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Home My WebLink About[07] Budget 7 Board Agenda Item MEETING DATE: August 6, 2014 AGENDA ITEM: 2015 Budget PREVIOUS BOARD ACTION: None BACKGROUND INFORMATION: The 2015 budget process began in June 2014. The fire department submitted their draft budget requests to City Administration for discussion at the August 2014 Fire Board meeting. City Administration calculated the revenue needs for each community to cover the proposed operational budget, capital request and the fire hall debt. Each community received credit for interest earnings and other revenues for the department and the rental of the community room were removed from the figures. The Fire Board agreed to incrementally scale back the operational reserve buy-down each year. For 2015, the buy-down in operations is presented as $10,000. The buy-downs are expected to end after the 2017 budget year. The operational budget shows an increase of $8,025 (3.8%). In addition, each community received credit for interest earnings in the fire hall and truck debt fund plus an additional $25,500 credit to spend down the bond fund balance. The debt funds accounted for a $2,900 (3.2%) contribution increase. The allocated portions for each community were determined by the taxable market values for each community. Administration provided a slight change of the taxable market value allocation between the City and St. Joseph Townships to account for the annexation north of I94, and east of CR2. The actual allocation will be determined when the County provides the market values. The overall percentage increase is 3.65%. A $3,000 operational adjustment will adjust the percent change column by 1%. BUDGET/FISCAL IMPACT: Estimated 2015 Budget by Community: City of St. Joseph $150,151.20 St. Joseph Township $ 94,219.88 St. Wendel Township $ 68,443.92 ATTACHMENTS: 2015 Operational Budget 2015 Capital Improvement Plan Summary 2015 Capital Improvement Plan Individual Forms REQUESTED BOARD ACTION: Approve the preliminary 2015 budget and capital requests This page intentionally left blank 07/31/14 4:35 PM CITY OF ST. JOSEPH Page 1 2015 Proposed Fire Board Expenditure Budget Draft Diff As of July 31, 2014 20142014from 2012201320132014 YTDYTDYTD2015Current OBJOBJ DescrBudget2012 AmtBudget AmtAdoptedBudgetAmtBudgetBudget FUND 105 Fire Fund DEPART 42210 Fire Administration 151Workers Comp. Insur. Prem.$7,735.00$7,042.00$8,200.00$8,618.14$10,255.00$10,255.00$0.00$13,300.00$3,045.00 200Office Supplies$500.00$370.38$500.00$289.64$500.00$500.00$47.90$500.00$0.00 215Software Support$2,375.00$1,982.66$2,410.00$2,099.46$2,160.00$2,160.00$1,945.22$2,425.00$265.00 220Repair and Maintenance$300.00$9.07$300.00$59.95$300.00$300.00$0.00$300.00$0.00 300Professional Services$750.00$3,902.04$750.00$521.17$750.00$750.00$42.00$1,050.00$300.00 301Audit & Accounting Services$11,350.00$11,654.73$11,600.00$11,450.33$11,600.00$11,600.00$0.00$11,200.00-$400.00 304Legal Fees$1,000.00$27.00$1,000.00$121.50$100.00$100.00$0.00$100.00$0.00 305Medical & Dental$3,500.00$3,648.25$3,500.00$4,535.00$3,500.00$3,500.00$637.00$3,500.00$0.00 322Postage$50.00$0.00$50.00$0.00$0.00$0.00$0.00$0.00$0.00 