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Home My WebLink About[04d] Fire ReliefCouncil Agenda Item 4 d MEETING DATE: June 5, 2014 AGENDA ITEM: Fire Relief — Requested Action: Acknowledge the 2013 Report indicating a $ 0.00 liability for the 2015 Relief Contribution. SUBMITTED BY: David Salzer, St. Joseph Fire Relief Association BOARD /COMMISSION /COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Annually the Council receives the report. BACKGROUND INFORMATION: The Fire Relief Association is a separate entity from the St. Joseph Volunteer Fire Department. The St. Joseph Relief Association manages the retirement for the volunteer Fire Department. The Mayor and Administrator /Clerk are financially responsible and attend the quarterly meetings. Annually the Relief Association must present the Council with a financial statement illustrating the fund status and required municipal contribution. This fund is audited separately from the City Audit and the Relief Association is responsible for the independent audit. Like the City Audit, this information is filed with the State of Minnesota. This year the Fire Relief Association changed auditors and engaged KDV, the same auditors the City uses. The change provided for quicker turn around and ease. Page 4 & 5 of Form SC -12 illustrate the required contribution for 2014. As can be seen on the attached the projected municipal requirement is $ 0.00 compared to $ 15,736 for the current year. Therefore the contribution is reduced. The Fire Board has previously agreed to provide a $ 3,000 contribution when the City does not have a liability. The Council does not need to approve this report; rather they must accept the report authorizing the administrator to execute the same. This report is a mechanism to assure that Councils are aware of the condition of the retirement fund and have advance notice of any required contribution. The reports are due to the State prior to Cities preparing their budget so the shortfall can be included. Due to retirements and a sluggish market the liability has not changed much over the last three to four years. BUDGET /FISCAL IMPACT: Inclusion of $ 3,000 for the 2015 Budget ATTACHMENTS: Request for Action Summary Financial Report REQUESTED COUNCIL ACTION: Accept the Fire Relief Report and authorize the Administrator to execute the Fire Relief Report indicating that the Fire Relief has presented the report to the City Council identifying the liability for 2015. This page intentionally left blank Reporting o 01., Financial, Investment and Pia I o atio n (Detailed Fi .: i t Il efiei" arrte. Saimt ,Joseph ]Fire Relief Association Please provide ' the address, email address and telephone n unhuexs for the work poe xaioxn(s) at which you conduct relief association business. Please provide the eotntldet information for the current officers, mot, for the indi'viduWs who were in office during 2013. MIS CONTACT INFORMATION IS :h'p.SB14 IQ :pT WILL BE AVAILABLE 'TO ANYGNF O.N.RLQUEST. Association Officers First Name: Ketih hrast f arn.tea :1Lou'wa io 0thff Address: 220 16th Ave SE :fog the Year Ended 1.2/31/13 City. St. dose h S' 'te. PAN ZIP. 56374 Cell Telephone: _______ (Choose Type) Fax # (Cpnoose Type) ,-_______________ (Choose Type) Email (Choose Type) fls:eith r) reoi.ser�a•.eor�A First Narne. Brian p..as'i Name:: s (Mier Address: 323O:EastBaker City: it—. Joseph State: MAN IR: 56374 City Hall Telephone: _________________ (320) 36.3• -7201 (Choose't "•ype) Fax # (Choose Type) (Choose Type) Email (Choose `Ip ype) Yes Treasurer First Name. David Last Name: ...e: Sa 7rr ur A dlress° 433 'l2th Ave p ____________ City: St•• 3ose h. State :: NIN ZIP. 56x374 Cell Teiepnh.orne, ._______________ _. (. (Choose u�ype) , _____. Fax # (Choose Type) (Choose Type) ork:Fnrrnaii. sal7erdavi¢ .o'iurnani.,00rnm applicable, Seeretary of the independent nonprofit firefighting corporation- First Name. Last Name. Address (Choose Type) City: State: MN 1:'p p': Telephone # (Choose T, ) , ________________ (Choose Type) ]Fan # (Choose type) ._._______ (C,hoose Pype) Email (Ch.ornse O:firase only N MUM A. Fire :l e a.rt ent Affiliation n :. ber Counts I"lte :IF ire .l elief Association is associated with. (choose one) "yes A municipality which has a fire department. An independent nonprofit firefighting corporation which contracts with municipalities. tllua, a .nropriate n ber; 2S Active members in trite lkelief.Association Inactive members who are deferred Other inactive members (medical and other leave) 2 Total Active + Inactive with Relief Association Ancillary . enefits (must be stated in W D :Bondin Yes No No No '"ices Defined Benefit Lump Sum Benefit payable for each year of service Defined Benefit Monthly * Defined Benefit Monthly * /Lump Sum * You must submit an ACTUARIAL VALUATION if one was prepared this year. An actuarial valuation must be prepared every other year. In addition, an updated actuarial valuation must be prepared each time you change your benefit. Defined Contribution ^ You must submit an ALLOCATION TABLE showing the name of each member, the beginning account balance for each account, allocations to each account for 2013 and ending account balance. You may use the allocation table provided by the Office of the State Auditor or your own form. tws .esolutio :ns Is flee llreasurer bonded for at, least .110 `� of assets? (Amount of bond need root exceed $500,Q,lp00) 2. 