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Home My WebLink About[07b] 2014 Enterprise BudgetWT - 1407 CITY OF ST. JOSEPH WW-1407 CAPITAL IMPROVEMENT PLAN 2014 - 2018 Water/Sewer communication changes$52,462.00 PROJECT TITLE:TOTAL COST: $0.00Utilities 2014 BUDGET:PROJECT CATEGORY: Radio/alarm communications. DESCRIPTION: JUSTIFICATION: Account Code: E601-49440-530/ E602-49450-530 This project would be used to eliminate monthly phone bills from lift stations, water tower, water treatment plants and well houses. The telephone bill savings would be aproximatly $4,000 per year. This would include radio installations at sites, PLC programming, Wonderware programming, and WIN 911 programming. This would send all alarms through the on-call PW staff. All software is already owned and operated within the City. Staff will start using the existing software at the water filtration plant to its full potential to eliminate monthly bills. This system would be in place for future City buildings to be incorporated into the system. The costs was budgeted between water and sewer originally, but moved from water to the 2013 equipment certificate to free up water reserves. The total cost of the project will be approximately $52,460. Staff is considering another option of fiber to all sites. Until this option is considered the project will be on hold. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Water Communications0.000.00 Sewer Communications25,475.0025,475.00 2013 Equip Certificate:30,000.0030,000.00 PROJECT COSTS 2009 PROJECT STARTING DATE:Preliminaries Land Acquisition 2013/2014 PROJECT COMPLETION DATE:Construction 55,475.00 Equipment and Other $55,475.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-3 WT - 1405 CITY OF ST. JOSEPH WW-1405 CAPITAL IMPROVEMENT PLAN 2014 - 2018 Line Tracer$5,000.00 PROJECT TITLE:TOTAL COST: $2,500.00Utilities 2014 BUDGET:PROJECT CATEGORY: Metro Tech Line Tracer DESCRIPTION: JUSTIFICATION: Account Code: E601-49440-580/ E602-49450-580 The current metro tech was purchased in the mid 1980's it is obsolete and is not reliable. The metro tech is a line locater to trace water mains and other misc lines. The city is required to locate water lines on the request of Gopher State One call. A new locator is estimated to cost $5,000.00 PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 1,250.001,250.00 Water Revenue2,500.00 1,250.001,250.00 Sewer Revenue2,500.00 PROJECT COSTS 2014 PROJECT STARTING DATE:Preliminaries Land Acquisition 2015 PROJECT COMPLETION DATE:Construction 5,000.00 Equipment and Other $5,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate WT-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2013 - 2017 Handheld Water Meter Programmer$5,500.00 PROJECT TITLE:TOTAL COST: $2,500.00Equipment 2014 BUDGET:PROJECT CATEGORY: Handheld Water Meter Programmer plus UB software DESCRIPTION: JUSTIFICATION: E601-49490-580 Account Code: The current hand held water meter programmer/meter reader is obsolete and is not supported for repair or programming. A new programmer is estimated to cost $5,000.00. This is an important piece of equipment for utility billing and water meter repairs. Staff added an additional $500 for software setup in utility billing. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 0.00 0.00 2,500.003,000.00 Water Revenue0.005,500.00 0.00 0.00 PROJECT COSTS 2014 PROJECT STARTING DATE:Preliminaries Land Acquisition 2015 PROJECT COMPLETION DATE:Construction 5,500.00 Equipment and Other $5,500.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate WT-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Well house 4 & 5 roof replacement$6,250.00 PROJECT TITLE:TOTAL COST: $0.00Building repairs 2014 BUDGET:PROJECT CATEGORY Roof replacement on well house 4 & 5 DESCRIPTION: JUSTIFICATION: E601-49410-220 Account Code: Staff is requesting the City council authorize the replacement of the roof on well house 4 & 5. The existing flat roof would be replaced with a pitched metal roof to match the other City buildings located in the park. The new pitched roof will require less maintenance in the future. The McDowell roof inspection report has identified the existing roof in poor condition that requires replacement. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Water Pumping Revenue6,250.006,250.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries 6,250.00 Land Acquisition 2014 PROJECT COMPLETION DATE:Construction Equipment and Other $6,250.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-4 WT-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Water plant 1 & 2varies PROJECT TITLE:TOTAL COST: $7,500.00Minor equipment 2014 BUDGET:PROJECT CATEGORY: Repare of buildings and equipment DESCRIPTION: JUSTIFICATION: E601-49421-580/601-49420-580 Account Code: Water plant 1 (behind the police garage) was built in the 1960s. Water plant 2 was built in 2006 . The water plants have a wide varity of mechanical equipment, computers and controls for operations. The buildings and grounds also need to be maintained to pass Minnesota Department of Health annual inspections. The City water supply is produced from these two sites and staff needs to be able to maintain and repair these sites to ensure a uninterupted water supply to the community. Staff realizes that there will be repairs from unexpected break downs in the future. There will be costly repairs in the future and staff would request to set up a fund to help with the high cost of maintenance and repair as required. The repairs include a boiler replacement in the 2nd water treatment plant, roof repairs, building maintenance, etc. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 7,500.007,500.0010,000.0010,000.00 Water Revenue10,000.0045,000.