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HomeMy WebLinkAbout2013 [07] Jul 22St. Joseph Park Board Minutes July 22, 2013 6:30 p.m. St. Joseph City Hall Members Present: Marguerite Fogarty (Secretary), John Anderson (Chairman), Bob Loso (Councilor Liaison), Terry Thene (Staff Liaison), Andrew Deuhs, Troy Goracke Call to Order: 6:30 p.m. Approval of Minutes: Approved Approval of Agenda: Approved Liaison Reports: Bob Loso: No new reports Terry Thene: In the softball fields the downpours washed out the warning track. They will put in a retainer with drain tile. The money is coming from CIP. It will be completed this year. When asked about vandalism, Terry said there was none this year to report. Old Business: a. Cloverdale Prop-ress The gazebo is set and trails are roughed in. Terry talked to Kurt Schneider regarding finishing the trails with colored concrete. b. Millstream 5K The race will start at 10:00. Nothing new to report at this time. c. Finalize CIP for Park Improvements $10,000 for trails $15,000 for tree planting $10,000 continued project at Cloverdale(approx.) $4,000 for Klinefelter bathrooms - planning phase (could use sales tax $ for project) $30,000 Monument improvements— Legacy Grant? Sales tax$? John will turn in the budget this week. d. Tree Plantinp- We will wait until Fall to do this. It will be discussed at the next meeting. We may enlist help from CSB. Terry will set the date with them. New Business: a. Doe Park This discussion was tabled until August meeting. b. .Winter Event Planning Planning will begin at August meeting. Adjournment: 7:16 1 ' 4- St. Joseph Park Board August 26, 2013 6:30 pm St. Joseph City Hall 1. Call to Order 2. Approval of the Agenda 3. Approval of the Minutes of July meeting 4. Liaison Reports a. Terry Thene on maintenance issues b. Bob Loso council liaison 5. Old Business a. Dog Park continued from the July meeting Jenny Erickson b. Cloverdale Park Progresss c. Millstream 5K Approved budget attached 6. New Business a. Skateboard issues b. Snowtown snowtown preliminary planning c. Review of Summer Recreation Program Sharon 7/26/2013 To: Judy Weyrens, St. Joseph City Administrator St. Joseph City Council From: John Anderson, St. Joseph City Park Board Chair Re: Authorization on the use of funds from General Fund The St. Joseph Park Board in collaboration with the College of St. Benedict is in the planning process for the Millstream 5K run/walk to take place the morning of and preceding the Millstream Arts Festival on September 29th The 5K will involve some upfront costs including; professional race timing by Pickle Events; Tee shirts for participants; and awards including medals and overall trophy. Preliminary estimates on these costs are as follows Race timing by Pickle Events $1200.00 150 T -shirts @ $7.00 each $1050.00 Awards 42 medals @ $4.00 $168.00 Overall champion trophies male + female $50.00 Promotional Costs $200.00 Total $2668.00 These costs will be offset by registration fees paid by participants but as this is a first time event the amount of the offset is by no means guaranteed. We have several factors that will help this be a successful event. St. Bens is promoting and sponsoring the children's 1K run/walk to happen on the same morning at no cost to participants and Millstream weekend is also St. John's Homecoming weekend. Preregistration estimate 100 participants @ $20.00 per participant $2000.00 Same day registration 50 participants @25.00 per participant $1250.00 Total $3250.00 These costs and revenue projections are based on my experience, as an organizer of the Granite City Days 5K, run in June 2013 as a first time event. A wildcard that is not predictable is of course the weather, but my experience has proven that 5K participants are a hardy lot. We would ask that any amount over the actual expense be used for park improvements.