340Advertising$100.00$101.00$100.00$0.00$100.00$100.00$70.56$100.00$0.00 410Rentals$200.00$49.81$200.00$0.00$200.00$200.00$0.00$200.00$0.00 441Sales & Use Tax$0.00$68.14$0.00$87.40$0.00$0.00$6.91$0.00$0.00 446License$100.00$104.25$100.00$120.75$100.00$100.00$16.00$100.00$0.00 581Computer Hardware$350.00$193.26$500.00$0.00$1,000.00$1,000.00$605.35$1,000.00$0.00 582Computer Software$50.00$0.00$0.00$0.00$0.00$0.00$0.00$50.00$50.00 DEPART 42210 Fire Administratio$28,360.00$29,152.59$29,210.00$27,903.34$30,565.00$30,565.00$3,370.94$33,825.00$3,260.00 DEPART 42220 Fire Fighting 101Salaries$80,000.00$82,057.50$80,000.00$72,342.50$80,000.00$80,000.00$36,272.50$80,000.00$0.00 122FICA Contributions$4,960.00$5,087.58$4,960.00$4,485.23$4,960.00$4,960.00$2,248.89$4,960.00$0.00 125Medicare Contributions$1,160.00$1,189.89$1,160.00$1,049.08$1,160.00$1,160.00$525.99$1,160.00$0.00 210Operating Supplies$3,000.00$6,067.24$3,000.00$3,806.56$5,000.00$5,000.00$2,222.40$5,000.00$0.00 211AWAIRE Supplies$200.00$505.74$200.00$342.61$200.00$200.00$0.00$200.00$0.00 220Repair and Maintenance$0.00$0.00$0.00$400.06$0.00$0.00$0.00$0.00$0.00 235Motor Fuel$2,000.00$4,202.58$2,200.00$2,688.01$2,500.00$2,500.00$1,503.40$2,500.00$0.00 240Small Tool & Minor Equipment$500.00$511.88$500.00$71.86$500.00$500.00$104.87$500.00$0.00 361General Liability Insurance$10,885.00$10,364.67$10,885.00$10,877.08$9,995.00$9,995.00$9,669.56$9,910.00-$85.00 384Refuse Disposal$675.00$502.94$675.00$494.94$675.00$675.00$251.52$550.00-$125.00 420Depreciation$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 447State Aid Reimbursement$39,000.00$37,284.50$39,000.00$50,537.89$39,000.00$39,000.00$0.00$39,000.00$0.00 448Pension Relief Fire Fund$12,750.00$13,679.00$18,830.00$18,830.00$15,735.00$15,735.00$0.00$3,000.00-$12,735.00 580Other Equipment$500.00$2,314.06$500.00$4,737.16$500.00$500.00$2,043.68$500.00$0.00 584Equipment Reserve$2,500.00$119,028.28$2,000.00$0.00$2,000.00$2,000.00$0.00$2,000.00$0.00 585Firefighter Equipment$34,000.00$115,066.79$24,500.00$113,072.54$34,500.00$34,500.00$8,991.73$45,000.00$10,500.00 DEPART 42220 Fire Fighting$192,130.00$397,862.65$188,410.00$283,735.52$196,725.00$196,725.00$63,834.54$194,280.00-$2,445.00 07/31/14 4:35 PM CITY OF ST. JOSEPH Page 2 2015 Proposed Fire Board Expenditure Budget Draft Diff As of July 31, 2014 20142014from YTDYTD2015Current 2012201320132014 YTD OBJOBJ DescrBudget2012 AmtBudget AmtAdoptedBudgetAmtBudgetBudget DEPART 42240 Fire Training 104Taxable Per Diem$2,500.00$400.00$2,500.00$650.00$2,500.00$2,500.00$0.00$2,500.00$0.00 122FICA Contributions$150.00$24.80$150.00$40.30$150.00$150.00$0.00$150.00$0.00 125Medicare Contributions$50.00$5.80$50.00$9.43$50.00$50.00$0.00$50.00$0.00 331Travel & Conference Expense$3,000.00$785.48$2,500.00$231.94$2,000.00$2,000.00$208.50$2,000.00$0.00 433Dues & Memberships$785.00$1,086.00$785.00$763.00$785.00$785.00$912.00$945.00$160.00 443Personnel Training$8,000.00$6,126.70$8,000.00$8,268.77$8,000.00$8,000.00$686.89$8,000.00$0.00 DEPART 42240 Fire Training$14,485.00$8,428.78$13,985.00$9,963.44$13,485.00$13,485.00$1,807.39$13,645.00$160.00 DEPART 42250 Fire Communications 220Repair and