0,000 IfAmount Is flue Secretary bonded? Did your amend your bylaws for 2013? Did you modify your benefits Ibrr 20.13? ISas your association conripleted its A. . uual Renewal as a Nonprofit Corporation with the Secretary of State? Form RF ,,,.13 ect�on _ :eve ent aMt Joseph Fire.Refief Association. AGTHX S eemal Fund GeneralFund Cash (including all non ._intea�ast bearing accounts at hanks, credit unioaa,.s or thri l MGOAX Muandrr Mid-Cap Core Growth A mtitudo ) P[RAX 1,986 C a- tificate a of.De osrt (time dla posils IPT'TA. Co total Return A Other interest bearing accounts (gat blanks, credit unions or thr�fhv, including Money Market TPINX ITemplelon Global Bond A Aa;a °oi��a'� AZNAX A.11banzA IC Income & Growtln A Treasury Bonds & Bills bornestic Stock International. Stock. Corporate Bonds (d omasf c) Crove:mment .Bonds (dom e.stia° ) Corporate and Gove. ent l onds (international) Venture Capital, Resource or Real ]Estate Limited Partnerships State Board o `Investanent (SBI) - Bond Market State :Board of Investment (SBI) - Common Stock State :Board of Investment (SBI) - Growth Share State :Board. of Investment (SBI) - Income Share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . State :Board of Investment (SBI) - International Share State Board of Investment (SBI) - Money Market Mutual Funds and Exchange Traded Funds. List inutual funds (including Money .market , ........... miatual funds and ex.clu.an e traded funds held at 12/31/2013 below. 695,897 Other + Other Click: here to enter additional Other investments Total Investments at 12/31/2013 ,E7�l,Sls List mutual funds and exchange traded funds below Amount 12/31/2013 Ticker Symbol Fund/Account Name Special fund General Fund AGTHX American (Funds Growth FLmd ofAmer A 115,589 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu MGOAX Muandrr Mid-Cap Core Growth A 4 1,080 P[RAX Vurtns ]Beal Estate Securities A 67,606 IPT'TA. Co total Return A 36,963 TPINX ITemplelon Global Bond A 89,487 AZNAX A.11banzA IC Income & Growtln A 99,963 AIB . Ameracanr. Funds Capital inc BlldrA 58,436 .AMECX Ameuncan Funds I nc Fund of Amer A. 79,766 FKINX Franklin Income. 25,413 GCAS.X Gabefli Small Cap Growth An 55,142 IC.P A . IntegrityWilliston s .. d... f Amer Stk A 19,992 N/A Premier Money' Market 460 ddUion ad . utual.Fundv Cliek here to enter additional Mutual .Funds ..................................................................................................................................................................................... ....................... ... ontaet: :� :tnves - ent info ation i^lurstNarne -, 14enson Last Name: Amundson Business N e URS 14 "'uinan i.al'Seurvices Business Telephone (320 ) 252-6909 ................................................................................................................................................................................................. ............................... Business Email ............................................................................................................................................................................................................................................................ Section 3 Revenues - 2013 S, cial.Fund Glenienal Fand .... ....... ...................................... �.i 5, .33,907 Ileniefit Expenditures-., 21013 .................................................................................................... ........................................................................................................................................................................................... . ....................................................................................... .................................... Service Pensions Refirees 49,163 11. Service Pensions - ?&,::anthily and vice Surviwyirs ��eiY Pensions, Disabiied err vicePensions 1. Total Benefit Expenditures ........ ......... ......... -- . . . . ...............1. —21 —1!, Administrative Expenditures - 2013 ................................. I ..................... ................ 11 ............................................................................................................................. Salary . ............................................................................................................ Dmventions & Meetings 3 544 . ........ . . .................................................................................................................. ...... e S 21 .. 8 ............. ................................................................... ........................................................................................................................................................................................ . ........ . ........................... i raining Pre f6ssionaf'Fees (Aic-MaT,"iat, Audrj:'t'Irn(J 1"e al 3,985 . .............................. ....... . ................................................................................. 