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Home My WebLink About[06] Government CenterMEETING DATE: AGENDA ITEM: SUBMITTED BY: Council Agenda Item 6 May 15, 2014 Government Center Bids Administration BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The Council authorized the bidding of the proposed Government Center with bids opened on April 22, 2014. The Council had previously set a budget of 4.4 — 4.5 M for the project. BACKGROUND INFORMATION: The City utilized the services of a Construction Manager throughout the process. Therefore, when the project was bid, the City was not seeking a general contractor; rather, the bidding was for each component. RA Morton serves in the role of the general contractor and coordinates all the contracts and subs. BUDGET /FISCAL IMPACT: ATTACHMENTS: Request for Council Action Cover Letter RA Morton Summary of Bids Full Bid Summary with alternates Summary of Alternates THIS PAGE INTENTIONALLY LEFT BLANK wrtoltl- CONSTRUCTION MANAGERS April 28, 2014 City of St. Joseph Attn: Judy Weyrens, City Administrator Dear Ms. Weyrens, 3315 Roosevelt Road • Suite 100 St. Cloud, MN 56301 Bus 320.251.0262 Fax 320.251.5749 www.ramorton.com Bids for the St. Joseph Government Center project were due and opened on April 22, 2014 at 2:00 pm. This was a public opening attended by many local and regional contractors. The planning, design, estimating and bid process was a collaborative effort between the City Facilities Committee, Administration, HMA Architects, Design Tree Engineers, and R.A. Morton, Construction Managers. The large majority of the construction work will be completed by local area contractors. The results of this aggressive Bid Package were favorable and include the following highlights: • 36 independent sections were established and bid. • 329 local and regional contractors were directly contacted to inform them of the project and request bids for the project. • 14 independent builder's exchanges were informed of the project. • 238 contractors expressed interest in bidding the project. • 117 separate bids were collected and opened at bid opening. • 11 Alternates were bid to identify specific costs of value engineering ideas. Please see the attached handouts for bid results and overall project detail. a By utilizing a Construction Management bid process, exact costs by bid section have been obtained to verify the true cost of work as specified. We are very pleased with the level of local contractor interest and in the quality of the contractors who submitted low bids. The timing of this project has been extremely good and the City of St. Joseph is getting a great value. The next step in the process is to pre -award interview the apparent low bid contractors to confirm their bid amount and construction schedule. We anticipate there will be some contracts awarded to the second low contractors due to the selection of alternates or confirmation of bid completeness. We are very excited about these results and look forward to the continuation of construction. Sincerely, Preston Euerle President /CEO Cc: HMA Architects Design Tree Engineers S.E.H. Engineers Preliminary Bid Recap JOB NAME: St. Joseph Government Center ARCHITECT: HMA Architects Ltd BID DATE: Arpil 22, 2014 (aD- 2:00 p.m. LOCATION: St. Joseph MN SIZE: Apparent Low Bid w/ Alt. Contractor Name Bi DESCRIPTION G Phone Expense $ 810 Allowance G Technology $ 900 Allowance G Temporary Office $ 3,600 Allowance G Temporary Storage $ 990 Allowance G Temporary Toilet $ 2,115 Allowance G Temporary Electricity $ 4,050 Allowance G Temporary Heat $ 16,200 Allowance G Temporary Fence and Gate $ 7,600 Allowance G Teardown $ 3,700 Allowance G Survey Construction $ 1,500 Allowance G Testing $ 9,500 Allowance G Construction Supplies Safety $ 720 Allowance G Construction Supplies $ 810 Allowance G Construction Signage $ 1,200 Allowance G Snow Removal $ 750 Allowance G Hourly Workers $ 6,500 Allowance G Dumpsters General $ 5,700 Allowance G Equipment Rental $ 1,200 Allowance G Cleanup Continuous $ 200 Allowance G Cleanup Final $ 3,850 Allowance G Plan Printing $ 7,500 Allowance G Overhead $ 2,800 Allowance G Job Closeout $ 1,200 Allowance 3 Concrete $ 182,701 K. Johnson Construction, Inc. 3 Precast Concrete $ 40,710 County Materials Corporation 4 Masonry $ 289,181 HTH Building and Masonry, Inc. 4 Stone Cladding $ 56,220 W. Gohman Construction Co. dba Artistic Stone and Concrete 5 Steel Erection $ 46,950 Max Steel 5 Steel Fabrication $ 88,375 K & K Fabrication, Inc. Preliminary Bid Recap JOB NAME: St. Joseph Government Center ARCHITECT: HMA Architects Ltd BID DATE: Arpil 22, 2014 (D_ 2:00 p.m. LOCATION: St. Joseph MN SIZE: Apparent Low Bid w/ Alt. Contractor Name B DESCRIPTION 5 Steel Erection & Fabrication - Not Used - Combinatiion Bid was higher than individual bids 6 Carpentry $ 72,442 Yamry Construction 6 Casework $ 118,882 Interior Components Group 7 Foamed -In -Place Insulation $ 11,975 Simonson Installation 7 Exterior Insulation & Finish System $ 60,900 Landmark Stucco 7 EPDM Roofing Systems $ 159,488 Horizon Roofing, Inc. 7 Sealants $ 9,470 Sunrise Specialty Contracting 8 Doors, Frames & Hardware $ 68,780 Mid Central Door Co. 8 Overhead Coiling Doors $ 16,477 St. Cloud Overhead Door Company 8 Aluminum Entrance Systems & Glazing $ 83,300 East Side Glass Company 9 Metal Framing & Gypsum Wall System $ 189,530 R & H Drywall, Inc. 9 Tilework $ 67,772 Mid -State Tile Co., Inc. 9 Acoustical Panel Systems $ 34,200 Central Minnesota Ceilings, Inc. 9 Flooring Systems $ 45,670 Hennen Floor Covering 9 Painting and Coating $ 36,100 Marks Wall Coating 10 Specialties $ 20,793 Bartley Sales Company, Inc. 10 Operable Panel Partitions $ 7,502 Hufcor, Inc. 10 Metal Lockers $ 38,685 Weldon Company, LLC 10 Flag Poles - 12 Window Shades $ 6,393 Kustom Blinds & Draperies, Inc. 21 Fire Suppression $ 26,310 General Sprinkler Corporation 22 Plumbing - 23 HVAC - 23 Plumbing & HVAC Combination $ 426,800 Lake Country Mechanical 26 Electrical, Electronic Safety /Security $ 345,000 Klein Electric, Inc. 31 Structure Demolition & Earthwork $ 75,838 Summit Excavating, Inc. 32 Ashpalt Paving $ 54,965 Omann Brothers Paving, Inc. 32 Irrigation and Landscaping $ 11,732 Four Seasons Nursery & Landscaping 33 Utilities $ 40,145 J & B Excavating, Inc. dba Town & Country Excavating Preliminary Bid Recap JOB NAME: St. Joseph Government Center ARCHITECT: HMA Architects Ltd BID DATE: Arpil 22, 2014 (aD- 2:00 p.m. LOCATION: St. Joseph MN SIZE: Sac & Wac Allowance - Apparent Low Bid w/ Alt. Contractor Name Bi Builders Risk Allowance DESCRIPTION 33 Exterior Signage Allowance Comb. Demo, Earthwork & Utilities - Not Used - Combinatiion Bid was higher than individual bids $ 50,000 Allowance Finance $ 30,000 Allowance A &E Fees Per Contract $ 266,000 HMA Architects A &E Reimbursable $ 2,500 HMA Architects Civil Engineering and Survey SUBTOTAL $ 2,816,681 Soil Borings $ 2,700 CM Fees $ 231,500 R.A. Morton & Associates, Inc. Technology & Server Allowance $ 150,000 Phone System $ 65,000 Furnishings, Appliances ESTIMATED TOTAL COST $ 3,048,181 Commissioning Sac & Wac Allowance - Building Permit Allowance - Builders Risk Allowance - Exterior Signage Allowance $ 24,000 Allowance Office Relocation During Construction A $ 50,000 Allowance Finance $ 30,000 Allowance A &E Fees Per Contract $ 266,000 HMA Architects A &E Reimbursable $ 2,500 HMA Architects Civil Engineering and Survey $ 20,000 S.E.H. Soil Borings $ 2,700 Fiber Optic Connection $ 7,500 Technology & Server Allowance $ 150,000 Phone System $ 65,000 Furnishings, Appliances $ 140,000 Commissioning - Other - $ 757,700 $ 250,000 $ 50,000 $ 132,150 Preliminary Bid Recap JOB NAME: St. Joseph Government Center ARCHITECT: HMA Architects Ltd BID DATE: Arpil 22, 2014 (aD- 2:00 p.m. LOCATION: St. Joseph MN SIZE: 4,238,031 $ 4,500,000 $ (261,969) Apparent Low Bid w/ Alt. Contractor Name Bi DESCRIPTION 4,238,031 $ 4,500,000 $ (261,969) Preliminary Bid Recap JOBNAIE: S1A#GoumpfAN suor w ARCHITECT: HMAk NedsUd BID DATE: kPil2,20140200om �kt/rowthe t" LOCATION: St A# MN TOTALPRCJECT $ 4,490,119 $ 4298,091 PlojedFAsAvaiIable 4,500,000 4,500,000 ovslhlla ofl It got S j69.8E S 12619691 S J.G,Caea,.:: ,m -C, P<,I 3H m-Illlll:' lull 'ES'1Cll��E)�FL___________� ' • ' m- Illlll :'ICII'" +'•''li�l,.3'L�l�l4'�' �II___________' III '�. m-h�l'L'MI'1'LL'llS4l•�� '' � II ___________ ' � II ' � . m-'LLW'k44E1:•lltlCJ� '' II ___________ '' II ' � . m-�l'lll�7rJ1Wl!�l�A[S�l��' III �' II �� • �� . � � •. � � �.. m-1 ...i i i liilii i i f • •.i Iii i �. m-• ��®'' 14WOW! WLJIICIBYfi7 "h'14Ma;Y'1��141'�It I��' � II �• � �. m-Wf1tJIiCMII�!1:19'I'F9W'I' CVO 7'F7l�llIlE)•EIAIJ��' ,I � I . m� • "hLP�F74IIrLI'1�Tt74•ll�Ls� I I �� I I • �. m- l�if' 1' llllk�l' h74•ll�Ls��E'EllIE'Flll� ' " ' • ' m-WBWI911N1']d'G'�Rl1011LBlll� " ' 11 �� II ' II ' , � .II . • � � �-' III ��' III ' III ' 'III 1• •ri - IiF711' 7• LI�� •J'IIA��!'i'�iEl'J��®' '' 1 : : i ', i - WII! tl4 'llrJLlSLll:J9W!�� ' •.' .-� III ' �L�l'A'WI ' I I Ll• Cltllll��Ll iA' i1 1L1• I L1t11'llLl•If.'l'lllLl•:YII'iJl TOTALPRCJECT $ 4,490,119 $ 4298,091 PlojedFAsAvaiIable 4,500,000 4,500,000 ovslhlla ofl It got S j69.8E S 12619691 S J.G,Caea,.:: ,m -C, P<,I 3H New Government Center City of St. Joseph Alternate Summary Alternate No. 1 - Building Exterior Wainscot: Change architectural precast concrete wainscot to brick with architectural precast concrete wainscot cap. Provide control joints in brick veneer at 16' 0" on center maximum. DEDUCT FROM BASE BID $ 42,295.00 Alternate No. 2 - East and West Main Entrance Stone Veneer: Change stone veneer to decorative concrete masonry units. In room 109 and 119, change stone veneer to decorative concrete masonry units. DEDUCT FROM BASE BID $6,610.00 Alternate No. 3 - Stone Cladding Wainscot, Room 109: Omit stone cladding wainscot and aluminum cap. Provide granite tile base, honed finish. Paint gypsum board. (Stone window sills to remain). DEDUCT FROM BASE BID $4,700.00 Alternate No. 4 - Decorative Wood Panels: Omit decorative wood panels (offset framing and gypsum board to remain). Finish and paint gypsum board. Paint to be accent paint color. DEDUCT FROM BASE BID $22,917.00 Alternate No. 5 - Stone Veneer, Room 109 and 119: Omit stone veneer. Provide granite tile base, honed finish. Paint gypsum board. DEDUCT FROM BASE BID $2,933.00 Alternate No. 6 - Operable Partition, Room 119: Omit operable partitions and pass doors. (Pocket doors, supporting track to remain). DEDUCT FROM BASE BID $12,477.00 Alternate No. 7 - Operable Partition, Room 137: Omit operable partitions room 137. (Supporting track to remain). DEDUCT FROM BASE BID $3,765.00 Alternate No. 8 - Lobby Skylight: Omit translucent skylight. Provide roof joists and metal deck, roof insulation and membrane roofing, infill framing and gypsum board and interior finishes as indicated on Drawings. Paint gypsum board. DEDUCT FROM BASE BID $12,926.00 Alternate No. 9 - East Entrance Partial Height Walls: Omit architectural precast concrete finish, concrete masonry foundation and concrete footings, and related accessories. Extend grading and landscaping to edges of concrete sidewalk and steps. Extend cast in place concrete retaining wall as indicated on Detail 3 /A2.1.(Metal handrails to remain). DEDUCT FROM BASE BID $7,461.00 Alternate No. 10 - Sallyport, APC Wainscot: Omit construction of Room 172, concrete aprons and protection bollards and related mechanical, fire protection, and electrical work. Provide exterior wall finish on south wall of Room 171 of EIFS and architectural precast concrete wainscot similar to Detail 6/A6.3. DEDUCT FROM BASE BID $46,053.00 Alternate No. 11 - Sallyport, Brick No. 1 Wainscot: Omit construction of Room 172, concrete aprons and protection bollards and related mechanical, fire protection, and electrical work. Provide exterior wall finish on south wall of Room 171 of EIFS and Brick No. 1 wainscot similar to Detail 12/A6.3. DEDUCT FROM BASE BID $43,345.00