July EDA Member Hosch volunteered to conduct outreach with the owner of property at 117
Gary Osberg & 121 West Minnesota Street.
Dale Wick
At the August meeting Hosch reported the owner of the property at 117 & 121 West Minnesota
also owned other rental properties north of CSAH 75. The owner was interested in selling those
at this time. Hosch indicated he thought the property owner would entertain an offer on the
Minnesota Street property as well.
The EDA requested Strack reach out to the owners of property at 33 1�Ave North (Zimmer)
and 34 College Avenue N (Dullinger). In addition the EDA agreed to additional research on the
aforementioned property at 117 8� 121 West Minnesota.
Please find background information on the parcels attached.
An MDG Associate who is a licensed realtor conducted comparable sales anatysis of the
properties at 117 8� 121 West Minnesota Street. I have left a message for the property owner at
34 College Avenue North and the contact for the property a#33 1 S�Ave NE.
Action:
This item is for your discussion
3�
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- CITY CJF ST. JOS�PH
W���u.cityo(stjoseph.com
Administrator Date: August 21, 2013
Judy Weyrens Memo To: Members of the EDA
Mayor City Administrator Weyrens
Rick Schultz Memo From: Cynthia Smith-Strack-MDG, lnc.
Councilors RE; EDA Outreach/Event
Steve Frank
Bob Loso
Renee Symanietz
Dale wick Background:
EDA goals for 2013 include market outreach. The EDA hasn't hosted an event thus far in 2013.
EDA A review of pertinent information regarding best practices and innovative ideas for rural
Doug Danielson economic development outreach include:
Steve Frank A"bring your business ideas"event where entre reneurs can visit with business
Larry Hosch � p
Gary Osberg experts, financial advisors, marketing gurus, and the like regarding potential projects.
Dale wick The goal of this type of an event is to capitalize on potentia! project percolating in
entrepreneurial minds. An alternative is to combine this event with advice for existing
business owners as well. Experts could be from Minnesota Business and Finance
Agency, local banks, SCORE, SCSU business, etc. Potential draw backs include low
attendance and concerns regarding privacy and/or sharing of proprietary information.
• "Best Neighbor" recognition.Written descriptions of good deeds and a picture of the
`besY neighbor posted on the City website. The goals of this marketing strategy are to
grow community spirit and create a personal web presence(pictures of actual residents
+good deeds =a very real, personal image of community 8 visual representation of
high quality of life). Could reinforce by running in newsletter.
• Pictures of business owners accompanied by a profile of the business owner on the
website. Goal is to literally put a face on business in St. Joseph. Could reinforce by
running in newsletter.
• Round table discussion with local residential real estate agents. Goal is to learn what
motivated people to move to St. Joseph and what their interests are.The information
could be beneficial to retail/service establishments and give us a better profile of who is
coming into/leaving town.
Action:
7his item is offered for your discussion.
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. CITY OF ST. JOS�PH
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Administrator Date: AugUSt 21, 2013
Judy Weyrens Memo To: Members of the EDA
Mayor City Administrator Weyrens
Rick schultz Memo From: Cynthia Smith-Strack-MDG, Inc.
Councilors RE: Billboard Proposition
Steve Frank
Bob Loso
Renee Symanietz gackground:
Dale wick q�ocal business owner has contacted MDG to inquire as to the potential interest in organizing a
EDA billboard lease arrangement.
Doug Danielson The business owner suggested an effort wherein the EDA would secure billboard square
Steve Frank footage either adjacent to CSAH 75 in St. Cloud or adjacent to I-94 south/east of St.Joseph.
Larry Hosch Then a number of businesses could sublease space on the billboard. The sub-leasers could
Gary Osberg advertise around a specific event(e.g. Millstream Arts Festival, Farmer's Market in Downtown,
Dale wiok "Heritage Festival", etc.)or around a central advertising message(e.g. progressive sale,
sidewalk sales, garage sale weekend, etc}.
The effort could last a month or several months.
It is noted this item has not been specifically included as a goal in the past, but it could fall
under the category of marketing.We have approximately$4,000 remaining in our`marketing'
line item for 2013.
Our proposed 2014 budget includes$3,000 for marketing. Presumably at least a portion of this
would be used for market outreach events and planning for moving Farmer's Market to the
Downtown and/or planning a heritage type event.
Action:
This item is for your discussion
�(S
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.
CITY OF ST. JOS�PH
eve�+�.cityo(stjoseph.com
Date: September 18, 2013
Administrator
Judy Weyrens Memo To: Members of the EDA
City Administrator Weyrens
Mayor
Rick schultz Memo From: Cynthia Smith-Strack-MDG, inc.
Councilors RE; Business Development Report
Steve Frank
Bob Loso Following are updates on Business Devefopment Proje�ts over the past month:
Renee Symanietz
Dale wick . Lot combination just completed will pave the way for expansion of North Central Truck
Accessories by approximately 12,000 s.f.
EDA
Doug Danielson . Draft pians for the foRner DBL Building involve demolition and reconstruction of half the
Steve Frank structure along with an addition for warehouse space.
Larry Hosch
Gary Osberg , project 13-A reportedly located in Waite Park after working for several months with a
Dale wiok contractor on a new build project in Buettner Business Park.. Move to Waite Park
reportedly due to insistence of financing establishment.
. Assisted living units by Collegeville Development Group under construction, ready for
sale.
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