13onid ..................................................................................... . ....................................................................................................................... Investmen't Pei, 1 Fundraising IIF.,xpenses .......... "[41, 4333) 1 .............................................................................................................. III' r r 5 0:,538 ......... ........................ ..... .. State 1()5,0 Supplemental Iteirnbursenient 1,000 I Nluiil,iicIlpal/l.i).diep fl:, ri.t Fire Depaftment Cliontributionrii .................................... 1.8,830 .. . ....... ..................... ........ in " ...... ...................... " , st & [,Nvidienids ............................................................................................................................................................................................................................. �3 5:,5 74 63 ................................................................. . . .. . ...................... . ....... . .... . .............. in Fair Markut Value rkeahzedor �Uywealin'W) 44:,41.8 ............................ ..................................................................................................................................................... LESS '�: Investment Nfianagenaa -.it.Fiecs (150) ......... .................. [�'Luadra i s in g Reveaue ........................ ...................................................................................................................... 27:,89 2 Outside Dianations Dionation Grinniell] and St. Joe Mutual 9�20 ...................................................... ............ ................................................................. ClUtSide D)nallions Grant Rieveiniae ...................................................................................................................................................................... . ..... Ifl,00 Outside Dionations . .......................................................................................................... . ........................... 5,11 ........................................................................................................................................................ ........................ . itskle Dionations . ............................. ..................................................... ........... .................... Outside Diortati(,:)ns . . ............................................................................................................................................................................................................... . ............................. ........................................................... ................... ............................................................. OutsideL Dioinatk,)ns ............ ....................................................................................................................................... LitSide Dirjnatjon!;.�� .......................................................... . ............................................................................................................... --l-I ......................................................... 1. ............................................................................................................ ................ ............. ............ ..... ......................................................................................................................................... ,Outsidle Diortations ..................................................................................... — Additional Ouiside Donations Click here ito additional ()UI.Sid.e I )onations ............................ ......................... ........................................................................... . ......................... e"s- Iticome ............................................................................................................................... .......................................... .[I'IC.OMLe .............................................. ,Other Inc �-)Ilie O'Cher Income ................. ............................................ .................................... 12.c.i.a.r.ne Cli�ck Ihei� 1.� - -e toentcr� additional 10ther, InCloryle . ..... . . .... . .... .. .. .. . .... . ... .... ... .... . ... B. Total Revenues Ileniefit Expenditures-., 21013 .................................................................................................... ........................................................................................................................................................................................... . ....................................................................................... .................................... Service Pensions Refirees 49,163 11. Service Pensions - ?&,::anthily and vice Surviwyirs ��eiY Pensions, Disabiied err vicePensions 1. Total Benefit Expenditures ........ ......... ......... -- . . . . ...............1. —21 —1!, Administrative Expenditures - 2013 ................................. I ..................... ................ 11 ............................................................................................................................. Salary . ............................................................................................................ Dmventions & Meetings 3 544 . ........ . . .................................................................................................................. ...... e S 21 .. 8 ............. ................................................................... ........................................................................................................................................................................................ . ........ . ........................... i raining Pre f6ssionaf'Fees (Aic-MaT,"iat, Audrj:'t'Irn(J 1"e al 3,985 . .............................. ....... . ................................................................................. 13onid ..................................................................................... . ....................................................................................................................... Investmen't Pei, 1 Fundraising IIF.,xpenses .......... "[41, 4333) 1 .............................................................................................................. Other Expenditui-es Flowers .......................................................... 156 Other U'.xjj�)enditures Office I[:.i'1quijprwnt and Supplies 2,773 ............. ................................................................................................................... ................................................. Other E�xjperxllitares Miscellaneous 7118 .................................................... . . ............................................................. ...................................................................... ............................................................................ . ... ..................................................................................................... 1:1enefit Total Benefit ........................................................................................................... I ........ . ......... I., .... ............................................................................................................................................... Other, Expi.-,inditures ..................................... '111.70tals.. C)their Expenditures ............................................................. mm „. . .......................................................................................... 'then 'Expendi.tures . . ............................................................................ . .... . ............................................ . ................................. e-'' T ;E .......................................................................................................... ................................................... Cther [�xpeitidituras . .... . . ............................................................................................................................ ............................................................................................... .... . . .... - .......................................................................................................................................... ..................................................................................................................... Other ........................................... . ................... .............. .............................................................................................................. ................................................................................................................................................................................................. ........................ ............................. ..................................... .................................................................................................................. .............................. ....... .................. A.ddllifonai? e, lick: here u) le a(.'IdjtiozW (XhL E ................................................................................. I gaer 2. Total Administrative Expenditures .............. .............. 21,1624 C. Total Expenditures (1 + 2) "I'lotall 13enefit ............ ... D. Transfers (Can be made from General Fund to Special Fund only) E. Total Net Assets at December 31, 2013 (A + B - C +/- D) 6 9 '1,;3 � 4 F. Selected Assets and Liabilities ... . . — 49,63 11 Sriecial Fund General Fund Accoiaiats Receivable (Other than. interest nInco:IrA7kA Ire eival)[(.:1) 1 "01010 Intoariest or DJi,vidierids Rv.:�eivable .......................... .................................................................................................................................................................. Othter Assets .................... Accou.nits Payable, i:)r Other Liabilities .................................................................................................................................................................................................................... . ..... )N.1ccrueld 2013 673,236 A, Service Picinsion AWL'Ve, 1:'lijfl y'Vi'ested 110 Service Pension - Active, Partially Vested C”. Service Pension - Deferred, Fully Vested D,. Service Pension - Deferred, Partially Vested E Survivor Benefit F. llbic.ss, Short tenn [Xisabilitly, Long •tem- or rilerwaneint Disability Re, iullar Defwn.A suppleanental 1:1enefit Total Benefit '111.70tals.. ............ 