HomeMy WebLinkAbout[07a] SWP Updatex7:,
CITY OF NT. JOUPH
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
Council Agenda Item 7(a)
November 7, 2013
MS4 Permit Update
Randy Sabart, City Engineer
Terry Thene, Public Works Director
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Consideration of Capital Improvement Plan item ENG -1449
(Update MS4 SWPPP/Permit Compliance)
BACKGROUND INFORMATION: After a lengthy process, the MPCA reissued a new MS4
(Municipal Separate Storm Sewer System) permit in August 2013. To remain compliant with the
permit, it's anticipated that St. Joseph will be required to 1) Update its Storm Water Pollution
Prevention Plan ( SWPPP), 2) Develop written enforcement response procedures, 3) Comply with
new mapping, inventorying, and documentation requirements, 4) Update regulatory mechanisms
for illicit discharges, construction, and post construction requirements, 5) Regulate post
construction treatment including storm water volume control, Total Suspended Solids, and Total
Phosphorous, 6) Development maintenance agreements between private developers and the City,
7) Develop pond assessment procedures and schedules, 8) Conduct inspections, and 9) Provide
staff training. St. Joseph will be required to comply with the new requirements in 2014.
The first step in the compliance process will be to review the City's Storm Water Pollution
Prevention Plan against the new permit and to submit the MS4 SWPPP Application for
Reauthorization Form by December 2, 2013.
BUDGET/FISCAL IMPACT: $8,000.00
ATTACHMENTS: Agreement for Professional Services
REQUESTED COUNCIL ACTION: Execute Agreement for Professional Services
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-A
SEH
Building a Better World
for All of Us'
November 1, 2013
Honorable Mayor and City Council
c/o Ms. Judy Weyrens, Administrator
25 College Avenue North
PO Box 668
St. Joseph, MN 56375 -0668
Dear Mayor and Members of the City Council:
RE: St. Joseph, Minnesota
2013 Storm Water Pollution Prevention
Plan (SWPPP) Update Services
SEH No. P -STJOE 126260 1
This letter supplements the Agreement for Professional Services between St. Joseph, Minnesota, Owner,
and Short Elliott Hendrickson Inc. (SEH®) dated July 1, 2006 and addresses providing services in
connection with updating the City's Storm Water Pollution Prevention Plan (SWPPP) to comply with the
MPCA's reissued MS4 General Permit (hereinafter called the "Project"). The scope of said services is
detailed below:
1. Completing a review and assessment of the Owner's current SWPPP. This assessment will
provide an understanding of the program, and where deficiencies with meeting the new permit
may exist.
2. Conducting a meeting with Owner's staff to identify which Best Management Practices (BMPs)
are complete and sufficient to meet the new permit, and which ones need to be updated or
expanded.
3. Assisting the Owner in completing the required MS4 SWPPP Application for Reauthorization
Form. SEH will meet with staff to review a draft submittal and obtain input prior to finalizing the
application information and the December 2, 2013, submittal deadline.
Assumptions:
1. The Owner will provide all current information pertaining to their MS4 permit and SWPPP.
All as set forth in this letter and the Agreement for Professional Services between SEH and St. Joseph,
Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request or as
required.
You will pay us a fee for our services, currently estimated to be $8,000.00, in accordance with Exhibit C-
1, Rate Table Method.
Engineers 1 Architects 1 Planners 1 Scientists
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302 -1717
SEH is an equal opportunity employer 1 www.sehinc.com 1 320.229.4300 1 800.572.0617 1 888.908.8166 fax
St. Joseph, Minnesota
November 1, 2013
Page 2
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C -1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after one (1) month. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
This letter and the Agreement for Professional Services dated July 1, 2006 along with Exhibits A, B, C -1,
and D represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our
agreement, please sign the enclosed copy of this letter in the space provided below and return it to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
6� -4�
Randy Sabart, E
Principal
rs /mrc
p:\pt\s\som \1 26260\ I- genl \10- contracls\supplemental Itr agree 110113.docx
Accepted by: St. Joseph, Minnesota
M
Authorized Client Signature
Date: