HomeMy WebLinkAbout[05] Storm water NPDES HearingMEETING DATE: June 24, 2014
Council Agenda Item —5
AGENDA ITEM: Public Hearing — Storm MS4 Storm Water Plan for the Year 2013
SUBMITTED BY: Administration
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: In 2001 the City was required to complete a storm water management study
and from the study formulate a storm water management plan. This ruling was the beginning of the City Storm
water development fee and utility fee. When the Council adopted the storm water fees a five year capital
improvement plan was adopted at the same time. The CIP projected improvements and is used as a guide for
forecasting rates.
In 2009 the City computerized the tracking of storm water activities and purchases software. Since June of 2009,
the Maintenance Staff has entered into the computer all storm water activities to keep accurate data for
mandated reporting.
BACKGROUND INFORMATION: A large part of the program is education and outreach. The area Cities formed
a working group entitled "Central MN Water Education Alliance ". This cooperative effort provides a variety of
education and outreach. Attached are the annual reports illustrates the type of education and outreach of which
includes: radio ads, billboards, newsletters, website information, and creation of a separate site and newspaper
ads and articles.
In addition, the CMWEA sponsors a water day each year which is held at Millstream Park. This event is and
educational event for grade school children from the St. Cloud area and highly attended. Different stations are
setup illustrating the importance of protecting the resources with cause and effect examples. This event is always
held in September.
The City contribution to this program is nominal and is also illustrated in the attached annual report. The other
part of the permitting process is site management and controls along with pond /outfall maintenance. The City
Building Official assists the City with enforcement of sites through the building permit process. Violations are cited
and remedied through either administrative citations or development agreements with developers.
The maintenance staff keeps an inventory of all outfalls and ponds, conducting routine maintenance on each as
well. Not all areas are cleaned each year, but they are all monitored. The City Engineer assists the City with the
reporting and maintenance process.
BUDGET /FISCAL IMPACT: The report itself does not include a financial impact but the permitting
process utilizes staff resources.
ATTACHMENTS: Request for Council Action
Hearing Notice
Annual Report
REQUESTED COUNCIL ACTION: Conduct the public hearing and incorporate any comments into the MS4 permit
and authorize the submission of the 2013 report, meeting the reporting requirement.
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Public Notice - Annual Meeting
Review Storm Water Pollution Prevention Program
City of St. Joseph
The City of St. Joseph will hold a Public Meeting on June 19, 2014 at 6:00 PM to review its
Storm Water Pollution Prevention Program ( SWPPP) for 2013. The Public Meeting will
comply with the City's Phase II Storm Water Permit ( #MN R040000) and be held at the City
Hall in conjunction with the regular City Council meeting. City staff will make a short
presentation on the past year's accomplishments. Interested persons may review the
SWPPP at the City Hall and make oral or submit written comments during or following the
Public Meeting.
Publish: May 30, 2014
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MS4 Annual Report for 2013
Municipal Separate Storm Sewer Systems (MS4s)
Reporting period January 1, 2013 to December 31, 2013
Due June 30, 2014
Doc Type: Permitting Annual Report
Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency
(MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your
identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the
minimum control measures as required by the MS4 Permit (permit). If a permittee determines that program status or compliance with
the permit can not be adequately reflected within the structure of this form additional explanation and /or information may be referenced
in an attachment. This form has limitations and provides only a snap shot of your compliance with the conditions in the permit. After
reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information.
Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form,
from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields (these fields also
have a red border), and must be completed before the form will send. A manual confirmation e-mail will be sent in response to
electronic submissions. If you do not receive an e-mail confirmation within two business days, please contact the program staff
below. (If the submit button does work for you, you can save a copy of the form to a location on your computer where you will easily
be able to retrieve it. You will then have to attach the form separately to an e-mail once you are within your Internet mail.)
If you have further questions, please contact one of these MPCA staff members (toll -free 800 - 657 - 3864):
• Scott Fox
iinnev o a PaolI'utioin
ri? �NNj (011!�y^,mMYdrrreNrvanrvna»�
Swill'-
C o t 'o l Agency
• Cole Landgraf
520 Lafayette I o d North
• Dan Miller
St. Paul, MIN[ 5,51,55-4194
MS4 Annual Report for 2013
Municipal Separate Storm Sewer Systems (MS4s)
Reporting period January 1, 2013 to December 31, 2013
Due June 30, 2014
Doc Type: Permitting Annual Report
Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency
(MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your
identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the
minimum control measures as required by the MS4 Permit (permit). If a permittee determines that program status or compliance with
the permit can not be adequately reflected within the structure of this form additional explanation and /or information may be referenced
in an attachment. This form has limitations and provides only a snap shot of your compliance with the conditions in the permit. After
reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information.
Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form,
from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields (these fields also
have a red border), and must be completed before the form will send. A manual confirmation e-mail will be sent in response to
electronic submissions. If you do not receive an e-mail confirmation within two business days, please contact the program staff
below. (If the submit button does work for you, you can save a copy of the form to a location on your computer where you will easily
be able to retrieve it. You will then have to attach the form separately to an e-mail once you are within your Internet mail.)
If you have further questions, please contact one of these MPCA staff members (toll -free 800 - 657 - 3864):
• Scott Fox
651 - 757 -2368
• Claudia Hochstein
651- 757 -2881
• Cole Landgraf
651- 757 -2880
• Dan Miller
651- 757 -2246
• Rachel Stangl
651 - 757 -2879
General Contact Information (*Required fields)
*Name of MS4: City of St. Joseph
*Mailing address: PO Box 668
scott.fox(a-)-state. m n. us
claudia.hochstein0state.mn.us
coIe.Iandgraf __state.mn.us
danie1.miIIer(aD-state.mn.us
rachel .stanq I (cD_state. m n. us
*City: St. Joseph *State: MN
*Phone (including area code): 320 - 363 -7201
*Contact name: Terry Thene
*Zip code: 56374
*E -mail: tthene @cityofstjoseph.com
Minimum Control Measure 1: Public Education and Outreach [V.G. 1 ] ( *Required fields)
A. The permit requires each permittee to implement a public education program to distribute educational materials to the
community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps
that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a]
Note: Indicate which of the following distribution methods you used. Indicate the number distributed in the spaces provided
(enter "0" if the method was not used or "NA" if the data does not exist):
Media type
Number of media
Number of times published
Circulation/
Audience
Example: Brochures:
3 different brochures
published 5 times
about 10,000
Brochures:
Newsletter:
Posters:
High School TV Ad Contest
Newspaper, radio, cable access
90+ students
Newspaper articles:
64 1/4 page ads
651000 +; 2.1 M onlin
Utility bill inserts:
1
2
1875
Radio ads:
377 ads
50,000 listners
Television ads:
Cable Access Channel:
Billboards, 2 locations
9 ads, 12 weeks, 2 locations
>25,000 cars per da)
Other: Rain Barrell /Compost binds
Rain Barrels and Compost bins
19 compost bins sold
35 Rain barrels sold
Other: Facebook
5.4 M media impressions
2,150 clicks
Other: Events, workshops, home sho\A
5 events
11,500+
B. *Do you use a website as a tool to distribute stormwater educational materials?
What is the URL: Mnwaterconnection.com
C.
A
If you answered yes in question B. above, do you track hits to the site?
How many hits were to the stormwater page ?: 262,748 hits
*Did you hold stormwater related events, presentations to schools or other such activities?
X❑ Yes ❑ No
0 Yes ❑ No
0 Yes ❑ No
If yes, describe:
The City hosts the annual Sustainability Expo as part of the education and outreach for the Central MN Water Education Alliance.
E. *Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM):
MCM 1: ® Yes ❑ No MCM 4: ED Yes ❑ No
MCM 2: ® Yes ❑ No MCM 5: 0 Yes ❑ No
MCM 3: ® Yes ❑ No MCM 6: 0 Yes ❑ No
F. *Have you developed partnerships with other MS4s, watershed districts, local or state EX Yes ❑ No
governments, educational institutions, etc., to assist you in fulfilling the requirements for MCM 1 ?