49,631 11,.ie6plar Del'bz-red Si:ipplirmewtal ,4aine Rel�:iii:-eiineint'Bit,,.,,nf,:�fit Intere.,ift 113eiriefit, "I'lotall 13enefit ............ ... . .............................................................................................................. refs Laso ........................ 3115 6,475 1,010101 ... . . — 49,63 11 Date of Entry Separation LOA Total Years Yearly Rictiarn'to 1351MIC41t 13ifth 1.)ate I)ate and BIS (& moriffis ifoffi!xed) V'esting Benefit, Service =Iddlyyyy uunidigyyyy (irnoriths) Yuirs N41onths 1% Arnoiiint Meniber? ... . . ...... C . ; . .......... ... ........................................................................ . .............................................................. . ......... I Defin-ii,.ed 1.)efened PerR)d Deferred Calculation � Interest P�,did? Interes'A'11 , e Y,p 11[riterest Paid Note&:: y 's ....................................................... . ....................... . . ........ . .................. :;�� ......... ............ Board Set R(..)R.. ap to 5'm ..................................................................................... i ............ i'td.] Caletular M,D 51 III Regular Deferred Supj.:&mental `4ame IRefirc-,ment Bulefit, Interest Benefit Total Benefit 1� . ........................................................................... . ........ 11 ............................................................................... ...................................... . ........................................................... . .............. . .................................................. ....................................... Date of Entry Separation LOA Total Years Yearly RcMlrn tc) Benefit l3irth, Datc,, I)ate and BIS (19r, months if oikrcd) Vesting Benefit `11,xpf;° mmlddd"Ylyl,yy MnQ'dfVyrj:v RUW(Ild/yyy✓ (montlm) yielars Ndonths �Ajmrnmt Memb: er? ................................ . ...... ..... .. ... ...................... ............................................................................... ....................................................... .......... 1.11 ............................... ........................................ � . ............... 'Choc)se ............................... ............... .... .. . ............................................................................................... 13eferred Deferred Periodl )efen-(.-.,I,d Calculation: 1: F! I ��: [ntcrest 11:1aid? tTY13P In terc�st Paid .................. l'IXert s. e �= ............................................................................................................................................................ . .................................... Regular Defierred Se: pplement'al ^4arne Retirement Benefit fiderest Benefit Totall3enefit .......................................................................................... • ....... . ........................................................................................................................................................................................................................................ .................................................................................... ................. Date of Entry Separation LOA Total Years "feady, Return. to Benefit Hirth. Datc, [)ate raid ,EUS (& rnamffis ffoffi,,red) Vesting BcMefit Service '111IF"` pe mnv)c Vy5,n I /Y mrnld&Vy� n,,, V em, ....... Memb- er? y mmAld/yyyy (pionth,�� `Ifew-s Months 5" Amount F t'; Deferred Period Defixred C,ldculation .Interest Paid? Interest Interest Paicl '10tu". ........................................................................................................................................................................... .............................................................. Regular Defbueid !"SupplernenUd Redrement IIFimneflt InWrest Benefit Total FN.nefilt ............................................. [)ate of Entry Sel-Kiraticm. LOA 'Total 'Vears Yearly Return to Benefit Birai Date Date a:nd BIB (& months if offev:111d) Vesting Rermflit Service Type, MM/dd)yyyy runM&'y yy unmAki V) monIhs") "fears M.011ths 011� JkMount Ndembf.,-,r? .. I .v ........... -77 .. 4.; .............. .................... �,.: . ........................ ................................ ............................................................................ ....................................................................... DT� ..................................................................... :7.: ................................................................................................. . ...... Deferred Deferred Perio d ICk�f�,rrerl Cialculathnl Interestflaid? Ir te rw ..... . ........................................................................................... ............... ....................... "I ............................................. .......... .... ................................................... "I ...................... 