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATConstruction 45,000.00 Equipment and Other $45,000.00 NEIGHBORHOODTotal Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-5 WT-1404 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Water plant 1 & 2$35,000 estimated PROJECT TITLE:TOTAL COST: $7,500.00Minor equipment 2014 BUDGET:PROJECT CATEGORY: Replace Filter Media DESCRIPTION: JUSTIFICATION: E601-49421-580/601-49420-580 Account Code: Water plant 1 was built in the 1960s with the filter media replaced in 1996. Water plant 2 was built in 2006 and put into operation in April 2007. The water treatment plants use filter media to filter the well water to help remove the natural sediments in the water. The media has a life expectancy of 20 years. In 2016 water treatment plant 1 will be due to have the media replaced, water treatment plant 2 should be replaced in 2027 to continue providing quality water to the City. Staff would like to set funds aside for the media replacement. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 7,500.007,500.007,500.007,500.00 Water Revenue7,500.0037,500.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition 2016,2027,ongoing PROJECT COMPLETION DATE:Construction 37,500.00 Equipment and Other $37,500.00 NEIGHBORHOODTotal Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-6 WW-1408 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Sewer Televising/Root Foam $20,000/year PROJECT TITLE:TOTAL COST: $10,000.00Improvements other than Bldg 2014 BUDGET:PROJECT CATEGORY DESCRIPTION: JUSTIFICATION: Account Code: E602-49450-300 Much of the original Village site has old clay tile sewers servicing the area (approximately 4.4 miles of clay tile). The sewer mains are getting close to reaching their useful lives and will need replacing soon. To determine which sewer mains need replacing Public Works can televise the sewers to assess how well the mains are currently functioning. Ideally, the mains would be replaced when a street reconstruction project is planned. Roots growing into the clay tile mains can be treated and cut back on an on-going basis to keep the mains from collapsing. Televising and root foaming should continue to help avoid sanitary sewer backups as much as possible. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Sewer: 10,000.0010,000.0010,000.0010,000.00 Televising/Root Foam15,196.6110,000.0065,196.61 PROJECT COSTS 2008 PROJECT STARTING DATE:Preliminaries Land Acquisition 2016, ongoing PROJECT COMPLETION DATE:Construction 65,196.61 Equipment and Other $65,196.61 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-7 WW-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Sewer Lining $20,000/year PROJECT TITLE:TOTAL COST: $20,000.00Improvements other than Bldg 2014 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E602-49450-530 Much of the original Village site has old clay tile sewers servicing the area (approximately 4.4 miles of clay tile). The clay sewer mains are getting close to reaching their useful lives and need to be evaluated more frequently. To determine which sewer mains need replacing Public Works can televise the sewers to assess how well the mains are currently functioning. Ideally, the clay sanitary mains would be replaced when a street reconstruction project is planned. The mains that cannot wait for a street reconstruction project can be lined to add useful life to the existing mains. The existing $20,000.00 budgeted for lining the old clay tile is not sufficient to get a cost effective price. Mobilizing equipment is estimated to be $9,000. A $20,000 budget only deals with roughly 500' of pipe being lined. In 2009 the City was quoted $34.00 per foot for approximately 500 feet ($17,000). The City was quoted $26.36 per foot for 8,783 feet ($231,519.88). The larger the footage the better price received per foot. These funds should be used to assist in a larger lining project in the future or spot lining as needed. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Sewer: 20,000.0020,000.0020,000.0020,000.00 Sewer Lining85,999.1820,000.00185,999.18 PROJECT COSTS 2008 PROJECT STARTING DATE:Preliminaries Land Acquisition 2016, ongoing PROJECT COMPLETION DATE:Construction 185,999.18 Equipment and Other $185,999.18 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-8 WW-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Sewage Sampler$5,000.00 PROJECT TITLE:TOTAL COST: $500.00Minor equipment 2014 BUDGET:PROJECT CATEGORY: Replace existing equipment DESCRIPTION: JUSTIFICATION: Account Code: E602-49480-580 The City is required to draw sewage samples in a 24 hour period, these samplers perform this task for the City. The current sampler at the main lift station has reached its useful life. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 500.00500.00500.00500.00 Sewer Revenue5,000.00500.005,000.00 0.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 5,000.00 Equipment and Other $5,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-9 WW-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Submersible Lift station repairs/modifications$14,000.00 PROJECT TITLE:TOTAL COST: $6,800.00Minor equipment 2014 BUDGET:PROJECT CATEGORY: Replace existing equipment DESCRIPTION: E602-49470-580, E602-49471-580, E602-49472- JUSTIFICATION:Account Code: 580, E602-49473-580 Wet well lift stations are designed with pumps that are submerged in sewage 24/7. The Ridgewood lift station was put in service in 1992, the Northland lift station was put into service in 2001, Baker lift was put into service in 2002, College Ave lift station was put into service in 2002. The pumps are showing wear and have required costly repairs in 2010. The seals and impellors have started to fail resulting in allowing water into the electrical windings which causes pump failure. The Ridgewood lift station is 20 years old in 2012 and the pumps should be replaced before they fail and cause a backup into homes or businesses. The pumps have reached their useful lives. Staff also request to use a transducer level indicator to eliminate the float system for normal operation. This would reduce maintenance due to the grease and oil interferance in the lift stations. This would be completed at the time of pump replacement for the Ridgewood lift station in 2012. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 6,800.006,800.006,800.006,800.00 Sewer Revenue21,143.746,800.0039,000.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition 2022 PROJECT COMPLETION DATE:Construction 39,000.00 Equipment and Other $39,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT 10 SS-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Storm Water Management Plan$5,000/year PROJECT TITLE:TOTAL COST: $0.00Professional Services 2014 BUDGET:PROJECT CATEGORY: Plan updates DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-300 The City conducted a comprehensive storm water management plan in 2003 per statute requirements. It is necessary to maintain the plan for new developments and requirements each year. The current reserved balance is sufficient to maintain the storm water system. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Stormwater Utility: 0.000.000.000.00 Professional Services45,724.200.0045,724.20 PROJECT COSTS 2009 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 45,724.20 Equipment and Other $45,724.20 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-11 SS-1404 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Aerial Mapping$2,000/year PROJECT TITLE:TOTAL COST: $1,000.00Professional Services 2014 BUDGET:PROJECT CATEGORY: for Storm Water Management Plan Modeling DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-300 The City conducted a comprehensive storm water management plan in 2003 per statute requirements. It is necessary to maintain the plan for new developments and requirements each year. The aerial mapping also needs to be updated as development occurs. The City has collaborated with Stearns County on the aerial mapping in the past to save on costs and plans to continue the collaboration into the future. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Stormwater Utility: 1,000.001,000.001,000.001,000.00 Professional Services10,550.001,000.0015,550.00 PROJECT COSTS 2010 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 15,550.00 Equipment and Other $15,550.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-12 SS-1405 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Water Quality Improvement Projectsvaries PROJECT TITLE:TOTAL COST: $1,000.00Improvements not Buildings 2014 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-530 As part of the Storm Water Management Plan implementation, the City agreed to consider improving the water quality runoff with street reconstruction projects to be in accordance with statutes and City ordinance. In 2010, the City Council approved paying for the 16th Ave storm improvements using storm water rates. The 16th Ave bonds require $13,254 per year for 15 years to pay for the project costs. The 2011 Engineer's CIP includes Park Terrace development. Council approved using up to $14,450 of reserved funds to cover facility study and planning costs for Park Terrace. The Council voted not to move forward with the project in 2011. The remaining reserved balance along with increasing the annual allocation by $1,000 each year to help cover the cost of inflation is set aside for other future water quality improvement projects. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Stormwater Utility: 1,000.001,000.001,000.001,000.00 Improvements77,140.001,000.0082,140.00 PROJECT COSTS 2009 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 82,140.00 Equipment and Other $82,140.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-13 SS-1406 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 Property Easements/Acquisitionsvaries PROJECT TITLE:TOTAL COST: $5,000.00Land and Land Improvements 2014 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-510 As part of the Storm Water Management Plan implementation, the City agreed to consider purchasing land for regional ponds for water run-off. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Stormwater Utility: 5,000.005,000.005,000.005,000.00 Land60,000.005,000.0085,000.00 PROJECT COSTS 2009 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 85,000.00 Equipment and Other $85,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-14 RF-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2014 - 2018 New Compost Site$120,000 PROJECT TITLE:TOTAL COST: St. Joseph portion $0.00Minor equipment 2014 BUDGET:PROJECT CATEGORY: Acquire land for new compost site DESCRIPTION: JUSTIFICATION: Account Code: E603-43230-510 The City has joined compost efforts with C&L Excavating at their site. It all went well considering it was the first year. Staff will be reviewing the operation after the site closes with staff from C&L Excavating. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total Refuse Fund: 0.000.000.000.00 Compost Fees6,000.000.006,000.00 0.000.000.000.00 Refuse Reserves14,000.000.0014,000.00 PROJECT COSTS 2011 PROJECT STARTING DATE:Preliminaries 20,000.00 Land Acquisition n/a - C&L contract PROJECT COMPLETION DATEConstruction Equipment and Other $20,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-15 SL-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2013 - 2017 Street Lighting$3,650/pole PROJECT TITLE:TOTAL COST: $1,000.00Equipment 2014 BUDGET:PROJECT CATEGORY: Light Poles DESCRIPTION: JUSTIFICATION: E490-43160-580 Account Code: As the City annexes property, the City is responsible for paying for the street poles, either from Stearns Electric or Xcel, depending on the district. Street lighting for development is paid for 100% by the developer. Therefore, this budget item is only for additional lighting requested by the City. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2014201520172018 SourceYears2016Total 0.00 0.00 1,000.001,000.001,500.001,500.00 Street Lighting1,000.001,500.007,500.00 0.00 0.00 PROJECT COSTS 2007 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 7,500.00 Equipment and Other $7,500.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate THIS PAGE INTENTIONALLY LEFT BLANK