Maintenance$500.00$332.55$500.00$601.78$500.00$500.00$638.94$500.00$0.00 320Communication Support$2,000.00$250.57$2,000.00$0.00$2,000.00$2,000.00$0.00$2,000.00$0.00 321Telephone$5,400.00$5,387.80$5,400.00$5,462.66$5,300.00$5,300.00$3,170.76$5,345.00$45.00 446License$0.00$95.00$0.00$0.00$0.00$0.00$95.00$0.00$0.00 580Other Equipment$5,000.00$0.00$10,500.00$3,960.64$10,500.00$10,500.00$0.00$10,500.00$0.00 DEPART 42250 Fire Communicati$12,900.00$6,065.92$18,400.00$10,025.08$18,300.00$18,300.00$3,904.70$18,345.00$45.00 DEPART 42260 Fire Repair Service 101Salaries$4,140.00$2,854.96$4,280.00$1,517.26$3,130.00$3,130.00$1,063.51$3,315.00$185.00 121PERA Contributions$300.00$206.80$310.00$109.84$225.00$225.00$77.07$240.00$15.00 122FICA Contributions$235.00$164.63$265.00$87.48$185.00$185.00$60.20$180.00-$5.00 125Medicare Contributions$55.00$38.50$65.00$20.39$45.00$45.00$14.08$40.00-$5.00 130H S A- Employer Contribution$300.00$140.63$300.00$55.78$200.00$200.00$76.11$100.00-$100.00 131Health Insurance$470.00$498.71$360.00$337.16$575.00$575.00$201.99$600.00$25.00 132Dental Insurance$165.00$75.66$180.00$50.58$95.00$95.00$31.56$105.00$10.00 133Life Insurance$10.00$5.11$15.00$4.15$10.00$10.00$2.86$10.00$0.00 134Disabilty Insurance$45.00$9.62$45.00$12.54$25.00$25.00$7.90$25.00$0.00 171Clothing Allowance$0.00$22.94$0.00$20.82$0.00$0.00$0.00$0.00$0.00 210Operating Supplies$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 220Repair and Maintenance$500.00$510.46$500.00$315.56$1,000.00$1,000.00$0.00$1,000.00$0.00 230Vehicle Repair & Maintenance$6,000.00$6,412.39$6,500.00$11,620.73$8,000.00$8,000.00$8,331.23$8,000.00$0.00 DEPART 42260 Fire Repair Servic$12,220.00$10,940.41$12,820.00$14,152.29$13,490.00$13,490.00$9,866.51$13,615.00$125.00 DEPART 42270 Medical Services 210Operating Supplies$1,500.00$1,966.30$1,500.00$958.90$1,500.00$1,500.00$346.36$1,500.00$0.00 220Repair and Maintenance$250.00$0.00$250.00$330.15$250.00$250.00$305.90$250.00$0.00 300Professional Services$500.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 580Other Equipment$200.00$0.00$200.00$0.00$200.00$200.00$0.00$200.00$0.00 07/31/14 4:35 PM CITY OF ST. JOSEPH Page 3 2015 Proposed Fire Board Expenditure Budget Draft Diff As of July 31, 2014 20142014from YTDYTD2015Current 2012201320132014 YTD OBJOBJ DescrBudget2012 AmtBudget AmtAdoptedBudgetAmtBudgetBudget DEPART 42270 Medical Services$2,450.00$1,966.30$1,950.00$1,289.05$1,950.00$1,950.00$652.26$1,950.00$0.00 DEPART 42280 Fire Station and Building 210Operating Supplies$0.00$227.80$100.00$256.42$200.00$200.00$125.64$200.00$0.00 220Repair and Maintenance$3,500.00$3,882.71$4,000.00$3,519.64$4,000.00$4,000.00$1,130.68$4,000.00$0.00 300Professional Services$1,000.00$1,564.90$1,000.00$1,423.90$1,000.00$1,000.00$1,059.50$1,000.00$0.00 381Electric Utilities$4,900.00$7,086.69$4,900.00$8,179.98$6,995.00$6,995.00$3,155.97$6,345.00-$650.00 383Gas Utilities$6,500.00$3,076.29$6,500.00$4,369.21$3,870.00$3,870.00$3,888.80$7,100.00$3,230.00 520Buildings & Structures$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 530Improvements Other than Bld$2,500.00$4,723.08$2,500.00$0.00$3,000.00$3,000.00$0.00$3,000.00$0.00 DEPART 42280 Fire Station and $18,400.00$20,561.47$19,000.00$17,749.15$19,065.00$19,065.00$9,360.59$21,645.00$2,580.00 DEPART 42281 Community Room 210Operating Supplies$500.00$301.17$400.00$403.31$400.00$400.00$83.67$400.00$0.00 220Repair and Maintenance$2,000.00$1,341.94$2,000.00$1,396.15$2,000.00$2,000.00$2,073.13$2,000.00$0.00 300Professional Services$1,000.00$870.06$1,000.00$1,203.25$1,000.00$1,000.00$581.25$1,100.00$100.00 410Rentals$0.00$0.00$0.00$74.06$0.00$0.00$0.00$0.00$0.00 DEPART 42281 Community Roo$3,500.00$2,513.17$3,400.00$3,076.77$3,400.00$3,400.00$2,738.05$3,500.00$100.00 FUND 105 Fire Fund$284,445.00$477,491.29$287,175.00$367,894.64$296,980.00$296,980.00$95,534.98$300,805.00$3,825.00 FUND 331 2011A Refunding Fire Hall DEPART 47100 Bond Payment (P & I) 600Debt Service - Principal$70,000.00$70,000.00$70,000.00$70,000.00$70,000.00$70,000.00$0.00$70,000.00$0.00 611Bond Interest$6,080.00$7,883.33$7,200.00$7,200.00$5,800.00$5,800.00$2,900.00$4,400.00-$1,400.00 620Agent Fees$0.00-$332.50$450.00$355.31$350.00$350.00$0.00$350.00$0.00 DEPART 47100 Bond Payment (P$76,080.00$77,550.83$77,650.00$77,555.31$76,150.00$76,150.00$2,900.00$74,750.00-$1,400.00 FUND 331 2011A Refunding Fire Hall$76,080.00$77,550.83$77,650.00$77,555.31$76,150.00$76,150.00$2,900.00$74,750.00-$1,400.00 FUND 346 2011A Pumper Truck Certificate DEPART 47100 Bond Payment (P & I) 600Debt Service - Principal$35,000.00$35,000.00$35,000.00$35,000.00$35,000.00$35,000.00$0.00$40,000.00$5,000.00 611Bond Interest$7,820.00$7,388.33$7,360.00$7,360.00$6,660.00$6,660.00$3,330.00$5,960.00-$700.00 620Agent Fees$0.00-$297.50$0.00$355.31$350.00$350.00$0.00$350.00$0.00 DEPART 47100 Bond Payment (P$42,820.00$42,090.83$42,360.00$42,715.31$42,010.00$42,010.00$3,330.00$46,310.00$4,300.00 FUND 346 2011A Pumper Truck Cert$42,820.00$42,090.83$42,360.00$42,715.31$42,010.00$42,010.00$3,330.00$46,310.00$4,300.00 07/31/14 4:35 PM CITY OF ST. JOSEPH Page 4 2015 Proposed Fire Board Expenditure Budget Draft Diff As of July 31, 2014 20142014from YTDYTD2015Current 2012201320132014 YTD OBJOBJ DescrBudget2012 AmtBudget AmtAdoptedBudgetAmtBudgetBudget $403,345.00$597,132.95$407,185.00$488,165.26$415,140.00$415,140.00101,764.98$421,865.00$6,725.00 07/31/14 4:36 PM CITY OF ST. JOSEPH Page 1 2015 Proposed Fire Board Revenue Budget Fire Board Draft Presented Diff 201220122013201420142015From SOURSOURCE DescrBudgetAmt2013 Budget AmtBudgetYTD AmtBudgetCurrent FUND 105 Fire Fund 33160Federal Grants - Other$800.00$3,000.00$3,000.00$91,066.00$3,000.00$0.00$3,000.00$0.00 33400State Grants and Aids$39,000.00$41,397.00$39,000.00$53,960.89$39,000.00$1,590.00$39,000.00$0.00 33500Other Governmental Unit$1,000.00$1,571.09$1,000.00$345.00$1,000.00$0.00$1,000.00$0.00 34202Special Fire Service$179,895.00$179,894.95$186,525.00$186,525.00$209,830.00$157,372.50$217,855.00$8,025.00 34203Fire Fighting Reimbursement$750.00$9,817.45$750.00$3,640.00$750.00$0.00$750.00$0.00 34781Fire Hall Rental$3,000.00$3,490.00$3,400.00$3,365.00$3,400.00$2,320.00$3,500.00$100.00 36210Interest Earnings$6,000.00$16,500.13$8,000.00$159.23$8,000.00$4,953.48$8,500.00$500.00 36230Contributions - General$15,500.00$16,000.00$15,500.00$19,850.00$15,500.00$2,000.00$15,500.00$0.00 