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Home My WebLink AboutMinutes 2013 [11] Nov 13 hrr� a ■ A R C H 1 T E C T S � Date: November 13,2013 # >� <�, Project Name: Government Center Campus � ;, �� City of St.Joseph ` ` St. Joseph, MN � �� ArchitecYs Project No. 1208 � Purpose: Design meeting -'� ' Time: 3:30 PM � ' Location: City Hall conference room � " � r"° Participants: See attached sign-in sheet s, `x> iw � MEETING MINUTES f' �`` � ` � " : . . 4 1. TP reviewed adjustments to the site plan and floor plan. �.� - a. 3ft island separating the west alley from the parking lot. �; p = b. Shortening of island to allow access to the trash enclosure. ;. i. Judy will confirm with St. Joe Meats the feasibility of a shared trash � = enclosure to be located on the SJM property. This would allow us � to pick up several parking stalls. r c. Adjusting building location to incorporate landscape area between building F `y' and west parking/sidewalk. , d. Elimination of the retaining wall on the north and east sides of the site, and s `� �x potential for extending building exterior finishes to below finished floor (since grades will likely be 1 to 3 feet lower than finished floor). � ` e. Shifting PD garage to north to allow better access to the sallyport west doors. � f. Eiimination of the north lobby entrance and redesign of the kitchen area. r g. Elimination of the lobby clerestory, and introduction of skylights to provide � natural light. � � h. Adjusting the Ciry Hall open office area to allow for future open office cubicles. � } i. Adjustments to the PD garage/Evidence/Mechanical/Electrical. 2. Noted there are power poles along the south side of the south alley that encroach into the alley ROW, reducing the alley drivable width. Allowing for the alley to `, encroach onto the Ciry's property will allow the alley be driven as a 20ft wide drive. S 3. The CATV pedestal on the SW corner of the site will need to be relocated. z 4. Discussed widening the landscaping south of the PD garage and relocating the transformer, and shifting the standby generator connection to the exterior wall of the mechanical room (placing the roll-up generator in an adjacent parking stall. 5. Confirmed the project budget should be as stated by the City Council ... $4.5M. 6. Reviewed the updated Cost Estimate Recap prepared by RAM, with construction cost of $3.9M and project cost of $4.7M. Updated costs reflect the following adjustments: a. 18,335sf single story building. b. 9 month construction period. c. SACIWAC allowance by Owner. Judy confirmed this cost is$0. ��:� �� d. Building permit allowance by Owner. Judy confirmed this cost is$0. �� e. Builder's risk allowance by Owner. Judy confirmed this cost is$0. � ��,��1�� f. 14 adjustments to the building design as indicated in the Cost Savings Items list(attached). T�32b.�5i.8155 9• Judy will have additional information on FFE and phone systems by the F(�Q��.�� end of the week. �� Member � �Ai7�erican Institute of Arr_hltecfs(AIA /{MNAIA) � US C�reen Buildin Co�mc�il(USGBC} ) � � Government Center Camous.St.Josenh � Design Meeting November 13,2013 Page 2 � 7. Reviewed list of 20 additional adjustments as indicated in the Cost Savings Items x� ? list(attached). The committee suggested accepting the following adjustments: a. Item 1 -Eliminate skylights($62K). b. Item 2-Eliminate south sallyport($77K). �� c. Item 5-Change interior window frames to painted HM($48K). �., d. ltem 12/13- Reduce level of finishes along south side of PD garage($23K �� to$75K). ° ` e. Item 16 - At east and west elevations, change "storefront" look to match k,, ,.:"r��, _-. � , adjacent exterior wall finishes($49K). f. Item 18 - Judy indicates her discussions with her technology consultant ; could be reduced($50K) � g. With a total savings of$264K, plus adjustments to percentage line items, � � the adjusted Project cost is likely reduced from $4.71 M to$4.42M. f � 8. The operable partition in the community room needs to be installed, and the I kitchen needs to be finished. t t�� ` ; ` � ; 9. The City will pursue a renting a roll-up standby generator, rather than a � permanently placed generator. HMA/RAM to clarify costs associated with building- ' wide power(life safety plus equipment plus system, etc.)vs. limited system power � (life safety plus limited equipment). E � 10. Discussed potential of configuring the garage as a sallyport and eliminating both � sallyport stalls, and redesign of the secure corridor and evidence areas. But, the � preference is to retain at least one sallyport stall. � . � ` 11. Discussed probability of needing wiring 24 doors on the access control system. � 12. Agreed the building will include a central water heater(rather than area-specific on- ` demand water heaters)with a recirculating line to provide"instanY'hot water. � 13. A water softener should be provided for the building. If feasible, discussed � providing a single hard cold water line(perhaps in the break room?). i �'- , 14. It is likely the Fire Hall will become the City's command center for emergency operations. 15. Discussed variances required for the project including reducing the north setback �n=, : = from 10ft to 5ft and reducing the quantity of parking stalls. These will be pursued in January. � 16. Discussed scheduling of follow-up meetings: a. Judy will confirm with the committee the potential of ineeting November 25 or 26 to review updated costs and plans. b. The council will have a working session on November 26 at 5:30. It was recommended the updated information be reviewed with the council at this meeting. c. The council will have a regularly scheduled meeting on December 5 to approve the current scope and costs with direction to proceed. Documents to be submitted include site and floor plans, exterior images, and updated costs. This information should be submitted to Judy by December 2. END OF MEETING NOTES The above information and discussions constitutes the understanding by the Architect of these meetings. Any additions or corrections should be brought to the attention of the Architect within 3 days of receipt. Enclosures: Sign-in sheet � �. Government Center Camous.St.Josenh � ;<�� Design Meeting November 13,2013 Page 3 � Updated plans � . t Cost savings items � �� , RAM cost estimate recap t � '�" c: City of St. Joseph - Judy Weyrens, Dale Wick, Terry Thene, Renee � Symanietz,Joel Klein G, � SEH -Randy Sabart � , : ; RA Morton-Preston Euerle, Steve Plantenberg Design Tree Engineering-Chris Schaefer �,� � ;�" [ � i �5 � � :: : �. � s � � i �% i �� ; � t r � s � � s November 13,2013 Government Center Campus City of St.Joseph St.loseph,MN Arch. Project No. 1208 DESIGN MEETING SIGN-IN SHEET Present Name Organization Murray Mack HMA Architects Tel: 320.251.9155 Email: m.mack@hma-archs.com ✓ Tom Peck HMA Architects Tel: 320.251.9155 Email: t.peck@hma-archs.com Judy Weyrens City of St.Joseph Tel: 320.363.7201 � Email: jweyrens@cityofstjoseph.com ✓ Dale Wick City of St.Joseph Tel: 320.241.7147 Email: dwick@cityofstjoseph.com Terry Thene City of St.Joseph Tel: 320.248.6669 Email: tthene@cityofstjoseph.com Renee Symanietz City of St.Joseph Tel: 320.980.1461 ✓ Email: symanietzrenee@gmail.com ✓ Joel Klein City of St.Joseph Tel: 320.363.8250 Email: jklein@cityofstjoseph.com Gary Utsch Inspectron Inc. Tel: 612.719.8666 Email: gutsch@inspectroninc.com Randy Sabart SEH Tel: 320.229.4348 Email: rsabart@sehinc.com ✓ Preston Euerle R A Morton Tel: 320.223.6240 Email: prestone@ramorton.com Steve Plantenberg R A Morton Tel: 320.223.6245 Email: stephenp@ramorton.com Chris Schaefer Design Tree Engineering Tel: 320.227.0205 Email: crs@designtreeengineering.com hma ■ A R C H I T E C T S NOIl�f12l1SN0�a0�lON.ladNlWll32id � S e ��y 1!a U 7 r t G �z ` g C� °_ g� c w C E �y$�_ a$� � g � �� :$8� �~ � � � E U € � � �6�+e � JW�46 2€j� �� U � �q s9 � � E # �// � ��?s �� o o�� a� �a ��! �� c�U � � � x = (� W 0 U < < / ————_ _____ __ _______ ______^*� �� WFST ASH SIRFFT(SPRII��SiRFiI) �Of �{�� _ ....... ..:.. . . .; . ,.�.,�..�.��. +..- .e:.. . �.... . .... ... ... . .. :...�......� _�_J\_—I V I j QIl ��t�. � II�� , �t��ii s8BB I I e ��{� _ _ 8�� I � I ' � � ° - �_ I a: - I 1''.. `_ �r. � � m � � � � a � �aI �': , 4 _ � � . 6 � � I �`�-�� I .., � ` � �� E , � �::, � � � , ,�' I a iI QC "_ _ ' I ,. 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L�1 � 1 � (-•t`- E�.'' �cn� it� �� Illlllllllllh� ■ li ■�' r� _ . iii � �� N (_� n. C� r�; «u °`� :� �I: , . �^ ■n u■ �j=' a .� �n iii - �� `'1 ' : � ni � � n� • � �•� � t. � ,r �I I�—�I !�• � :�a � �: � i�i �� - — � � �i �r � li� @��,�� ,��'�� `;>� � � - � 16�A9 � � IPA�R es�A � � . ' a.a.� I : — �6 ' � k� � � — �, i - ��I_�III i��i� ! � - -- � —_� � -== , ; . �� '' d� hma ■ A R C H I T E C T S r�'�v'`'�` November 13, 2013 Q�_ - � �� Government Center Campus City of St.Joseph t �� St. Joseph, MN .��;�t � ArchitecYs Project No. 1208 � 6 :� COST SAVINGS ITEMS ',: R Fµ � .' Adjustments incorporated into current design and costs: " "� 1. Eliminate lobby clerestory, provide skylight(s) � �,.x � , 2. Eliminate basement ' �� 3. Eliminate RTU screening � ��'� ��'� � 4. Eliminate entrance sculptures(retain overhangs) � t � � r s�° 5. Reduce extent of windows in CR and CC , � : 6. Reduce quantity of window mullions 7. Eliminate landscape island along west alley � �, 8. Reduce flagpoles from 3 to 1 � ' 9. Eliminate grade change retaining