G. List those entities with which you have partnered to meet the requirements of this MCM and
describe the nature of the agreement(s). Attach a separate sheet if necessary:
Stearns County, St. Cloud, Sartell, Sauk Rapids, Waite Park, St. Joseph Township, Le Sauk Township, Cold Spring, Melrose, Rockville,
Paynesville, Sauk River Chain of Lakes, St. Cloud State University, Stearns County Soil and Water, Sauk River Watershed, Central MN
Home Builders Association, MN Rural Water
H. *Have you developed methods to assess the effectiveness of your public education /outreach ® Yes ❑ No
program?
If yes, describe:
The partners listed above meet regularly to discuss opportunities and challenges, changing the programming or updating technologies
as needed.
Minimum Control Measure 2: Public Participation /Involvement [V.G.2] ( *Required fields)
A. The permit requires you to hold at least one public meeting per year addressing the Stormwater
Pollution Prevention Program. You must hold the public meeting prior to submittal to the
Commissioner of the annual report. [Part V.G.1.e.]
B. *Did you hold a public meeting to present accomplishments and to discuss your Stormwater ❑X Yes ❑ No
Pollution Prevention Program ( SWPPP)?
If no, explain:
C. *What was the date of the public meeting: 06/24/2014
D. *How many citizens attended specifically for stormwater (excluding board /council members and
staff /hired consultants)?
E. *Was the public meeting a stand -alone meeting for stormwater or was it combined with some
other function (City Council meeting, other public event, etc.)?
F. *Each permittee must solicit and consider input from the public prior to submittal of the annual
report. Did you receive written and /or oral input on your SWPPP? [Part V.G.2.b.1 -3]
G. *Have you revised your SWPPP in response to written or oral comments received from the
public since the last annual reporting cycle? [Part V.G.2.c]
If yes, describe. Attach a separate sheet if necessary:
The City did not receive any comments so modification was not required.
❑ Stand -alone
X❑ Combined
❑ Yes ❑X No
❑ Yes 0 No
Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] ( *Required fields)
The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined
in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this
minimum control measure.
A. *Did you update your storm sewer system map?
B.
C.
If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were
updated /added:
Note: The storm sewer system map was to be completed by June 30, 2008. [Part V. G.3. a]
*Have you modified the format in which the map is available?
If yes, indicate the new format: ❑ Hardcopy only ❑ GIS system ❑ CAD
❑ Other system:
D. *Did you inspect for illicit discharges during the reporting year?
E. If you answered yes in question D. above, did you identify any illicit discharges?
F. If you answered yes in question E. above, how many illicit discharges were detected during the
reporting period?
G.
If you answered yes in question E. above, did the illicit discharge result in an enforcement action?
If yes, what type of enforcement action(s) was taken (check all that apply):
❑ Verbal warning ❑ Notice of violation ❑ Fines ❑ Criminal action ❑ Civil penalties
❑ Other (describe):
❑ Yes ❑X No
❑ Yes ❑x No
X❑ Yes ❑ No
❑ Yes X❑ No
❑ Yes [-]No
Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] ( *Required fields)
The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff
to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than
one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or
sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4.]
A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to
ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement
mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each
mechanism used during the reporting period (enter "0" if the method was not used or "NA" if the data does not exist).
Check all that apply.
Enforcement mechanism
Number of actions
❑ Verbal warnings
#
❑ Notice of violation
#
0
® Administrative orders
#
0
❑ Stop -work orders
#
0
❑ Fines
#
0
❑ Forfeit of security of bond money
#
0
❑ Withholding of certificate of occupancy
#
0
❑ Criminal actions
#
0
❑ Civil penalties
#
0
❑ Other:
#
0
B. *Have you developed written procedures for site inspections? ❑ Yes ❑ No
C. *Have you developed written procedures for site enforcement? ❑ Yes ❑ No
D. *Identify the number of active construction sites greater than an acre in your jurisdiction during
the 2013 calendar year:
E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)?
F. *How many inspectors, at any time, did you have available to verify erosion and sediment control
compliance at construction sites during the reporting period?