1"Totes: ............................... !L — — ----- ................................................................................................................................................................................................................................. Regular l3eferred Supj.:dernental Retirement Benefit, Inte'rest Benefit Total,Belnefit ...................... .................................................................................................................... [l)-ate c)f Entry se"Paration 1.,0A IcAal °years Yearly Return. to Bc,nefit Birth I)ate Dafi:.w and.BIS (& ax:vmIrs ifcdlered) "Vesting Benefit ............................. TVzee ...................0 ........ .................................. ..................................... mm)dd4 yyy mrmlMlyy, y rum/My y y . . E (plonths) ... Yews onths % ......... ..................... .............).. . Ia. . . r . . o. . u... ..n.......t .... .... ..... ........N..... fenibei ? .. ... e . . ..... .......... ............................................ ........................................................ ..... Defl,nred Deferred Period Defi:aTed (11, ""Ilculatic'm Ink,mest Flakl? Interest Interest Paid. . ................................................ ................................. .......................................... I . .................... Notm, E.101c),se, C:,boo-11 ---T ---== =. .............................................................................. .................................................................. .1 .... . ....... Re,,ular De&Tred 15uM)lWrIeIIt,,M 4, me Retirmnent Bcniefilt In:txrf:,,rt Benefit 1"otal Benefit ................................................................................................ "I .................................................................................................................. . .... Date of Entry Separation LOA Total Years Yearly Fteftirn to Benefit Birth. I)ate Date wxd EIS (& mondis if a ffi-,red) Vc,,!,,rfing Benefit Servir,';e Tzpe MR-MIdd/yyyy mWift'ryyy inn9df.V:,yy:yy. (months) yews Mcniths % Amelmt Member? ................... ...... .. . ... . ....................................... ..................................................................... ..................................................... "I'll, ........................................................................ "I'll'' ................................................................................ "".I .. ............ ................................... - -------------- i"hoose I ................... ... ........... —, ............. ......................................... Defier-recl, Deferred Perk)(113eferrecl Calculation Interest Paid? Inte,rest l"y" e Interest Paid ....... ....... . .......... Aes: I ............................................................................................... . .... . ......................................................................................................................................................................... . ............. F � 1-1 ;" o s" e . .......... 1� .......................................................... .. . . .. . . . . . . . .................................................... f9fa SC-14 Saint Joseph Fire Relief Association Page 5 T"Odsodalstom meet be fa(iy caMpleted, certified by the relief association officers, forwarded to the municipal clerk/independent secretary on or before August ate eabrss to firs Off[tee of the State Auditor to be eligible for State Fire Aid. Officer Certification $, OW qffrgen of the 1%int Joseph Fire Relief Association, certify that this Schedule Form was prepared under Minn. Stat. § 424A.092 and that the annual benefit level of 1, W yaw of serwee was dished according to the average amount of available financing. s A#gw on" dw hood on the financial requirements of the Relief Association's Special Fund for the 2014 calendar year, the required 2015 contribution is $0. If the of gigrUief Ass mintim cbmlpd in 2014, we have attached a copy of the amendment or updated bylaws. We have also enclosed a copy of the municipalfboard IgAtelog of *;s if required under Minn. Stat. § 424A -092, subd. 6. Keith Louwagie a First Name Last Name Date Brian Arms q — -1 First Name I Mgt Name Date David Salzer S -/r— I q First Name Last Name Date 1 Municipal Clerk / Independent Secretary Certification* j 1 mr *r =410"I clerk of ti 6t S-� %ps / secretary of the S1, je s,' y��l ,r t2 �� ,f� n independent nonprofit ,wOVaing orpmatim 1 received on 5 / a , the completed Schedule Form from the Saint Joseph Fire Relief Association. 11'rtt^se reviswed LjrA 15 of the Schedule Form, If Line 15 shows a required contribution, I certify that I will advise the governing municipal body or the independent nonprofit frrsr1 ion Of afi[ r aired contribution at its next regularly scheduled meeting. Tads U/P,yy'Y,,j s S` tit of independent noaprofit First Nank Last Name Date ?-)a S 6 -3 701 y i lets Tdqftw Pkase provide the telephone numbers for the work location(s) at which you conduct relief association business. 'l M8 CONTACT INFORMATION IS PUBLIC; IT WILL BE AVAILABLE TO ANYONE ON REQUEST. Mow r e of" . form for your recards, upload the form to the Office of the State Auditor's website, and clectrmucally sign the form. Alternatively, a signed paper copy can he W CWX* of ft Shaw Auditor, Pmt I)NNiaa, 525 Park Street, Suite 500, Saint Paul, MN 55103, Fax: 651- 282.5298. Telephone: 651- 282 -6110,