36260Surplus Property$0.00$82,056.00$0.00$279.40$0.00$766.00$200.00$200.00 36300Reimbursement$1,500.00$200.00$1,500.00-$359.97$1,500.00$202.97$1,500.00$0.00 FUND 105 Fire Fund$247,445.00$353,926.62$258,675.00$358,830.55$281,980.00$169,204.95$290,805.00$8,825.00 FUND 331 2011A Refunding Fire Hall 31010Current Ad Valorem Taxes$31,320.00$31,430.62$25,595.00$25,660.98$24,730.00$12,918.03$23,690.00-$1,040.00 31013Special Levy-FD, St.Joe Twp$20,750.00$21,416.00$16,855.00$17,492.76$16,430.00$11,475.84$14,865.00-$1,565.00 31014Special Levy-FD, St. Wendel$14,120.00$14,726.07$11,590.00$11,591.60$10,885.00$8,328.06$10,795.00-$90.00 36210Interest Earnings$1,200.00$3,566.88$1,010.00$33.81$400.00$914.49$400.00$0.00 FUND 331 2011A Refunding Fire Hall$67,390.00$71,139.57$55,050.00$54,779.15$52,445.00$33,636.42$49,750.00-$2,695.00 FUND 346 2011A Pumper Truck Certificate 31012Special Levy- City St. Joe$14,885.00$14,702.32$20,135.00$19,972.85$21,500.00$39,194.16$21,890.00$390.00 31013Special Levy-FD, St.Joe Twp$9,860.00$9,029.71$13,240.00$13,750.76$13,375.00$9,341.22$13,740.00$365.00 31014Special Levy-FD, St. Wendel$6,710.00$6,209.03$9,105.00$9,111.96$8,860.00$6,778.98$9,980.00$1,120.00 36210Interest Earnings$1,000.00$9,919.25$500.00$0.98$200.00$19.07$200.00$0.00 FUND 346 2011A Pumper Truck Certificat$32,455.00$39,860.31$42,980.00$42,836.55$43,935.00$55,333.43$45,810.00$1,875.00 $347,290.00$464,926.50$356,705.00$456,446.25$378,360.00$258,174.80$386,365.00$8,005.00 St.JosephCommunityFireDepartment SummaryofFireContributions 2015FireBoardBudgetDraftasofJuly31,2014 PercentBudgetDebtTotal Adopted2012BudgetContributionContributionContribution CityofSt.Joseph47.38%85,234.2546,264.20131,498.45 St.JosephTownship31.18%56,091.2630,445.7186,536.97 St.WendelTownship21.44%38,569.4920,935.0959,504.58 179,895.0097,645.00277,540.00 PercentBudgetDebtTotalDollarPercent Adopted2013BudgetContributionContributionContributionChangeChange CityofSt.Joseph46.18%86,137.2544,572.94130,710.18(788.27)0.60% St.JosephTownship32.37%60,378.1431,243.5291,621.675,084.695.88% St.WendelTownship21.45%40,009.6120,703.5460,713.151,208.582.03% 186,525.0096,520.00283,045.005,505.000.07 PercentBudgetDebtTotalDollarPercent Adopted2014BudgetContributionContributionContributionChangeChange CityofSt.Joseph47.97%100,655.4544,161.18144,816.6314,106.4510.79% St.JosephTownship30.15%63,263.7527,756.0991,019.84(601.83)0.66% St.WendelTownship21.88%45,910.8020,142.7366,053.535,340.388.80% 209,830.0092,060.00301,890.0018,845.006.66% FireBoardPercentBudgetDebtTotalDollarPercent Draft2015BudgetContributionContributionContributionChangeChange CityofSt.Joseph 48.00%104,570.4045,580.80150,151.205,334.573.68% St.JosephTownship 30.12%65,617.9328,601.9594,219.883,200.043.52% St.WendelTownship 21.88%47,666.6720,777.2568,443.922,390.393.62% 217,855.0094,960.00312,815.0010,925.003.62% 2015percentchangeinallocationisduetoaportionoftheSt.JosephTownshipbeingannexedintotheCityofWaitePark andaddingADMtotheirEstimatedMarketValue.Also,CityannexedaportionofSJTalongI94in2014. operationalbudgetincludesareservebuydownof$10,000;debtservicereservebuydownof$25,500pertheFireBoard The budgetdiscussionsinpreviousyears.