3
Minimum Control Measure 5: Post - construction Stormwater Management in New Development
and Redevelopment [V.G.5] ('`Required fields)
The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new
development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including
projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your
program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and
implement a program of appropriate BMPs and measurable goals for this minimum control measure.
Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and
implemented by June 30, 2008.
A. *Have you established design standards for stormwater treatment BMPs installed as a result of ❑X Yes [-]No
post- construction requirements?
B. *Have you developed procedures for site plan review which incorporate consideration of water ❑X Yes [-]No
quality impacts?
C. *How many projects have you reviewed during the reporting period to ensure adequate long-
term operation and maintenance of permanent stormwater treatment BMPs installed as a result
of post- construction requirements? [Part V.G.5.b.and Part V.G.5.c].
D. *Do plan reviewers use a checklist when reviewing plans? Q Yes []No
E. *How are you funding the long -term operation and maintenance of your stormwater
management system? (Check all that apply)
❑ Grants ❑X Stormwater utility fee ❑ Taxes
❑ Other:
Minimum Control Measure 6: Pollution Prevention /Good Housekeeping for Municipal
Operations [V.G.6] ('`Required fields)
The permit requires each permittee to develop and implement an operation and maintenance program that includes a training
component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must
include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance,
fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance.
A. *The permit requires each permittee to inspect annually all structural pollution control devices,
such as trap manholes, grit chambers, sumps, floatable skimmers and traps, separators, and
other small settling or filtering devices [Part V.G.6.b.2)]
B. *Did you inspect all structural pollution control devices during the reporting period?
C. *Have you developed an alternate inspection frequency for any structural pollution control
devices? [V.G.6.b.7)]
*Indicate the total number of structural pollution control devices for which you have developed
and alternative inspection frequency:
D. *Indicate the total number of structural pollution control devices (for example -grit chambers,
sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected during
the reporting period, and calculate the percent inspected. Enter "0" if your MS4 does not contain
structural pollution control devices or none were inspected. Enter "NA" if the data does not
exist:
*Total number *Number inspected *Percentage
*Structural pollution control devices: 2 2 100
❑x Yes [-]No
❑ Yes x❑ No
E. *Did you repair, replace, or maintain any structural pollution control devices? ❑ Yes ❑X No
F. *For each BMP below, indicate the total number within your MS4, how many of each BMP type
were inspected and the percent inspected during the reporting period. Enter "0" if your MS4
does not contain BMPs or none were inspected. Enter "NA" if the data does not exist:
Structure /Facility type
*Total number
*Number inspected
*Percentage
*Outfalls to receiving waters:
3
3
100
*Sediment basins /ponds:
21
21
100
*Total
24
24
100
G. Of the BMPs inspected in F.. above, did you include any privately owned BMPs in that number? ❑ Yes ❑■ No
H. If yes in G.. above, how many:
Section 7: Impaired Waters Review (*Required fields)
The permit requires any permittee whose MS4 discharges to a Water of the State, which appears on the current U. S.
Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review
whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D].
A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? X❑ Yes ❑ No
B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? ❑ Yes X❑ No
If yes, indicate for which TMDL:
Section 8: Additional SWPPP Issues (*Required fields)
A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last ❑ Yes 0 No
report? [Part VI.D.3.]
B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification
numbers that were modified in your SWPPP, and why they were modified: (Attach a separate
sheet if necessary)
C. *Did you rely on any other entities (MS4 permittees, consultants, or contractors) to implement ❑ Yes 0 No
any portion of your SWPPP? [Part VI.D.4.]
If yes, please identify them and list activities they assisted with:
Owner or Operator Certification (*Required fields)
The person with overall administrative responsibility for SWPPP implementation and permit compliance must certify this MS4
Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City
Administrator) or ranking elected official (i.e., Mayor, Township Supervisor).
Q *Yes - l certify under penalty of law that this document and all attachments were prepared under my direction or
supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the
information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly
responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true,
accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment (Minn. R. 7001.0540).
*Name of certifying official: Terry Thene
*Title: Public Works Director
*Date:
(mm/dd/yyyy)
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