wall along College and Ash 10. Eliminate overhang on east side of sallyport f�n 11. Provide roll-up generator for life safety, by owner � � 12. Retain curbs along College and Ash 13. At north elevation, reduce height of brick elements 14. Reduce quality of architectural precast base Additional adjustments: 1. Eliminate lobby skylight(s) ($62,175) 2. Eliminate south sallyport stall ($77,295) y 3. Eliminate PD garage 3rd stall ($30,303) 4. Eliminate CR operable partition (install track) ($17,500) 5. Change all interior window frames to painted HM ($48,524) 6. Reduce quality of finishes in lobby ($72,360) 7. Reduce quality of finishes in council chambers ($35,000) 8. Reduce extent of access control TBD 9. Provide permanent e-generator ... power essential services TBD 10. Provide permanent e-generator... power building TBD 11. Reduce soffits in PD and CH open office areas ($4,500) 12. Provide CMU exterior finish along south wall of PD garage ($23,940) 13. At PD and sallyport, provide brick wainscot (to 6ft?) with EIFS above ($75,206) 14. At east and west entrances, change stone veneer element to brick ($28,990) 15. At north elevation, change brick elements to EIFS with architectural precast base ($28,990) 16. At east and west PD and CH elevations, change triple brick elements to architectural precast wainscot and EIFS above. 501 W.$t Gerniain Street ' Align heights with typical parapets ($49,748) �u�� 17. Rough-in CR Kitchen, no finishes ($11,500) �•�0��N��'�'� 18. Adjust FFE TBD �-��.��5� 19. AdjustTechnology TBD ��32p,��,qg�� 20. Eliminate overhead power along College TBD Total (-$561,000) . . Fvlember � �,merican Iristikut�of�,rchiter;ts(AIA)%(M�AIA) � LIS Greei�B�iilding Coueicil jl1SGBC) ° ESTIMATERECAP-CITYOFSTJOSEPHGOVERNM1ffNTCENTER •,y4r�ce„�den.,r JOB W1ME: CiN of Sl JoaeDh Govemmanl CenMr Eatima�eE By .PLAMENBERG LOCATION: SL Joseph Minnesob Dale: NoV 13,m13 LoDDy CammunNy CouneN Sib work PD Gar e VD ORka C ORkaa Commoiu Room ChamMn 5 wm Feel CODE DE8CRIPTION GC Allow Tem ra Tele hona B10 GC Allow Tachnol ppp GC Allow Tem ra Ofice Indusive ot Setu anE Teardown 3 EW GC Allow Tam a Srore a $ BBO GC Allow Tam a Tollets S 1215 GC Albw Tem ra FJectrlU S 18f10 GC Allow Tem ra Heatl end Fuel S 10 Zf10 GC Allow Tam a Fence and Gate 7 BW GC Albw BertlwAesPl SaW a�MTeerdown S 3700 GC Allow Surva ConaWCtion S 1500 GC Allow Tes6n { 10500 GC Albw Consbuctlon Su Iles Sefe S B00 GC Albw ConaWC6on5u Iles 720 GC Albw ConsWCtlonS s 12(ID GC Allow S�wwRemoval S 750 GC Allow HouA Worken S 8500 GC Allow Dum ters Genwal 5 70D GC Allow E ul meM Rmtal = 1 2(10 GC Allow Cleanu Continuous 2(ID GC AIbW Cbanu Finel q 3850 GC Allow Plen Println E 7 500 GC Albw o�emeea 32f10 GC Albw .bE Cloxoul 1 200 SC 3A Concrele $ 130b08 $ 37080 $ i4257 $ 2050.5 S 1BB58 $ 73250 $ 12335 E 10113 SC aA Meaon S 48B B57 8 12 54B S tE7 220 $ 154 250 S 43 140 S 28 840 S �7B8 S <B 38C SC 48 Sto�roCleddi 135000 15030 $ 7830 72380 10440 18040 SC 58 MalelaMebrlals $ 142881 $ 5840 $ 12085 32438 20027 S 28513 212(q 14841 SC 5C Ma�elaLebor 75080 1780 84ffi 17577 15381 142C8 10203 S 7307 � IF SA Cold Fortn Fremin 8 G sum Boerd Assemblles $ 285 OBS S 58 758 S 52127 E 80 790 S 4b 1bb S M 004 SC 8A Ro h Ca n $ 23 O88 S 8 007 $ 2 740 S 2 851 E 2 248 E 4 05D $ 4 582 IF OB ArcMteclurelWoodCesawork $ BB273 ZEODD 11740 0248 40788 SC 7A Weatl�erBaMen8lnsulatlon 88447 $ 30780 17D40 10507 0044 16772 7804 SC 7B E�erior Inwlatlon 8 Finlah S tams ffi 202 7�3 3 803 8 807 72 700 SC 7C MemErariaBallas[BEROOfln $ 243050 E 18781 $ 445Q5 S 32032 E 177775 S 171E0 S 73838 SC Sheel h1abl Flashln 8 T�im� In 7C SC Root Hatch Cl Olfico In 7C SC Sk i hU Lobb Commons In 7C IF 7D .binl Protectlon 5 312 1 7B7 7 480 $ 800 E 540 <35 2b� IF 8A DoorsFramesBNarAwareMaleMals $ 01185 S 10280 S 23355 S 1<eE5 E Bo85 S 4250 E 1E70 IF 8A Doors Framas 8 HerEware Lebor $ 12 200 S 1 740 S 4 820 S 2 485 S 1 875 S B70 $ 420 SC 8B Aluminum Framed Entrance&Slorefronta 138 7GG 11 488 S 28 208 E 44 B84 S 24 B04 27<00 IF Gla�ln In 8B IF 8C Overhead Collin Doors 20 350 2B 0.50 5 7 200 S 1 290 SC BC Secllonal Daors Police Garo e In BC IF BA Tllln S 47700 S 1552 S 2537 E 43820 IF BB AcoWOt8lPe�relCeilin s S 00758 1EB45 70450 20234 7332 5788 SP Fabric AwwYC Perrols In BB IF BC Tlle Ca tln 58 000 20 351 15 012 102 1 O80 8 BG4 IF Reslllent Floon In BC IF BD Palntln andCoatin a S 8124E S 7022 E 28713 $ 8008 S 8804 $ 35E8 $ 6043 SP t0A Plastic Toibl Com rimen4v 90 040 375 E 10 B88 7 723 18 528 S 511 315 SP Tolle BaN 8 Leund Acceswlies In 10A SP Fire Protectlon S altles In 10A SP Viwal DI la Surfacea In 10A SP Entranca Floor Mab&Fromes In 10A SP Wall&Door ProtMion In 10A SP Room SI na e In 10A SP 10B O reble Penel PaNtions 18 500 1G 500 SP 10C MetelLOCkars $ 38850 $ 38850 SP Allow Pro actlon Screana In Techrwl SP 1?A S�adas 7 B47 87B $ 3 ffi8 1 ffi0 7 820 ME 21A FIre Protectlon 5 tems $ 38 503 5 317 11 481 7 0B5 S 5 733 4 9B0 3 021 ME 22A Plumbin 143014 S iB750 42E43 $ 20317 21284 iBd47 74583 ME 23A HVAC $ 240371 S 33185 S 71872 S 44233 S 35780 $ 3100.5 S 24478 ME 2BA Elxtricel enE CommunlCatlons $ 444 438 $ 41 800 $ 55 E03 $ 120 O55 $ 74 003 $ SB 951 $ 51 G% S 40 OBO SI 31A BullOin DamditionBSileCberin 87438 B7438 SI 31A EBMwork 8 UtlI1Gea B0 731 $ 80�37 SI 34A A hall&PavementMarkln s 32457 3205� SI 32B Sitelrti ation $ 3073 $ 3873 SI 32C SlteAxessories $ 7050 $ 7850 51 32D Landsce In 0 70d e]80 SP 32E FerwesBGates 0d7T 9412 CC Gona4uclion ConGn enc 242 871 Deal n Contin enc B CMFee $ 231500 B $UBTOTAL{ 7W3Y81 f YB8776 f 12YB77 f 110881 S 48I677 S l300lS { 981720 S 786726 B OC Sac&Wec Allowence B Ovmer OC Bulldln PBrtnitAlbwanw B Owner OC BuildersRlskAllowance B Ovmar OC E%ta�ior Si na e Allowence $ 24 000 OC OIAce Ralacatlon Durin Conslruction Albwence $ W 000 OC Finance $ 30000 OC A&E Fees 7% $ 278 077 OC CINIEn ineann $ 20000 OC Surve /Soll Borl 3 5 000 OC Fiber tic Connection 7 500 oc T,cn�a a se��ui�� s iw o00 OC Phone S $ B5 000 OC Fumiahin a m lianCea g 740000 B B E8TIMATEDTOTALCOST S �771699 S IY8 78 S IYYY'I7 S 8f0l61 S 181 71 S 0700!] S 967120 { 9867Y6 Cost r uare Foot 258.07 Notas: t This estimale is Me property of RA Morton entl Assaclales,Inc. Use or circuletion o/Ihis dxumenl Is proMElteA wiMOUt wnLLen conaenl irom RA Morton. Sl..beephOweinrrenlCenOer 11-13�]P13